Agenda Item 4CAGENDA ITEM # 4C
FEBRUARY 27, 2012
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:
Upgrade City Internet Service
SUBMITTED BY:
Keith Randich, Information Technology Manager
DATE:
January 27, 2012
BACKGROUND:
The City's three -year contract for Internet Service with
Deltacom expired on December 21, 2011, and is currently on
a month -to -month contract. The City's use of this service
has reached the capacity of the present link. The City
sought quotes for Internet Service at twice the capacity of
the present link. Comcast Business Class has offered to
replace the City's copper connection with high -speed fiber at
no cost. The monthly cost of this new service is $819 per
month for a three -year contract. The City now pays $871
per month for less than half of the capacity of the new link.
Quotes were also received from Deltacom /Earthlink,
Windstream /Paetec, and Florida DMS /AT &T.
RECOMMENDATION:
Authorize the City Manager to enter into a three -year
contract with Comcast Business Class for Internet Service.
ATTACHMENTS:
1) Comcast Sales Order Forms
2) Quote Table
BUDGET:
Budgeted in Information Technology Communications
Account 001 - 1011 - 516 -41.00 for FY12.
REVIEWED BY CITY MANAGER:
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AGENDA ITEM # 4C
FEBRUARY 27, 2012
Amendment No. FL -JN- 121511 - COAB /A1
FIRST AMENDMENT
to
Comcast Enterprise Services Master Services Agreement No. FL -JN- 121511 -COAB
This First Amendment ( "Amendment ") is concurrently entered into on January 18, 2012 ( "Effective
Date ") in conjunction with the Comcast Enterprise Services Master Services Agreement No. FL -JN-
121511-COAB ( "Agreement ") by and between Comcast Cable Communications Management, LLC
( "Comcast ") and City of Atlantic Beach ( "Customer "), individually referred to herein as "Party" and
jointly referred to as "Parties ". In the event of an explicit conflict between this Amendment and the
Agreement, the terms and conditions of this Amendment shall take precedence in the interpretation of the
explicit matter in question. Unless otherwise set forth herein, all capitalized terms set forth herein shall
have the same meaning as set forth in the Agreement.
Whereas, the Parties desire to amend the Agreement by this writing to reflect the amended or additional
terms and conditions to which the Parties have agreed to;
Now, therefore, in consideration of the mutual covenants, promises, and consideration set forth in this
Amendment, the Parties agree as follows:
1. Article 11.15 of the Enterprise Services General Terms and Conditions ( "General Terms and
Conditions ") is hereby added and reads as follows:
"In the event Customer is unable to secure funds or if funds are not appropriated by the applicable state
agency for performance during any fiscal period of the term of a Sales Order, such Sales Order may be
terminated ( "Termination ") by the Customer upon written notification to Comcast, to include a copy of
the non - appropriation of funds notification, as of the beginning of the fiscal year for which funds are not
appropriated or otherwise secured. In the event Customer terminates a Sales Order under this "Non -
Appropriation of Funds" provision, neither Party shall have any further obligation to the other Party,
excepting Customer shall be responsible for the payment of any and all unpaid charges for Services
rendered and for Comcast equipment, and, any and all unpaid capital expenses incurred by Comcast on
behalf of the applicable Sales Order, all of which are to be paid by Customer to Comcast within thirty
(30) days from the Comcast provided invoice date. Customer hereby agrees to notify Comcast in writing
as soon as it has knowledge that funds are not available for the continuation of the performance as set
forth in the Sales Order, for any fiscal period under the applicable Sales Order Term."
IN WITNESS WHEREOF, the Parties hereto have executed this Amendment as of the day and year
written below and the persons signing covenant and warrant that they are duly authorized to sign for and
on behalf of the respective Parties. Except as otherwise modified by this Amendment, all other terms and
conditions set forth in the Agreement shall remain in full force and effect.
Citv of Atlantic Reach Comcast Cable Communications Manauement, LLC
Signature:
Signature:
Printed Name:
Printed Name:
Title:
Title:
Date:
Date:
Comcast Cable Communications Management, LLC
CONFIDENTIAL and PROPRIETARY
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AGENDA ITEM # 4C
FEBRUARY 27, 2012
Flori Dep artment
Mannement Services
• :�'
Windstream