Item 7G~.
AGENDA ITEM #7G
APRIL 10, 2006
0
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
~* STAFF REPORT
AGENDA ITEM: ORDINANCE N0.20-06-76 AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,
2005 AND ENDING SEPTEMBER 30, 2006.
SUBMITTED BY: Nelson Van Liere
Finance Director
DATE: March, 31, 2006
BACKGROUND: This budget amendment creates a budget for police related grants
awazded after the original budget was approved. Both grants are
Florida Department of Law Enforcement funded. The first is for
the Crime Suppression Unit for the purchase of video/audio
surveillance equipment. The second is for Special Weapons and
Tactics (S.W.A.T.) equipment including tactical vests, helmets,
headsets and rifle shields.
In reviewing the current year project status for the Community
Development Block Grant Funds, it is evident that the funds
dedicated to septic to sewer conversions are not going to be taken
advantage of as expected. For that reason, we propose to re-
appropriate $80,000 of those funds along with $8,595 from last
year's funds to other projects. Those projects are sidewalks on
Jordan Street, for $30,000 and $S8,S9S for utility improvements
related to Beaches Habitat housing projects. After making this
change, there will be $20,000 left in the program for septic to
sewer conversions.
~,,, In order to assist with addressing the issue of low-cost housing at
the Beaches, the City of Atlantic Beach has agreed to contribute
$50,000 towards the installation of water and sewer utilities to a
~,,, new subdivision for Beaches Habitat. This subdivision will be
located just north of Dutton Island Road West between Mealy
Drive and Alley Road. The full utility project will be awazded by
~„ the City at an estimated cost of $112,000, and Beaches Habitat will
reimburse the City for all costs over the $50,000 commitment. The
$50,000 is already budgeted in the Community Development
~., Block Grant monies. The transfer requested is to cover the
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AGENDA ITEM #7G
APRIL 10, 2006
additional amount for project award until the reimbursement by
Beaches Habitat.
Funds in the amount of $48,000 are needed for an unbudgeted
emergency repair of a 14-inch diameter ductile iron air main at
Wastewater Treatment Plant # 1 (1100 Sandpiper Lane). The
underground air main is nearly 20 years old and appears to have
excessive corrosion on the outside of the pipe due to the high air
temperatures mixed with the fluctuating groundwater levels. The
air main needs to function properly in order to provide oxygen to
the microorganisms that treat the wastewater.
BUDGET: The total net impact of this ordinance on the City's fund balances
is a reduction of $48,000.
RECOMMENDATION: Approve Ordinance No. 20-06-76
ATTACHMENTS: Ordinance No. 20-06-76
REVIEWED BY CITY MANAGER:
,•
ORDINANCE NO. 20-06-76
AGENDA ITEM #7G
APRIL 10, 2006
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2005 AND ENDING SEPTEMBER 30, 2006.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
~,,, Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day to day decisions affecting
such budgetary systems require adjustments from time to time, and
WHEREAS, the City Commission has considered the projects that are Community
Development Block Grant eligible and chosen projects accordingly taking into consideration the
current yeaz's allocation along with unused funds from fiscal yeaz 2005, and
WHEREAS, the Public Safety Department has been informed of two Florida Department
of Law Enforcement (F.D.L.E.) grants awarded to the City to be used for digital video/audio
recorder equipment and for tactical vests, helmets, headsets and rifle shields, and
~"" WHEREAS, the City has agreed to award a bid for utilities in a Beaches Habitat project
with an agreement to be reimbursed for all expenses over the $50,000 included in the City's
C.D.B.G. fund, and
WHEREAS, the City issued an emergency purchase order for an unbudgeted repair to
the wastewater treatment plant #l, and
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2005/2006 Operating Budget 6e amended as follows:
Police Grant Fund - F.D.L.E. Byrne Grant
Revenues:
Grant Proceeds
Ezpenses:
~""' Public Safety
Police Crime Suppression Unit Division
Capital Outlay -Equipment
Change in Fund Balance
$6,536
$6,536
$0
~..
AGENDA ITEM #7G
APRIL 10, 2006
Police Grant Fund - F.D.L.E. State Homeland Security Program
~.
Revenues:
Grant Proceeds $20,000
Ezpenses:
Public Safety
Police Patrol Division
Operating Expenses-Supplies $3,500
Capital Outlay -Equipment 16,500
~. Total Expenses $20,000
Change in Fund Balance $0
Community Development Block Grant
Revenues:
Grant Proceeds: $33,742
Ezpenses:
Parks and Recreation
Capital Outlay -Improvements $6,852
Planning
Aid to Private Citizens -Building Rehabilitations 18,295
Utility Improvements for Beaches Habitat Housing 5$,595
Septic Conversion Program <80,000>
Sidewalks on Jordan Street 30.000
,~„ Total Ezpenses: $33,742
Change in Fund Balance $0
Water Utility Fund
Revenues:
Cost reimbursement from Beaches Habitat $18,300
~.
Ezpenses:
Distribution
~„ Capital Outlay -Improvements $18,300
Change in Fund Balance: $0
~.
Sewer Utility Fund
Revenues:
AGENDA ITEM #7G
APRIL 10, 2006
Cost reimbursement from Beaches Habitat $43,700
Expenses:
Treatment
Capital Outlay -Improvements $48,000
Collection /Transmission
Capital Outlay -Improvements 43,700
Total Expenses: $91,700
Change in Fund Balance: $<48,000>
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of April , 2006.
Passed by the City Commission on second and final reading this day of April, 2006.
Donald .M. Wolfson
Mayor /Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Donna Bussey
City Clerk