Item 8D~, ,.
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FLORIDA LEAGiIE
s.
TO: Municipal Key Official
FROM: Michael Sittig, Executive Director
DATE: June 5, 2006
CITIES
' SUBJECT: 80TH Annual Conference-Florida IS Her Cities!
VOTING DELEGATES AND RESOLUTION INFORMATION
August 10-12, 2006 Jacksonville Hyatt Regency
AGENDA ITEM #8D
JUNE 26, 2006
~„ As you know, the Florida League of Cities' Annual Conference will be held at the Hyatt
Regency Hotel in Jacksonville, Florida on August 10-12. This year's theme, Florida IS
Her Cities will provide valuable educational opportunities to help Florida's municipal
~„ officials serve their citizenry more effectively.
It is important that each municipality designate one person to be the voting delegate.
~,, Policy development, election of League leadership and adoption of resolutions are
undertaken during the business meeting. One official from each municipality will make
decisions that determine the direction of the League.
In accordance with the League's by-laws, population determines each municipality's
vote, and the League will use the Estimates of Population from the University of Florida
for 2005.
Registration materials have already been sent to each municipality. Call us if you need
additional copies. We have attached the procedures your municipality should follow for
presenting resolutions to the League membership. If you have any questions on voting
delegates, please call Gail Dennard at the League Suncom 278-5331 or (800) 616-1513,
~* extension 256. If you have questions regarding resolutions, please call Allison Payne at
Suncom 278-5331 or (800) 616-1513, extension 116. The League must receive
resolution forms no later than July 8, 2006 and the League must receive Voting delegate
"""' forms no later than July 20, 2006.
Attachments: Form Designation Voting Delegate
Procedures for Submitting Conference Resolutions
PresidentJulio Robaina, Mayor, Hialeah
First Vice President Rene Flowers, Council Vice Chair, St. Petersburg • Second Vice President Frank Ortis, Mayor, Pembroke Pines
Executive Director Michael Sittig • General Counsel Harry Morrison, Jr.
301 South Bronough Street, Suite 300 • P.O. Box 1757 • Tallahassee, FL 32302-1757
(850) 222-9684 •Suncom 278-5331 • Fax (850) 222-3806 • Web site: www.flcities.com
AGENDA ITEM #3D
JUNE 2h, 2006
80th Annual Conference
Florida League of Cities, Inc.
"~" August 10-12, 2006
Jacksonville, Florida
It is important that each municipality sending delegates to the Annual Conference of the
Florida League of Cities, designate one of their officials to cast their votes at the Annual
Business Session. League By-Laws requires that each municipality select one person to
serve as the municipal voting delegate.
~. Please fill out this form and return it to the League office so that your voting delegate
maybe properly identified.
~. Designation of Voting Delegate
Name of Voting Delegate:
Title:
Municipality:
AUTHORIZED BY:
Name
~* Title
Return this form to:
Gail Dennard
Florida League of Cities, Inc.
~" Post Office Box 1757
Tallahassee, FL 32302-1757
Or Fax to Gail Dennard at (850) 222-3806
AGENDA ITEM #8D
JUNE 26, 2006
Procedures for Submitting Resolutions
Florida League of Cities' 80th Annual Conference
Hyatt Regency Hotel, Jacksonville, Florida
August 10-12, 2006
In order to fairly systematize the method for presenting resolutions to the League
membership, the following procedures have been instituted:
(1) Proposed resolutions must be submitted in writing, to be received in the
League office by July 5, 2006, to guarantee that they will be included in the
packet of proposed resolutions that will be submitted to the Resolutions
Committee.
(2) Proposed resolutions will be rewritten for proper form, duplicated by the
League office and distributed to members of the Resolutions Committee.
(Whenever possible, multiple resolutions on a similar issue will be rewritten
to encompass the essential subject matter in a single resolution with a listing
of original proposes.)
(3) Proposed resolutions may be submitted directly to the Resolution Committee
at the conference; however, a favorable two-thirds vote of the committee will
be necessary to consider such resolutions.
(4) Proposed resolutions may be submitted directly to the business session of the
conference without prior committee approval by a vote of two-thirds of the
members present will be required for adoption.
(5) Proposed resolutions relating to state legislation will be referred to the
appropriate standing policy committee. Such proposals will not be
considered by the Resolutions Committee at the conference; however, all
state legislative issues will be considered by the standing policy committees
and the Legislative Committee, prior to the membership, at the annual
Legislative Conference each fall. At that time, a state Legislative Policy
Statement will be adopted.
Municipalities unable to formally adopt a resolution before the deadline may submit
a letter to the League office indication their municipality is considering the adoption
of a resolution, outlining the subject thereof in as much detail as possible, and this
letter will be forwarded to the Resolutions Committee for consideration in
anticipation of receipt of the formal resolution.
AGENDA ITEiVI #8D
JUNE 26, 2006
~.
Important Dates
May 30, 2006
Notice to Local and Regional League Presidents and Municipal Associations
regarding the Resolutions Committee
~.
June 30
Appointment of Resolutions Committee Members
• July 5
Deadline for Submitting Resolutions to the League office
July 20
Deadline for Submitting Voting delegate forms to the League office
August 10
League Standing Committee Meetings
Resolutions Committee Meetings
Voting Delegates Registration
August 12
~" Immediately Following Luncheon -Pick Up Voting Delegate Credentials
Followed by Annual Business Session
~.
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