Item 4C v
AGENDA ITEM #4C
NOVEMBER 13, 2p06
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: First Vehicle Services Annual CPI Cost Adjustment
SUBMITTED BY: Rick Carper, P.E. /~
Public Works Director
DATE: November 1, 2006
BACKGROUND: The City's fleet maintenance contractor, First Vehicle
Services, is requesting an annual fee increase for the
upcoming contract year (12/01/06 through 11/30/07).
The current contract price is $213,236.00. An annual
change in contract price to compensate for Consumer
Price Index fluctuations is authorized by Section 19 of
the contract. The proposed increase is in accordance
with the Consumer Price Index and equals an annual
increase of $9,169.00. The resulting contract price
would be $222,405.00. The non-contract labor rate
would be increased from $28.30 to $29.52 per hour.
The current contract expires 11/30/08.
RECOMMENDATION: Approve the requested fee increase of $9,169.00 to
the First Vehicle Services contract for the period of
12/01/06 through 11/30/07, and authorize the City
Manager to sign the proposed contract amendment.
BUDGET: $220,000 is budgeted in Fleet Maintenance Account
No. 001-5004-549-34.01. Additional funds will be
requested in the mid-year budget modification.
ATTACHMENTS: 1. Proposed First Vehicle Services Amendment Ten
2. Consumer Price Index Information
REVIEWED BY CITY MANAGER:
~.
AMENDMENT TEN TO THE AGENDA ITEM #ac
NOVEMBER 13, 2006
FLEET MANAGEMENT AND VEHICLE MAINTENANCE CONTRACT
~" BETWEEN
CITY OF ATLANTIC BEACH, FLORIDA
AND
°*~ FIRST VEHICLE SERVICES, INC.
WHEREAS, the City of Atlantic Beach, Florida (City) and First Vehicle Services,
~. Inc. (Contractor) entered into a Fleet Maintenance Services Contract on November 15,
1997 (Contract).
~, WHEREAS, the City and FVS now desire to amend the Contract this 1st day of
December, 2006 by and between the City of Atlantic Beach, Florida (the "City") and First
Vehicle Services, Inc. ("Contractor").
~' NOW, THEREFORE, in consideration of the mutual benefits, rights and
obligations derived from the Contract, the City and the Contractor hereby agree to
amend and reaffirm the Contract as follows:
1. Target Price
Parts $ 53,717
Labor 113,095
Overhead 10,900
Administrative Expense 18,995
~. Management Fee 25,698
Total budget 2006/2007 $ 222,405
2. Non-Contract labor rate is $29.52 per hour.
~„ Except as previously amended by this document, the Contract as previously amended,
remains in full force and effect and legally binding upon the City and FVS.
~ IN WITNESS WHEREOF, the City and FVS here to have affixed their respective
signatures as of the date indicated below:
CITY OF ATLANTIC BEACH
Attest: By:
Name:
Title:
Date:
FIRST VEHICLE SERVICES, Inc.
Attest: By:
J. Michael Bloss
President and General Manager
Date:
~""' OCTOBER 25,2006
MR. RICK CARPER
~• PUBLIC WORKS DIRECTOR
1200 SANDPIPER LANE
ATLANTIC BEACH, FLORIDA
WE PROPOSE THE FOLLOWING BUDGET INCREASE FOR THE YEAR
BEGINNING DECEMBER 1,2006 AND ENDING NOVEMBER 30, 2007
ACCOUNT CURRENT % AMOUNT
NAME AMOUNT CHANGE CHANGE PROPOSED
PARTS 51,502.00 4.3 2,214.59 53,716.59
~. LABOR 108,432.00 4.3 4,662.58 113,094.58
OVERHEAD 10,451.00 4.3 449.39 10,900.39
ADMIN FEE 18,212.00 4.3 783.12 18,995.12
MGMNT FEE 24,639.00 4.3 1,059.48 25,698.48
~,
TOTALS 213,236.00 9,169.15 222,405.00
AGENDA ITEM #4C
NOVEMBER 13, 2006
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NOVEMBER 13, 2006
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