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Agenda Packet 3-26-12CITY OF ATLANTIC BEACH CITY COMMISSION MEETING March 26, 2012 - 6:30 PM AGENDA Call to order Invocation and pledge to the flag 1. Approve the minutes of the Regular Commission Meeting of March 12, 2012. 2. Courtesy of Floor to Visitors A. Proclamation — Municipal Clerks Week 3. Unfinished Business from Previous Meetings A. City Manager's Follow -up Report. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Recreation Programs & Special Events Report and the Financial Report for February 2012 and the Public Works and Utility Departments Project Status Report for March 15, 2012. 5. Committee Reports None. 6. Action on Resolutions A. RESOLUTION NO. 12 -07 ATTACHMENT E -6, A RESOLUTION FOR ASSISTANCE 2012 UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM. 7. Action on Ordinances A. ORDINANCE NO. 20-12-114, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2011 AND ENDING SEPTEMBER 30, 2012, AND PROVIDING AN EFFECTIVE DATE. B. ORDINANCE NO. 90-12-214, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, HEREBY AMENDING THE LAND DEVELOPMENT REGULATIONS AS ADOPTED BY ORDINANCE NUMBER 90 -01 -172, INCLUDING ALL SUBSEQUENT AMENDMENTS THERETO; THIS ORDINANCE SPECIFICALLY AMENDING SECTION 24 -151. ACCESSORY USES AND STRUCTURES, PROVIDING FOR RECORDATION AND PROVIDING AN EFFECTIVE DATE. 1 8. Miscellaneous Business A. Advisory to amend voting district boundaries to account for population changes. (City Manager) B. Report on Animal Control Staffing. (City Manager) 9. City Manager A. City Manager's Report. 10. Reports and /or requests from City Commissioners and City Attorney A. Appointment to the Board Member Review Committee. (Mayor Borno) B. Request for waiver of park use fees (Mayor Pro Tem Mark) If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, March 23, 2012. 2 MINUTES REGULAR CITY COMMISSION MEETING March 12, 2012 CITY HALL, 800 SEMINOLE ROAD IN ATTENDANCE: Mayor Mike Borno Mayor Pro Tern Maria Mark Commissioner Mark Beckenbach Commissioner Jonathan Daugherty Commissioner Carolyn Woods City Attorney Alan C. Jensen City Manager Jim Hanson City Clerk Donna L. Bartle Recording Secretary Nancy E. Bailey Call to Order/Pledge: Mayor Borno called the meeting to order at 6:30 p.m. Mayor Borno asked for a moment of silence for the Headmaster of Episcopal School who passed away last week. He gave the Invocation, followed by the Pledge of Allegiance to the Flag. 1. Approve the minutes of the Regular Commission Meeting of February 27, 2012. Motion: Approve the minutes of the Regular Commission Meeting of February 27, 2012. Moved by Daugherty, Seconded by Mark Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED 2. Courtesy of the Floor to Visitors. A. Audit Report by Ron Whitesides, Purvis Gray and Company. Mayor Borno turned the floor over to Mr. Ron Whitesides of Purvis Gray and Company who introduced Kevin Smith, stating he also worked on the City's audit. Mr. Whiteside explained the Audit Opinion Letter, stating it was an unqualified letter which is the highest level of assurance they can render as part of an audit and is a clean report. He stated Atlantic Beach has repeatedly gotten these as a result of their audits. He then gave a summary of the Audit Report, going over the financial numbers. He stated costs are up $870,000 and revenues are up $1.1 million, so the bottom line is that the City operated at an excess of $2.1 million in 2011, giving the City a very positive year financially. He stated under unrestricted net assets, money that is essentially available for any governmental purpose, the City is at $9.6 million increasing from $8.9 million the prior year. He stated with an annual budget of a little over $20 million, the City is at 5 1 /2 - 6 months of budget. He stated the recommendations of the Government Finance Officers Association are that you at least have two months and he would characterize the City to be in a very strong financial position. He stated there are three caveats: (1) you have to pay down the long -term debt over time, which is currently at $19 million; (2) there are additional TMDL cost to be incurred to finish up those projects; and (3) this does not include any activities of the pension funds, although that does not have an overly significant immediate financial impact because you don't have to settle up accumulated deficits on the pension plans today but have twenty years of funding to get that done. He answered questions from the Commission regarding finances. He further explained the income statement for the combined pension plans, pointing out that the rate of return on beginning net assets was .6 %, as compared to 10.4% last year. He stated the General Pension Plan is 69% funded and Police Pension Plan is at 62.6 %. He stated the City had both a Federal and a State single audit March 12, 2012 REGULAR COMMISSION MEETING Page 2 where they do