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Item 6BA. AGENDA ITEM #6B FEBRUARY 13, 2006 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Resolution Revising the Board Member Review Committee SUBMITTED BY: Jim Hanson, City Mana DATE: February 6, 2006 BACKGROUND: The Mayor and Commission have had several discussions about amendments to the enabling resolution that created the Board Member Review Committee. Individual input from each of the members of the Mayor and Commission has been received. The most recent discussion was during the strategic planning workshop on Wednesday, February 1st where it appeared that the addition of several changes would make the amendments acceptable to each of you. Attached is a draft showing the changes that were discussed in the most recent meeting as well as those from previous drafts that did not receive objections. BUDGET: There are no budget implications related to this item. RECOMMENDATION: Consider whether or not the changes in the attached draft resolution are acceptable. If so, the Commission could either chose to adopt this ~• resolution as written or let the staff know what additional changes would be needed. ATTACHMENT: Strike through and underline version of the proposed amendments to the Resolution OS-04 creating the Board Member Review Committee ~.. ~. AGENDA ITEM #6B FEBRUARY 13, 2006 RESOLUTION N0.06-03 RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE NUMBER OF MEMBERS, APPOINTMENT OF MEMBERS AND MEMBERSHIP CRITERIA FOR THE BOARD MEIVIBER REVIEW COMMITTEE, PROVIDING FOR AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, a Board Member Review Committee was created by the Mayor and Commission by Resolution OS-04 adopted on April 11, 2005 to review applications and make iecornmendations fur the appoinirnerrt and reappointment of members to the city's Boards and Committees, and WHEREAS, conflicting language between the city charter and several ordinances in the ~„ city code has been identified by the City Attorney which has resulted in a need to amend several provisions relating to the membership of the Board Member Review Committee, and ~. WHEREAS, it is in the best interest of the city to amend the original enabling resolution OS-04 to make changes to the number of members, the appointment of members, the criteria for membership and to make several additional modifications to the original provisions. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows; SECTION 1. Creation: Resolution OS-04 of the City of Atlantic Beach creating the BOARD MEMBER REVIEW COMMITTEE shall be amended as follows. SECTION 2. Purpose: The purpose of the Board Member Review Committee is to encourage citizens to apply to serve on the city's boards and committees including requesting ~~licants to consider other boards or committees than those that they on ig Wally applied for, to review and consider available applications when vacancies occur, to consider tie-r~e-aPp~t e€-a}~pe~ts-recommendin eg x,_ istingLboard and committee members to an see-e~ additional ~* term and to make recommendations to the Mayor as to which applicants to appoint to fill those vacancies. ~" SECTION 3. Membership: There will be a total of ~~six(46~ members on this Committee. The first member will be ne of the sitting City Commissioners, who shall serve as chairman of the Committee shall serve cone-year term and will be eligiLble ~"' ~ for additional terms. Each one year term for the Commissioner shall begin on December 1St. This member shall be appointed by the Mayor and be subject to the ~proval of the commission. The City Manager ~„a ~'~'~~ r'°rv-will automatically be a members and will remain a member as AGENDA ITEM #6B FEBRUARY 13, 2006 long as employ the City .The third and fourth members shall be citizens of Atlantic Beach. They will be appointed bathe Ma oar subject to approval of the commission. The citizen '"~ members shall have back~ounds or experience in committee work or human resources. The citizen appointments shall serve two-year terms which will be stag~,ered and be eligible to serve a second two-year term. The €e~r-fifth member will be the chairman of the board or committee for which vacancy or re-appointment is currently being considered. They shall serve only those meetings where membership on their board or committee is being considered. ~"of r >~ .The City Clerk who shall serve as a non-voting member and perform all necessary administrative duties. SECTION 4. Duties and Responsibilities ~„ (a) Review available applications for vacancies on city boards and committees and interview applicants as the Committee determines necessary to make informed recommendations. ~. (b) Receive input on the needs of the boards and committees that have vacancies for consideration as to the geographical, professional and philosophical balances needed so that each ~,. of those boazds and committees can successfully accomplish their intended purposes established by the Mayor and Commission. (c) When a reappointment is being considered, solicit and receive input from the Chairmaen, members or the staff liaison of the board or committee where the vacancy has occurred, or others on the appointee's past record of service including, but not limited to, ~• attendance, preparation and overall contribution to the boazd or committee. (d) Make recommendation(s) to the Mayor n appointments or reappointments to the city's boards and committees as set forth in the Charter of the City of Atlantic Beach. Recommendations shall be in the form of committee minutes along with copies of any applications of all candidates interviewed. _~e) Make additional recommendations for membership if the Mayor does not approve the original recommendation for appointment. SECTION 5. Meetings and Notice: The meetings of this Board Member Review Committee shall be set at regulaz times and will be open to the public as well as to the other city elected officials althou{.h non-members of the Board Member Review Committee shall_only observe and not be activ~articipants in the meeting. a~ aA notice of meetings shall be provided in accordance with state law. Additionally, copies of the applications for appointment shall be transmitted to the Mayor and Commission prior to any meetings where interviews will be conducted and in the city commission a eg_nda packet. AGENDA ITEM #6B FEBRUARY 13, 2006 SECTION 6. Effective date: This Resolution shall take effect immediately upon its final passage and adoption. PASSED by the City Commission this day of , 2006. ATTEST: DONNA BUSSEY DONALD M. WOLFSON City Clerk Mayor Approved as to form and correctness: . ALAN C. JENSEN, ESQUIIZE City Attorney ~,.