Item 4I'~ AGENDA ITEM #4I
JUNE 12, 2006
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CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Clarifier Rehabilitation at Wastewater Treatment Plant #1
SUBMITTED BY: Donna Kaluzniak, Utility Director
DATE: Apri121, 2006
~" BACKGROUND: The existing sidestream clarifier at Wastewater Treatment Plant #1 (1100
Sandpiper Lane) dates from the 1960'x, and the entire mechanism for the unit is completely
inoperable.
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Staff has determined the most cost effective means of replacement is for the City to purchase the
equipment directly and have it installed by our annual Point Repair Contractor, Gruhn May, Inc.
This will avoid the cost of preparing detailed plans and specifications ($5,000) as well as avoid
paying tax on the equipment ($5,700) and the costs that contractors add for their time in bidding
~„ the project.
The equipment is the City's standard and is proprietary, manufactured by Walker Process and
~. distributed by their representative, MTS Environmental. This would be a sole source purchase,
but in order to ensure prices were competitive, staff also obtained costs for the most similar
brand of equipment available:
MTS Environmental (Walker Process
E ui ment TSC Jacobs (Eimco Equipment)
$89,840 $90,000
Gnihn May, Inc., the, City's annual Point Repair contractor provided a cost to complete the
~"" clarifier rehabilitation. Again, to er_sure costs were competitive, staff obtained pricing from a
second contractor.
Gruhn Ma ,Ina Sawcross, Inc.
$42,180 $75,000
BUDGET: A total of $100,000 was budgeted for the clarifier rehabilitation in the Sewer Fund
under account number 410-550$-535-6300. Additional funds to cover the remaining $32,020 are
available in the Sewer Fund from projects that came in under budget and unused professional
services in account nos. 410-5506-535-6300, 410-5508-535-3100 and 410-5508-535-6300.
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AGENDA ITEM #4I
JUNE 12, 2006
REC®MI~IENDATI®N: Authorize staff to purchase the Walker Process clarifier equipment
~,. from MTS Environmental in the amount of $89,840. Authorize the City's annual Point Repair
Contractor, Gruhn May, Inc. to complete the repair and rehabilitation of the clarifier in the
amount of $42,180 and waive the formal bidding process.
ATTACHMENTS: 1. Quote from MTS EnvironmentaUWalker Process
2. Quote from Gru.hn May, Inc.
3. Quote from TSC-Jacobs
REVIEWED BY CITY MANAGER:
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d.
;HU 15:31 FAX 904 273 1166 MTS Environmental
AGENDA ITEM #dI
JUNE 12, 2006
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'P Walker Process Equipment
840 North Russell Avenue
Aurora, Illinois 80506-2853
~,QR~pM N~ E-Mail: walker.process@walker-process.com
Website: www.walker-process.com
Division of IAcWSh Corparallon Phone: 630-892-7921
~, Dedicated to the Fax: 630-892-7951
` Water and
Wastewater Industry
February 2, 2006
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TO: THE CITY OF ATLANTII~ BEACH, FLORIDA
ATTN: TIM TOWNSEND~
`~'" SUBJECT: Clarifier Replacement
BID DATE: Febrnaty 6, 2006
PROPOSAL NO.: 06-00185
Gentlemen:
In response to the Bid Documents for the referenced project, we are pleased to submit ties proposal as our offer
to sell and famish the following equipment:
~~ 50' Diameter "SWP" Clarifier
~. For your convenience. in evaluating tour offer, we have divided it into the following sections, which together
form our complete proposal:
Pricing Summary Pg. 2-3
Scope of Supply anal Clarifications Pg. 4-6
General Items Pg. 7-8
'"" Terms and Conditi~~ns of Sale Pg. 9-10
Mechanical Warranty Pg. l 1.
~. If we can furnish any clarifications or additional information, please contact our Representative, Bob Solomon
of M"1'S Environmental, Inc., ?once Vedra Beach, Florida at 904-273-8600. We look forward to thg
opportunity of working with ydu in ttie execution of this project.