additional, very detailed testing of the larger grant programs and they had no findings as a result of that, which is unusual. He stated your Finance staff does a very good job on management of complying with these programs and they have no findings related to that. He further stated there is also a letter they issue in accordance with all governmental audits about any other issues they had with our compliance with laws or regulations, contracts or grants and they had no findings in that either, which they typically do not with Atlantic Beach. He stated they typically do with most governmental audits and it is a credit to the job that management here does. He answered questions from the Commission regarding the pension plans. Mayor Borno opened the Courtesy of the Floor to Visitors. He welcomed the audience and explained the process for public comments. No one from the audience spoke so Mayor Borno closed the Courtesy of the Floor to Visitors. 3. Unfinished Business from Previous Meeting A. City Manager's Follow -up Report. None. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Monthly Building Department Activity Report, Utility Sales Report, and List of New Businesses for February 2012. Mayor Borno read the Consent Agenda. Motion: Approve Consent Agenda Item A as read. Moved by Daugherty, Seconded by Mark Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED 5. Committee Reports None. 6. Action on Resolutions A. RESOLUTION NO. 12 -04 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, IMPOSING A MORATORIUM ON USES BY EXCEPTION FOR USED CAR LOTS IN COMMERCIAL GENERAL DISTRICTS, AND PROVIDING AN EFFECTIVE DATE. March 12 2012 REGULAR COMMISSION MEETING Page 3 Mayor Borno read Resolution No. 12 -04 by title. Motion: Approve Resolution No. 12 -04. Moved by Mark, Seconded by Daugherty Mayor Borno read the Resolution in its entirety. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED B. RESOLUTION NO. 12-05 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, HONORING THE MAYPORT COASTAL SCIENCES MIDDLE SCHOOL SCHOLAR BOWL TEAM ON THEIR EASTERN DIVISION CHAMPIONSHIP. Mayor Borno read Resolution No. 12 -05 by title. Motion: Approve Resolution No. 12 -05. Moved by Mark, Seconded by Daugherty Commissioner Daugherty stated Mayport Middle is a very big part of our community and believes anytime students reach such a worthy achievement he believes it is good for us to honor them for that. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED 7. Action on Ordinances A. ORDINANCE NO. 20-12-114, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2011 AND ENDING SEPTEMBER 30, 2012, AND PROVIDING AN EFFECTIVE DATE. Mayor Borno read Ordinance No. 20 -12 -114 by title. Motion: Approve Ordinance No. 20 -12 -114. Moved by Beckenbach, Seconded by Mark Finance Director Nelson Van Liere explained the amendments to the budget included establishing a budget for the unused CDBG funds from last year, extra money for a Code Enforcement vehicle, and funds that were spent out of the sanitation budget to hire the consultant for the solid waste study in Jacksonville. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED March 12 2012 REGULAR COMMISSION MEETING Page 4 B. ORDINANCE NO. 90-12-214, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, HEREBY AMENDING THE LAND DEVELOPMENT REGULATIONS AS ADOPTED BY ORDINANCE NUMBER 90 -01 -172, INCLUDING ALL SUBSEQUENT AMENDMENTS THERETO; THIS ORDINANCE SPECIFICALLY AMENDING SECTION 24 -151. ACCESSORY USES AND STRUCTURES, PROVIDING FOR RECORDATION AND PROVIDING AN EFFECTIVE DATE. Mayor Borno read Ordinance No. 90 -12 -214 by title. Motion: Approve Ordinance No. 90 -12 -214. Moved by Mark, Seconded by Woods Principal Planner Erika Hall explained this Ordinance was to correct a deletion of a provision that requires a separation between accessory structures and other accessories and principal structures. She stated previously they had a 10 ft. separation but during revisions of the Code in the past couple of years that dropped out. She stated they are putting that back in as item f with a 5 ft. separation. She stated they also made corrections to Section 24 -88, which should be 24 -89 but was incorrectly referenced in three places. She answered questions from the Commission and further explained the change from IOft to 5 ft. for the separation between the structures. