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AGENDA ITEM # 4A
AUGUST 28, 2006
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City of Atlantic Bea ~Mh
FINANCIAL REPO T
July, 2006
AGENDA ITEM # 4A
AUGUST 28, 2006
Cash Balances ~'
Prior Current Dollar
Fund(s) June, 2006 July, 2006 Change
General $5, 719, 010 $5, 501, 077 ($217
933)
,~, Tree Replacement 20,913 20,913 ,
0
Convention Development Tax 159,895 160,580 685
Local Option Gas Tax 479, 089 348, 541 (130
548)
~„ Better Jax 1/2 Cent Sales Tax 989,375 1,031,579 ,
42
204
Police Training, Forfeit, etc. (15,567) (20,408) ,
(4
841)
Grants (26,124) (22,529) ,
3
595
Debt Service 58,896 64,994 ,
6
098
Utility 3,804,042 3,953,201 ,
149
159
Sanitation 529,773 530 227 ,
454
'"' Storm Water 2,784,927 2,798,054 13
127
Pension -Police 16,154 8,683 ,
(7
471)
Pension -General 35,860 55,166 ,
19,306
Total $14,556,243 $14,430,078 ($126
165)
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Total Restricted Cash
$6,563,466
Total Unrestricted Cash $7,866,612
Cash and Investments
Prior Current Dollar Rate of
Account June, 2006 July, 2006 Change Return
Bank of America -Depository $68,171 $87,429 $19,258 4
25
SBA
~• Cash on Hand 14,485,522 14,340,099 .
(145,423) 5.35
2,550 2,550 p _
Subtotal 14,556,243 14,430,078 (126,165)
~'" Police Pension Investments 4,918,684 5,027,847 109,163 5.70 (1)
General Pension Investments 7,365,264 7,397,380 32,116 6.20 (1)
Subtotal
~.
12,283, 948
12,425,227
141,279
Total $26,840,191 $26,855,305 $15,114
~.
(1) FYTD rate of return through 06/30/06
City of Atlantic Beach
FINANCIAL REPORT
July, 2006
AGENDA ITEM # 4A
AUGUST 28, 2006
~. Revenues
Annual YTD - 83% YTD Dollar Percent
Fund / (Footnote) Estimate of Estimate Actual Variance Variance
~„
General (1) $9,951,978 $8,289,998 $9,093,749 $803,751 9.70%
~„ Tree Replacement 0 0 0 0 0.00%
Convention Development Tax 128,000 106,624 58,067 (48,557) -45.54%
Local Option Gas Tax 564,042 469,847 463,013 (6,834) -1.45%
Better Jax 1/2 Ct Sales Tax 702,336 585,046 642,373 57,327 9.80%
Police Training, Forfeit, etc. 31,800 26,489 13,514 (12,975) -48.98%
Grants (2) 508,111 423,256 135,417 (287,839) -68.01%
Debt Service 71,100 59,226 60, 397 1,171 1.98%
'"'"' Utility (3) 6,779,543 5,647,359 5,479,922 (167,437) -2.96%
Sanitation 1,362,300 1,134,796 1,092,028 (42,768) -3.77%
Storm Water (4) 1,067,868 889,534 630,252 (259,282) -29.15%
Pension -Police 702,355 585,062 518,562 (66,500) -11.37%
Pension -General (5) 1,015,029 845,519 954,169 108,650 12.85%
Total $22,884,462 $19,062,756 $19,141,463 $78,707
Analysis of Major Variances
(1) The $803,751 positive variance in the General Fund resulted from having received
103% of the year's budgeted property taxes by July, 2006. Typically the majority of
these taxes are received from the City of Jacksonville in December & January.
(2) The $287,839 negative variance in the Grant Funds resulted from either items not
having been purchased or reimbursement requests not having been filed as of July 31,
2006.
(3) The $167,437 negative variance in the Utility Funds resulted from cycles 5 & 6 not
being billed at the end of July, 2006. They were billed in the first week of August, 2006.
(4) The $259,282 negative variance in the Stormwater Fund resulted from the award of a
grant in fiscal year 2006 that has not been received.
(5) The $108,650 positive variance in the General Employee Pension Fund resulted from
changes in the market values of the investments.
