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Water Sales
Atlantic Beach
Buccaneer
Total Water Sales
City of Atlantic Beach, FI.
Utility Sales Report
AGENDA ITE~~I 4A
SEPTEMBER 27, 2004
August 2004 August 2003
_
_- --
_ _
-
Gallons
--
Actual
evenue ',,
- ---
allons --
ctual
__---
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___ Accounts
-- (000) Revenue Per 1,000 gi
_ __ - Accounts (000) Revenue Per 1,aoo 9i
5, 505 50, 561 $108, 861 $2.15 +{ 5, 367 53, 577 $102, 384 $1.91
747
2 29,296 $66,278 $2.26 2,588 33,632 $74,096 $2.20
,
8.252 79,857 $175,140 $2.19 7,955 87,209 $178,480 $2.02
---- _-
Water Plant Production _ _ ___ __ __
Gallons
(000)
Atlantic Beach
Buccaneer
Total Production
Total Water Billed
Water Loss for month:
Percentage Loss
Total 12 mo. Avg. Loss
64,667
25, 066
89,733
79,857
9,87fi
11.01%
13.75%
Gallons
(000)
61, 606
34, 690
96,296
87,209
9,087
9.44%
13.18%
Gallons Actual Revenue Gallons Actual Revenue
Sewer Sales Accounts (000) Revenue Per 1,000 yl Accounts (000) Revenue Per 1,00o yi
!~'' , ,.
' Atlantic Beach 4,950 36,762 $154,063 4.19 4,828 40,190 $155,490 3.87
Buccaneer 2,621 27,150 $136,032 5.01 2,483 31,622 $140,409 4.44
Total Sewer Sales 7,571 63,912 $290,095 $4.54 7,311 71,812 $295,899 $4.12
e*
!+"
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SEPTEMBER 27, 2004
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~•
AGENDA ITEM 4A
SEPTEMBER 27, 2004
City of Atlantic Beach
FINANCIAL REPORT
AUGUST 2004
Cash Balances
Prior Current Dollar
Fund(s) 7/31/04 8/31/04 Change
General $5,869,428 $5,772,946 ($96,482)
Tree Replacement 13,720 17,201 3,481
Convention Development Tax 148,709 156,685 7,977
Local Option Gas Tax 290,726 315,525 24,799
Better Jax 1/2 Cent Sales Tax 1,043,984 1,080,399 36,415
Police Training, Forfeit, etc. 35,308 38,117 2,810
Grants (30,137) (55,303) (25,166)
Debt Service 62,624 68,622 5,997
Capital Project 39,796 39,841 45
Utility 4,068,218 4,237,937 169,719
Sanitation 792,014 798,113 6,099
Storm Water 1,059,057 1,156,604 97,546
Bond Construction 268,737 260,192 (8,544)
Pension -Police (5,012) 20,050 25,062
Pension -General 59,868 10,260 (49,609)
Total $13,717,040 $13,917,189 $200,149
Total Restricted Cash $6,793,166
Total Unrestricted Cash $7,124,023
~" Cash and Investments
Prior Current Dollar Rate of
~""' Account 7/31/04 8/31/04 Change Return
Bank of America -Depository $60,150 $492,692 $432,542 0.50
SBA 13,386,103 13,153,358 (232,745) 1.54
Cash on Hand 2,050 2,050 0 -
SBA -Bond Construction 268,737 269,089 352 1.54
Subtotal 13,717,040 13,917,189 200,149
Suntrust-Pension-Police 3,857,494 3,935,349 77,855 7.40 (1)
Merrill Lynch-Pension-Police 323,773 328,518 4,745 19.70 (1)
Suntrust-Pension-General 5,176,746 5,255,505 78,759 7.40 (1)
Merrill Lynch-Pension-General 667,464 677,246 9,782 19.70 (1)
Subtotal 10,025,477 10,196,618 171,141
Total $23,742,517 $24,113,807 $371,290
(1) FYTD rate of return through 6/30/04
~*
AGENDA ITEM 4A
SEPTEMBER 27, 2004
City of Atlantic Beach
FINANCIAL REPORT
AUGUST 2004
Revenues
Fund / (Footnote) Annual
Estimate YTD - 92%
of Estimate YTD
Actual Dollar
Variance Percent
Variance
General (1) $8,894,927 $8,156,649 $8,349,381 $192,732 2.36%
Tree Replacement 3,000 2,751 3,481 730 26.54%
Convention Development Tax 77,000 70,609 75,285 4,676 6.62%
Local Option Gas Tax 508,870 466,634 478,634 12,000 2.57%
Better Jax 1/2 Ct Sales Tax (2) 605,442 555,190 660,935 105,745 19.05%
Police Training, Forfeit, etc. 33,250 30,490 33,628 3,138 10.29%
Grants (3) 433,342 397,375 145,933 (251,442) -63.28%
