Item 4E
AGENDA ITEM #4E
NOVEMBER 8, 2004
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: Grant Application
DATE: October 18, 2004
~r
SUBMITTED BY: David E. Thompson, Chief of Police/DPS
BACKGROUND:
1. The Atlantic Beach share of Local Law Enforcement Block Grant (LLEBG) funding for
!~" 2004-OS is $4,970, and there is a 10 % match ($553) required for the grant. Based on these
numbers, the total project amount will be $5,523.
This announcement was mailed out on September 29, 2004, and consequently, it was not
included in the 2004-OS budget.
The Police Department would like to use this funding to purchase two (2) additional mobile
video units for patrol cars. At.the present time, there are several patrol cars that do not have
mobile video systems. This funding will cover the majority of the costs for the purchase of
two (2) additional systems to be purchased and installed.
The application for this funding requires the approval of the City Commission and the
signature of the Mayor on certain documents.
2. The 2003-04 Local Law Enforcement Block Grant (LLEBG) fund had a residual of
~. $1,9851eft at the end of the fiscal year. Specifically, this grant paid for additional mobile
video systems purchased in 2003-04. The video systems cost approximately $3,295 each, so
there was a residual balance in the account.
The 2003-04 LLEBG grant program allows this balance to be applied to purchases in 2004-
05. To make this funding available, staff is requesting the approval of a budget adjustment to
spend the money in 2004-05. The money available in the two funds will cover the costs of
the two (2) mobile video systems.
BUDGET: The acceptance of this grant will require setting up a grant account in the 2004-
05 budget for a total of 5,523. $4,970 will be from the Local Law Enforcement Block Grant,
and $553 will be from the Atlantic Beach general fund.
Additionally, the $1,985 funding from the 2003-04 LLEBG grant will need to be "rolled"
into 2004-OS budget so that it can be used as a funding source.
RECOMMENDATIONS:
To approve the application for the Local Law Enforcement Block Grant funding as discussed
above;
~*
~"
AGENDA ITEM #4E
NOVEMBER 8, 2004
~"' To approve the creation of an account in the 2004-OS budget for 2004-OS LLEBG funding;
To approve rolling the 2003-04 LLEBG funds into a 2004-OS account to provide funding;
To approve David E. Thompson as the Project Director to apply for the 2004-OS funding; and
!""" To approve the authority for the Mayor to sign the application and subsequent paperwork
relative to this grant.
±~" ATTACHMENTS: Letter from FDLE Announcing the Grant
REVIEWED BY CITY MANAGER:
AGE A ITEM NUMBER:
.~
AGENDA ITEM #4E
NOVEMBER 8, ?004
~"' Florida Department of Office of Criminal Justice Grants Mailing Address:
Law Enforcement Office of Criminal Justice Grants
Florida Department of Law Enforcement
Guy M. Tunnell 2331 Phillips Road
~w Commissioner Tallahassee, Florida 32308
(850)410-8700
September 29, 2004
The Honorable John S. Meserve
Mayor of Atlantic Beach
800 Seminole Road
Atlantic Beach Florida 32233
Dear Mayor Meserve
The State of Florida has received an award in the amount of $850,285 for State Fiscal
Year 2004-2005 from the U. S. Department of Justice, Local Law Enforcement Block
Grants Program. The Florida Department of Law Enforcement (FDLE), Office of
Criminal Justice Grants is the State Administrative Agency for these grant funds which
are distributed to units of local government based on locally reported Part I creme
statistics. T~h~e~FDLE ha~allo,cate~~9~Qrf,~~„~ #~jl~ a~va,r,~c(~for,`use;b~y you°~'a~en~y~~'in
accordance with the provisions of the Omnibus Appropriations Act of 1996 (Public Law
104-134. )
+~* ~~ ro ec a; oun,M1, Is awar is Is urse Initially in one lump sum and contingent upon
availa~lllty of federal funds Allocations ~ ~ sf be~`iasec~ f~"~ r one of seven Pro ra'm' ~'
•~- ~.: 1i~~''~3.: 2 pw -NV~' ,"~< M1!rfi~ S'.±C-S ~rR~fdi.'3'ffi1I9`kJiVwt{alFS 'i4 ... ~...~ •.. ..Z:: ., fg .. .+'
u_rpose,~/~reasaast~d~i~~theaa~~~Iica~Ion~ s a condition of receiving this award, the
subgrantee must continue to report to the Florida Department of Law Enforcement's
Uniform Crime Report.
