Item 4C
ATTACHMENT 4C
OCTOBER 25, 2004
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Landscape Maintenance Annual Contract for
Utilities and Public Works
Bid No. 0304-5
SUBMITTED BY: Donna Kaluzniak, Utility Direct
DATE: October 14, 2004
BACKGROUND: On November 14, 2003, bids were opened for the City annual contract for
~,. Landscape Maintenance for Utilities and Public Works. The low bidder was A Native Sun
Landscaping. They successfully met all bid requirements.
A Native Sun's personnel have the required background, knowledge, experience and equipment. The
fees charged by A Native Sun Landscaping have been very reasonable and competitive.
City has spoken to A Native Sun Landscaping regazding an extension of their current contract for one
year at the current rates and they have agreed. As per Bid No. 0304-5: "The City reserves the right to
renew the contract for two additional one-year periods pending a mutual agreement between the City
and the vendor, and a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: Funding is included in the Water and Sewer Funds and in Public Works Funds in the
amount of $50,400 under account numbers 400-5502-533-3400and 410-5508-535-3400, 001-5002-
541-3400 and 001-5001-541-3400.
RECOMMENDATION: Extend the Landscape Maintenance Contract for Utilities and Public Works
for an additional year at the current prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from A Native Sun Landscaping.
REVIEWED BY CITY MANAGER:
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FROM FAX N0. _ _ Jun. 05 2003 09: SBf~1 P'
OCT-14-2004 THU 11 19 An ATL. BCH. PUBLIC WORKS FAX N0. 804 247 5843 P, 01/01
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October 14.2004 PAX: 247-9D4{)
Mr. $tyan McAliswr
A Native Sun Landxapins
RE: ktxoatsion of $td No. 0304,5
Dear Mr. McAtlstcr:
As you are awara, the annwl
Msintetwnce for Utitities aed Public Works expires Novett bcr 30 20pq, •yye pn ~ujd Ike
to extend the contract for soother year ai the current prices, if this is aci:nptable t~ ~ yon ~
company.
ll'sccaptahle, pleaoe ci`n below and roturp tome October 1 S. 200q, ~ 1 can Dt't;ran; .r
sW>f'tepott for tM C;tty Cottuoissiatt.
~ W¢ look forward to nxotnmending that we continue our eo. tetu;t with yvur eon q. any.
Sittcarely,
Q~--.~
Donne Kelttatiek
Utility Director
w NATIVR 8l)N LANA9CAPtNG AGR~68 TO R.J('l'F.111I/ THR CONTRA('T
W1TIi TflR CiT'Y OF ATLANTJC RRACN AT THT PA tiC~O StlIR1N17")'1~!I I II•I
as. B1lD NO.03W-S FOR AN AlfD4TIONAL Y$AA ~FFE( TIVR ACCEMHE6i 1,
2004.
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ATTACHMENT 4C
OCTOBER 25, 2004