Agenda Item 8FAGENDA ITEM # 8F
JANUARY 9, 2012
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Sewer Rehabilitation for FY12
SUBMITTED BY: Donna Kaluzniak, Utility Director
DATE: December 22, 2011
BACKGROUND: The City's Sewer Master Plan Update recommended that the City use
cured -in -place pipe technology to upgrade the old, cracked clay sewer mains, and use lining to
rehabilitate deteriorated manholes.
For past sewer rehabilitation projects, the City has piggybacked on existing JEA contracts. These
are large dollar contracts that were competitively bid. JEA awarded a 3 -year, $5+ million
contract to Insituform Technologies, Inc. on November 15, 2011 for cured -in -place pipe. For
manhole rehabilitation, JEA has a 3 -year, $1.5 million contract with Concrete Conservation, Inc.
(CCI) that was awarded in May 2011.
The sewer rehabilitation project for FY12 will include:
Cleaning and televising all of the cast iron and ductile iron gravity sewer mains to
determine their condition, and lining them with cured -in -place pipe as needed.
Continuation of cured -in -place pipe and manhole lining in sewer mini- systems A & B—
the eastern side of the City north of 7 th St. (The specific footage and location will depend
on how much work is needed on the cast and ductile iron sewer mains).
Replacement of terminal cleanouts and "tees" with proper manholes to allow certain
sewer mains to be lined and provide access for future maintenance. This work will be
completed by the City's annual utility contractor, Gruhn May, Inc.
Using the JEA contract unit prices for Insituform, the cost for cured -in -place pipe rehabilitation
for the project is approximately $206,703.
Using the JEA contract unit prices for Concrete Conservation, manhole rehabilitation is $156 per
vertical foot. For approximately 18 manholes, the cost for manhole rehabilitation is $19,968.
Replacement of the terminal cleanouts and tees with proper manholes under the City's contract
with Gruhn May, Inc. is estimated to cost $43,243.
Staff would like to reserve an approximate 10% contingency of $30,085 to be used for any
necessary point repairs discovered, or additional cured -in -place pipe or manhole rehabilitation.
BUDGET: A total of $300,000 is budgeted for sewer rehabilitation in the Sewer Fund under
account number 410 - 5506 -535 -6300.
AGENDA ITEM # 8F
JANUARY 9, 2012
RECOMMENDATION: Authorize Insituform Technologies, Inc. to install cured -in -place pipe
(CIPP) for the FY12 Sewer Rehabilitation Project in the amount of $206,703, using
specifications and pricing in JEA Contract No. 116616.
Authorize Concrete Conservation, Inc. to provide manhole rehabilitation for the.project in the
amount of $19,968 using specifications and pricing in JEA Contract No. 113044.
Authorize Gruhn May, Inc. to install manholes in place of terminal cleanouts and tees in the
amount of $43,243 using the pricing in Bid No. 1011 -02.
Authorize a contingency of $30,085 to be used for any of the three contracts as needed.
Authorize the City Manager to sign the contracts with Insituform Technologies, Inc. and
Concrete Conservation, Inc.
ATTACHMENTS: 1. Cost Estimate for project using JEA's Insituform and CCI contract
pricing and Gruhn May's annual contract pricing.
2. Concrete Conservation, Inc. contract.
3. Insituform Technologies, Inc. contract.
REVIEWED BY CITY MANAGER: C=–,/—
AGENDA ITEM # 8F
JANUARY 9, 2012
Insituform Technologies, Inc Unit Pricing Per JEA Contract #116616
Concrete Conservation, Inc. Unit Pricing
Per JEA Contract #113044
Bid Item ;
Beach FY 12 Sewer Rehab Project $ 206,703.04
Bid Item
Spec
Est. Qty.
Units
Description
Unit Prices
Total
2
961.1
4100
LF
Furnish and install 8" CIPP lining, 6 mm thick
$ 27.25
$ 111,725.00
3
961.1
1050
LF
Furnish and install 10" CIPP lining 6.0 mm
thick
$ 29.65
$ 31,132.50
4
1 961.1
350
LF
Furnish and install 12" CIPP lining, 6.0 mm
thick
$ 31.80
$ 11,130.00
27
963.4
55
EA
Reconnect existing services using robotic
internal cutter
$ 250.00
$ 13,750.00
28
963.5
8
EA
Hammer Tap Removal
$ 148.00
$ 1,184.00
33
965
5500
LF
CCTV and Light Clean 8" — 21" Dia pipe
$ 3.00
$ 16,500.00
35
965.1
800
LF
Tuberculation Removal 8" —12" Diameter
$ 18.20
$ 14,560.00
52
427.4
10
EA
Connection to Existing Manhole 6" Service
Lateral
$ 160.00
$ 1,600.00
75
441 -1
10
SY
Sodding
$ 8.00
$ 80.00
7.3.16
Percent
General Conditions
2.50%
$ 5,041.54
$ 206,703.04
Concrete Conservation, Inc. Unit Pricing
Per JEA Contract #113044
Bid Item ;
Spec
Est. Qty.
