Item 4B
CITY OF ATLANTIC BEACH
'~""~ CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Welding Annual Contract
Bid No. 0102-26
SUBMITTED BY: Donna Kaluzniak, Utility Directo
DATE: September 1, 2004
AGENDA ITEM #4B
SEPTEMBER 13, 2004
BACKGROUND: On September 25, 2002, bids were opened for the City annual contract for
Welding. The low bidder was Ace Fabrications, LLC. They successfully met all bid requirements.
This work requires specialized skill, experience and equipment. Ace Fabrications' personnel have the
required background, knowledge, experience and equipment. The fees charged by Ace Fabrications,
LLC for labor and materials have been very reasonable and competitive.
City has spoken to Ace Fabrications, LLC regarding an extension of their current contract for one year
,,,,~, at the current rates and they have agreed. As per Bid No. 0102-26: "The City reserves the right to
renew the contract for two additional one-year periods pending a mutual agreement between the City
and the vendor, and a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Water and
Sewer Funds in the amount of approximately $50,000 under account numbers 400-5502-533-3400,
410-5506-535-3400 and 410-5508-535-3400.
RECOMMENDATION: Extend the welding contract for one additional year to Ace Fabrications,
LLC at the contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from Ace Fabrications, LLC.
"~ REVIEWED BY CITY MANAGER:
SEP-O1-2004 WcA O8. l3 tl~ ATL, BCii, PURL iC WORKS ~RX N0, 904 247 5643 AGENDA ITEM #4B
SEPTEMBER 13, 2004
Dlil'Altt'MB~fT AP I'l.`3L[[' WOl'tKf-
1200 9AN'pP1P8R LANE
ATL.ANI7C s6ACH.14Y.01t1i~A J2253.43l8
'CF.L.~ytl(X~: (90~) t47•S3J4
RAX: (IiW) 2:.7.3843
tlRp:/lwww.w.a[I ~WaDONCR. n,ua
5eytenb~n 1, 2Q04 FAX; ~~4-~08
Mr. Charles Schutt
Act Fnbricatiwu; f.rl,C
I'tE: Bxtensioti of Hid No. U102-26
Dray Mr. Schutt;
As yc~u ate swart; the annuxi uonttaec with the City of AtlaAtic Reach for BVeldtng
"~" expires Stptemt~r 30.2004. We wnuki tike to extend the contract for snotl~r year at thr
current prices. if~tls is acccptttble to your noatpany.
~,, tf acceptable, pltttse sign betvw aad return t4 me September 3, 2004, so t trna prepgrc a
siatl'rbport for the City Loruntission.
Wa loak t'arward to recorumandirl~ tbst wt continuo our contracK with your company,
gin ~ ely, ~
notuta K.aluzrt>Ak
iJtiiity Uireator
AGS F.~tt[CA'~!IONS,ILLC AGR1E~3 TO FXTF.ND THE CONTRACT WITH
'~'' T)liE CITY tJF A`fr.ANTIC IiI~ACH AT THE PRIC)Fr51 SUHMITTEp )<lY BID >rO,
0102-Y6 FOR AN ADDI~'IONAL Yl~AR EI''FECTI~T 3EPITcMBER 1,1,084.
,~
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t, les Schutt ""et'~' ~ ~-'~`~''I
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