Item 7E"~"' AGENDA ITEM #7E
FEBRUARY 27, 2006
CITY OF ATLANTIC BEACH
,,, CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: ORDINANCE N0.20-06-75 AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA FOR FISCAL YEAR BEGINI~TING OCTOBER 1,
2005 AND ENDING SEPTEMBER 30, 2006.
SUBMITTED BY:
DATE:
Nelson Van Liere
Finance Director
February 14, 2006
BACKGROUND: The City Commission directed staff to proceed with the Public
Works recommendation as proposed in the February 13, 2006 staff
report, (see attached agenda item "#8C Mandalay Park Design for
Mailbox Location"), from that meeting.
BUDGET: The total impact of this ordinance on the City's fund balances is
$17,000.
RECOMMENDATION: Approve Ordinance No. 20-06-75
ATTACHMENTS: Ordinance No. 20-06-75
February 13, 2006 Staff Report and Drawing
REVIEWED BY CITY MANAGER:
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ORDINANCE NO. 20-06-75
AGENDA ITEM #7E
FEBRUARY 27, 2006
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2005 AND ENDING SEPTEMBER 30, 2006.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day to day decisions affecting
such budgetary systems require adjustments from time to time.
WHEREAS, the City Commission requested additional funding for improvements to
Mandalay Park so as to place a public mailbox easily accessible to the citizens.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2005/2006 Final Budget be amended as follows:
Half Cent Discretionary Sales Tax Fund
Expenses:
Public Works
Streets Division
Capital Outlay -Improvements 17,000
Change in Fund Balance <$17,000>
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of February , 2006.
Passed by the City Commission on second and final reading this day of March,
2006.
Donald .M. Wolfson
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Donna Bussey
City Clerk
~,.
,, AGENDA ITEM #7E
FEBRUARY 27, 2006
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Mandalay Park Design for Mailbox Location
SUBMITTED BY: Rick Carper, P.E., Director of Public Works
DATE: January 31, 2006
BACKGROUND: At the Jan-.~ary q"' meeting, the Gommission directed Staff to prepare a
plan for a Mandalay Park location for the USPS mailbox formerly at the 5 Points Intersection.
The attached sketch shows the proposed traffic island, surrounded by Miami curb & gutter. This
proposed location provides a similar movement to the original 5 Points location. In this case,
approaching traffic does not have a stop condition to facilitate re-entry into the traffic flow,
however, clear sight lines in the north ~ south directions should make this re-entry relatively
~*" safe.
To further enhance the location, Staff also proposes to remove the remaining excess pavement
~. along the western side of Mandalay Park, leaving a two foot paved shoulder, to add curbing and
to landscape the new green space, including Live Oak trees.
,~, The Mayport Road Post Office Station Manager has the mailbox in temporary storage, awaiting
completion of City site preparations.
RECOMMENDATION: Because of cost and potential safety issues, Staff recommends the
Commission reconsider permanent removal of the mailbox. There is concern that northbound
traffic on Seminole may pull across 16th Street to the entrance without looking for westbound
traffic on 16th. Public Works will leave the 16th Street STOP sign at the current location and
add a new STOP sign near Seminole to help alleviate this concem. An additional concern is for
people pulling out of the mailbox location without looking for oncoming traffic on Seminole. Until
people get used to the new traffic pattern there are going to be issues here. The Public Safety
Director has reviewed the design; he agrees it is relatively safe. Also, once the mailbox is in
place, the newspaper boxes (pay and free) will start to proliferate at this location.
The location on the Sewa Marina Drive median is the safest of the locations previously
examined.
If the Commission desires to proceed with this option, Staff requests a waiver to the City's
purchasing requirements (Code Section 2-331, which requires that projects costing more than
$10,000 be set for public bid), as authorized by Section 2-336(1). If approved, Staff proposes to
have the project constructed by the Point Repair /Concrete contractor, Gruhn May. This will
greatly accelerate the speed with which this construction could be completed.
ATTACHMENTS: 1) Sketch -Mandalay Park -south end
2) Code Excerpts, Section 2-331 & 2-336 (1)
BUDGET: This request is not in the budget. The Commission will have to determine
a funding source if this option is approved. Gruhn May's quote for
construction of the Mandalay Park option is $16,067.70.
REVIEWED BY CITY MANAGER:
Feb. 27, 2006 Regular Meeting
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AGENDA ITEM #7E
FEBRUARY 27, 2006
~"" CODE OF ORDINANCES OF THE CITY OFATLANTIC BEACH, FLORIDA (excerpts)
Sec. 2-331. Bids--When required.
~* All supplies and contractual services, when the estimated cost thereof shall exceed ten thousand dollars
($10,000.00) shall be purchased by formal, written contract from the lowest responsible bidder after due
notice inviting proposals.
(Ord. No. 5-83-12, § 2, 2-13-84; Ord. No. 5-92-22, § 1, 4-13-92; Ord. No. 5-99-32, § 1, 12-14-99)
Sec.2-336. Same-Exceptions.
~,,,, The formal bid 7p~ro/cedunrenas~defin~~edff^^in thin/s divisi11^^on ids nnot req~luiredn(~inltvhe follonwinng case~sl: •I {+
(1) Cx.~l~leL the VZi}~ CVLY1Li,IJJ1V 11, Vy ^u. ~~V t\r Of +YlV 1LL4~Vl lty Vf thVJe 111v111b VrJ p1 V~Vllt, •Y,K~Y VJ a 1F%a l~iiu.l
bid procedure;
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Feb. 27, 2006 Regular Meeting
AGENDA ITEM #7E
FEBRUARY 27, 2006
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