Agenda Item 8DAGENDA ITEM # 8D
FEBRUARY 27, 2012
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Energy Grant Retrofits for City Mechanical Equipment
SUBMITTED BY: Michael Griffin, CBO, CFM Building Official/Interim Community
Development Director
DATE: February 17, 2012
BACKGROUND:
The City of Atlantic Beach received a $103,400 grant from the City of Jacksonville
(COJ) to perform energy audits of the City of Atlantic Beach Buildings and to retrofit the
buildings based on the audits. The COJ grant was used by the City of Atlantic Beach as
a match to a State of Florida energy grant of $234,789 of which $121,739 is to assist
with the cost of the retrofits. The State grant requires that the retrofits be completed by
April 30, 2012. The COJ grant paid for the energy audits. The audit report, which
contained the retrofit recommendations, was not completed until the end of December,
2011. Due to meeting time constraints and grant deadlines Fleet & Associates
Architects /Planners was contracted with by the City of Atlantic Beach to assist with the
review of the audit report recommendations, to prepare the request for quotes (RFQ), to
review the quotes, and to assist with implementation of the grants.
The funds for these projects are from the 2009 American Recovery & Reinvestment Act
(ARRA) and have "Buy American" and Davis -Bacon wage rate requirements. All work
must be completed by April 16, 2012. The total funds available for HVAC retrofits from
the COJ grant and State grant is $171,878.
The RFQ for HVAC Retrofits for 7 building was sent to 13 contractors on February 3rd
and quotes were received on February 15 from 7 contractors. The contractors
provided quotes on each building. A quote tabulation sheet is attached. A requirement
of the State grant is that the new HVAC systems be 35% more energy efficient than the
existing systems. Based on that requirement, the quotes were evaluated by Fleet &
Associates to determine the SEER rating of the new equipment being furnished for each
building to confirm that the 35% efficiency improvement would be met. AC General,
Beehive Heating & Air, and Ocean State Heating and Air provided the same SEER
(14.5/15) rated equipment for all the buildings. Due to the rating of the existing HVAC
equipment at 4 of the buildings, it is doubtful that the 35% efficiency could be met with
only a 14.5/15 SEER rated equipment.
The following chart includes Fleet & Associates recommendation for award based on
analysis of the quotes per building.
AGENDA ITEM # 8D
FEBRUARY 27, 2012
Building
Recommended
Quote
Reason for Recommendation
Contractor
Adele Grage
Beehive Heating and Air
$12,025.00*
Lowest Quote
Donner Park
Beehive Heating and Air
$ 5,800.00
Lowest Quote
Lowest Quote with SEER ratings that achieves
Jordan Park
B & G Refrigeration
$10,383.65
35% improvement
in energy efficiency for the entire buildin
Public Works
B & G Refrigeration
$ 9,028.90
Lowest Quote with SEER ratings that achieves
35% improvement in energy efficiency for the entire buildin
Commission
Chamber
Beehive Heating and Air
$ 6,800.00
Lowest Quote
City Hall
B & G Refrigeration
$33,346.56
Lowest Quote with SEER ratings that achieves
35% improvement in energy efficiency for the entire buildin
Police
B & G Refrigeration
$ 8,184.55
Lowest Quote with SEER ratings that achieves
Department
35% improvement in energy efficiency for the entire buildin
Total
$73
* Price includes load calculations
BUDGET: No budget impact
RECOMMENDATION: Request City Commission approve awarding proposals received for
HVAC retrofits as recommended by Feet and Associates.
ATTACHMENTS: Tabulation Sheet for HVAC Retrofit
REVIEWED BY CITY MANAGER
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