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City of Atlantic Beach
FINANCIAL REPORT
July, 2006
AGENDA ITEM # 4A
AUGUST 28, 2006
Expenses
Annual YTD - 83% YTD Dollar Percent
Department / (Footnote) Estimate of Estimate Actual Variance Variance
Governing Body $53,538 $44,597 $40,765 $3,832 8.59%
City Administration 2,177,933 1,814,218 1,580,423 233,795 12.89%
General Government (1) 2,256,185 1,879,403 998,945 880,458 46.85%
Planning and Building 684,579 570,254 389,799 180,455 31.64%
Public Safety (2) 4,736,835 3,945,783 3,401,466 544,317 13.79%
Parks and Recreation 1,022,247 851,531 781,800 69,731 8.19%
Public Works (3) 6,214,842 5,176,964 3,764,724 1,412,240 27.28%
Public Utilities (4) 7,266,608 6,053,080 5,419,745 633,335 10.46%
Pension -Police 400,936 333,980 325,006 8,974 2.69%
Pension -General 405,798 338,030 331,145 6,885 2.04%
Total $25,219,501 $21,007,840 $17,033,818 $3,974,022
Annual YTD - 83% YTD Dollar Percent
Resource Allocation Estimate of Estimate Actual Variance Variance
Personal Services (5) $7,860,315 $6,547,643 $6,089,665 $457,978 6.99%
Operating Expenses (2) & (3) 9,622,537 8,015,568 6,988,153 1,027,415 12.82%
Capital Outlay (1) & (3) 5,269,336 4,389,357 1,620,262 2,769,095 63.09%
Debt Service (6) 1,678,236 1,397,971 1,678,174 (280,203) -20.04%
Transfers 789,077 657,301 657,564 (263) -0.04%
Total $25,219,501 $21,007,840 $17,033,818 $3,974,022
Analysis of Major Variances
(1) The positive variance in the General Government departments resulted from not having
begun the various budgeted projects -see the Project Activity Schedule.
(2) The positive variance in the Public Safety department is due to the payment for the City of
Jacksonville fire contract being paid quarterly, the lifeguard expenses being seasonal, two
vacant positions in the Patrol division and no expenditures in some of the grants.
(3) The majority of the positive variance in the Public Works 'department resulted from not
having begun the various budgeted projects -see the Project Activity Schedule. Also, the
waste management contract and First Vehicle are not billed and paid until the month after the
services are provided.
(4) The positive variance in the Utility Fund resulted from not having begun the various
budgeted projects -see the Project Activity Schedule. Also, there are vacant positions in the
Sewer Wastewater division and the professional/contractual services are less than budgeted
amounts.
(5) The positive variance in Personal Services is due to vacant positions in Information
Technology, Sewer Wastewater, Police Department Patrol Division and the Lifeguard
positions being seasonal.
(6) The negative variance in the Debt Service departments resulted from the payment of
principal and interest on the Utility Revenue Bonds in the months of October & April.
'"~ City of Atlantic Beach
FINANCIAL REPORT
a. July, 2006
Project Activity -Current Year Activity Only
AGENDA ITEM # 4A
AUGUST 28, 2006
Project YTD YTD YTD
Project Name Number Budget Actual Balance Status
Parks and Recreation:
Beautification
Public Safety
Police Building Renovations
Homeland Security Items
Public Works:
PR0601 45,000 0 45,000
Subtotal 45,000 0 45,000
PS0504 475,000 2,570 472,430
PS0601 138,000 0 138,000
Subtotal 613,000 2,570 610,430
Plaza Entrance/Post Office
Hopkins Creek Basin Pond
Mayport Road Medians
Welcome Sign and Landscaping
Ocean/13th -Coast Drive/12th
Five Points Intersection Improvement
Sidewalks -New
Plaza Drive Phase 2 Pedestrian Path
Sidewalks -Replacements
Seminole Ditch Headwall
Pathway -Plaza (West of Mayport Road)
Concrete Floor for Shed
Medians Rehab -Atlantic Boulevard
Roll Off Concrete Pads
Sidewalks & Curbs
Paving of City Hall Parking Lot