Units
Description
Unit Prices
Total
6
$ 4
$ 37,104.00
1
EA
Replace tee in mainline with manhole
$ 6,139.00
through
COST: JESTIMATED TOTAL $ 43,243.00
10
446 -2
128
VF
Spectrashield existing manholes Types A -F
$ 156.00
$ 19,968.00
COST: IF-STIMATED TOTAL $ 19,968.00
Annual Utility Contractor Items - Gruhn
May, Inc. Per City Bid No. 1011 -02
Est. 'City.
Units '
Description
Unit Prices
Total
8
EA
Replace terminal cleanouts with manholes
$ 4
$ 37,104.00
1
EA
Replace tee in mainline with manhole
$ 6,139.00
$ 6,139.00
COST: JESTIMATED TOTAL $ 43,243.00
TOTAL FOR ALL CONTRACTORS $ 269,914.04
CONTINGENCY
$ 30,085.96
12/21/2011 page 1 of 1
AGENDA ITEM # 8F
JANUARY 9, 2012
AGREEMENT
UTILIZING JEA CONTRACT # 113044
BETWEEN THE
CITY OF ATLANTIC BEACH
AND
CONCRETE CONSERVATION, INC.
FOR FY12 GRAVITY SEWER REHABILITATION
THIS AGREEMENT, made and entered into in duplicate this day
of , 2012 (hereinafter referred to as the "Effective Date "), by and
between the CITY OF ATLANTIC BEACH, a municipal corporation existing under the
Constitution and the laws of the State of Florida, ( hereinafter referred to as the CITY)
and CONCRETE CONSERVATION, INC., a corporation authorized to do business in
Florida with principal office at 9716 Florida Mining Blvd. W., Jacksonville, FL 32257-
2028 (hereinafter referred to as the Contractor), for the FY12 Gravity Sewer
Rehabilitation (hereinafter referred to as the Project).
WITNESSETH:
WHEREAS, effective May 19, 2011, JEA entered into Contract Number 113044
(hereinafter referred to as the "JEA Contract ") with Contractor; and
WHEREAS, said Contract is in full force and effect until May 20, 2014 and has
been competitively procured and awarded by JEA as contracting authority according to
Florida law; and
WHEREAS, The Atlantic Beach Code, more particularly Section 2 -336 (6), Code
of Ordinances authorizes and allows the CITY to use inter alia contracts of other local
governmental entities, including JEA, which have been competitively procured and
awarded; and
WHEREAS, the JEA Contract is broad enough to include the Project and
Contractor has agreed to allow the CITY to use its JEA Contract; and
WHEREAS, it is in the best interest of the parties to use the JEA Contract for the
Project and to add those contractual provisions the CITY is required to use by ordinance
�-V
k 1 9
� .4
P. v
-41
IN
y .j ;1wo L.
Ar
FR t c, t
1 4
IV X16 4 4
7t ,
ALIT
r 'L- V
J
jr I Co tf
A'41
Al Mq
�'* Ms�il ?I�'I'�:{I Ii�fi�14F � F" �R'' r . ��'� Ylr.�� i • �, ' �" +'+F��� , �•'.
M47 Am V •
*
= X
14'a' A f.
�°1,rx'�Iu;J� .;y�l�!4�!f•t: :1��r: t �:�4�Y }'•r �. �ri7 �[i 1.1j
� �xF;r[',ri' ;`' ld oc,�; q I
j�j W1 I
T4
*
Id
11 -d 10-
Z
wak ..
4 �6& NiL
P "� _.t - �'• y,x,
I! r 11
.1-1 AWIL .1
• ' _ h -�yM. ._ �"4r. c' ,!q !::. _. � {� i1 � � 1 � • �� i
5
C'i H1 P01 Ell, ;-1i .4 „l ,} -7 ;ti. : �I I :; II -�'{ ,: i<i :ri rr �,'� �;i "1;:,• 7 ''I'.�!' •' 'fiL:, 4 ,'•,t I
• i�;t' ��..' ti. ,�., .� }� - , 'L S a Y yam,
r , + Ir ��, ,. �. : • k .f 1
I P
dL '46 46 •
v LI
I
r LT7
3
P kFI,. �T 0 4,; };¢;. 4 4,
3'.: §-'r
T
tA
T , 1
-.
