Item 8B v
CITY OF ATLANTIC BEACII
'""' CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM #8B
AUGUST 14, 2006
AGENDA ITEM: Request from the 15th Street Beach Access Committee for
matching funds of $4,000 for improvements at 15~' Street
Beach Access
SUBMITTED BY: Timmy Johnson, Parks & Recreation Director
DATE: August 2, 2006
BACKGROUND: Staff received a request from the 15th Street Beach Access
Committee for improvements at the 15th Street Beach
Access. The total cost of the proposed landscaping and
irrigation is $12,089. The Committee is requesting
matching funds of $4,000 for the project. A plan is
attached and includes irrigation, Saga Palm, Dwarf Shore
Juniper, Indian Hawthorn, Crinum Lily, Cord Grass and
Gaillardia. This project falls in line with the Public Beach
Access Beautification Program; the area is visible, the area
is in need of improvements, and water use will be minimal.
The Committee is also requesting an additional $4,000 to
purchase and insta113200 sf of two-tone pavers as part of
the same project. According to the Policy, the maximum
match available from the City is $4,000; therefore, the City
can provide a match for the pavers or a match for the
landscaping and irrigation.
BUDGET: Funds for this project will come from the Beautification
Program Account.
RECOMMENDATION: Approve request from the 15th Street Beach Access
Committee for matching funds of $4,000 for improvements
at 15th Street Beach Access
ATTACHMENTS: 1. Letter from the 15th Street Beach Access Committee
2. Landscape Plan
3. Public Beach Access Beautification Program
REVIEWED BY CITY MANAGE
15"' Street $eautifte~tion
TO: City of Atlantic Beach
Public Beach Access Beautification Program
IZE: 15"' Street, Atlantic lieaeh.
AGENDA ITEM #8B
AUGUST 14, 2006
,,,,, It has been determined that we wish to participate in the Atlantic Beach Public Access
Beautification Program with regard to landscape and possible handscape at the 15`'' Street
access. We have determined that with the construction of two new oceanfront homes to
, the north of the access, this would seem to be the most opportune time to do the
beautification work.
~. We have solicited the architectural work for the access from Gary it. Crumley as well as
his proposal for landscaping, irrigation and hardscape work. With a deep well located on
my property at 151 S Beach Avenue, and on the south side of the access on the Carver's
property, we have deemed it appropriate to irrigate from that source. With this in mind,
we are asking the City to eontxibute $3,500 towazds the landscaping and irrigation work
proposed.
As for the hardsc•~ape, I feel with the recent opening of the access for public parking, it
would prove benef vial to also improve the handscape in which these cars now park as
well as the overall appeazance of the access. With an estimated cost of roughly $20,000, I
would also tike to aak the City to contribute $3,500 towards this part of the overall
beautification project, which at this time, this portion of the project is being solely funded
by me.
I have also included an approved field permit for this proposed work from die Department
of Enviror-mental 1'rotcction.
In compliance with procedures published by Atlantic Beach Public Beautification
~" Progrtun dated Uetober 2002, we have formed an ad hoc committee of 15`h Street
homeowners for this project and I have submitted the Minutes from our last meeting. The
elected committee members are as follows:
Chair: Ross Liremer
Vice Chair: Mark Johnson
Secretary: Joan Carvel
't'reasurer: Greg Saig
We wish to begin this project as soon as possible.
Thank you,
mT---...
