Item 8C~•
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM #8C
FEBRUARY 27, 2006
AGENDA ITEM: Appointments to Board Member Review Committee
SUBMITTED BY: Jim Hanson, Cit Man
s
DATE: February 21, 2006
BACKGROUND: The Mayor and Commission adopted a resolution making changes to the
makeup of the Board Member Review Committee at the last regular
commission meeting. The resolution calls for the appointment of a City
Commissioner and two citizens of Atlantic Beach. The resolution
indicates that the ideal citizen appointments would have backgrounds or
experience in committee work or human resources. All three
appointments are to be appointed by the Mayor and are subject to approval
by the Commission.
It is appropriate for those appointments to be made before the newly
revised Board Member Review Committee can meet.
BUDGET: No budget issues.
RECOMMENDATION: The three appointments should be made to the Board Member Review
Committee in the near future.
ATTACHMENTS: Adopted Resolution No. 06-03
~.
AGENDA ITEM #SC
FEBRUARY 27, 2006
RESOLUTION N0.06-03
RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING
THE NUMBER OF MEMBERS, APPOINTMENT OF MEMBERS AND
MEMBERSHIP CRITERIA FOR THE BOARD MEMBER REVIEW
COMMITTEE, PROVIDING FOR AN EFFECTIVE DATE AND FOR OTHER
PURPOSES.
~* WHEREAS, a Board Member Review Committee was created by the Mayor and
Commission by resolution OS-04 adopted on April 11, 2005 to review applications and make
recommendations for the appointment and reappointment of members to the city's Boards and
Committees, and
WHEREAS, conflicting language between the city charter and several ordinances in the
~" city code has been identified by the City Attorney which has resulted in a need to amend several
provisions relating to the membership of the Board Member Review Committee ,and
`"" WHEREAS, it is in the best interest of the city to amend the original enabling resolution
OS-04 to make changes to the number of members, the appointment of members, the criteria for
membership and to make several additional modifications to the original provisions.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic
Beach as follows;
SECTION 1. Creation: Resolution OS-04 of the City of Atlantic Beach creating the
BOARD MEMBER REVIEW COMMITTEE shall be amended as follows.
SECTION 2. Purpose: The purpose of the Board Member Review Committee is to
encourage citizens to apply to serve on the city's boards and committees including requesting
applicants to consider other boards or committees than those that they originally applied for, to
.review and consider available applications when vacancies occur, to consider recommending
existing board and committee members to an additional term and to make recommendations to
~.
the Mayor as to which applicants to appoint to fill those vacancies.
,~, SECTION 3. Membership: There will be a total of six(6) members on this Committee.
The first member will be one of the sitting City Commissioners, who shall serve as chairman of
the Committee, shall serve cone-year term and will be eligible for additional terms. Each one-
, year term for the Commissioner shall begin on December 1st. This member shall be appointed by
the Mayor and be subject to the approval of the commission. The City Manager will
automatically be a member and will remain a member as long as employed by the City .The
~„ third and fourth members shall be citizens of Atlantic Beach. They will be appointed by the
~.
AGENDA ITEM #8C
FEBRUARY 27, 2006
Mayor subject to approval of the commission. The citizen members should have backgrounds or
~„ experience in committee work or human resources. The citizen appointments shall serve two-
year terms which will be staggered and be eligible to serve a second two-year term. The fifth
member will be the chairman of the board or committee for which vacancy or re-appointment is
~, currently being considered. They shall serve only for those meetings where membership on their
board or committee is being considered. The City Clerk shall serve as anon-voting member and
perform all necessary administrative duties.
SECTION 4. Duties and Responsibilities
(a) Review available applications for vacancies on city boards and committees and
interview applicants as the Committee determines necessary to make informed
recommendations.
(b) Receive input on the needs of the boards and committees that have vacancies for
consideration as to the geographical, professional and philosophical balances needed so that each
of those boards and committees can successfully accomplish their intended purposes established
by the Mayor and Commission.
(c) When a reappointment is being considered, solicit and receive input from the
Chairman, members or the staff liaison of the board or committee where the vacancy has
occurred, or others on the appointee's past record of service including, but not limited to,
~"" attendance, preparation and overall contribution to the board or committee.
(d) Make recommendation(s) to the Mayor on appointments or
~"" reappointments to the city's boards and committees as set forth in the Charter of the City of
Atlantic Beach. Recommendations shall be in the form of committee minutes along with copies
of any applications of all candidates interviewed.
(e) Make additional recommendations for membership if the Mayor does not approve the
original recommendation for appointment or if the Commission does not approve the Mayor's
~" recommendation.
SECTION 5. Meetings and Notice: The meetings of this Board Member Review
Committee shall be set at regular times and will be open to the public as well as to the other city
elected officials although non-members of the Board Member Review Committee shall only
observe and not be active participants in the meeting. A notice of meetings shall be provided in
accordance with state law. Additionally, copies of the applications for appointment shall be
transmitted to the Mayor and Commission prior to any meetings where interviews will be
,~ conducted and in the city commission agenda packet.
SECTION 6. Effective date: This Resolution shall take effect immediately upon its
final passage and adoption.
PASSED by the City Commission this day of , 2006.
AGENDA ITEM #8C
FEBRUARY 27, 2006
ATTEST:
DONNA BUSSEY
City Clerk
Approved as to form and correctness:
DONALD M. WOLFSON
Mayor
ALAN C. JENSEN, ESQUIRE
City Attorney