Agenda Item 8BAGENDA ITEM # 8B
FEBRUARY 27, 2012
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Request to Rebudget Fiscal Year 2010/2011 Community Development
Block Grant (CDBG) funds for Donner Parking Area
SUBMITTED BY: Rick Carper, P.E., Public Works Director
DATE: February 16, 2012
BACKGROUND: In December 2010, the Commission approved the Fiscal Year 2010/2011
Community Development Block Grant (CDBG) Program included $50,262.49 budgeted for
constructing additional parking at Donner Park. This added parking was planned for the final
phase of the multi -year upgrades and facility additions to Donner Park. Since 2009, these
additions / upgrades have included construction of two tennis courts and an outdoor restroom,
substantial work on both the baseball field and soccer / flag football field, including grading, new
turf and irrigation. The Atlantic Beach Athletic Association (ABAA) is now using the upgraded
baseball field for practice and hopes to begin league play there later this year. This alone would
require additional parking, but the increasing use of the tennis courts exacerbates the issue.
Construction of the added parking area was deferred because a St Johns River Water
Management District Environmental Resource Permit (ERP) is required for adding this amount
of impervious surface to the park, which delayed that project to the current year. Applied
Technology and Management (ATM), one of the City's General Engineering Consultants, has a
Task Order for design and permitting of the proposed parking.
A concern was expressed at the last Commission meeting about the parking area
intruding into the playing field. The proposed parking area would encumber the north 100 feet of
the park area, leaving 230 feet to the south fence (attached sketch shows the parking area
extending 122 feet from the edge of pavement of Dutton Island Road). The maximum width
playing field is 120 feet, suggesting a 180 or 210 foot length for the playing field (based on US
Youth Soccer Association recommended playing field dimensions).
Installation of lighting and a security camera have been added to this project at the
recommendation of the Police Department. Unused FY 2011/2012 CDBG funds originally
designated for Septic to Sewer Conversions have been reallocated to this project ($28,690).
BUDGET: Fiscal Year 2010/2011 CDBG Funds remaining ($55,636 — includes funds left over
from other CDBG line items) will be transferred to the Parks Division Project fund. The
proposed budget modification will also include a transfer of funds for purchase of a vehicle for
the Code Enforcement Officer. Funds were budgeted assuming additional funds from the
Energy Grant would be used to by a hybrid Ford Escape, however, Ford no longer makes a
hybrid version, and so additional funds ($3000) are needed to purchase the replacement
vehicle. Additionally, this budget modification will include a transfer of funds within the
Sanitation Fund to pay for the cost analysis of the COJ Solid Waste System approved by the
Commission at the January 9 th meeting ($18,900). Funds are available in the Planning Salary
account and in the Sanitation fund for the proposed transfers.
AGENDA ITEM # 8B
FEBRUARY 27, 2012
RECOMMENDATION: Direct Staff to bring back the Budget Modification Ordinance deferred at
the February 13 Commission meeting to rebudget the funds for Donner Park parking addition,
with the addition of the Code Enforcement Vehicle Purchase funds transfer and to allocate
funds for the COJ Solid Waste System cost analysis.
ATTACHMENTS: 1. Sketch Plan of Proposed Parking Area
2. Aerial View of Park showing parking and playing field
REVIEWED BY CITY MANAGER:
2 April 11, 2011 regular meeting
AGENDA ITEM # 8B
FEBRUARY 27, 2012
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