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Item 4F !"' AGENDA ITEM #4F NOVEMBER 8, 2004 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: First Vehicle Services Cost Increase SUBMITTED BY: Rick Carper, P.E. Public Works Director DATE: November 8, 2004 BACKGROUND: The City of Atlantic Beach's contract with First Vehicle Services requires an annual adjustment to account for changes to the cost of doing business. The price of the contract for the current fiscal year (12/1/04 through 11/30/05) is $202,350.00. The proposed increase, in accordance with the Consumer Price Index, would be $4,467.45, raising the proposed contract price to $206,817.45. The current contract price expires 11/30/2008. RECOMMENDATION: Approve the annual increase of $4,467.45 to the contract for one year, from 12/1/04 through 11/30/05. BUDGET: $208,420.00 is budgeted in Fleet Maintenance account number 001-5004-549-34.01. ATTACHMENTS: First Vehicle Services memorandum dated 10/15/04. Copy of the Consumer Price Index. REVIEWED BY CITY MANAGER: AGENDA ITEM #4F NOVEMBER 8, 2004 P.O. Box 51421 Jacksonville Beach, Florida 32240 Tel 904-247-6209 Ext. 10 Fax 904-246-9836 October T6, 2004 First Vehicle ~i $er~ri~es Proposed budget for 12-O1-2004 through 11-31-2005 CPI Category Transportation 2.6% Motor Vehicle Maintenance & Repair Transportation 1.0% Motor Vehicle Parts & Equipment .. .. i"~`t~';t<~~ CPllncrease .:: $ 2 .:: :.:::::::::::.::........:. 1 Labor Overhead $ 102,407.00 $ 9,870.00 $ '256.62 0 $ $ 00,026.62 20 647 17 Administrative Fee $ 17,200.00 $ $ 447.2 605.02 $ . , 23,875.02 Management Fee 152,747.00 $ 3,971.42 $ 156,718.42 Parts $ 49,603.00 $ 496.03 $ 50,099.03 Total $ 202,350.00 $ 4,467.45 $ 206,817.45 A FirstGroup America ~% Company !~ FROM (WED)10 20 2004 23:52/ST. 23:5 AGENDA ITEM#4F NOVEMBER 8, 2004 Table 1. Consumer Prla Index for Ali Urban Consulners (CPI•t)): U.9.OIty alrera9e, by ezpsnditure cateoo/Y and commodity and servln group (19a1.e4=100, unkm omvvNw rwlad) h Fiebtlw urmoJuetw perc rJiange tp SsaiareA d G P 1-U ~,,~.~.. December ~ Aug. 200a nom_ paroent oru~ 2003 Juty Aup. Aug. JWy May t0 June to July to 2004 2004 2003 2004 Juno July Aug. Expendhvre spay AH kerl+i .................«................................................................... 100.000 180.4 189.8 ~ 2.7 0.1 0.3 -0.1 0.1 AU Hems (1987+100) ..................................«.................,.....,...... S87JS 587.8 - - - Faodand Oevgrapea ................................................................ 15.384 187.2 187.3 3.5 .1 .2 .2 .1 Food ....................................................................................... 14.383 186.4 188.8 3.5 .0 .Q .3 .1 Food d honw ...........................«.......................................... 8.258 187.1 188.7 3.9 -.2 .t .2 -2 Careala and bakery prodrxda .« .......................................... 1.102 2072 207.2 1.3 .0 .1 .t .0 Meals. poultry. fish. and sppa ..................._....................... 2.320 183.7 183.7 8.2 .0 .3 ,8 .0 Decry end rested prorkrote ................................................ .842 187.7 184.8 10.4 •1.5 1.7 ..8 •1.8 Ender and wBeybNe ......................................................... 1.221 224.5 224.0 •.4 -.2 •.8 •2 2 Nonolodlalic bowrap~ and bevorego mdarlda .............. .905 140.5 110.3 A -.1 .0 .3 .0 Other k~od at home ........_ ............._.......,..,....................... 1.785 188.0 186.2 1.8 .1 -.1 1 .1 3tlper and awesb ............................................................. .303 163.8 184.4 1.2 .a •.3 .4 .6 Fate and ab ..................................................................... .251 171 Ji 189.7 7.6 -1.3 1.8 -2 •1.3 OlMwioode.._ ................................._....................,........... 1.710 180.3 180.6 .8 .3 -.6 .3 .2 Oa1r mpce4anesous foods 12 ....................................... .309 109.4 111.3 1.5 1.9 .t •t.a 1.0 Food away 1Fom home 1 .................................................._... 8.127 187.8 188.4 32 .3 .2 A ,3 Otller food away from home 2 ............................................ .332 125.1 115A 3.3 ,2 .0 •.1 .2 AkphoYO beverages t ............................................................ 1.001 192.2 192.9 29 .2 .4 •.1 1 Houainp .................................................................................... 42.089 t00Ji 101.2 27 .2 .3 2 .2 SlteMer ................... ...... .........................................._.... . ..... ..... 32.878 220 0 . 220.3 2 8 . .1 .1 1 .1 Reel of prinery residence ~ ................................................. 8.157 211.2 211.9 2.8 .~ .2 .2 ,3 LodgMp away from home 2 ..........._ ..................................... 2.954 132.2 190.8 4.4 •12 -.9 1.1 •t.7 Owners' e0trlvalent tern of pnmary neland ~ 4 ........~........ 23.389 213.1 2;15.7 2.5 .3 .2 .1 ,3 Telwlb' and houtehdd iniuranes t ~ ................................. .983 118.1 118.3 .a ,2 .1 -.1 .2 fuels and Wtltl6e .................................................................... 4.741 186.8 187-7 5.0 .7 1.9 .4 .a tjua~ ...............................................•.-..•................................ 3.830 110.5 150.6 6.2 .7 2.3 .4 .9 FUN oN and o8rer foals ...................................................... .231 161.7 157.4 20.4 4.2 3.2 3.0 5.3 Gee (piped) and dectrldty ~ .................._........................... 3.599 158.9 167.6 4.4 ,4 2.1 ,Z .6 water a~w tewdr and (yih colleC4on servioa 2 ................. .910 t 1A.I 125.9 8.2 .7 .5 .8 .4 FtoiuNloM furtrahirrpa and operetiorre ................................... 4.u0 1782 124.8 -.6 -.3 ,1 -.3 -.2 Household opaatlons 12 ..................................................... .701 129.3 128.1 3.5 .5 .6 .8 .5 Apperol ..............................................................................._.. 3.973 115.9 118.5 -.fi .5 2 -.8 .,2 Men's and boys' apparol ........................................................ 1.021 115.2 113.8 .4 -1.2 .3 ,0 -1.3 W4mert'i d1M pleb' atlpnrN .................................................... 1.701 108.1 107.5 •.4 1.3 ,2 •1.1 -.3 Infants' and toddkire' apparN ......................................._........ .195 114.6 115.0 -1.8 .a .3 .4 -1.4 Footwear ................................................................................ .778 118.1 117.3 -.1 1.9 .0 -1-8 7.8 T-anipORaaOn ........« ................................................................ 18.881 164.0 182.9 29 -.7 .8 •.e -.3 Prwale olanspertaflon ............................................................. 15:817 180.0 169.1 3.2 -.e .8 •.9 -.3 New end used motor vehicbe 2 ........................._............... 7.912 93.5 03.1 .2> •,1 -.1 .0 .1 Nwr vehldae ...................................................................... 4.817 136.9 131.9 •1.4 •.T .2 •.7 -.3 Uaad can anc tnrxa 1 ......_ ............................................... 2.OOT 132.1 t 33.8 -8,8 1.3 -.9 1.1 1.3 Mo10r gret ............................................................................. 3.1x9 185.2 182.0 18.3 -1.0 3.0 -4.0 •1.5 G9eoGns (ell typae) ......« ........................................_...._..... 9.222 184.5 1812 18.7 •2.0 3.1 -a.Z -1.4 Motor vehide perm and equpment 1 ........................ ...... ... . .389 109.8 109.0 1.0 .2 .3 .8 .Z Maur vehlds mslnterlanee and ropalr ................................. 1.9x0 200.3 200.8 2.8 .2 .5 .4 .2 PutWe (rllniportsllon .......« ...................................................... 1.OW 214.4 209.7 -1.0 .2.2 .o .4 _1.a Midlal cwe .............................................._............................. x.074 311.0 311.8 4.4 2 .3 .3 .2 Medlral tare eammodlliee ...................................................... 1A90 289.9 270.0 1,1 .O .1 ,0 ./ Medial care iervloes ................................................_._...._.. 4.575 322.3 323.1 82 .2 .1 .4 ,Z Prufeesicnel sarviooc . ............................ ............ ............... ... $.749 272.3 273.3 /,4 .4 .3 .3 .5 Hoepkal and related aervloea ~ ..._......_ ............................... 1.480 410.1 4ta.a 5.2 -.1 .e .8 -.4 Sae ladnolae at end 4r table,