Item 6A v
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA # 6A
AUGUST 28, 2006
AGENDA ITEM: MAINTENANCE AGREEMENT CONTRACT RENEWAL WITH THE
~* FLORIDA DEPARTMENT OF TRANSPORT~~A~~TION (FDOT)
SUBMITTED BY: Rick Carper, P.E., Public Works Director`~:~-
DATE: August 16, 2006
BACKGROUND: The FDOT has the Contract Renewal for the Local Maintenance
~"' Agreement to authorize and reimburse Atlantic Beach for maintaining the
following areas:
a) State Road 10 (Atlantic Boulevard) -both sides, from Third
Street to Mayport Road, and the north side only from Mayport
Road to the Intracoastal Waterway Bridge, with the exception of
the FDOT retention pond.
b) State Road 101/A1A (Mayport Road) -from Atlantic
Boulevard to Assisi Lane (both sides).
c) Mayport Flyover -areas within Atlantic Beach, including
the retention pond on Mayport Road between West 4th & West Stn
Street, the retention pond at the end of Begonia Street off West 1St
Street, and Pond #3 on Mayport Road at the Hess Station.
Sweeping of the flyover ramp will continue to be performed under
FDOT supervision.
d) Ditch between Saratoga Circle North and Forrestal Circle
South -from Mayport Road to Atlantic Boulevard through Aquatic
*~* Drive,
e) Ditch from Fleet Landing -running north-northwest along
~. Mayport Road, terminating at the salt marsh,
Maintenance work involves street sweeping, mowing, litter removal,
edging, tree trimming and pruning.
This Renewal is for (1) one year beginning October 1, 2006 through
September 30, 2007. The total annual amount the City of Atlantic Beach
will receive from the FDOT for performance of this maintenance will be
$51,299.44.
RECOMMENDATION: Staff recommends approval of this Agreement, that the
Commission pass a Resolution approving the new contract as required by
the FDOT, and authorize the City Manager to sign the Renewal
Agreement.
~,.
ATTACHMENTS: Resolution No. 06 - 09
FDOT -Maintenance Extension Agreement
Maintenance Activities Attachment "A"
REVIEWED BY CITY MANAGER:
August 28th Regular Meeting
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AGENDA # 6A
AUGUST 28, ?006
RESOLUTION NO. 06-09
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE
CITY MANAGER TO EXECUTE A MAINTENANCE CONTRACT RENEWAL
BETWEEN THE CITY OF ATLANTIC BEACH AND THE FLORIDA
DEPARTMENT OF TRANSPORTATION, AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, on May 16, 2001, the City executed an agreement with the Florida
Department of Transportation to provide maintenance on certain streets throughout the city; and
WHEREAS, the City desires to maintain landscaped areas on Atlantic Boulevard and
portions of Mayport Road; and
WHEREAS, the additional areas to be maintained are identified in Attachment "A" of the
base agreement.
NOW, THEREFORE, be it resolved by the City Commission of the City of Atlantic
Beach as follows:
SECTION 1. The City Manager is hereby authorized to execute the Renewal Agreement
for Maintenance with the Florida Department of Transportation on behalf of the City of Atlantic
Beach.
~.
SECTION 2. This Resolution shall take effect immediately upon its final passage and
adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this 28th Day of August 2006.
DONALD M. WOLSON
Mayor
ATTEST:
DONNA L. BUSSEY
City Clerk
Approved as to form and correctness:
ALAN C. JENSEN
City Attorney
Florida Department o f Transportation
JEB Busx 1 109 South Marion Avenue
GOVERNOR Lake City, Florida 32025-5874
July 25, 2006
„~, City of Atlantic Beach
800 Seminole Road,
Atlantic Beach, Florida 32233-5445
RE: Contract BDB90
~„ Renewal # 1
County: Duval
AGENDA # 6A
AUGUST 28, 2006
DENVER J. STUTLER, JR.
SECRETARY
Gentlemen:
Enclosed is the Contract Renewal for the Local Agreement for Maintenance. If you
agree with this proposal, please execute all five 5) copies of this contract and attach a
j"eSOlution and return it to the above address as soon as possible.