Debt Service 72,086 66,103 65,738 (365) -0.55%
Capital Project 51,265 51,265 100.00%
Utility (4) 6,519,477 5,978,360 5,795,304 (183,056) -3.06%
Sanitation 1,259,000 1,154,503 1,181,128 26,625 2.31
Storm Water 1,755,265 1,609,578 1,644,528 34,950 2.17%
Bond Construction 5,693 5,693 100.00%
Pension -Police 467,587 428,777 539,181 110,404 25.75%
Pension -General 686,518 629,537 783,474 153,937 24.45%
Total $21,315,764 $19,546,556 $19,813,588 $267,032
Analysis of Major Variances
(1) The $192,732 positive variance in the General Fund resulted from the timing of property
tax receipts, increased building permit fees, early receipt of interlocal revenue from the
City of Jacksonville, and reimbursement for DOT system lighting maintenance, offset by
lower than anticipated revenues from the Communication Service Tax and State
Revenue Sharing, and reimbursement not received from the City of Neptune Beach, due
to the delay in the Welcome Sign project.
(2) The $105,745 positive variance in the Better Jacksonville Half Cent Sales Tax Fund
was due to slightly higher than anticipated sales, and early receipt of sales tax revenue
from the State and grant reimbursement for the Dutton Island Park construction from the
Florida Inland Navigation District.
(3) The $251,442 negative variance in the Grant Funds was due to the completion and
subsequent reimbursement of the CDBG drainage project at George and Dudley Streets
being delayed until FY05, and the delay in quarterly reimbursement from the granting
agencies, resulting from grant expenditures not occurring until late in FY04.
(4) The $183,056 negative variance in the Utility Funds was due to approximately
$390,000 lower than anticipated water and sewer sales and a $38,000 difference in
accounting for Section H assessments, offset by a $205,000 positive variance in sewer
and water impact fees and a $40,000 reimbursement related to the Beaches
Cooperative Utility Plan, planned for in FY03, but received in FY04.
~•
AGENDA ITEM 4A
SEPTEMBER 27, 2004
City of Atlantic Beach
FINANCIAL REPORT
AUGUST 2004
Expenses
Department / (Footnote) Annual
Estimate YTD - 92%
of Estimate YTD
Actual Dollar
Variance Percent
Variance
Governing Body $44,484 $40,792 $39,852 $940 2.30%
City Administration 1,930,491 1,770,260 1,582,620 187,640 10.60%
General Government (1) 2,366,747 2,170,307 1,262,986 907,321 41.81%
Planning and Building 677,228 621,019 467,034 153,985 24.80%
Public Safety (2) 4,162,286 3,816,814 3,278,866 537,948 14.09%
Parks and Recreation 924,890 848,125 765,540 82,585 9.74%
Public Works (3) 5,693,899 5,221,305 4,210,113 1,011,192 19.37%
Public Utilities (4) 7,627,547 6,994,461 6,067,781 926,680 13.25%
Pension -Police 282,812 259,339 266,318 (6,979) -2.69%
Pension -General 344,297 315,720 296,552 19,168 6.07%
Total $24,054,681 $22,058,142 $18,237,662 $3,820,480
Annual YTD Estimate YTD Dollar Percent
Resource Allocation Estimate 92% Actual Variance Variance
Personal Services $7,309,556 $6,702,863 $6,323,548 $379,315 5.66%
Operating Expenses 8,228,395 7,545,438 6,178,383 1,367,055 18.12%
Capital Outlay 4,661,013 4,274,149 2,050,605 2,223,544 52.02%
Debt Service 1,751,509 1,606,133 1,751,376 (145,243) -9.04%
Transfers 2,104,208 1,929,559 1,933,750 4,191 -0.22%
Total $24,054,681 $22,058,142 $18,237,662 $3,820,480
Analysis of Major Variances
(1) The $907,321 positive variance in the General Government departments resulted from
the delayed or deferred construction of various projects funded from this source -See
Project Activity schedule.