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED 8. Miscellaneous Business A. Approval of Art for Camelia St. Lift Station. Recreation and Special Events Director Timmy Johnson gave a slide presentation showing the renderings for the lift station at Camelia Street proposed by Clicker Morgan for the Art in Public Places program. Discussion ensued. Jolyn Johnson of the Cultural Arts & Recreation Advisory Committee explained the artists are doing this free of cost and the Cultural Arts & Recreation Advisory Committee just supplies the paint. Motion: Approve the art proposal from Clicker Morgan to be installed on the Camelia Street Lift Station. Moved by Woods, Seconded by Daugherty Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED B. Approval of Change Order #7 for TMDL WWTP #1 Improvements for Clarifier #1 Repairs. Public Utility Director Donna Kaluzniak explained this is basically the same thing they did for Clarifier #2. She stated they did get an actual price from the contractor for the interior work and are giving them an allowance for the walkway. She stated once the walkway is sandblasted and they can actually see it, they will March 12, 2012 REGULAR COMMISSION MEETING Page 5 get a detailed price but it cannot exceed the allowance they are giving them. She answered questions from the Commission. Motion: Authorize WPC Industrial Contractors, LLC to complete repairs to Clarifier #1 in the amount of $47,745 as Change Order No 7, and authorize the City Manager to sign the Change Order. Moved by Daugherty, Seconded by Mark Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED C. Award of Additive Alternate No. 3 for Bid 1011 -16 — Standby Generator Replacement. Ms. Kaluzniak explained this was for a sludge and odor control project and there were several additive alternates that were included in the bid. She stated she did not recommend this alternate be approved at the time of the bid because she thought they could squeeze more time out of the generator. She stated, however, they recently found that the fuel tank that is built into the generator is going to need replacement and the estimate she got to do that was about $24,000. She stated after rethinking this she wanted to ask the Commission to award the additive alternate. She explained that with this more efficient equipment they will be using they will save approximately $100,000 in electrical costs at Wastewater No. 1, plus the cost of eliminating Wastewater No. 2, which is approximately $170,000 /year. Motion: Award Additive Alternate No 3 — New 100 KW Standby Generator to WPC Industrial Contractors, LLC in the amount of $72,460, and authorize the City Manager to sign Additive Alternate No. 3. Moved by Beckenbach, Seconded by Daugherty Ms. Kaluzniak answered several questions from the Commission. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED 9. City Manager A. City Manager's Report. City Manager Jim Hanson reported on the latest alcohol deployment stating one business out of 19 checked sold to an underage person. Announced the next Air Show at the beaches will be held Oct 19 — 21, 2012. He stated Atlantic Beach will send a number of police officers and a couple of Public Works employees to help Jacksonville Beach. Reported there will be an art exhibit related to the ferry held at Adele Grage March 30 — April 6. He stated this exhibit will feature art that deals with the ferry with the intention to benefit the Keep the Ferry fund. March 12, 2012 REGULAR COMMISSION MEETING Page 6 He asked the Commission for their input regarding the options for Strategic Planning workshops currently scheduled for two Saturdays in April, the 7 th and 21 . He stated the options are to do these from 8:00 a.m. — 12:00 p.m. or 10:00 a.m. — 2:00 p.m. and asked for their feedback. Commissioner Daugherty expressed concern regarding April 7 being the day before Easter. Mr. Hanson stated that date was chosen because it was a date the Commission and Facilitator were available. He stated the Facilitator felt it was not as necessary for the Department Heads to attend the first workshop, April 7, because it is more of a visioning meeting. He stated, therefore, he would tell the Department Heads it is not necessary for them to be there for the first meeting unless they want to be, which will free their time up if they want to use that day to celebrate for religious purposes. Commissioner Daugherty also expressed concern that the City Clerk may get burnt out working all these extra meetings. He stated he wanted to make sure when they are scheduling all these extra meetings that they are considerate of staff. Commissioner Mark asked if they were still looking at doing this over two days because she had seen some email traffic about changing it to one day. Mr. Hanson stated there was a suggestion of trying to do it in one day, but the majority of the feedback he has received was to keep it at two days. It was the consensus of the Commission to have the meetings from 8:00 a.m. — 12:00 p.m. on April 7 and April 21. 10. Reports and /or requests from City Commissioners and City Attorney A. Recommendation for appointment to Police Officers' Pension Board of Trustees. Commissioner Daugherty explained the Board Member Review Committee met to consider filling a vacancy on the Police Officers' Pension Board of Trustees and recommended the appointment of Bill Tomson. Motion: Approve recommendation to appoint Bill Tomson as a new member to the Police Officers' Pension Board of Trustees to fill the unexpired term ending 12/31/2013. Moved by Daugherty, Seconded by Borno Discussion ensued. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED B. Request to Amend the Police Building Ad Hoc Committee's Charge Commissioner Beckenbach summarized his report explaining he believes the charge to the committee should be changed to state: the committee has the latitude to examine any option that the majority of the Committee sees viable; the Chair and Facilitator are not to discourage discussion on other viable options; and the Committee is assured that the 8 week recommendation to finalize the Committee's work pertaining to the charge is not a mandate and this Commission is more than willing to extend the sunset provision if a majority of the Committee is in agreement that additional time is required to satisfactorily complete their charge. Commissioner Woods stated she believes it is in everyone's best interest to clarify what the Commission meant when they originally charged and agrees with these options. March 12, 2012 REGULAR COMMISSION MEETING Page 7 Motion: Amend the charge to the Committee to state: the committee has the latitude to examine any option that the majority of the Committee sees viable; the Chair and Facilitator are not to discourage discussion on other viable options; and the Committee is assured that the 8 week recommendation to finalize the Committee's work pertaining to the charge is not a mandate and this Commission is more than willing to extend the sunset provision if a majority of the Committee is in agreement that additional time is required to satisfactorily complete their charge. Moved by Beckenbach, Seconded by Woods Commissioner Daugherty asked Commissioner Beckenbach what the source of this request is. Commissioner Beckenbach stated he sat in the meeting as well as listening to the audio, and he felt the concern as far as the latitude of the option was not really there. He stated he has spoken to a number of the committee members and they were concerned about the latitude as well. Commissioner Daugherty stated there was a proposal given at the last meeting that did not fit into one of these three things and it was listened to and from what he has heard from several committee members they thought it was a pretty good idea. He stated if the committee has already been able to resolve this on their own, why are they getting in the middle of it. He stated he is concerned about the Commission getting involved in this committee and showing up at meetings and becoming too involved in this process. He stated, personally, he wants to stay as far away from the committee as possible and let them do their work, let it be totally unbiased from anybody and then have them come back to us and give their recommendation. He stated he doesn't want to be giving them his opinion, showing up at meetings and telling them what should be done. He stated he believes it sets a dangerous precedent for committees. He stated the spirit of committees is that they should work independently. Commissioner Mark agreed with Commissioner Daugherty stating the point of having a committee is so that it is an independent body and believes if there are any questions or anything that needs to be clarified it should come from the Chair of the committee to the Commission or the Mayor. She stated since this was a Commission charge then she believes the more appropriate protocol would be for the Chair to come directly to the Commission and ask them to resolve the situation. She stated if the individual Commissioners are getting involved in the process then they are really undermining exactly what the committee is supposed to be doing and they are no longer an independent body. She stated she believes the Commissioners' presence there may directly or indirectly have some influence on whatever decisions or recommendations they come back with. She stated, in reading the charge, Commissioner Beckenbach has put in all the possible alternatives except for not to do anything. She stated she does not understand why there has been so much discussion about exactly what the latitude of the committee is under this charge; however, if you get into the weeds about it, you can really pick it apart. She stated she believes if they want to propose the changed language, just to get it moving along, she is in support of that, but she believes this was not properly brought. Mayor Borno stated he thought everybody had a chance to read the charge and it didn't limit anything. He stated in every committee he has been involved with you start out with a history, identify and go over all the related information as to what is the problem that the committee was appointed to take a look at, then you work on this. He stated he had faith in this committee and believes they are appropriately charged and they know how to come back to the Commission if they have a problem. He stated it looks like so far, from