Upon receipt of the completed documents, the renewal agreement will be executed on
behalf of the Department and an original will be returned to you.
Thank you for your cooperation.
Sin ely, r
' beth A. Yat s
District 2 Main enance Contracts Administrator
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Enclosures
www.dot.state.fl.us
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® RECYCLED PAPER
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AGENDA # 6A
AUGUST 28, 2006
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
CONTRACT RENEWAL
Contract No.: BDB90
Financial Project No(s).:
WPI No(s).:
County(ies): Duval
Renewal: (1st, 2nd, etc.)
1st
This Agreement made and entered into this day of , by and between the State of
(This date to be entered by DOT only.)
Florida Department of Transportation, hereinafter called "Department", and City of Atlantic Beach
Office of the City Clerk of 800 Seminole Road, Atlantic Beach, Florida 32233-5445
hereinafter called "Contractor".
~"" WITNESSETH:
WHEREAS, the Department and the Contractor heretofore on 10/26/2005
entered into an Agreement whereby the Department retained the Contractor to perform maintaining the existing
limits of state highways as identified in Attachment "A"
;and
WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both
parties and subject to the same terms and conditions of the original Agreement;
~.
NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each
to the other, the parties agree to a renewal of said original Agreement dated 10/26/2006
for a period beginning the 1st day of November , 2006 and ending the 31st
>~ day of October , 2007 at a cost of $ 51.299.44 Fifty-one thousand two
hundred ninety-nine and forty-four cents. specified herein.
,,,, All terms and conditions of said original Agreement shall remain in force and effect for this renewal.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day,
month, and year set forth above.
City of Atlantic Beach (SEAL) STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
Name of Contractor
BY
Authorized Signature
(SEAL) BY:
Title:
Name of Surety Date
By
Florida Licensed Insurance Agent or Date
Attorney-In-Fact (Signature)
Countersigned:
Florida Licensed Insurance Agent Date
375-020-23
CONTRACTS ADMINISTRATION
OGC - 12!04
41021617239
District Secretary or Designee (Signature)
Title: Director of Operations
Legal:
Fiscal:
(SEAL)
Approval as to Availability of Funds
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AGENDA # 6A
AUGUST 28, 2006
City of Atlantic Beach Agreement for Maintenance (October 2005 )
Maintenance Actfvfttes
Attachment "A"
Slate
Lllter Interned.
Mechlne Small
Machine
Slope
Mechenleal
Tree Tr)mming Chemleal
WcedS
Etlging d
Road Street Name From To Remove)
Mowing
Mowing Mowing
(acre) Sweeping
(mile)
(mile)
Gress Sweeping
(mlfa)
No. (acre) (acre) (acre) Conirot (gel.)
10
Atlantic 81vd. East end Intracoastal
Waterway Bridge 3rd Street 6.83 4.91 0.78 10.20 0.50 9.09
101 Mayporl Rd. Atlantic B)vd. Assisi Rd. 4.59 3.82 6.70 0.50 12.68
101 Mayport Rd. Ditch ®Saraloga CIr. So. 1.07 0.50 2.00 4.60
101 Maypon Rd. Diich ~ Fleet Landing Blvd. 0.63 0.30 0.30 9.36
AtA A1A Oilcl~ ®Fleel Landiny Blvd. 1.19 1.13 3.00
4th & 5th St. Retention Pond 'B' oti Mayport
Rd. 1 30 0.78 0.30 3.50
~ Begonia Retention Pond 'C" off Atlantic
Blvd. O.fi7 0.56 2.75
101 Ma ort Rd. Pond k 3 ~ Hess Station 0.60 0.34 0.26
Totals 17.48 0.80 10.76 5.03 16.90 1.00 ~3.1,~
I 21.77
Cycles Per Year t 2 9 9 4 12 2
Total t]ty's. Per Year 209.76 7.20 96.64 20.12 202.74 43.54
Unit Cost $8.00 $60.00 $75.00 $175.00 $31.59 $520.00
Total Cost Per Year $1,678.08 $432.00 $7,263.00 $3,521.00 56,404.56 51,500.00 $7,860.00 522,640.80
Overall
Yearly 551,299.44
Cost
OUerterly 512
624
86
.
,
Amount