1515 Beach Avenue
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M. AGENDA ITEM #8B
AUGUST 14, 2006
Gary R Crumle~,_,
Landscape Architect LA1362
648 E. Union St.
~' Jacksonville, FI. 32206
Phone (904)-233-4455
aaryrcrumley~msn.com
June 29, 2006
To:Greg Saig
Proposal for Services: Installation of Streetscape /Landscape Plans
for the Street-end at 15th Street in Atlantic Beach FL
Install as per plan -
approved by City of Atlantic Beach and 15th Street Community Members:
Proposed Landscaping and Irrigation $12,089.00
Saig -North side of ROW
6-Crinum Lily 2'-3' oa ht. 15 gallon 150/ea 900
~" 2-Sago Palm 2°-3' oa ht. 15 gallon 150/ea 300
58-Indian Hawthorn 10" ht. 3 gallon 12/ea 696
43-Cord Grass (Bakeri)18" ht. 3 gallon 13/ea 559
~. 207-Gaillardia (annuals) 10" ht. 1 gallon 7/ea 1,449
100-Shore Juniper 10" ht. 1 gallon 7/ea 700
18 CY Cypress Mulch 50/yd 900
' Irrigation 18 HEADS + 18 RISERS 630
SENSOR, PIPING & 3 AUTO TIMER VALVES 1.000
7,134
~" Carver -South side of ROW
50-Asparagus Fern 10" ht. 1 gallon 7/ea 700
18 CY Cypress Mulch 50/yd 900
Irrigation 18 HEADS + 18 RISERS 630
SENSOR, PIPING AND 3 AUTO TIMER VALVE S 1,000
Clean, prune, remove debris, old concrete block and brick 900
' Dump fee (container) 325
Regrade after removal of unwanted material 300
4,755
~.
Remove seedling palm, owner to obtain permit 200
"~' No replacement warranty on Gaillardia; One year warranty on irrigation.
One year replacement on plant material; one replacement only per plant.
Void if loss is due to poison, vandalism, theft, acts of god or lack of irrigation.
~.
Page 1 of 2
~" AGENDA ITEM #8B
AUGUST 14, 2006
Proposal for Services: Installation of Streetscape 0 Landscape Plans
for the Street-end at 15th Street in Atlantic Beach FL
Proposed Hardscaping_ $10.000.00
Pavers -Remove and replace 3,200 sf of asphalt pavement with stone pavers over
existing compacted limerock and sand course base. Container dump fee included.
A!I materials re ui1~d f~tr installation of~avers su plied b~y Saiq. 7,200
New Curb -Install extension of curb along existing north and south ROW
'~"' Poured in place concrete -match existing style as practical as possible.
Provide wood forms, stakes, 1 - #5 rebar continuous and concrete 1,800
Any replacement or maintenance of pavers to be provided by Saig and/or City.
Not in contract:
Water Meter, Bike Rack, Shower and maintenance provided by City of Atlantic Beach.
Permits or any other municipal requirements; water and power supplied by responsible
party. Water supply divided between Saig and Carver.
Total Cost Estimate $22.089.00
Deposit of $9,000 for materials; draws for labor as needed; balance due upon completion
and acceptance by responsible parties involved.
'~"' Payments can be made payable to: Gary R. Crumley
I, Greg Saig, [as responsible party and representative to City of Atlantic Beach and the
'~"' 15th Street Community Members], hereby agree to the above proposal for construction of
this project.
~.
Signed Date
Signed Date
'"~' Thank you for your business, we look forward to helping you build your dreams.
Sincerely,
Gary R. Crumley
Landscape Architect LA1362
~.
Page 2 of 2
~„ ~uiv-cy-cuuo inu uc•gi rM u~lTwr~ln~,liuv
~" iTnique B.wilding Supplies
116 Peary Lune Road
~. Bt-uaswfcDr,, GA 3152
Uffit:e: (91z) z80-072X
Fax: (91Z) 466-8883
Neme /Address
Greg Ssig
Fsa (904) 270-11.10
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AGENDA ITEM #8B
AUGUST 14, 2006
~S~~LY®A i G
Date Estlmete #
6129no06 69
Rep Protect
Description Qty Rate Total
A1d Ct~ress Falls Hrick (271-allcts)
Brick Hauling (2 truckloads) 16,200
2 0.55
225.00 11,910.OOT
450.00
SubtOtai $9,360.00
SBIBS Ti11X ~B.Q%, $534.60
Slgnalure i Ot~1 $9,894.60
+..