Information Management On-Line (SIMO
~~ti;,;~~f~ri~~nagemert ~sys~ern~-Subgrant
In addition to the on-line submission,
~ Committed to
Service Integrity Respect Quality
I!"'
September 29, 2004
Page 2
AGENDA ITEM #4E
NOVEMBER 8, 2004
SIMON can be accessed at http://simon.fdle.state.fl.us on October 1, 2004. The following
steps should be taken prior to completion of an application:
1. The 'Project. Director is typically responsible for the administration of the subgrant
activities and; therefore, should create a user account for the Chief Official, Chief
Financial Officer, as well as themselves for submission of the application. Users will
then receive an email containing the username and password. These are computer
generated and only the person whose email address appears in the request will
receive the username and password. User may now proceed to the next step.
.~~. s ,_
2. Enter the Subgrantee Or'ganizafion~'andkl"m'plementirig Age'ncyif different from the
subgrantee) into SIMON. User will receive an email approving the Organization(s)
and may now proceed to the next step.
3. The Project Director, should then' motlify oi- .request permission to° fill out an '~
a;pplication::~Email notification will be sent approving the applicants' request and
granting clearance to proceed with the application itself.
Due to the time involved in processing and approving user accounts and organization(s)
requests,'i~t is"'imper'ative'that these''steps"be taken,as"soon.~as pos ,stile. q
,~..._N v " _ -
Application completion will require an "Announcement Code" which ~s a .security feature
~,~, ~ ~~ p,.~ ~~ ,~" ~.;, ~."
allowing access to the application C,hetAnn'ounce'menf Cocf~:s LLEIaG040,~,Please note
_ ~ .~. .
that this Code will be activated by the Office of Criminal Justice Grants on October 1, 2004.
Application completion will not be possible without this Code. To assist you in completing
#~' ~ , .,. ya .- a i-:
this application a user manual is available on Ime ~fhe~Pro~ect Start and ,End Dates in the:
t i~"~`` iication sli~uld refle`'ctthej` enod~Februa k * t ~ ~~~
pp p ~ry x X0,05, through July31, 2005 " ~~on`
•,~. ~ , ._ z~-. '~~-r~.~rM.~., .,.a~^s'*---,-^5.a+.-k.-4-,..u,+„ -+rt ~- "7"_ y a ~ .~.Sf r ~-~,y
,~,,,~ ~ ~ pletion and pno~ fi~o line~s~ubmo~n, two~ri'ard copies:,of the;appllcation~ahould`~.e
Off1ce ~~Cr'im~ri~l `J~istl'ce~Granfs ~~
~,~ nda Q,~rtment'"o~aw En o cemen
~~I~ah;assee' Flo~r%~a , 30$
Committed to
' Service ~ Integrity Respect Quality
AGENDA ITEM #4E
NOVEMBER 8, 2004
September 29, 2004
Page 3
The Office of Criminal Justice Grants looks forwa{ionoc clew Ouh offi ~e is a ailable for
management system, SIMON, during this applic 8:00 a m. - 5:00 p.m. EDT. Please
any assistance needed Monday through Friday, 410-8700 for
contact Heather Gilbreath hoatnPrnilbreath(afdle state.fl.us at (850)
SIMON issues, otherwise call Janice Parish, Planning Manager.
Sincerely,
Claytorh H. W ilder Administrator
Community Program
CHW/JP/mb
cc: Project Director
Committed to ualit
Service Integrity Respect Q y