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Items 6A & 7A v CITY OF ATLANTIC BEACH, FLORIDA CITY COMMISSION MEETING STAFF REPORT AGENDA ITEMS 6A & 7A SEPTEMBER 25, 2006 AGENDA ITEM: Public Hearings on adopting the Millage Rate by Resolution #06-11 and adopting Ordinance #20-06-81 establishing the Operating Budget for ~" fiscal year 2006/2007. SUBMITTED BY: Nelson Van Liere, Finance Director DATE: September 18, 2006 "" BACKGROUND: In order to adopt a millage rate and operating budget, the City Commission must adhere to a strict process per state law. Please find attached an outline for the public hearings to be held on September 25~', 2006 in the Commission Chambers at 7:15pm '~' as was recommended by the City Commission at the September 11, 2006 meeting and advertised in the local newspaper. The format is the same as last yeaz and is to be read into the record as presented in order to assure compliance with the TRIM laws (s.200.065, F.S.). Prior to these hearings, the City Manager presented a Proposed Operating Budget and held three workshops to review and make adjustments with the City Commission's guidance. The '~" Proposed Operating Budget as amended is funded using the millage rate of 2.9974 mills. This represents a 10.15% increase over the rolled back-rate of 2.7213 mills. On September 11, 2006 The City Commission approved the recommended tentative millage rate of 2.9974 mills and the Operating Budget Ordinance #20-06-81 with total expenditures of $26,059,756. RECOMMENDATION: ~, • Hold a public hearing as described in the attached outline to approve both Resolution #06-11 for the Millage Rate of 2.9974 mills and to approve the Operating Budget Ordinance #20-06-81 with total expenditures of $26,059,756 ~„ in that order be separate votes. ATTACHMENTS: Agenda for Public Hearings ~, Resolution #06-11 Ordinance # 20-06-81 Proposed Budget Revisions Budget Summary of all Funds REVIEWED BY CITY MANAGE ,. ~. ~. AGENDA ITEMS 6A & 7A SEPTEMBER 25. 2006 ~• ADOPTION OF MILEAGE AND OPERATING BUDGET FOR FISCAL YEAR 2006/2007 First item to be considered: Adoption of Millage Rate, Resolution #06-11 State the following: w. The Tentative Millage Rate is 2.9974 '"'" The Roll-Back Rate is 2.7213 The Tentative Millage is 10.15% higher than the Roll-Back Rate The purpose for the increase in ad valorem tax revenue is to maintain adequate funding for the existing level of service at anticipated increased cost. Motion to adopt a Millage Rate for operating purposes of 2.9974 '"' Open Public Hearing Close Public Hearing and Vote on Resolution #06-11 ~. Second item to be considered: The Ordinance #20-06-81 establishing the Operating Budget for fiscal year 2006/2007 of $26,059,756. Motion to adopt Ordinance #20-06-81 establishing the Operating Budget for fiscal year 2006/2007. Open a Public Hearing Close Public Hearing and Vote .~. ~,. 0 RESOLUTION NO. 06-11 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA LEVYING THE AD VALOREM PROPERTY TAX MILEAGE RATE FOR MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2006 AND ENDING SEPTEMBER 30, 2007; STATING THE PERCENTAGE BY WHICH THE MILEAGE TO BE LEVIED EXCEEDS THE ROLLED-BACK RATE; AND, PROVIDING AN EFFECTIVE ,,~, DATE AGENDA ITEMS 6A & 7A SEPTEMBER 25, 2006 ~„ WHEREAS, Florida law requires the City Commission of the City of Atlantic Beach, Florida, to pass a resolution levying the millage rate for ad valorem property taxes for municipal purposes on all taxable property within the city limits of the City of Atlantic Beach, Florida, for the fiscal year ~, beginning October 1, 2006 and ending September 30, 2007; and WHEREAS, Florida law requires said resolution to state the millage rate to be levied, and also, ~. to state the percentage by which the millage rate to be levied exceeds the rolled-back rate as computed pursuant to Florida law; and ~• WHEREAS, the City Commission of the City of Atlantic Beach, Florida, has duly considered the budgetary requirements of the City; has adopted a tentative budget for the fiscal year beginning October 1,2006 and ending September 30, 2007, based on a millage rate of 2.9974 mills on the taxable ~* property within the City; and has acted in accordance with the terms, provisions, and procedures contained in section 200.065, Florida Statutes; NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, Florida, that 1. The ad valorem property tax millage rate for municipal purposes to be levied on the taxable property within the city limits of the City of Atlantic Beach, Florida, during the fiscal year '" beginning Octoberl, 2006 and ending September 30, 2007, is hereby set at the rate of 2.9974 mills. 2. The percentage by which this millage rate to be levied exceeds the rolled-back rate of 2.7213 is 10.15. 3. This resolution shall take effect immediately upon its passage and adoption by the City Commission of the City of Atlantic Beach, Florida. ADOPTED at a public hearing by the City Commission of the City of Atlantic Beach, Florida on the 25th day of September 2006. Donald M. Wolfson ~„ Mayor /Presiding Officer Page 1 of 2 Approved as to form and correctness: Alan C. Jensen, Esquire City Attorney ATTEST: Donna L. Bussey City Clerk Resolution No. 06-11 Page 2 of 2 AGENDA ITEMS 6A & 7A SEPTEMBER 25, 2006 ORDINANCE NO. 20-06-81 '~ AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2006 AND ENDING SEPTEMBER 30, 2007 AGENDA ITEMS 6A & 7A SEPTEMBER Z5, 2006 WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September 11, 2006, held a public hearing as required by Florida Statute 200.065; and WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the appropriations and revenue estimate for the budget for Fiscal Year beginning October 1, 2006 and ending September 30, 2007 in the amount of $26,059,756. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON ~,,, BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that; 1. The fiscal Year 2006/2007 budget be adopted, and 2. This ordinance shall take effect immediately upon its adoption. Passed by the City Commission on first reading this 11th day of September 2006. Passed by the City Commission on second and final reading this 25th day of September 2006. Donald M. Wolfson Mayor /Presiding Officer Approved as to form and correctness: Alan C. Jensen, Esquire City Attorney ATTEST: Donna L. Bussey City Clerk 0 .. AGENDA ITEMS 6A & 7A SEPTEMBER 25, 2006 '" Proposed Budget Revisions „~, After the conclusion of three budget workshops, the Original Proposed Budget for the fiscal year ended September 30, 2007 has been increased $939,049 to $26,059,756 from $25,120,707 to include the following items: Revenues: • General Fund revenues were increased 4,500 to allow for an increased in the Occupational License Fees • General Fund Revenues were increased by $30,125 due to the proposed increases in those programs of the General Fund that are charged to the enterprise funds. •"" • General Fund Transfers from Sanitation were reduced by $51,400 to reflect the reduction in available funds. • Decrease of $51,400 in Sanitation revenues is the result of deferring the proposed 16% ~`" rate increase until January of 2007. • Interest in the Half Cent Sales Tax fund was reduced by $22,000 to reflect the smaller cash balance as a result of adding $557,500 in capital expenses to the proposed budget. Ezpenses: • Citywide Salary and Benefits proposed has been increased by a total of $227,654. ~. Included in this change is the 3.5% cost of living adjustment for salaries. and the upgraded assistant to the City Clerk position. General Fund Revisions Include: • The proposal now includes $9665 to fund the request of Friends of Atlantic Beach Elementary School of assistance with field maintenance. • The proposal now includes $5,000 to assist Jax Beach Elementary School request for assistance with the rehabilitation of a historic school building. ~. • The proposal now funds $18,500 towards Mayport Middle School enrichment programs. Half Cent Sales Taz additions: • Funding of $17,500 to rehab half the lights to new standards at Russell Park. • Funding of $300,000 for the Purchase of the Buckman Trust property for preservation ~'" is now included. • Ped-paths from Five Points to Selva Marina Drive is funded at $120,000. • New sidewalks in the Marsh Oaks area are funded at $120,000. Specific locations to be ~. identified after more input obtained. Convention Development Tax Fund additions: ~" • The Chamber of Commerce was funded at $10,000. • Additional funds of $150,000 for the purchase of the Buckman Trust Property are included in this budget. • Public Art was re-budgeted with the unspent funds of the current year at $45,000. Other: ,,,, The adjustments to salary and benefits above also indirectly affect the allocations of internal charges to the enterprise funds. These changes totaled $30,125 divided among ' the Water, Sewer, Stormwater and Sanitation funds. .~ ~. AGENDA ITEMS 6A & 7A SEPTEMBER 25, 2006 City of Atlantic Beach Combined Summary of Revenues and Expenditures Summary of all Funds F :, Actual Actual Estimate Budget Increase 2003-2004 2004-2005 2005-2006 2006-2007 (Decrease) Cash Forward 24,187,312 23,912,693 25,274,211 23,885,704 (1,388,507) Revenues General Fund 9,104,743 9,777,506 10,121,084 10,576,532 455,448 Special Revenue Funds 1,618,681 1,830,048 1,769,474 1,645,824 (123,650) Debt Service Fund 71,748 73,899 72,300 73,048 748 Capital Project Fund 1,313 286 0 0 0 Enterprise Funds 9,430,044 10,640,628 8,691,617 10,074,702 1,383,085 Trust and Agency Funds 1,514,621 1,906,544 1,742,384 1,862,226 119,842 Total Reveunes 21,741,150 24,228,911 22,396,859 24,232,332 1,835,473 Other Financing Sources 170,046 85,098 0 0 0 Total Resources 46,098,508 48,226,702 47,671,070 48,118,036 446,966 Expenditures General Fund 9,201,335 10,795,647 9,970,955 11,173,522 1,202,567 Special Revenue Funds 1,522,400 1,865,021 2,267,192 2,335,632 68,440 Debt Service Fund 71,092 72,429 71,505 72,477 972 Capital Projed Fund 10,477 27,936 0 0 0 Enterprise Funds 9,338,160 9,152,583 10,645,302 11,617,279 971,977 Trust and Agency Funds 612,340 703,990 806,712 860,846 54,134 DMSION TOTALS 20,755,804 22,617,606 23,761,666 26,059,756 2,298,090 Other Financing Uses 1,430,011 334,885 23,700 0 _ -23,700 Cash Reserves 23,912,693 25,274,211 23,885,704 22,058,280 (1,827,424) Total Expenses and Cash 46,098,508 48,226,702 47,671,070 48,118,036 446,966 Resource Allocation Personal Services 7,615,295 7,889,192 8,359,143 9,336,250 977,107 Operating Expenses 7,147,033 7,554,652 8,813,030 8,746,415 (66,615) Capital Outlay 2,112,261 2,433,580 4,122,180 4,958,337 836,157 Debt Service 1,771,904 1,607,370 1,678,236 1,675,695 (2,541) Transfers 2,109,311 3,132,812 789,077 1,343,059 553,982 Total 20,755,804 22,617,606 23,71i1,6ti6 26,059,756 2,298,090 ~.