AGENDA ITEM #8B
AUGUST 14, 2006
An organizational lneetillg of the "15t6i Stl•eet Beaattificattodd C:onanlittee"' was held
on id'Iay 29t~, at 10:30 a.m. at the home of 12oss Brela7er and ~aare:n 1'ed•1•ila alt 1502
Beach Avenue. Tile follo~ving pel•sodls atteladed the meeting: Greg Sai6 (1515 Beach
~vedlue), boss Bremel•, li:a1•en Per1•in (1502 Beach Ave), Bebe ~ulnplll•ies (277 15ch
Street), Clflff Bro"rn (2~1 15rn Street}, Jina atdd ~'Ial•go Nlatdge(15-13 Gcean~, Trish
and Dan F~ollodvay (160 15ti~ St.~, ~'Iae Jones (12G 15t" Street), Tet•ry nand !~~larl:
Johnson (175 15ti~ Street}, l~oluda k~oss1~R60 Beach Avenue, and Joan C'ad-~'er (-16 -
15th Street). In addition, wl•ltten Input was received front Bflll Ames(15tt` Stl•eet) and
Jeannine Findley 1J90 Gcean Blvd
l~aredl Pert•ua convened the meeting and distl•ibuted a description of the Public
Leach Access Beautification progl•atn.
Greg Swig explaisled Isis lasddscapisdg proposal for the access. There was discdassiodd cf
his proposal gild general support for tide plaaa with tide agreed salodifcatiosl that lao
tall trees, shrdlbs, or grasses w'Idicll, at flllataflrity, !'VOflflld be taller fhald Ilse wall Ide
bdlilt odd the edge of the access, wo111d be plaldted osd the ddorth side of the access,
+~ since such foliage would block the e~iistidlg ocean view of several of the laollaes along
15th street.. Fde indicated that he would provide water from his well for the plantings
on the access and would maintain them to the above criteria.
Joa1d carver stated that she asdd Iler Idfldsbaddd would provide water for the soaflth side
of Ilse access frosal their well, if a waterlllg systeddd is put in. They will also contribaflte
~. to the cost of the systedda. They will add sosdle additional sllralbs addd grasses to tide
foliage already old tide access by replacing the grass areas wit.Id pladdtillgs gild will
help ndaiddtaidl tlleln.
1VIae Jones expressed her interest tl2at the plaldtildgs be of salt-water toleraldt, low
maildtefldaldce, xeroscape plants Like those called for idd file Atlantic Beach Palblic
'"' Beach Access Beautificatdoll program adad alread,~ tldrivifldg in similar areas at tide
Beach.
lVlark Johldson expressed ildterest i1d tlalickly fordnild ;addd polrsflflidl ; stflcll a plan while
the opport111lity existed addd for Iddaildtaildildb botld sides of the access to address tide
concerns of cot7t1nt111lpJ ocean Vle~'V. 1~~Tark also ratised concerns about tlae parking
probletldS IdlvolVing the access and 15`t' street and that nothing be done in a paving
project that vvoalld worseda the already danged•oals pl•oblems created by the exisfing
parking sitaation..
Is:aredl Perritd read the ddoteS fr4dIl tW0 didd1v1C1aflalS °di'ldo cofldld Blot atteldd the lneetillg,
8111 Addles atld JeadId1111e ~dildle)', SO tldedr ddlpltt codtld be eonsdClered cOilcerdllddg tlae
Lalddscapiddg addd Paving proposals.
~""' AGENDA ITEM #8B
AUGUST 14, 2006
,~.
