Item 8E~*
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CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Security Improvements for Fiscal Year 2005
SUBMITTED BY: David Thompson, Public Safety Director
Donna Kaluzniak, Utility Director
DATE: October I5, 2004
ATTACHMENT 8E
OCTOBER 25, 2004
BACKGROUND: Funds were budgeted this fiscal year for additional security
upgrades city-wide. After analysis, staff determined that the highest priority for security
funding was the remaining utility plants that were not included in the FY 2004 project.
In addition, enough funds are available to add some security measures at the Public
Works, Adele Grage Community Center and City Hall.
During FY04, staff contacted two vendors that have existing government contracts-
W.W. Gay, who has completed security improvements at JEA's facilities among others,
and Access Limited, who has provided security enhancements for several clients
including NAS Jax and the Duval County School Board.
~"' City staff made site visits to both vendors' client facilities, and attended presentations and
in-depth discussions with bath vendors. Both contractors received excellent references
from their clients for both the equipment used as well as the service provided.
Staff requested quotes from both vendors based on their contract pricing (JEA's contract.
with W.W. Gay, and GSA pricing from Access Limited) to provide automated gates with
'~"' computerized access control and recording for all of the water and sewer plants and
Public Works, and automated door locks for Adele Grage Community Center. The
automated system would require each employee or authorized entrant to carry a "smart-
' card," a proximity card that would allow access. Computerized information on
identification, time and date of entries will be recorded.
Staff also ensured that the systems were expandable. Other security functions. and.
locations can be added in the future, to include perimeter beams, motion detectors,
cameras, individual door locks, etc. These may be added to other City buildings as
determined necessary and as funds become available.
The vendors' costs were very close, with Access Limited being slightly less:
ATTACHMENT 8E
OCTOBER 25, 2004
Location Address Item Access Limited W.W. Gay
Cih Hall 800 Seminole Road ea~.l End and Bad 'n S stem $15,207.43 $8,738.00
Water Plant 1 469 11th St. utomatic Gate $26,995.34 $36,443.96
Water Plant 2 2301 Mai ort Road utomatic Gate $26,899.34 $26,684.24
Water Plant 3 902 Assisi Lane utomatic Gate $26,899.34 $25,910.16
Water Plant 4 2848 Ma ort Road utomatic Gate $26,899.34 $25,910.16
Wastewater Plant 1 1100 Sand iper Lane 2 Automatic Gates $40,120.19 $39,692.53
Wastewater Plant 2 739 Renault utomatic Gate $26,899.34 $24,965.25
Public Works 1200 Sandier Lane Automatic Gate $31,143.43 $26,998.24
dele Gra a 716 Ocean Blvd. utomatic Door Locks $8,203.29 $12,453.72
*"'Ci Hall Doors 800 Seminole Road utomatic Door Locks $16,000.00 $16,012
"`Installation of Conduit from Building to
Gates
$0
$16,300.00
Total
* $245,267.04 $260,108.26
Installation of conduit is included m Access Limited`s quote at a cost of $16,300.
Would have to be added separately to WW Gay's quote.
**City Hall doors is a preliminary estimate, and may change due to proposed expansion
of City Hall.
-Items in italics have already been awarded to Access Limited.
In May, 2004, the City Commission awarded a contract for the Security Improvements at
Water Plant Nos. 1, 2 and 3, plus the head end and badging system at City Hall (the
central brain of the system) to Access Limited as the first phase of security
improvements, in the amount of $96,001.45. The F~OS budget includes funding for
additional improvements, and staff would like to extend the contract with Access Limited
to add the following facilities:
Available fernds = $149,269
/'"' Amount using Access Limited Pricing
Water Plant 4 $26,899.34
Wastewater Plant 1 $40,120.19
'~"' Wastewater Plant 2 $26,899.34
Public Works $31,143.43
Adele Grage $8,203.29
~"" City Hall Doors $16,000.00
Total $149,265.59
~""' BUDGET: A total of $145,000 was budgeted for security in the Half Cent. Sales Tax
Fund in account number 131-0000-519-6400, and $4,269 is available in the Water and
Sewer Funds under accounts 410-5508-535-3400 and 400-5502-533-3400 to cover costs
`"'" of the fiberoptic run from the gates to the buildings at the treatment plants.
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ATTACHMENT 8E
OCTOBER 25, 2004
RECOMMENDATION: Extend the existing contract for Security Improvements to
~,,, Access Limited, as per their cost proposal dated May 10, 2004, to add the following
areas:
Water Plant 4, Wastewater Plant 1, Wastewater Plant 2, Public Works, Adele Grage and
~. City Hall Security Improvements for a total of $149,266.
ATTACHMENTS: 1. Proposal from Access Li ited available from City Clerk.
REVIEWED BY CITY MANAGER____ _
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