Item 8CAGENDA ITEM #SC
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FEBRUARY 13, 2006
~„ CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
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AGENDA ITEM: Mandalay Park Design for Mailbox Location
SUBMITTED BY: Rick Carper, P.E., Director of Public Works
DATE: January 31, 2006
~"' BACKGROUND: At the January 9"' mee#ing, the Commission directed Staff to prepare a
plan for a Mandalay Park location for the USPS mailbox formerly at the 5 Points Intersection.
The attached sketch shows the proposed traffic island, surrounded by Miami curb 8~ gutter. This
~* proposed location provides a similar movement to the original 5 Points location. In this case,
approaching traffic does not have a stop condition to facilitate re-entry into the traffic flow,
however, clear sight lines in the north & south directions should make this re-entry relatively
,~, safe.
To further enhance the location, Staff also proposes to remove the remaining excess pavement
along the western side of Mandalay Park, leaving a two foot paved shoulder, to add curbing and
'~ to landscape the new green space, including Live Oak trees.
The Mayport Road Post Office Station Manager has the mailbox in temporary storage, awaiting
completion of City site preparations.
RECOMMENDATION: Because of cost and potential safety issues, Staff recommends the
~* Commission reconsider permanent removal of the mailbox. There is concern that northbound
traffic on Seminole may pull across 16th Street to the entrance without looking for westbound
traffic on 16th. Public Works will leave the 16th Street STOP sign at the current location and
~,,, add a new STOP sign near Seminole to help alleviate this concem. An additional concem is for
people pulling out of the mailbox location without looking for oncoming traffic on Seminole. Until
people get used to the new traffic pattern there are going to be issues here. The Public Safety
Director has reviewed the design; he agrees it is relatively safe. Also, once the mailbox is in
place, the newspaper boxes (pay and free) will start to proliferate at this location.
The location on the Selva Marina Drive median is the safest of the locations previously
examined.
If the Commission desires to proceed with this option, Staff requests a waiver to the City's
purchasing requirements (Code Section 2-331, which requires that projects costing more than
$10,000 be set for public bid), as authorized by Section 2-336(1). If approved, Staff proposes to
have the project constructed by the Point Repair /Concrete contractor, Gruhn May. This will
greatly accelerate the speed with which this construction could be completed.
ATTACHMENTS: 1) Sketch -Mandalay Park -south end
2) Code Excerpts, Section 2-331 8~ 2-336 (1)
BUDGET: This request is not in the budget. The Commission will have to determine
a funding source if this option is approved. Gruhn May's quote for
construction of the Mandalay Park option is $16,067.70.
REVIEWED BY CITY MANAGER:
~ / Feb. 27, 2006 Regular Meeting
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AGENDA ITEM #8C
FEBRUARY 13, 2006
~» CODE OF ORDINANCES OF THE CITY OFATLANTIC BEACH, FLORIDA (excerpts)
Sec. 2-331. Bids-When required.
~~ All supplies and contractual services, when the estimated cost thereof shall exceed ten thousand dollazs
($10,000.00) shall be purchased by formal, written contract from the lowest responsible bidder after due
notice inviting proposals.
(Ord. No. 5-83-12, § 2, 2-13-84; Ord. No. 5-92-22, § 1, 4-13-92; Ord. No. 5-99-32, § 1, 12-14-99)
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Sec.2-336. Same-Exceptions.
The formal bid procedure as defined in this division is not required in the following cases:
~`" (1) When. the city commission, by a vote of the majority of those me*.nbPrs presen±, waives a formal
bid procedure;
Feb. 27, 2006 Regular Meeting
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AGENDA ITEM #8C
FEBRUARY 13, 2006