Where was saYafle discaflSSiaafl of the a~~ers aafld geflflea•ai agfl ~eaflfleflflt t~flad they ~~aaflid add
to the hea~flty of the access. 1'l~fa•. Saib stated that he saobflici flflsc iaavea•s of ~ tyke that
wea•e used iHa tow~a ceflater acrd sa.flbflflaitted a saflnl~le of a "used' red and white bY•icit
that would i;~, subgnfltted with tl:v proposal as tine type to be used iYfl the i5rH` ~tfl•eet
:access laving. 1~1r Swig said lae w-Quid covcY• the cost of tIIlC ~~vers .ind tlIlear
flflIlSta:latflcYa. ire aiso agfl•eed to iaastall the lae~ers as level aYad sflIlaooth as iossflble to
adda•ess coYYCefl•flfls of paveY•s nIlal&itIlg the access flaIlOre difficult fofl• w~all~efl•s, strollers
aflad handicalleci accessibility.
glib ~° i~rowYa discaflssed the ti~v:aal~abi9i$v oi~ other 3'2SOaafl'ces suC`Il ~s "sake e'~3.cl~s, berflches,
cstc availalale froaIlB the city foa• access iaaH~rovemeYat.
~ ifl'oject coaIlIlaaaittee was foruIled aaIld the folloeviaag officers elected:
~Peaifl•anaae, moss i~a•eaIlIlea; Wice Chairfl~Haaat, 1W'iarl. JohaasoaIl; 5ecretaa'y, Joaaa ~aa•ver;
`I'reasaarer, Greg Saig.
l~iae Joflaes, 11~iargo lYlaadge, aaaci f~aa'esa Perriaa also voluafl$csefl•ed to be active aaIleaaflbea's
~"' Of $he lafladSCale cfDia2afllattee.
't'he coaIlIlaaIlittee wflll atIlOdflfy the lataaa as agfl•ced daea•flaag the axfleetaflag $o aaaclaflde $he
"' concea•aas raised (i.e. rao view lalocl:ing , saon-salt $olerarat llaaatflaags; anclaflsaaaa of
llaaas for rise soaath side of the i~'~' s$a'eet access in the ifl•olosai ,etc.}. have it da•advaa
ul aaad approved by the corraaaIlit$ee aafld theHfl suhraait it to the City of ~tlaaa$ic beach
~"' lau•sflflaaat $o rise ~'ity's raffles.
~~itia na faaa-tlaea• hnsiness, the meeting was adjonrned.
~. ~~~ ~ e
Joan ~'aa•ver, Seca•etar;~
gun, I. LUUO ~:44N~ ~~~ rHrcna d rct~ yU~F'LUY'u3[ i iv o. [4ao r. [
'!"~ AGENDA ITEM #8B
• i AUGUST 14, 2006
Iry~R1DA pEpAR'fN1~iT pF 1ENVIR4~1~'fAL PRO'ITCTd®1V
~ Bterean of Boaehes and Coastal Systems -$p20aZti o~ ~,/
,+ ', 3900 Commonwealth B{vd - MS 300 Pisae0lYaaeier
/~ TeHlahassee, FL 32399.3000
(850) 488-7708 ~ ~po~A; ~~
~. FIELD PERMIT PURSUANT 20 5EC1'ION 161.06:1 or 161.062, FLORIDA STATU'T'ES
FiTiDlNQS O1R l1AC71' IINm 0~1G7.U&IOI~IS OF LA~4+: ?he nquest far a pmait was ooaeidared by the eoeQ daaip~ee a8 ~ Daptfeaeard of
w„ F~nieaemenW Peo0a9iaee acct fond to be in eanpl+eerm w{0e tha eegeemaiaaets of Chpfq' b?8,33, Plor{d'a Cade (H?J1.C.). Apptonala
imi6od to the aeI.viey is the etvmed taoerioa and ey tba peo,¢t dea~iption. eppra+lad ptfa+e (if eey~ edmbed atenderd , ~ ory apaeid
eoeditiona eiered balaw pvnaeraat b Peraaraph 16! 053(S~ Florida Stattrtea. Th{a pafeit maybe arrpmaded or rerabad in aooordaaoe wieli Sao6oev t~
4.100, FAC. , / ,,.~
ti'it0~1EtT1.OC~A'1'ION: ~~ , ~~~ ! /V ~-~ ~ ~,T_
