Agenda Item 8FAGENDA ITEM # 8F
DECEMBER 12, 2011
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
COMMISSIONER REPORT
AGENDA ITEM: City Government Organizational Review
SUBMITTED BY: Commissioner Carolyn Woods
DATE: December 5, 2011
BACKGROUND: With the current economic reality and the many changes that have
been made over the past years, it is time to review the organization
of the City Government. The annual Pension Actuarial Reports
indicate that over the past 10 years the number of City employees
have increased by 13 general employees and by 0 police officers.
During this same period, many improvements and changes have
been made to the City that may require fewer employees to
maintain. Additionally the City population has been reduced from
13,368 to 12,670.
Based upon these factors, it is in the best interest of the City to
have an "outsider" perform a complete review of the entire
organizational structure of the City government to determine and
advise the commission on what changes, could/should be made to
increase the overall effectiveness or efficiency. This should be by
an independent professional consultant.
As our City Charter authorizes the Commission to create, change
or abolish offices, departments, authorities or agencies it is within
our purview and our duty to periodically provide organizational
oversight. In order for the review to be of the highest and best use
it should be finished before the Strategic Planning process starts in
early spring.
BUDGET: One source of funding for the Organizational Review could be the
savings from current vacant positions within the City. Cost could
vary from $20,000 - $50,000. Savings could far exceed the cost
and would be exponential over time. There would be no cost at this
time.
RECOMMENDATION: Direct staff to research and invite qualified firms, who can perform
a comprehensive review of the city's organization and operations,
to make presentations for the commission's consideration.