Item 8A
AGENDA ITEM 8A
SEPTEMBER 27, 2004
CITY OF ATLANTIC BEACH
CITY COMMISSION STAFF REPORT
AGENDA ITEM: Progress Report City Hall Addition and Remodel Project
#0304-12
SUBMITTED BY: Don Ford, Building Official
Nelson VanLiere, Finance Director
DATE: September 20, 2004
BACKROUND: The city has recognized the need for additional office
space in the City Hall building due to over crowding and use of storage
spaces for offices. The Commission tasked the staff to advertise for RFQ's
and present the design architects. PQH Architects was chosen as the
designer and the Commission approved their design. The staff proceeded
with advertising for bids. A bid was awarded on July 19th for $407,686 that
included $376,186 for the base bid and $31,500 for alternate #l, renovation
of the existing lobby. The Commission chose the staff recommended low
bidder, C.C. Borden Co.
BUDGET: At the time the City Commission awarded the bid, the project
budget was $363,450 and did not include a contingency. Of this amount,
approximately $54,410 has been spent on design and other related costs.
The remaining budget was then $309,040. The shortfall was discussed at the
recent budget workshops and the City Commission agreed to add $100,000
to the expansion estimate to include a contingency and add an additional
$35,000 for lobby renovations. The total funds available for this project
beginning October 1, 2004 are $444,040.
RECOMMENDATION: To authorize the City Manager to sign a contract
with C.C. Bordon Co. for the expansion to City Hall and for lobby
renovations in the amount of $407,686.
ATTACHMENTS: Project Schedule
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REVIEWED BY CITY MANAGER: