Item 4BAGENDA ITEM #~1I3
NI~1Y 8, ?006
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CIT'~ OF ATf,Ai °1'I'IC B1J+ ACH
CITY COi~rIi~IISSION i~iEE'I'ING
STAFF REPORT
AGENDA ITEM: Agreement with Beaches Habitat for Utility Installation at Sawgrass
Chapel Place
SUBMITTED BY: Donna Kaluzniak, Utility Directo
DATE: April 21, 2006
BACKGROUND: Beaches Habitat requested financial assistance to install utilities for alow-
income housing project called Sawgrass Chapel Place. This small subdivision will be located on
the north side of Dutton Island Road West between Mealy Street and Alley Road. The City
offered to provide $50,000 of our Community Development Block Grant (CDBG) funds towazd
~„ the utility installation.
The City will manage the entire utility installation project, including bidding, contract award, and
~, inspection. The estimated cost of the project is $112,000. After the project is complete and
accepted, Beaches Habitat will reimburse the City for all costs that exceeded the $50,000
contribution.
BUDGET: A total of $50,000 from the City's CDBG funds will be used for the project.
Monies from the Water and Sewer Utility Fund in the amount of $62,000 have been transferred
!~' for the remaining project costs. Beaches Habitat will reimburse the City for all costs over
$50,000 upon project completion and acceptance.
RECOMMENDATION: Approve the Contract Between the City of Atlantic Beach and Habitat
for Humanity of the Jacksonville Beaches, Inc. and allow the Mayor to sign the contract.
ATTACHMENTS: 1. Contract document.
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REVIEWED BY CITY MANAGER: ~---
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AGENDA IT>/~[ ~#~1B
NIAY 8, ?006
CL~I*I'i'~~C'T BiJ'T'~~Ei 1
CI'T'Y OF ATLANTIC BEACH
AND
,,,, HABITAT FOIL ~I~UMA't`+iITY OF THE JACKSONVILLE BEACHES, INC.
THIS AGREEMENT, made and entered in duplicate as of this _ day of May, 2006,
by and between the CITY OF ATLANTIC BEACH, FLORIDA, a municipal corporation in
Duval County, hereafter referred to as the "City", and HABITAT FOR HUMANITY OF THE
JACKSONVILLE BEACHES, INC., a Florida nonprofit corporation, hereafter referred to as
"Beaches Habitat".
WITNESSETH:
WHEREAS, the City has been awarded a Community Development Block Grant,
hereafter referred to as "CDBG", by the City of Jacksonville, Florida, which provides for the
development, establishment and administration of projects to benefit low and moderate income
persons, aid in the elimination of slums and blight or meet an urgent community need; and
1lJ]FII~ItEAS, said grant provides that the City will contract with nonprofit community
groups, to administer and implement the project set forth herein; and
Wfl[EItEAS, Beaches Habitat is the owner of the parcel of land located in Duval County,
Florida described as follows (the "Property"):
LOT .2, COLORED SURDIYISI@N, as recorded in Plat Rook
_ ]~, Page 41, of the pubPic retards of Duval County, Florida,
excepting therefrom any part lying wither the entrent rigkt of
way of Adley Road and Dutton Island Road as now established
WHEREAS, The City has agreed to contribute $SO,Ofl~.00 of its CDBG money to
construct water and sewer infrastructure improvements on the Property for a new Beaches
Habitat subdivision off Dutton Island Road West to be known as Sawgra.~s Chapel Place,
AGENDA ITE~bI #dB
NIAY 3, ?1106
..
1!Cr~~i~r,r r>:teP~'ed to ~iS file ``~Tt:~~jeci" aS Sl:z~;:~/rl fli? the ~ tiaClled T.iill~t;/ t'~~.ln ~7r~~a1'~;~ ~~ CLii'i31~?i'+
sew
&.Wicker, Inc Cansuiting Engineers; and
WHEREAS, it is in the best interest of the City to enter into a special contract with
Beaches Habitat for the administration of that portion of said grant;
NOW, THEREFORE, in consideration of the mutual premises and covenants, the parties
agree as follows:
ARTICLE I
Supervision
~"' 1.0 The City .agrees to perform the required services under the general coordination of
the Community Development Division, Planning and Development Department, City of
Jacksonville.
ARTICLE II
Scope of Services And Funding
2.0 The City agrees to bid and award a contract for the total cost of the Project, which
is estimated at $112,000.00
2.1 The City shall retain control of all payments to the contractor until completion of
the Project. The contractor shall submit all invoices to the City.
