Item 4D..
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM #4D
APRIL 10, 2006
AGENDA ITEM: Extension of Annual Contract -Electrical Motor and Pump Repairs
Bid No. 0304-13
SUBMITTED BY: Donna Kaluzniak, Utility Director
DATE: March 31, 2006
BACKGROUND: On April 14, 2004, bids were opened for the City annual contract for Electrical
Motor and Pump Repairs. The low bidder was Industrial Equipment Services, Inc. They successfully
met all bid requirements.
This work requires specialized skill, experience and equipment. Industrial Equipment Services'
personnel have the required background, knowledge, experience and equipment. The fees charged by
Industrial Equipment Services for labor and materials have been very reasonable and competitive.
City has spoken to Industrial Equipment Services, Inc. regarding an extension of their current contract
for one year at the current rates and they have agreed. As per Bid No. 0304-13: "The City reserves
'~' the right to renew the contract for two additional one-year periods pending a mutual agreement
between the City and the vendor, and a review of the contract performance by vendor for the previous
year."
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The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
,~ BUDGET: These services are used on an as-needed basis, and funding is included in the Water
and Sewer Funds in the amount of approximately $90,000 under account numbers 400-5502-533-
~„ 3400, 410-5506-535-3400 and 410-5508-535-3400.
RECOMMENDATION: Extend the annual contract for electrical motor and pump repairs for one
additional year to Industrial Equipment Services, Inc. at the current contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from Industrial Equipment Services,
Inc.
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REVIEWED BY CITY GER:
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CIT1t' AFATL,Al~11''tC BEACH
paPaR'fMF~tT C3F PUBY..IC W(3Rl4S
1200 SANC+PIP~i I,~AN13
ATLANTIL' BEACH. X7.,ORIDA 32233-4318
T~L.BPEtON~: (904) 247-SB34
FAX: (904) Z47-5843 -
' SUNCOM: SSZ-5834
www.oeab-ua
Mara 3a, 2006 ~ FAX. sso.aa~oo
Mr. Brent l,dwa~ S.s
Ind trial Egtnp~ sent Services
'~' 669+:3-1 Colurabi. ~ Park Drive
3aclcso,~vilie, FL 32258
~., RL: ):r;teosio: - of laid No. 03pt3-13
Rear Mr.. F.dwsn Is:
As you are away :, tl~e aruutal corrtrect with the City of Atlantic HcacYt for clccUric~l nnot~rr
ar~d Pump repair + expires Est the end of April, ?006. We would like w extend the ron~act
for another year ~t the ctttrent prlaes, if this is aeebptable to your company. If accep~rable,
please si8n bolo, v and reLum to me by March 31, 2406, so I Can ptnparc a at~rcport fi>r
c~ city cA~ s;on. .
,,, We look fnrwart . to r~ecornrncndin~ that we continue our contract with your company
SincXrely,
~"' Donoa Kaiu~nis c '
Utility Director
1Nb>CTS'TRIAf. EQUIPMENT SERYI'+CES, lNC. AGREES TO EXTEND THE
CONTRACT ` rITlt TAE CITY Off' ATLAN'I7C BEACH AT THE i'RYCES
S'UHMI 'TE1'~ 1 PT StTD NO.4304.13 FOR AN ADDITIONAL YEAR BEGYNNIl~IG
MAY i, ?A06.
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rent Eelwards
03/31/2006 19:14 Fag AGENDA ITEM #4D
MAR-3fl-2fl06 TH~C fl~:1' P11 RTE, BCH, PUBLIC IdORKS FAQ N0. 904 247 5843 APRIL lo, 2006
low