Pathways
Sidewalks - Sailfish,Royal Palm & Frances
Selva Tierra Ditch Improvements
Pathway -Seminole Road Phase 1
Pathway -Seminole Road Phase 2
Traffic Isle -Mandalay Park
Public Utilities:
Security Upgrade/Water Plants
Headwork Improvements at WWTP2
Water Line at 10th Street & Beach Avenue
~w Lift Station Scada
Fence Replacement at Water Plant 1
Water Main at Sailfish Drive & Plaza
~ Sewer Crossing Ditch at Palm Landing
Genset at Lift Station B
Clarifier Rehabilitation
Fence Replacement at WWTP 1
""" Sludge Container Refurbishment
Beach Habitat Subdivision
Subtotal
._ Total
PW0305 54,686 54,686 0
PW0309 1,300,000 5,000 1,295,000
PW0401 346,858 55,858 291,000
PW0405 78,000 3,852 74,148
PW0409 141,816 141,797 19
PW0502 346,599 335,136 11,463
PW0503 26,175 26,175 0
PW0504 37,500 37,109 391
PW0505 5,864 5,864 0
PW0507 12,974 12,974 0
PW0508 27,144 27,144 0
PW0601 8,800 8,800 0
PW0602 3,500 0 3,500
PW0603 10,000 10,455 (455)
PW0604 49,980 38,042 11,938
PW0605 79,130 2,909 76,221
PW0606 149,000 0 149,000
PW0607 90,800 40,580 50,220
PW0608 25,954 25,954 0
PW0609 63,000 62,973 27
PW0610 47,652 45,496 2,156
PW0611 17,000 16,068 932
2,922,432 956,872 1,965,560
PU0305 2,485 2,485 0
PU0310 52,027 52,027 0
PU0503 83,446 83,446 0
PU0505 5,820 5,443 377
PU0601 70,000 0 70,000
PU0602 65,703 484 65,219
PU0603 30,000 0 30,000
PU0604 26,507 0 26,507
PU0605 132,020 0 132,020
PU0606 12,637 0 12,637
PU0607 8,900 0 8,900
PU0608 214,604 0 214,604
704,149 143,885 560,264
$4,284,581 $1,103,327 $3,181,254
Status Key
B -Bid Awarded E -Design Phase
C -Project Completed I -Project In-progress
D -Design Completed R - Re-budget Next Fiscal Year
D
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AGENDA ITEM # 4A
AUGUST 28, 2006
Department of Public Safety MOnd~ly ReP~
2006 July
PoNce'Emefg~+cy Res Time Minutes 2.1429
Reported Crimes 2005 July Y-T-D 2006 July Y-T-D
Activities
0 1 0 0
ForcibleRa e 0 4 0 4
3 i9 ` 2 9
A ravatedAssautt 8 32 8 31
$ Assauittfhreata 13 ~ 10 95
Bur la 9 41 10 82
27 173 " Z8 213
Auto Theft 5 28 5 21
Tdtal 65 ' 388 63 455
2005 July Y-T-D 2006 July Y-T-D
GaksforSen+ic9 2249 12832 15371
Arrests 80 453 76 571
ihxm Ttelfic moons 443 34 58;i 3668
Training
DUI STANDARDIZED FIELD SOBRIETY TESTING COURSE
2006 CJIS USERS' CONFERENCE
F.N.O.A. 14th ANNUAL TRAINING CONFERENCE
FLGISA ANNUAL CONFERENCE
POLICE MEDIA RELATIONS SEMINAR
PROPERTY ROOM MANAGEMENT TRAINING SEMINAR
SOUTH ATLANTIC REGIONAL LIFEGUARD CHAMPIONSHIPS
OFFICER DISCIPLINE COURSE
INTERVIEWING TECHNIQUES FOR THE TRAFFIC CRASH INVESTIGATOR COURSE
CMS COMPARATIVE COMPLIANCE/LAW ENFORCEMENT REVIEW (80 HOURS)
Jacksonville Fire and Rescue 2005 July Y-T-D 2006 July Y-T-D
~'EMS:Cags w wv
Res onseTime Min 4.106 3.59
Animal Control 2005 July Y-T-D 2006 July Y-T-D
PhoneGaiis 207 1436 257 1584
AnimalBitesRe orted 1 13 4 20
C ~t 17 148 33 91
AnimalAdo ted 2 24 2 14
An etumedtaC)wners 9 44 4 30
Citations 16 100 13 146
AGENDA ITEM # 4A
AUGUST 28, 2006
Lifeguard/OceanReseue
Monthly Statistics Report
Report Date Startin Endin
06/25/06 07!22/06
Totals
ros. ~cU Atteulaa ` 25,173
Totat )Reed ~
r 17
Run Outs 15
Surf 1
Other 1
>,ier Cr~Yt Asdabs
NumberofPassengers 2
ttrvngitive Aetiet~t 1.06
Total Mcdiettl C#sce 17
Minor 14
Major 3
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Drew _ 0
Guazded area 0
Unguazded azea 0
Cods Eaforteme~ Sae Attachment
Msrlre saia~al Cortasta _~ 9
Jelly Fish 9
Stingray 0
Shazk 0
Other 0
~~ ~voived
Number 3
I.oet srd Fsard Pereoa~ 0
PRblic Warait~s 55
Animal Control Issues 9
Use ofImproper Equipment 46
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AGENDA ITEM # 4A
AUGUST 28, ?006
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