Sincerely,
WALKER PROCESS EQUIPMENT'
Division of McNish Corporation '
.. Randy Stevenson
Regional Sales Manager
~'Hi1 15:31 FAX 904 273 1166 MTS Environmental AGENDA ITEM #4I
- -.-
..- - -- _- ---._... _. -
JUNE 12, 2006
City of Atlantic Beach, Florida
Proposal No.: 06-00185
'"'~ February 2, 2006
Page 2 of 11
PRICING SUMMARY
Listed below is a summary of prices for equipment as noted within this proposal. The prices are for equipment
as described herein, F.O.B. shipping point with freight prepaid via truck, exclusive of any taxes. Prices quoted
""' herein are based upon the estimated sc}iedules shown, and receipt of approved submittal drawings in our factory
within six (6) weeks from the date of our transmittal letter.
~. NOTE: Refer to pages 4-6 for clarific~~tions to our scope of supply with regards to the specification.
. ~ One (1) Walker Pier-Supported Clarifier, Type "SWP",
for installation (by others) in an ezisting 50'-0"diameter ~_,
concrete tank; for the price of ... $ 6 8 , 5 8 0 \ ~
89
$`~~
,
Optional Adder Items
_--~
/
#1) One (1) set of/," Carbon Steel ESlnent Troughs,
Weir Plates, Scum Baffles, E~upports and Fasteners;
21
260 ~~
$
,
for the Optional Adder Price of .. .
(See Page 6 for description)
#2) Otuq (2) Electrical Control Panel in Nema IV stainless
steel boz; for the O ti pal .,dder Price of ... $ 4 , 7 00
' (See Page 6 for description)
#3) Hot dip galvanized all Clarifier carbon steel components
in lieu of prime paint for one (1) 50' Clarifier, for the
~• Optional Adder Price of ... $ 2 , 00 0
#4) Hot dip galvanized all EIDu~ent Troughs, Weirs, Baffles and
Supports (Option #1 above) in lieu of prime paint; for
,~, the Optional Adder Price o1' ... $1, 4 0 0
EXISTING STRUCTURE NOTE: The. Contractor shall be solely responsible for measuring and providing
,. Walker Process Equipment (WPE) with accurate as built dimensions for all existing structures whe-e WPE is
furnishing ecluipmer.!: This information must be made available to WPE in a timely manner to -avoid
delaying the equipment delivery schedules outlined within this proposal. In the event that dimensions are not
provided or the provided dimension,. are. in error, which results in modifications to either the equipment or
'" the adjacent structures, the Contractor shall be solely responsible for all labor, materials and associated costs
to correct the resulting situation.
TIME OF ACCEPTANCE: This offer to sell is subject to receipt of your purchase order on or before
March 6, 2006.
This proposal number, 06-0418S;, must be referenced in the Purchaser's purchase order. The prices quoted
in this proposal are based upon and subject to Purchaser's acceptance of the Terms and Conditions of Sale
attached to this proposal. WPE reserves the right to change the prices quoted if the subsequent Purchase
Order changes or modifies in any manner, the Scope of Supply or the attached Terms and Conditions of
Sale, unless WPE's written consent is first obtained. In addition, any adjustments, corrections, amendments
or exceptions to this proposal must be acknowledged in writing as acceptable to WPE before an order will
be accepted. This proposal shrill become a binding contract for the scope of equipment supply and
'""' mechanical warranty responsibility, upon acceptance by Purchaser and approval by WPE as provided for in
the Terms and Conditions of Sale.
-• Page 1 of I
AGENDA ITEM #4I
JUNE 12, 2006
Kaluzniak, Donna
From: Gordon Gruhn [ggruhn@gruhnmay.com]
Sent: Thursday, June 01, 2006 3:49 PM
„~, To: Kaluzniak, Donna
Subject: WWTP #1 Clarifier Drive Removal & Replacement
Donna,
~,,,, The cost to remove and replace the complete clarifier drive assembly on the old clarifier and sludge transfer
piping within the tank is $42,180.00. All material except misc. small fasteners are to be supplied by the City of
Atlantic Beach.
'~" Thank you,
Gordon Gruhn
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6/1 /2006
w. 01/30/2006 10:45 8132422597 TSC-JACOBS NORTH
AGEND:~ ITEM #~41
JUNE 13, 2006
24Y36 S.R, S4 • Sufte 3 • Lutz, FL 33SS9 • (8.~3) Z41-660 PHONE • (Sl3)1~2-2397 FAX
FAX TRANSMITTAL COVER SHEET
Date: ~- 3 ~~ 0~ No. Pages; 1 S
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