Item 7D v~-
AGENDA ITEM # 7D
SEPTEMBER I1, 2006
CITY OF ATLANTIC BEACH, FLORIDA
CITY COMMISSION MEETING
~* STAFF REPORT
AGENDA ITEM: Public Hearings on adopting a Tentative Millage Rate and adopting
~"" Ordinance #20-06-81 establishing the Operating Budget for fiscal year
2006/2007.
`~' SUBMITTED BY: Nelson Van Liere, Finance Director
DATE: September 1, 2006
BACKGROUND: In order to adopt a millage rate and operating budget, the City
Commission must adhere to a strict process per state law. Please find attached an outline for
~" the public hearings to be held on September 11~', 2006 in the Commission Chambers at 7:15pm
as was noticed to all property owners by the Duval County Property Appraiser's Office. The
format is the same as last year and is to be read into the record as presented in order to assure
~" compliance with the TRIM laws (s.200.065, F.S.).
.~ Prior to these hearings, the City Manager presented a Proposed Operating Budget and held
three workshops to review and make adjustments with the City Commission's guidance. The
Proposed Operating Budget as amended is funded using the millage rate of 2.9974 mills. This
;,~ represents a 10.15% increase over the rolled back-rate of 2.7213 mills.
There will be a second public hearing for the fmal adoption of the millage by resolution and a
~„ second public hearing for the final adoption of the Operating Budget, Ordinance #20-06-81, on
September 25~', 2006.
RECOMMENDATION:
1.) Hold two public hearings as described in the attached outline to approve both
the Tentative Miilage Rate of 2.9974 mills and the Operating Budget Ordinance
#20-06-81 with total expenditures of $26,059,756 in that order by separate vote.
2.) Set the Time and Date of she Second Public Hearing at September 25, 2006 at
7:15pm. In the Commission Chambers of City Hall
ATTACHMENTS: Agenda for Public Hearings
Ordinance # 20-06-81
Proposed Budget Revisions
Budget Summary of all Funds
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 7D
SEPTEMBER 11, 2006
ADOPTION OF A TENTATIVE NIILLAGE AND OPERATING BUDGET FOR
FISCAL YEAR 2006/2007
First item to be considered:
Adoption of a Tentative Millage Rate
State the following:
The Millage Rate is 2.9974
The Tentative Millage Rate is 2.9974
The Roll-Back Rate is 2.7213
The Tentative Millage Rate is 10.15% higher than the Roll-Back Rate
The purpose for the increase in ad valorem tax revenue is to maintain adequate
funding for the existing level of service at anticipated increased cost.
Motion to adopt a Tentative Millage Rate for operating purposes of 2.9974
Open Public Hearing
Close Public Hearing and Vote
Second item to be considered:
The Ordinance #20-06-81 establishing the Operating Budget for fiscal year 2006/2007
~. of $26,059,756
Motion to adopt Ordinance #20-06-81 establishing the Operating Budget for fiscal year
2006/2007
Open a Public Hearing
Close Public Hearing and Vote
ORDINANCE N0.20-06-S1
AGENDA ITEM # 7D
SEPTEMBER 11, 2006
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2006 AND ENDING SEPTEMBER 30,
2007.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September 11,
2006, held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the
"'" appropriations and revenue estimate for the budget for Fiscal Year beginning October 1, 2006
and ending September 30, 2007 in the amount of $26,059,756.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The fiscal Year 2006/2007 budget be adopted, and
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of September 2006.
Passed by the City Commission on second and final reading this day of September
2006.
Donald M. Wolfson
~. Mayor /Presiding Officer
Approved as to form and correctness:
~.
Alan C. Jensen, Esquire
~„ City Attorney
ATTEST:
Donna L. Bussey
~. City Clerk
~.
~a.
Proposed Budget Revisions
AGENDA ITEM # 7D
SEPTEMBER 11, 2006
~. After the conclusion of three budget workshops, the Original Proposed Budget for the fiscal
yeaz ended September 30, 2007 has been increased $939,049 to $26,059,756 from $25,120,707
to include the following items:
Revenues:
• General Fund revenues were increased 4,500 to allow for an increased in the
Occupational License Fees
• General Fund Revenues were increased by $30,125 due to the proposed increases in
those programs of the General Fund that are charged to the enterprise funds.