2.2. Upon completion, acceptance and final payment for the Project, the City will
invoice Beaches Habitat for the contract amount that exceeds $50,000.00.
2.3 All invoices for work on the Project that exceed $50,000.00 shall name Beaches
~„ Habitat as the party responsible for payment.
2.4 The method of payment shall be according to the Financial Procedures, as
established by the City.
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2
AGENDA ITEM #~B
NIAY 3, 006
~.~ ~;,,~i;ii~S i~!~a.~1~,.3t sijall YrOV<ic ~? ~~^ ?> ~ ~ ~~ ~ ~r1 for %~le 13~+~+' ;,* f:
shall be reviewed by the City before the Project is advertised.
~!* 2.6 The City shall be responsible for determining that all contracts are eligible to
participate in Federally assisted construction projects prior to the contract award.
2.7 Beaches Habitat shall maintain documentation that insures eligibility and
~"' compliance with the National Objective of the CDBG program and number of persons served by
the program, if required.
ARTICLE III
Indemnification
3.0 Beaches Habitat shall act as an independent contractor, and not as an employee of
the City. Beaches Habitat shall be liable, and agrees to be liable for, and shall indemnify, defend
and hold the City harmless from all claims, suits, judgments, or damages arising from the
services required by this contract during the course of the contract to the extent allowable under
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the law.
ARTICLE IV
Contract Period and Termination
4.0 This Contract shall be effective for the period beginning the day and year first
above written and shall terminate upon the City's receipt of reimbursement from Beaches
Habitat, unless canceled sooner with or without cause, by either party by giving thirty (30) days
~J 1VY ~Y2J`tV1111V UL'1/V Vf J4VL1 LL4JV V11{AL1V11.
Y~
3
AGENDA ITEM #4B
MAY 3, ?006
ARq'1~CLE '6r
~ `Li ;'.~3~£'; ~~ S'"C5'W351ds~3aJ
5.0 The City agrees to adhere to the procurement requirements in their purchase of
labor, materials, supplies, and equipment as established by the City of Jacksonville for CDBG
~"' grants and comply with all applicable Federal Laws and regulations applicable thereto.
5.1 The City agrees that there is unexpended, unencumbered, and unimpounded fiords
in its CDBG appropriation to cover $50,000.00 of the cost of the Project, and provision has been
made for the funds over the $50,000.00 CDBG monies to come from the City Water and Sewer
Utility Fund and to receive reimbursement from Beaches Habitat.
5.2 Beaches Habitat shall include in all advertisements or promotions a statement that
whole or partial funding of the Project is supplied by the City of Atlantic Beach, CDBG
program. The Project shall also include a sign on the Property indicating that whole or partial
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funding is supplied by the City of Atlantic Beach's CDBG program. Specifications for the sign
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shall be supplied by the City.
~„ ARTICLE VI
Transfer of Utility Lines
~ 6.0 Upon completion of the Project, Beaches Habitat shall transfer title to the utility
lines located on the Property to the City, and the City agrees to accept ownership and
maintenance of such lines.
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4
~"" AGENDA ITEM #aB
NIAY 8, 2006
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.. ~~ u 9 i ~ s'~ L ~ r d ! ~:%:~ L. i , ~i • ~._: vi:~S i Zrv+O til~~/ ti:>,.;;~,.:~.~, ~~11~ a<reernerax aS aI the G~ti'
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and year first written above.
~*+ ATTEST:
Corporate Secretary
CITY OF ATLANTIC BEACH, FLORIDA
By:
DON WOLFSON, Mayor '
Date:
HABITAT FOR HUMANITY OF THE
JACKSONVILLE BEACHES, INC.
By: --- -
Name:
Title:
Date:
5
w.
~* ADDRESS:
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, Florida 32233
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CITE Il°'+iFORI~vIATIOI~i
CONTACT PERSONS:
DONNA KALUZNIAK
Telephone: (904) 247-5834
Facsimile: (904) 247-5843
Email: dkaluzniak@coab.us
BEACHES HABITAT INFORMATION
~.
ADDRESS: CONTACT PERSONS:
Beaches Habitat RALPH T. MARCELLO
1671 Francis Avenue CHUCK KENNEDY
'® Atlantic Beach, FL 32233
Telephone: (904} 241-1222
Facsimile: (904) 241-4310
Email: rmarcellobh(a~bellsouth.net
Federal Taxpayer Identification Number:
65-02345444
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AGEND:~ ITE~1 #~1i3
MAY 3, 3006
6
AGENDA ITEM #-{B
MAY 8, 2006
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