Item 4B v~.
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
'"' STAFF REPORT
AGENDA ITEM: Utility Installation at Sawgrass Chapel Place
Bid No. 0506-11
SUBMITTED BY: Donna Kaluzniak, Utility Director
DATE: June 30, 2006
AGENDA ITEM #4B
JULY 10, 2006
BACKGROUND: Beaches Habitat requested financial assistance to install utilities for alow-
income housing project called Sawgrass Chapel Place. This small subdivision will be located on the
,~ north side of Dutton Island Road West between Mealy Street and Alley Road. The City offered to
provide $50,000 of our Community Development Block Grant (CDBG) funds toward the utility
installation.
The City agreed to manage the entire utility installation project, including bidding, contract award, and
inspection. The estimated cost of the project was $112,000. After the project is complete and
~. accepted, Beaches Habitat will reimburse the City for all costs that exceeded the $50,000 contribution.
Bids were advertised and four contractors met prequalificationrequiremenu and attended the
mandatory pre-bid meeting. Two contractors submitted bids, and both contractors submitted all
required documents, and met the CDBG requirements.
Gruhn Ma ,Inc. Gibbs & Re inter
Base Bid $195,094.00 $323,985.00
10% Contin enc $19,509.40 $32,398.50
Total $214,603.40 $356,383.50
BUDGET: A total of $50,000 from the City's CDBG funds will be used for the project. Monies
from the Water and Sewer Utility Fund in the amount of $164,603.40 will be transferred for the
remaining project costs. Upan completion and acceptance of the project, Beaches Habitat will
reimburse the City for all costs aver $50,000 as established in the agreement the City approved at the
May 8, 2006 Commission meeting.
RECOMMENDATION: Award the contract for Utility Installation at Sawgrass Chapel Place to
Gruhn May, Inc. in the amount of $195,094, approve a contingency amount of $ i 9,509.40, and
authorize the City Manager to sign the contract.
ATTACHMENTS: 1. Bid tabulation form.
2. Bid analysis
REVIEWED BY CITY MANAGER:
AGENDA IT~ivi n.,y
JULY 10, 2006
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