Item 4C
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Point Repair Annual Contract
Bid No. 0203-23
SUBMITTED BY: Donna Kaluzniak, Utility Director
Rick Carper, P.E., Public Works Director
DATE: September 1, 2004
AGENDA ITEM #4C
SEPTEMBER 13, 2004
BACKGROUND: On September 10, 2003 bids were opened for the City's annual contract for Point
~""' Repairs in the water, sewer and stormwater system. The low bidder was Gruhn May, Inc. They
successfully met all bid requirements.
Gruhn May, Inc. has performed point repair work for the City for many years. Gruhn May's personnel
have the required background, knowledge, experience and equipment to perform the necessary work.
The fees charged by Gruhn May, Inc. for labor and materials have been very reasonable and
competitive.
City has spoken to Gruhn May, Inc. regarding an extension of their contract for one year at the current
~. rates and they have agreed. As per Bid No. 0203-23: "The City reserves the right to renew the contract
for two additional one-year periods pending a mutual agreement between the City and the vendor, and
a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Water,
Sewer and Stormwater Funds in the amount of approximately $150,000 under account numbers 400-
5502-533-3400, 400-5504-533-3400, 410-5506-535-3400, 410-5508-535-3400, and 470-0000-538-
3400.
RECOMMENDATION: Extend the Point Repair contract for one additional year to Gruhn May, Inc.
at the contract prices.
ATTACHMENTS: 1. Letter of agreement to extend ontract from Gruhn May, Inc.
~*
REVIEWED BY CITY MANAGE
September 1, 2004 FAX: 268-0679
Mr. Gordon Gruhn
Gruhn May, Inc.
RE: Extension of Bid No. 0203-23
Dear Mr. Gruhn:
AGENDA ITEM #4C
SEPTEMBER 13, 2004
DEPARTMENT OF PUBLIC WORKS
1200 SANDPIPER LANE
ATLANTIC BEACH, FLORIDA 32233-4318
TELEPHONE: (904) 247-5834
FAX: (904) 247-5843
SUNCOM: 852-5834
http://www. ci.atlantic-beach. fl. us
As you aze aware, the annual contract with the City of Atlantic Beach for Point Repairs
~» expires September 30, 2004. We would like to extend the contract for another year at the
current prices, if this is acceptable to your company.
If acceptable, please sign below and return to me September 3, 2004, so I can prepare a
staff report for the City Commission.
We look forward to recommending that we continue our contract with your company.
~*' Sincerely,
(~f d~
~"'' Donna Kaluzniak
Utility Director
GRUHN MAY, INC. AGREES TO EXTEND THE CONTRACT WITH THE CITY
'~" OF ATLANTIC BEACH AT THE PRICES SUBMITTED IN BID N0.0203-23
FOR AN ADDITIONAL YEAR EFFECTIVE SEPTEMBER 1, 2004.
9 ~
Gordon Gruhn Date