what he has seen, they have worked out most of the items. He stated even with the eight weeks they were given, if they are in danger with any of that, he is sure the Chair, if the committee is in agreement, will come back to us and ask for a time extension. He stated they wanted to appoint a committee to do this job and he believes they should let them do that job. March 12 2012 REGULAR COMMISSION MEETING Page 8 Commissioner Woods stated she takes issue with the turn this conversation has taken. She stated she did go to the meeting and there was quite a bit of discussion about what the Commission was expecting from that committee. She stated nobody has said anything to them about what they should or shouldn't be deciding; there has been no interference, no manipulation of the committee. She stated she simply went because of this issue, to hear and see what happened and they did decide on their own to hear other issues, but there was a lot of discussion about what the Commission had really charged them with and whether it was up to them to make the decision as to what the Commission wanted or if it was up to the Commission to make that decision as to what they wanted. She stated she sees no harm in giving them a little bit of clarification and does not believe that is interfering with anything or pointing them in any particular direction, it is just helping them do their job to the best of their ability. She stated she takes offense to being told she was interfering by showing up. She stated that was not her intent, she didn't talk to anyone, she simply listened and from what she heard, it was a big issue for them and believes it would be considerate of the Commission to give them clarification so they can move on and not have to discuss this again. Mayor Bomo stated everybody who wants to go and listen has the right but they can't participate. He stated that is her choice and each Commissioner makes their own choice in how they want to deal with this. Commissioner Beckenbach stated when he was writing this up it was really about the fact that the Chair, at one time, told the committee that he would go and clarify and he never heard anything about the clarification, although it was supposed to come before the Commission. He stated when he brought it up the last time, at the last Commission meeting, no one said the Chair brought this up already and therefore we have already taken care of it. He stated what should have happened is that the Chair should have come to the Commission to clarify the charge, and the Commission should have had a discussion concerning that at that time. He stated he should not have had to write this up. He stated he agrees with them totally, but because it was not done in that manner, he wrote it up as such. He stated if the Chair does have a problem with a charge the Chair should bring it before the Commission because the Commission was the group that gave the charge. Chair of the Police Building Ad Hoc Committee, Jack Varney, who was in the audience, stated he had no problem with the charge and he does not like being misrepresented. Commissioner Mark stated she was not saying anyone interfered, she was saying that the proper protocol would have been for the Chair to come before the Commission. He stated if you have worked on any committees you know that at least the first meeting is spent on trying to agree on what you are supposed to do. She stated that is all part of the process, it is called storming. She stated then at the second or third meeting you start coming together. She stated it sounds like the committee has already worked out their own solution without this even having to be brought before the Commission. She stated she is not sure because she has not attended any of the meetings and, like Commissioner Daugherty, does not intend to attend any of the meetings. She stated her point was that there is proper protocol to be followed and that was her issue, it wasn't saying anyone was interfering with the process, but there were certain actions where it could be construed as that. Commissioner Daugherty further pointed out that since the committee did go through that and a presentation was made by Art Corsano that involved a hybrid plan, it seems to him that they did work it out and any action the Commission takes on this would just be sticking their nose into it. He stated he will be voting against this because he wants to keep out of their business and it seems like they worked it March 12.2012 REGULAR COMMISSION M EETING Page 9 out on their own by the fact that another plan was presented at that same meeting. He stated he supports the committee in the way they are doing business. Mayor Borno stated if this had come to the Commission from the committee he would certainly consider approving it. Commissioner Woods stated from what she read in the minutes, the Chair of the committee came directly to the Mayor and reported back