Item 8B
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~. CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Interim City Clerk
SUBMITTED BY: George Foster, Human Resource Manager
DATE: August 17, 2004
AGENDA ITEM #8B
AUGUST 23, 2004
BACKGROUND: On July 12, 2004, the City Commission established a committee to
assist the City Commission in the selection of a replacement for City
Clerk Maureen King who will be retiring August 31, 2004 after
almost 19 years of City service
'"" The City Clerk is appointed by, and works directly for, the City
Commission. Based upon legal considerations and daily actions that
must be accomplished by the City Clerk, it is recommended that an
interim City Clerk be appointed by the City Commission until a
replacement can be hired.
Seventy Nine (79) applications have been received and it is
anticipated that it may take approximately 8 weeks to complete the
selection process.
BUDGET: There are no funds required for this action.
ACTION REQUESTED: That the City Commission appoint the City Manager as interim City
Clerk to sign any required documents until a new City Clerk can be
appointed.
ATTACHMENTS: City Charter, Article IV. The City Clerk
CITY MANAGER:
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CHARTER
ARTICLE IV. THE. CITY CLERK
AGENDA ITEM #8B
AUGUST 23, 2004
§ ~s
Sec. 28. Appointment;.duties.
The city commission shall appoint an executive officer to serve the city commission and to
assure that all its.enactments aze effectively carried.out. The title of the executive officer shall
be "city clerk" and as such, shall be :under the direction of and compensated at a rate set by
the city commission.
~- The duties of the city clerk shall be to:
(1) Establish and maintain a line of communication• with the city manager; and
(2) Prepare an agenda for every commission meeting and a permanent. record of each
such meeting; and
(3) Disseminate information as necessary about activities, findings, or decisions of the
city commission; and
(4) Provide the city commission with periodic repgrts as requested about the eE'fectiveness
and efficiency of.the legislative .programs of the city government; and
(5) Serve as supervisor of• election for city elections; and.
(6) Serve as custodian of all city records and the seal of the city;. and
(7) .Administer oaths; and
(8) Conduct such other activities as may be specified by this Charter, the city code or the
city commission.
(Ord. No. 28-93-3, § 1, 8-23-93)
AGENDA ITEM #3B
AUGUST 23, 2004
§ 29 ATLANTIC BEACH CODE
Sec. 29. Qualif cations,
The city clerk shall be chosen by the city commission solely on the basis of education and
experience necessary to carry out the responsibilities of executive ofE'icer to the city commis-
sion.
Applicants for the position of city clerk shall meet the following educational and experi-
ence requirements:
(1) At least a baccalaureate in Business Administration or a related field acceptable to
the city commission from a college or university accredited by a recognized accredi-
tation agency in the United States or from a recognized college or university outside
of the United States which is acceptable to the city commission; and
(2) Two years of experience in public administration satisfactory to the-city commission.
(3) In lieu: of the required baccalaureate degree, the city commission may in its discre-
tion; accept four additional yeazs of acceptable, experience in public administration or
a related field of public or private service.
(Ord. No. 28-93-3,. § 1, 8-23-93)
Seca 30. Removal of the city clerk.
The city clerk shall serve at the pleasure of the city commission. The city commission may
remove the city clerk by the affirmative vote of not less than three (3) of its members.
(Ord. No. 28-93-3, § 1, 8-23-93)
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