100
A.3 Y
AU
�TN M
bag
AOO ' 4
.,"��. .},�,• • ?R I
'tj " .. V 6 I" '
"�
{ + v
IL
Ij
.16L.t 4- t t
roll?, ;I r
FY I
� - A�'� + -,'Ski \�9y"�y 1 _ 1 4` '_�� 'Yw �. .h� •�a: +II�f �`+E Lr �: i;:3 .3 1
„41 h! lfl y., 1.K'��� r'Y���' � -4� � _rY,ir , �ii �f rl'v 1i�1 - �' v� •� _�,
,t t a 1 r� i p':
vallm�4 Idw
IWS 16 . . . . . . .
d4
. 4t
I T
V P I III I
fr 6i
1,16
�,� . } " a.v,�` > rs_':.•. , �h,t: *av ,••� "_s'lvrF °�'c.��� �k `.•�;t'.41 14
- {.� #! •��� '��� '•' }} " �:�r ., IF. :•i1 'i 1 -:1 �:ri7 ,. ..i� v�,T,�v .s�r.4• :IS�'� �7��S: Id `'li3lt. ;:3 � [I� ti �•.i:�;.�
- P
AYR
Y. 4, 1 11-l
-4y = 1, ! .4 . j . i 4�' gi p '
IF w w
AGENDA ITEM # 8F
JANUARY 9, 2012
ordinances shall include, but are not limited to, Chapter 119, Florida Statutes, (the Florida
Public Records Law) and Section 286.011, Florida Statutes, (the Florida Sunshine Law),
as they apply to the Project contemplated in this Agreement. If any of the obligations of
this Agreement are to be performed by a subcontractor, the provisions of this Section
shall be incorporated into and become a part of the subcontract.
ARTICLE 8: Conflict of Interest:
The parties will follow the provisions of applicable ordinances and laws with
respect to required disclosures by public officials who have or acquire a financial interest
in a bid or contract with the CITY, to the extent the parties are aware of the same.
ARTICLE 9: Non Discrimination:
The Contractor represents that it has adopted and will maintain a policy of non
discrimination against employees or applicants for employment on account of race,
religion, sex, color, national origin, age or handicap, in all areas of employment relations,
throughout the term of this Agreement. The Contractor agrees that, if any of the Services
to be provided pursuant to this Agreement are to be performed by a subcontractor, the
provisions of this Article shall be incorporated into and become a part of the subcontract.
ARTICLE 10: Counterparts:
The parties agree that for the execution of this agreement, time is of the essence.
Therefore, this Agreement, and all amendments thereto, may be executed in several
counterparts, each of which shall be deemed an original, and all of such counterparts
together shall constitute one and the same instrument. The parties further agree that
facsimile ( "fax ") or e -mail transmission of all signatures with originals to follow shall
constitute and be evidence of an executed Agreement.
[Remainder of page is left blank intentionally. Signature page follows immediately.]
—4—
AGENDA ITEM # 8F
JANUARY 9, 2012
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the
day and year first above written.
ATTEST:
By
Type/Print Name
CITY OF ATLANTIC BEACH:
IC
Type/Print Name
Jim Hanson
Title
ATTEST:
IC
ignature
Type/Print Name
Title: City Manager
CONCRETE CONSERVATION, INC.
By
Signature
. Type rmt Name
Title Title
—5—
AGENDA ITEM # 8F
JANUARY 9, 2012
AGREEMENT
UTILIZING JEA CONTRACT # 116616
BETWEEN THE
CITY OF ATLANTIC BEACH
AND
INSITUFORM TECHNOLOGIES, INC.
FOR FY12 GRAVITY SEWER REHABILITATION
THIS AGREEMENT, made and entered into in duplicate this day
of , 2012 (hereinafter referred to as the "Effective Date "), by and
between the CITY OF ATLANTIC BEACH, a municipal corporation existing under the
Constitution and the laws of the State of Florida, ( hereinafter referred to as the CITY)
and INSITUFORM TECHNOLOGIES, INC., a corporation authorized to do business in
Florida with principal office at 6972 Business Park Blvd. Jacksonville, FL 32256
(hereinafter referred to as the Contractor), for the FYI Sewer Rehabilitation (hereinafter
referred to as the Project).