t~RG7AlL r8R1YQ1' ION& '11Y0 perms ie wdid aNy al6er e0 eppl{oebk a1pg, reed load peeeaib erne ollfiiaed aed dace uat a~eorae
oenbareeetiort ad' food oethaaic revp~oeaeaib or ~L err ba0dir6 eodee. 11da permit cad pubic natias afedl la pooled as the ails wmaadidoly upa-
ranee std rbaD remain ported dons with food aPt*~l arellt the aaapie6oee of say aabr~rtq nrlleoramd by ime pennik OtMr apaori aondi4aaa dtbie
eeeinit eAelada:
Apptieee:t'e s 1» ~~''~ ~ - ~' (~ TeiepleoreeNo. ~ ~'~~Z ~G~`"
App6oent5e Peieeled Nerve A~6ew ~ ~ - ~t ~. "-~`Z d~4~ `•~K . ` t r~ • : ~ •~ 3 ZZ,~u
1!'appiant ie see yeat ~t u - ~ ` _ ' C ! ~-~
/rl (osier r~Fnopsey erwer pnopee y ar~w'i addr~eer; aweier~s ~e ~r roue po
DtipAR'{'MENT Fl]W-L AfrTI~N At11D FO.Wbt AND ACKN . 'Ytsie 6eid pomdt Is approved ma behelEat'Oer Ikpr6meM o!'
~"' EeeviranaeMd Pralocl{on by the tpedaeiened .leis' daipeee, cad 5ted on tbii dak, pamam b ero6ou 1Z0.51~ I+S., vei:it the mednreippd daiprtded
Deputlr Cbak n:oeipt of.ritieh b hereby arb+owled~d.
AP1D PUBLIC N®'Y'ICE COWSPICUOII3I.Y ®N ~ 5I7'E
DEP form 73-I?2 {Updated 074116) YMae Copp~TaTlelrcaeKt7,~Jlor) lYallw.Cop~,~tpp~l l~~~~"~a~1
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SI'ANDA1tD PgtittiQlt' CDNt!117'lOti1S: The psmipee shell comply wills the a0aeieed rteeederd 6eid permit oorrditiona.
APr11CAM' I~O>:MATION: I ~±~-h~- that I one eitlex (Ian tbs Donor of9ee propaAy~0t~ ,~~, ~ the orre~ ooasagc to rwmv
shier permit on the onneer'h bded~ cad ) I drD ab4sv wry aP'P ~ a p~~ ~Y ~ ~°~ ai' ~l ~ may. ~ nlwooipd
biw prior to aaaaiep~rempd of tho w8eoriad viak ~ I asJotowtdde tfN qro aelhorsed wvxl~ is wbe~ I eaqueeled; cad (4) I aeoq,e eaepoepib~ily 8rr
aaap6snoe wide all permit ooadilione.
wm as manna. , ns: eau aen~ eery epeaegr a enwar ®ve su~I
I:ADs1it31rldCYPERMIT:O Y1rS~Np Approvadpiemeaaeiaeleed: ^NO
AGENDA ITEM #SB
AUGUST 14, 20UG
~.
PUBLIC BEACH ACCESS BEAUTIFICATION PROGRAM
Revised 8/25/03
Purpose: To encourage, through a "share-cost" matching program, landscaping enhancements
to the beach accesses and medians in City streets. Improvements are intended to be cost-
conscious and aesthetically pleasing, with a strong emphasis on low maintenance, low water
consumption and a minimum of plant replacement.
Procedure: Promotion of the program will be by various media (Tide View, Beaches Leader,
flyers, etc.). Interested groups and/or neighborhoods will be given written information and
guidelines. City staff will be available to meet with groups for detail planning and
recommendations. Neighborhood residents will be responsible for the collection of funds,
acquisition and installation of landscaping material/imgation system, and maintaining the beach
access and/or medians. The fineshed plan must receive final approval by the City Commission
prior to installation.