(2) The $537,948 positive variance in the Public Safety departments was due to position
vacancies, delays in grant expenditures until later in the fiscal year, and $325,000 of
the variance was a result of only two quarterly invoices for contracted fire services with
the City of Jacksonville being received and paid FYTD.
(3) The $1,011,192 positive variance in the Public Works departments was due to the
Hopkins Creek drainage improvement land purchase and construction project being
delayed, the demand for mosquito control services being less than anticipated, and
annual tippage to the City of Jacksonville and the July and August billings for sanitation
hauling services to be paid in September.
(4) The $926,680 positive variance in the Public Utilities departments was due to a
reduction in infrastructure repairs and maintenance, no contractual obligation to pay the
City of Jacksonville for the right-of-way franchise fees, and delayed or deferred
construction of various projects funded from this source - See Project Activity
schedule.
I i
AGENDA ITEM 4A
SEPTEMBER 27, 2004
City of Atlantic Beach
FINANCIAL REPORT
AUGUST 2004
~" Project Activity
YTp YTD YTD
~'"' Project Name Budget Actual Balance Status
General Government:
City Hall Expansion
Parks and Recreation:
Veteran's Memorial Park
Skateboard Park
Public Works:
Core City Project
Core City Sewer Improvements
Core City Water Improvements
Plaza Entrance/Post Office
Hopkins Creek Basin Pond
Town Center-Phase III
Mayport Road Medians
Drainage-George & Dudley Streets
Sidewalk Replacements
Bike Paths on Seminole and Plaza
Welcome Sign and Landscaping
Concrete Pipe-Country Club Lane
$363,450 $54,735 $308,715 B
Subtotal 363,450 54,735 308,715
10,477 10,477 0 C
88,574 8,847 79,727 E
Subtotal 99,051 19,324 79,727
Subtotal
Public Utilities:
Sludge Holding Tank at WWTP2
Rehabilitate Well 5 at WTP3
Replace Well 2 at WWTP1
Security Upgrade/Water Plants
Water Main-Ocean, Ahern-8th
Telemetry at Lift Stations
Switchgear at WWTP1
Headwork Improvements at WWTP2
Influent Screens at WWTP2
Relocate Elevated Storage Tank at WP2
Water Interties - AB & BUC
Fencing at WP2 and WTP3
Water Main -Park and Dudley Streets
Shelves at 902 Assisi Lane
Sewer Rehabilitation Mini-System B
Security Upgrades at WWTPs
Sludge Holding Tanks at WWTP2
Utility Relocation - Wonderwood Connector
Subtotal
Total
406,300 158,447 247,853
17,673 17,673 0
60,758 60,758 0
67,200 67,200
730,465 24,711 705,754
141,845 140,544 1,301
231,000 25,835 205,165
121,403 12,326 109,077
50,000 15,410 34,590
217,650 15,082 202,568
18,800 18,800
84,056 84,056 0
2,147,150 554,842 1,592,308
58,053 57,980 73
19,257 19,257 0
178,405 150,276 28,129
105,000 4,368 100,632
14,912 14,912 0
120, 000 14, 888 105,112
24,984 24,951 33
199,500 11,632 187,868
35,625 35,625 0
260,630 187,737 72,893
13,991 13,959 32
6,594 6,053 541
111,489 100, 342 11,147
8,000 3,414 4,586
150,000 29,377 120,623
40,000 29,554 10,446
95,000 85,190 9,810
117,258 117,258
1,558,698 789,515 769,183
$4,168,349 $1,418,416 $2,749,933
'~ Status Key
B -Bid Awarded E -Design Phase
C -Project Completed I -Project In-progress
~"" D -Design Completed R - Re-budget Next Fiscal Year
I
C
C
R
E
C
R
R
I
R
C
C
C
E
B
C
E
D
C
I
C
C
C
C
D
C
C
C