WITNESSETH:
WHEREAS, effective November 15, 2011, JEA entered into Contract Number
116616 (hereinafter referred to as the "JEA Contract ") with Contractor; and
WHEREAS, said Contract is in full force and effect until November 15, 2014 and
has been competitively procured and awarded by JEA as contracting authority according
to Florida law; and
WHEREAS, The Atlantic Beach Code, more particularly Section 2 -336 (6), Code
of Ordinances authorizes and allows the CITY to use inter alia contracts of other local
governmental entities, including JEA, which have been competitively procured and
awarded; and
WHEREAS, the JEA Contract is broad enough to include the Project and
Contractor has agreed to allow the CITY to use its JEA Contract; and
WHEREAS, it is in the best interest of the parties to use the JEA Contract for the
Project and to add those contractual provisions the CITY is required to use by ordinance
f ill r`T I ju! b
e #ler f' 7r, 3 '. 1�. :rJ:. .:k 1r.: Y�i' :r'z ; lll } r }; +.�y'` F.'. :•R
Vlrr. I Y .LI 0; K': 1. ter' ''S1 4' 'rF r. :�!il..•�'�i - -I Rr .r i r'1
'4FL a Yiiiiilfi • "e iid "� i ivw [
l
��r ( }'1"� ;�i_:�,, k,k 4• I4 isi_il_i J. •.sls ., 41 �:k. -1 �.
YfSI �. 4: _ fr �l'�'� -`. i.l { t, �'r • : �I }�1' : +2d ; ' 'F .: �' s �' j ��:ti�;_4,.'[A., r
,�k Y • • � 5 � r 1
�� 1 ial Fi r Y
- �[1�,riM��i�ILl:�fi:. •t' - •titi'd�1�� ;.'� -�: 6a :5i �F�r;I ?17. 9. + . � �i .,`y:;ll: r i.. ...�[ .'f'�; :r,ft� F.�[1-.iF[3
rr`� #c r,. '.y 7i e � •� a rt�'_r �:"Ir:Ft.�'r. � � 4,, y ; ,�: ;iti o t, . '�I, �
'J lS��i
r..4� VSr +•, 1V'� i:•5 /;'F i�`I \:{ rri :�l�ri .�+:��
' l: }'s+r ,' {1 j'Y F;.S�F,j•[3,.' t `r "Ill '.L'r�r ]iYe'..l'1'.r �.: ili l l y
'Y • I A
Ir�f.•�s � � {'� • rla;.'. .'.iii -, w. Vl ��.,: Yi :_ '_.� •'.u F i% r -
+���
"��E�R;�..rq . I' ; ;�[� r �r r ��'� �i. +..lr�' =' '-,V� yS�ry ;'i�7.Y� I M1�I'it' •s , ` u.ai� I'� a r ,. ;'.•t t� .,r`rY
T
� � in,i{ 7 : 7Y � ; S' „] .4vF'r�'f� ��:� , � irlyl7;r.:,�f.I• �� [�..'''�. �,�.f,�,', �:"I M�' �''i•'ui '•� _1. � , ; � �iz;_
M ! M 1�rf�/yYrir W rY i4yY iV ,Yr sfF k
st
'�I .r� .K r'[ y';i.:� "' la" ,:li :� ra..;X ?:'C,n�a•r �y .�;V +� l r r .�J f',5i 'r�.�:.1 � r Jlli�:%:•.
. � F �ii� h� _ 1 P ;r i �i .F. h. } c` A; .:, rl'.'' qa f
* ��� � � # _ 4 ` �� - ' �, _ x - � A • , - ? '', ice .
