Agenda Item 4DAGENDA ITEM # 4D
DECEMBER 12, 2011
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: First Vehicle Services Annual CPI Cost Adjustment
SUBMITTED BY: Rick Carper, P.E., Public Works Director
DATE: November 22, 2011
BACKGROUND: The City's fleet maintenance contractor, First Vehicle
Services (FVS), is requesting an annual fee increase for the upcoming
contract year (12/01/11 through 11/30/12). The current contract price is
$247,936.37. An annual change in contract price to compensate for
Consumer Price Index fluctuations is authorized by Section 19 of the
contract. The allowed increase based on the Consumer Price Index (Motor
Vehicle Maintenance and Repair) would be 2.41 %, however FVS is
requesting a 1.5% increase which equals an annual increase of
$3,719.63. The resulting contract price would be $251,656.00. The non-
contract labor rate would stay the same as this year $32.26 per hour. The
current contract expires 9/30/13.
RECOMMENDATION: Approve the requested fee increase of $3,719.63 to
the First Vehicle Services contract for the period of 12/01 /11 through
11/30/12, and authorize the City Manager to sign the proposed contract
amendment.
BUDGET: $255,375.00 is budgeted in Fleet Maintenance Account No. 001-
5004- 549- 34 -01.
ATTACHMENTS: 1. Proposed First Vehicle Services Amendment Thirteen
2. Consumer Price Index Information
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 4D
DECEMBER 12, 2011
November 16, 2011
Mr. Rick Carper
Public Works Director
City Of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach FL 32233
Re: Annual Fleet Maintenance Renewal
Dear Rick:
I hope this finds you and Phil well.
This year FVS would like to ask for an increase of 1.5% to cover the rising cost of
health care and parts. The current CPI is over 2%
Matt will include with this request the current CPI information for your review.
This raises the contract price to $251,656. from $247,936.
Thanks for letting us serve the City of Atlantic Beach.
Steve Breeden
Region Vice President
AGENDA ITEM # 4D
DECEMBER 12, 2011
CPI CALCULATIONS FOR ATLANTIC BEACH
CPI Category
Transportation
Motor Vehicle Maintenance & Repair
1.5%
Current Year
CPI Increase
New Year
Labor
$
126,078.00
$
1,891.17
$
127,969.17
Parts
$
59,884.00
$
898.26
$
60,782.26
Overhead
$
12,151.00
$
182.27
$
12,333.27
Administrative Fee
$
21,176.00
$
317.64
$
21,493.64
Management Fee
$
28,648.00
$
429.72
$
29,077.72
Total
$
247,937.00
$
3,719.06
$
251,656.06
AGENDA ITEM # 4D
DECEMBER 12, 2011
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DECEMBER 12, 2011
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AGENDA ITEM # 4D
DECEMBER 12, 2011
AMENDMENT TWO (2) TO THE
FLEET MANAGEMENT AND VEHICLE MAINTENANCE SERVICES CONTRACT
FOR ATLANTIC BEACH, FLORIDA
This Amendment is made this 28th day of November 2011 by and between the City of
Atlantic Beach, Florida (the "City ") and First Vehicle Services, Inc. ( "FVS ").
WHEREAS, the City and FVS now desire to amend the Contract in accordance with
Section 3.09(A).
NOW, THEREFORE, in consideration of the mutual covenants, promises and
undertakings contained in the contract and this Amendment, the City and FVS agree as follows:
1. The Approved Budget and Maximum Price, including Contractor's fee, for the
period of December 1, 2011, up to and including November 30, 2012, is Two
Hundred Fifty -One Thousand Six Hundred Fifty Six dollars ($251,656).
Except as amended by this document, the Contract as previously approved, remains in full force
and effect and legally binding upon the City and FVS.
IN WITNESS WHEREOF, the City and FVS hereto have affixed their respective
signatures as the date indicated below:
CITY OF JACKSONVILLE BEACH
Attest:
Attest:
BY:
Name:
Title:
Date:
FIRST VEHICLE SERVICES, INC.
BY:
Name: Dale Domish
Title: Senior Vice President
Date: