Item 4E v
AGENDA ITEM # 4 E
' NOVEMBER 13, 2006
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CITY OF ATLANTIC BEACH
CITY COMMISSION STAFF REPORT
AGENDA ITEM: Approval of Agreement for professional consulting services with the
Northeast Florida Regional Planning Council not to exceed $5000 for the purpose of assisting with
-~, the preparation and adoption of the Proportionate Fair-Share Ordinance and corresponding update to
the City's Concurrency Management System.
SUBMITTED BY: Sonya Doerr, AICP ,,~~
Community Development Director
DATE: November 2, 2006
BACKGROUND: As previously advised, the City is required to implement certain provisions of
~• SB 360, An Act Relating to Infrastructure Planning and Funding, which was passed by the Florida
Legislature in 2005. The first issue to be addressed relates to the transportation concurrency
Statutes. All local governments must adopt aproportionate-share ordinance as part of their
Concurrency Management System (CMS). The Statutes direct local governments to adopt the prop-
share ordinance by December 1, 2006, however, many local governments will adopt later than this
date. The consequence of not adopting by 12/01/06 may be that the Department of Community
Affairs will not review Comprehensive Plan amendments, but plan amendments are sought so
infrequently in the COAB (one time in 15 years), this is not likely to be an immediate concern
provided that we proceed with the process in a timely manner.
Because this is a highly technical issue, Staff requires assistance with this process and requests
authorization to contract with the Northeast Florida Regional Planning Council for such assistance.
~` One of the Council's functions is to provide such technical assistance to local governments. (The
Council assisted the City with the preparation of the 2004 update to the Comprehensive Plan.)
BUDGET: $5000.00 Comprehensive Planning, Professional Services
Account Number 001-1005-515.31-00
RECOMMENDATION: Authorize the City Manager to execute an agreement for professional
consulting services with the Northeast Florida Regional Planning Council not to exceed $5000 for
,~,, the purpose of assisting with the preparation, public hearings and adoption of the Proportionate Fair-
.. Share Ordinance and corresponding amendments to the City's Land Development Regulations,
specifically the Concurrency Management System.
ATTACHMENTS: Proposed work scope and budget.
„~ REVIEWED BY CITY MAN GER:
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November 13, 2006 regular meeting
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DRAFT
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AGENDA ITEM # 4 E
NOVEMBER 13, 2006
COMPENSATION FOR PROFESSIONAL CONSULTING SERVICES
The City shall pay to the CONSULTANT for professional consulting services satisfactorily
performed not to exceed the amount indicated below which includes all direct charges,
indirect charges and reimbursable expenses, if any. The indicated fee is for performance
of work specified in 'Attachment A Scope of Services.'
Legislation and Amendments to the Land Development Regulations
Emplo ee Re uired Hours Re uired Hourl Rate Cost
~" Re Tonal Planner 56 $55 $3,080
TOTAL 56 $3,080
Travel Account
'~' Travel for public meetings can be broken down into two components: the hourly rate for the time of
the employee that attends the meeting, and the compensation per mile traveled ($0.40 /mile).
~' The travel account is based upon the assumption of four (4) meetings, with an average of 5 hours
per meeting (including travel time).
~" Emplo ee Required Hours Required Hour Rate Cost
Re Tonal Planner 20 $55 $1,100
TOTAL 20 $1,100
Mileage Rate
for Travel Miles Traveled
Per Meeting Mileage Cost
Per Meeting
$0.40 32 $12.80
*~ -Total Travel Cost: $1,152.00
Total Contract Amount: $4,232.00
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AGENDA ITEM # 4 E
NOVEMBER 13, 2006
PROPOSED SCOPE OF SERVICES
FOR COMPLETION OF PROPORTIONATE FAIR-SHARE ORDINANCE AND
CORRESPONDING AMENDMENTS TO THE
LAND DEVELOPMENT REGULATIONS
A. The NEFRC shall provide all materials and staff time required to provide the
following services:
1. Within 45 calendar days of an executed contract, NEFRC will provide to the City of
Atlantic Beach legislation to amend the Concurrency portion of the Land
~. Development Regulations to include a Proportionate Fair-Share provision consistent
with State Statute and based upon the DOT model Proportionate Fair-Share
~„ Ordinance;
2. Within 14 calendar days of receipt of a digital copy of the concurrency portion of the
;~, Land Development Regulations, NEFRC will provide draft copies (one digital copy
and one paper copy) of the aforementioned amendments to the Land Development
Regulations, to the City of Atlantic Beach Planning Department;
3. NEFRC will attend all necessary public hearings and up to two (2) additional
meetings with the City of Atlantic Beach planning staff, for amendments to the land
development regulations.
City of Atlantic Beach Proportionate Fair-Share
*` Scope of Services and Project Schedule
October 2006
AGENDA ITEM # 4 E
NOVEMBER 13, 2006
B. The City of Atlantic Beach shall provide all materials and staff time required to provide
the following services:
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1. Within 5 calendar days, the City will provide an electronic copy of the Concurrency
portion of the Land Development Regulations;
2. Within 14 calendar days of receipt of the copies of the draft amendments to the Land
Development Regulations, the City of Atlantic Beach Planning Department will
provide comments and recommendations to NEFRC;
3. Schedule all public hearings and meetings with NEFRC; and
~* 4. Provide meeting space for all public hearings and meetings with NEFRC.
City of Atlantic Beach Proportionate Fair-Share
Scope of Services and Project Schedule
October 2006