4 J= +','....1�:'. +: I•i ie.Y��• ' " }} .51+_ A: 4r��111i','n .,!, a. , {. +�i rva• :A,Iv� St I ^ +•yam ^, � '.: !ti
-- I II F id'l. r rl ^ r i .� "��ii k _ f��•i�'tlFr' � r
vfj I T
1 IJlfy: , 4 �.4 1'1•r.,
.. .,1-- +*.41 - �i��a��1" ti's '.P� Y� ■� f
1 ��� }L'I�'1, r!:'i•; l 1 �� {`_�"�' '! rt ;���r . �-1ir��`�'.�� - � i y R S n S LJ}lly �V� � I�{ sS l ls� r ��_ • �' -¢ •k+
Y a r:'>r! I i.- :r r lr� •t+k•', ��? ]ui. :ITI +. 'Fil>I4"J� "' +i -. .4: + .,t r ,R•.:1 ..a . r4i ^ ^^ ,a +�'. �:ri . r., - -t :
1 4, i5'f yr. • 45'� 'i:' jj�x #Ili r'�iJ : 'i I H If _ r F, ' ,� +:•w + tw t. ^ i ,N. •r , i' �S
� '•'�T t $ I 'Fi'�ysr����ti i`ii�i�n Y• s igl �rs�
'� - •4 A + x • r ;il+ .irsf!- "{'t —}'1' ►` �k
`'IN) T: +.1•: A't.�
'1h �[' l
1�:d.� 'i +i�r�'0'll y "e ?�d tr i.r r r \• K
mi Mil
11Vr 11
.:'q .4• rl ..i• y � r y r�ry. ti�r1
*'' -� "y�.'h - •_ ; i �• i -• T � ■fir �� +
K
�k.. I : ":�y, �,f: ^a. r. is ���i'>;i �J•`t �1 b r '�. x
��'*^ f
y .'1•_r , ;.: -'' s'�7 -'�• '-'. y� +•. ).:R 6 111 zrl
gr
�T ] . !j� 1' ` _ • if . h l ` l ' r i' 1 5 Y • i 'r [ l :: : t'. V r� a h , i ! _ , t 5 i A
v
�y�' 'v .Y'l ;. f' �I P•1' -r {•' Y'L�$r�.l f•r" '�i f; 4 ?RiSJJ .' �:F +.R �. :� R. h'�_�.L rI!F I. IFyiy i �.�,'�!`
�r r • _ - 'G - - 7t Y?
7
.%q 2 -*�
it
ml
ffm
tj M I L 1 1 11 1 I li 11
6 A'
ARV
. 4
, I - 0 0 - I Or 2 1 i
tl% WX $!I iFx"�i
II�� r sl�•�•ri± if ,n'1 y i_ 'I � ..4, M1!I 4� ",�i� .i,r ' { ^�ir�f'_�,C;1:
h . ; .
I S } .•
,
- j
W.. w n
I j" I r I ..I I I — 1 11
vf
L-'l P, j -1 t 1 4 i t 'ill L I I d, i d:,
A- I
4 MA
1 4
YL LWo
Or.
1 r
OVA
NO
%
eg
PC IL
t 7 7 I N
I l ., .-e L��. ky :-f p
MAL am
T
7' A
Y:1
Jja -6,
' 11Ap
MRMF Emir
AGENDA ITEM # 8F
JANUARY 9, 2012
ordinances shall include, but are not limited to, Chapter 119, Florida Statutes, (the Florida
Public Records Law) and Section 286.011, Florida Statutes, (the Florida Sunshine Law),
as they apply to the Project contemplated in this Agreement. If any of the obligations of
this Agreement are to be performed by a subcontractor, the provisions of this Section
shall be incorporated into and become a part of the subcontract.
ARTICLE 8: Conflict of Interest:
The parties will follow the provisions of applicable ordinances and laws with
respect to required disclosures by public officials who have or acquire a financial interest
in a bid or contract with the CITY, to the extent the parties are aware of the same.
ARTICLE 9: Non Discrimination:
The Contractor represents that it has adopted and will maintain a policy of non
discrimination against employees or applicants for employment on account of race,
religion, sex, color, national origin, age or handicap, in all areas of employment relations,
throughout the term of this Agreement. The Contractor agrees that, if any of the Services
to be provided pursuant to this Agreement are to be performed by a subcontractor, the
provisions of this Article shall be incorporated into and become a part of the subcontract.
ARTICLE 10: Counterparts:
The parties agree that for the execution of this agreement, time is of the essence.
Therefore, this Agreement, and all amendments thereto, may be executed in several
counterparts, each of which shall be deemed an original, and all of such counterparts
together shall constitute one and the same instrument. The parties further agree that
facsimile ( "fax ") or e -mail transmission of all signatures with originals to follow shall
constitute and be evidence of an executed Agreement.
[Remainder of page is left blank intentionally. Signature page follows immediately.]
—4—
AGENDA ITEM # 8F
JANUARY 9, 20 ] 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the
day and year first above written.
ATTEST:
By
Type/Print Name
Title
TEST:
B y
Signature
Type/Print Name
Title
CITY OF ATLANTIC BEACH:
y
Type/Print Name
Jim Hanson
Title: City Manager
INSITUFORM TECHNOLOGIES, INC.
y
Signature
Type/Print Name
—5—