The criteria for deciding which projects will be approved will be as follows:
1. Visibility: The City's primary interest is to improve areas that are most visible to the
largest numbers of people. Streets with the highest traffic count and beach accesses
~* that get the most use will be considered highest priorities.
2. Need: Those areas that are run down or are not consistent with surrounding areas will
be considered priorities.
~. 3. Water conservation: The use of potable City water for irrigation should be avoided or
minimized where ever possible. Xeroscaping or using well water for irrigation is
encouraged.
4. Group commitment: Only those groups with strong evidence of a continued
commitment to continue the maintenance after installation will be considered for
funding. Support of a homeowner's association or written commitment from a
~"" minimum of five homeowners are examples.
Cost: Expenses will vary dependent on size and configuration of the area to be landscaped. The
extent of landscaping, and type and number of plants to be installed will govern the planting cost.
- The program consists of eight steps from beginning to final completion. Each step has specific
procedures that must be followed to stay within the guidelines.
1. Interested citizens notify the City of their desire to forn~ a Committee for the purpose of
beautifying/maintaining a beach access or median in Atlantic Beach.
2. The group forms a Project Committee by electing a minimum of four officers:
Chairperson, Vice Chairperson, Treasurer and Secretary. There should be no more than
one officer per household. Meetings are held with the purpose of completing the detailed
landscaping plans and providing a cost estimate for the new project.
AGENDA ITEM #8B
AUGUST 14, 2006
3. Staff will be responsible for approving a preliminary plan, which will be presented to the
City Commission for approval. The Commission will hold a public hearing before
approving any project under this progranl. A sign will be placed at the site notifying
citizens of the hearing at least two weeks prior to the date. All aspects of the project must
be considered when drawing preliminary plans; irrigation, water tap to City meter, if
needed, trees, plants, shrubs, grass, mulch, contract work, vendor estimates rental
equipment costs and any other materials needed to complete the project. See the attached
City requirements for the irrigation system specifications.
4. After the final plans are approved by the City Commission, the Project Committee will be
responsible for the collection of matching funds. New project funds will be matched,
dollar for dollar up to a maximum of $2,500 for a total of $5,000. This includes any
phasing that must be imposed due to the size of the project. If the project is designed so
that the water tap (if needed) and water is supplied by the Committee and not the City,
the maximum match available t om the City will be $4-,000. The City will set up a
revenue account to deposit the collected funds. If the City Commission approves the
plans, the City will reimburse from the matching funds the costs incurred for the design
of the plan. If the City Commission does not approve the plans, the City will not
reimburse costs incurred for the design of the plan. The Project Committee must agree by
a letter to the City Manager to maintain the new landscaping for a minimum of five (5)
years after installation.
5. The City will be responsible for having all public utility locations marked. The Project
Committee will be responsible for notifying the City seven days prior to any excavation
work to allow enough time for the proper markings.
6. Vendor estimates are to be given to the City and a Purchase Order will be generated
within 7 to 10 working days. The Purchase Order will be mailed to the requested vendor
and City staff will contact the Committee Chairperson as to its disposition. No purchases
can be ordered, delivered or picked up without an approved Purchase Order. The City
will not be responsible for payment of any unapproved invoices or expenses. The
following are the guidelines for obtaining additional quotes:
~' Charges up to $500 No additional quotes required
From $501 to $2,500 Selected vendor + one additional quote
From $2,501 to $5,000 Selected vendor + two additional quotes
~.
7. A receipt will be given for each delivery of Purchase Order materials and signed by the
receiving agent for the Project Committee. Receipts must be turned in to the City within
'"" three working days after delivery so payment can be made to the vendor.
8. One year and every year after the completion of the project, the City will match up to
$300.00 of new donations for a combined total of $600.00 per year for maintenance/
restoration of existing projects.