~" General Fund Transfers from Sanitation were reduced by $51,400 to reflect the
reduction in available funds.
• Decrease of $51,400 in Sanitation revenues is the result of deferring the proposed 16%
~" rate increase until January of 2007.
• Interest in the Half Cent Sales Tax fund was reduced by $22,000 to reflect the smaller
cash balance as a result of adding $557,500 in capital expenses to the proposed budget.
Expenses:
,~„ • Citywide Salary and Benefits proposed has been increased by a total of $227,654.
Included in this change is the 3.5% cost of living adjustment for salaries and the
upgraded assistant to the City Clerk position.
General Fund Revisions Include:
• The proposal now includes $9665 to fund the request of Friends of Atlantic Beach
Elementazy School of assistance with field maintenance.
• The proposal now includes $5,000 to assist Jax Beach Elementary School request for
assistance with the rehabilitation of a historic school building.
• The proposal now funds $18,500 towards Mayport Middle School enrichment
programs.
Half Cent Sales Tax additions:
• Funding of $17,500 to rehab half the lights to new standards at Russell Park.
• Funding of $300,000 for the Purchase of the Buckman Trust property for preservation
'" is now included.
• Ped-paths from Five Points to Selva Marina Drive is funded at $120,000.
• New sidewalks in the Marsh Oaks azea aze funded at $120,000. Specific locations to be
identified after more input obtained.
Convention Development Tax Fund additions:
• The Chamber of Commerce was funded at $10,000.
• Additional funds of $150,000 for the purchase of the Buckman Trust Property are
~, included in this budget.
• Public Art was re-budgeted with the unspent funds of the current year at $45,000.
Other:
~. The adjustments to salary and benefits above also indirectly affect the allocations of
internal charges to the enterprise funds. These changes totaled $30,125 divided among
the Water, Sewer, Stormwater and Sanitation funds.
AGENDA ITEM # 7D
SEPTEMBER 11, 2006
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Actual Actual Estimate Budget Increase
2003-2004 2004-2005 2005-2006 2006-2007 (Decrease)
Cash Forward 24,187,312 23,912,693 25,274,211 23,885,704 (1,388,507)
Revenues
General Fund 9,104,743 9,777,506 10,121,084 10,576,532 455,448
Specal Revenue Funds 1,618,681 1,830,048 1,769,474 1,645,824 (123,650)
Debt Service Fund 71,748 73,899 72,300 73,048 748
Capital Project Fund 1,313 286 0 0 0
Enterprise Funds 9,430,044 10,640,628 8,691,617 10,074,702 1,383,085
Trust and Agency Funds 1,514,621 1,906,544 1,742,384 1,862,226 119,842
Total Reveunes 21,741,150 24,228,911 22,396,859 24,232,332 1,835,473
Other Financing Sources 170,046 85,098 0 0 0
Total Resources 46,098,508 48,226,702 47,671,070 48,118,036 446,966
Expenditures
General Fund 9,201,335 10,795,647 9,970,955 11,173,522 1,202,567
Special Revenue Funds 1,522,400 1,865,021 2,267,192 2,335,632 (81,560)
Debt Service Fund 71,092 72,429 71,505 72,477 972
Capital Project Fund 10,477 27,936 0 0 0
Enterprise Funds 9,338,160 9,152,583 10,645,302 11,617,279 971,977
Trust and Agency Funds 612,340 703,990 806,712 860,846 54,134
DIVISION TOTALS 20,755,804 22,617,1i0ti 23,761,666 21i,059,751i 2,148,090
Other Financing Uses 1,430,011 334,885 23,700 0 -23,700
Cash Reserves 23,912,693 25,274,211 23,885,704 22,058,280 (1,827,424)
Total Expenses and Cash 46,098,508 48,226,702 47,671,070 48,118,036 296,966
Resource Allocation
Personal Services 7,615,295 7,889,192 8,359,143 9,336,250 977,107
Operating Expenses 7,147,033 7,554,652 8,813,030 8,746,415 (66,615)
Capital Outlay 2,112,261 2,433,580 4,122,180 4,958,337 836,157
Debt Service 1,771,904 1,607,370 1,678,236 1,675,695 (2,541)
Transfers 2,109,311 3,132,812 789,077 1,343,059 553,982
Total 20,755,804 22,617,606 23,761,686 26,059,756 2,298,090