that he had gotten an answer from him when in reality he should have come to the Commission. Chair Varney explained there was no time to come before the Commission. He stated the next Commission meeting wasn't until the next month and they had a meeting the next week and they wanted an answer. Commissioner Woods stated the Chair of the committee should have come to the Commission so they could have had the discussion and moved on. Mayor Borno stated he understands that but what happened was that he received a phone call and he did not say anymore than what was in the charge and told them to follow the charge. He gave them an answer and they proceeded; he didn't change anything. Commissioner Mark stated she believes the third point stands alone, although it does amend the charge as far as the time frame. She stated Commissioner Daugherty may agree with extending it if we need to but if he votes against the whole thing then that's it. Commissioner Daugherty stated they can always come back to us and request an extension. Votes: Aye: 3 - Beckenbach, Mark, Woods Nay: 2 - Borno, Daugherty MOTION CARRIED Commissioner Beckenbach • Congratulated DIG on their fundraiser where they raised over $2,500. • Looked at Rose Park and would like to discuss at a later meeting the possibility of speaking with the residents around the park to determine what they believe should be done. Commissioner Woods • Thanked everyone for going with the two dates for Strategic Planning which she believes will be helpful for everybody involved. • Piggybacking on a thought Commissioner Beckenbach had brought to the Commission regarding where one Commission meeting a month was for voting and one meeting a month was for talking, she stated she is still not sure she is comfortable with that. She suggested setting a monthly workshop to help them discuss things and thought they may be able to discuss this at Strategic Planning. • Stated when they were discussing how committees and boards are formed, Alan Jensen had sent out some information about a couple of standing boards we do have. She asked how they can look at those to make some changes, in particular, the Board Member Review Committee. She stated there are a very few people on that committee deciding who gets to be on all the boards and constantly replenishing them. She stated there are four people, a Commissioner, the City Manager, a citizen, and the Chairman of the committee, which seems to her too few people because it is really important to have a well- rounded representation on the committees. • Stated she hoped everybody is still riding the ferry. March 12 2012 REGULAR COMMISSION MEETING Page 10 Commissioner Mark • Congratulated Staff for another excellent auditor's report. She stated it is a great reflection on the capabilities of our staff and their excellence. • Requested that the Mayor try to enforce Section 2 -19, Rules of Conduct and Procedure at Meetings, Rule #4, regarding speaking more than twice or more than 5 minutes and Rule #5, regarding interrupting other Commissioners without their consent, except by rising to a question of order. She stated, regarding Rule #4, she would request that the time clock, which is in view of the Commissioners in the back of the room, be utilized to assist with insuring adherence to that time requirement. She stated this will insure the meeting moves along as quickly and as efficiently as possible and keep the meetings to a reasonable length of time. Mayor Borno • Thanked Commissioners Mark and Woods for their attendance and attention to detail that has been going on with the ferry. He stated the task force has been going very good. He stated although he is not a formal part of the task force he is very supportive of it. • Thanked Staff for the great audit report. • Reported on the Mt. Pisgah AME church groundbreaking, stating it was a really good event. Adjournment There being no further business to come before the Commission, the Mayor declared the meeting adjourned at 8:18 p.m. Mike Borno Mayor/Presiding Officer ATTEST: Donna L. Bartle, CMC City Clerk AGENDA ITEM # 2A MARCH 26, 2012 Proclamation Municipal Clerks Week April 29 through May 5, 2012 WHEREAS, the Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world, and WHEREAS, the Office of the Municipal Clerk is the oldest among public servants, and WHEREAS, the Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels, and WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all, and WHEREAS, the Municipal Clerk serves as the information center on functions of local government and community, and WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, province, county and international professional organizations, and WHEREAS, it is most appropriate that we recognize the accomplishments of the Office of the Municipal Clerk. NOW, THEREFORE, I, Mike Borno, Mayor of the City of Atlantic Beach, do recognize the week of April 29 through May S, 2012, as Municipal Clerks Week, and further extend appreciation to our Municipal Clerk, Donna L. Bartle, and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of Atlantic Beach to be axed this 26 day of March, 2012. Mike Borno, MAYOR -111L WN 0" i�irwll �-Tli OL r I t Mmv— " L 4 Z. t I ri O"m r 4M WO Ski PEI, , A jouspe City of Atlantic Beach FINANCIAL REPORT FEBRUARY 2012 AGENDA ITEM # 4A MARCH 26, 2012 Cash Balances Prior Current Dollar Fund(s) 01/31/12 02/29/12 Change General $7,474,725 $7,450,717 ($24,008) Tree Replacement 3,509 3,509 0 Convention Development Tax 17,791 21,393 3,602 Local Option Gas Tax 164,215 187,572 23,357 Better Jax 1/2 Cent Sales Tax 126,698 134,037 7,339 Police Training, Forfeiture, Grants, etc. 132,070 146,991 14,921 Community Development Block & ARRA Grants (86,431) (266,284) (179,853) Debt Service 28,973 34,943 5,970 Capital Projects 2,376,845 2,422,207 45,362 Utility 5,108,570 5,167,975 59,405 Sanitation 677,781 683,832 6,051 Building Code Enforcement 27,058 26,613 (445) Storm Water 1,082,594 1,130,953 48,359 Pension - Police 41,279 37,803 (3,476) Pension - General 47,904 81,052 33,148 Investments - Unallocated Gains (Losses) 140,600 148,792 8,192 Total $17,364,181 $17,412,105 $47,924 7 0.33% Total Restricted Cash Cash on Hand $7,948,151 3,150 Total Unrestricted Cash N/A $9,463,954 Total $35,839,505 $36,346,078 $506,573 (1) 30 day SEC Yield as of 01/31/12 (2) Rate of return as of 01/31/12 Cash and Investments Prior Current Dollar Interest Account 01/31/12 02/29/12 Change Rate Bank of America - Depository $6,020,216 $6,030,079 $9,863 0.25% Eaton Vance Government Obligation Fund 4,021,893 4,023,637 1,744 2.38%(l) Loomis Sayles Limited Term Government & Agency Fund 2,019,738 2,023,782 4,044 1.55%(l) Delaware Corporate Bond Fund 1,048,538 1,063,296 14,758 4.13%(l) Loomis Sayles Investment Grade Bond Fund 1,033,177 1,047,917 14,740 3.18%(l) Lord Abbett Income Fund 1,036,485 1,048,110 11,625 3.99%(1) Goldman Sachs Inflation Protected Secs Fund 2,180,907 2,171,850 (9,057) 1.00%(l) MorganStanley SmithBarney AA Money Trust 0 0 0 0.01% SBA - Florida Prime 277 284 7 0.33% Cash on Hand 2,950 3,150 200 N/A Subtotal 17,364,181 17,412,105 47,924 Rate of Return Police Pension Investments 6,698,142 6,844,168 146,026 3.58%(2) General Pension Investments 11,777,182 12,089,805 312,623 4.39%(2) Subtotal 18,475,324 18,933,973 458,649 Total $35,839,505 $36,346,078 $506,573 (1) 30 day SEC Yield as of 01/31/12 (2) Rate of return as of 01/31/12 City of Atlantic Beach AGENDA ITEM # 4A FINANCIAL REPORT MARCH 26, 2012 FEBRUARY 2012 Revenues Fund / (Footnote) General (1) Convention Development Tax Local Option Gas Tax Better Jax 112 Ct Sales Tax Police Training, Forfeiture & Grants, etc. Grants Debt Service Capital Projects (2) Utility (3) Sanitation Building Code Enforcement Storm Water Pension - Police (4) Pension - General (4) Total Annual Estimate YTD - 42% of Estimate YTD Actual Dollar Variance Percent Variance $10,964,642 $4,572,256 $6,410,021 $1,837,765 40.19% 72,000 30,024 98,509 68,485 228.10% 472,612 197,079 180,074 (17,005) -8.63% 646,212 269,470 271,108 1,638 0.61% 138,796 57,879 78,359 20,480 35.38% 318,214 132,695 44,789 (87,906) - 66.25% 71,300 29,732 30,273 541 1.82% 2,255,737 940,642 220,880 (719,762) - 76.52% 8,368,949 3,489,852 5,844,519 2,354,667 67.47% 1,804,500 752,477 733,358 (19,119) -2.54% 265,900 110,880 88,917 (21,963) - 19.81% 972,200 405,407 397,930 (7,477) -1.84% 1,232,311 513,874 969,613 455,739 88.69% 2,122,019 884,882 $12,387,149 2,032,239 $17,400,589 1,147,357 $5,013,440 129.66% $29,705,392 Analysis of Major Variances (1) The $1,837,765 positive variance in the General Fund resulted from having received 87.8% of the budgeted property taxes. Typically the majority of the property taxes are received from the City of Jacksonville in December. (2) The $719,762 negative variance in the Capital Projects Funds resulted from not having received the proceeds from the proposed loan for the new Public Safety building. If the loan was not included in this calculation, the variance would be a positive 5.9 %. (3) The $2,354,667 positive variance in the Utility Funds resulted from receiving proceeds from the State Revolving Fund Loan for the sewer plant improvements. If the loan was not included in this calculation, the variance would be a positive 2.3 %. (4) The $455,739 positive variance in the Police Employee Pension Fund & the $1,147,357 positive variance in the General Employee Pension Fund resulted from changes in market values of the investments. City of Atlantic Beach AGENDA ITEM # 4A FINANCIAL REPORT MARCH 26, 2012 FEBRUARY 2012 Expenses Department / (Footnote) Governing Body City Administration General Government Planning and Building Public Safety (1) Recreation and Special Events Public Works (2) & (3) Public Utilities Pension - Police Pension - General Total Resource Allocation Personnel Services (3) Operating Expenses (1) & (2) Capital Outlay (1) Debt Service (4) Transfers Total Annual Estimate YTD - 42% of Estimate YTD Actual Dollar Variance Percent Variance $41,986 $17,508 $17,655 ($147) -0.84% 2,660,587 1,109,464 1,019,021 90,443 8.15% 850,668 354,729 312,857 41,872 11.80% 478,867 199,688 172,998 26,690 13.37% 10,064,396 4,196,851 1,978,150 2,218,701 52.87% 394,207 164,384 176,123 (11,739) -7.14% 5,933,918 2,474,444 2,128,174 346,270 13.99% 14,271,501 5,951,216 6,130,659 (179,443) -3.02% 587,832 245,126 264,501 (19,375) -7.90% 740,710 308,876 309,852 (976) -0.32% $36,024,672 $15,022,286 $12,509,990 $2,512,296 Annual Estimate YTD - 42% of Estimate YTD Actual Dollar Variance Percent Variance $9,842,955 $4,104,513 $3,741,643 $362,870 8.84% 10,372,582 4,325,367 3,975,898 349,469 8.08% 11,853,280 4,942,814 2,679,787 2,263,027 45.78% 2,297,807 958,186 1,421,809 (463,623) - 48.39% 1,658,048 691,406 690,853 553 0.08% $36,024,672 $15,022,286 $12,509,990 $2,512,296 Analysis of Major Variances (1) The positive variance in the Public Safety divisions resulted from the payment being due quarterly to the City of Jacksonville for fire & rescue services (the next payment is due March, 2012) & no expenditures fiscal year to date on the Police Building — see Project Activity Schedule. The variance without the budget for the Police Building is a positive 8.9 %. (2) The positive variance in the Public Works divisions resulted from only 4 of 5 monthly payments have been paid on the Advanced Disposal Services contract & no expenditures fiscal year to date on the paving projects funded by the Local Option Gas Tax Fund. (3) The positive variance in the Personnel Services resulted from vacant positions that have not been filled. The current vacancies include the following departments: Public Works, Painters, City Manager, Police Patrol & Lifeguards. The Lifeguards are typically seasonal employees working May through September. (4) The negative variance in the Debt Service accounts resulted from the October payment of principal and interest on the Utility Revenue Bonds and the State Revolving Fund Loan. City of Atlantic Beach FINANCIAL REPORT FEBRUARY 2012 Project Activity - Current Year Activity Only AGENDA ITEM # 4A MARCH 26, 2012 Project Name Project Number Budget YTD Actual YTD Balance Status Public Safety X - Project Cancelled E - Design Phase Retrofit HVAC Systems GG1201 190,414 0 190,414 Lifeguard Building Roof Replacement LG0901 4,750 0 4,750 1 Police Building Renovation /Design /Construction PS0504 4,432,582 0 4,432,582 E 4,627,746 0 4,627,746 Public Utilities: TMDL - Lift Station /Main Transfer Flow PU0906 72,810 20,623 52,187 1 Donner Subdivision Sewer Rehabilitation PU1015 175,590 173,813 1,777 C Replace 2" Water Main - 11th Street PU1104 61,283 43,355 17,928 1 TMDL Upgrade /Construction - WWTP #1 PU1106 3,218,851 1,935,484 1,283,367 1 TMDL Sludge /Odor Improvements PU1110 2,392,784 321,929 2,070,855 1 Elevated Tank #1 - Internal Rehabilitation PU1201 40,000 0 40,000 Ground Storage Tank WP #2 - Interior Rehabilitation PU1202 40,000 0 40,000 Ground Storage Tanks WP #3 - Recoat Interior PU1203 60,000 0 60,000 Water Main - 12th Street at Ocean Blvd /Beach Ave PU1204 60,000 0 60,000 E Water Main - 14th & 15th Street at Ocean Boulevard PU1205 140,000 0 140,000 Sewer Rehabilitation - Area B PU1206 300,000 31,330 268,670 1 Subtotal 6,561,318 2,526,534 4,034,784 Public Works: Riverbranch Preserve- Kayak & Canoe Launch PM0804 16,113 14,906 1,207 C Lighted Parking - Donner Park PM1106 35,090 0 35,090 E Security Cameras - Donner Park PM1109 1,000 0 1,000 Veteran's Park - Phase II - Memorial Garden PM1110 2,632 0 2,632 Howell Park Bridge Replacement PM1201 25,000 0 25,000 Bull Park Playground Equipment Replacement PM1202 40,000 0 40,000 Sidewalk & Curb Replacement PW1101 5,406 5,406 0 C Sidewalk & Curb Replacement PW1201 25,000 9,606 15,394 1 East Coast Drive Drainage Improvements PW1202 50,000 0 50,000 Subtotal 200,241 29,918 170,323 Total $11,389,305 $2,556,452 $8,832,853 Status Key A - Bid Advertised I - Project In- progress B - Bid Awarded N - Complete /Non - Capital C - Project Completed R - Re- budget Next Fiscal Year D - Design Completed X - Project Cancelled E - Design Phase AGENDA ITEM # 4A MARCH 26, 2012 w 0 0 O Cq Cq W o .. b d U c b U tn o o cp cd F z C ' ° a a a a a mss H , 'o 8 0 0 '� ¢ - � •o 0 "8 x �a w•�a a w va u u u U w�a z wa A o II b � ci a U a O H� c z bo ti Ln V bo y y a`"i ✓� cd WVU yyWP" U O O U t" b V U U bA bA a w Q U W U ^ '� -� W W. bU 7a ° U W U Q -d II II a a z ti it�S�, a �m�^a,�� i a4 ti II II U b °� it II II II II II II II II II Q >u u a)CZu Quu u v r. 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P - Il•:'i ` 1,' i r � �} �i �I T IF [ 4 4 r. ;� ��. a ,; r s Y • .,�,_ ;',..V�'L _,�, f � .. IS � } ' { �f'Ffil I,r,::�i � I � ��'��+ - pl "�.''.. 4 { ��.1 : 5 Ir ` �J�1�• _' { '� Vr�_' .' �Tr. } _ .. • i��]'I `' - - -y I i,/6f I +�Y' I��'Y } � I t u�'� r' : 'r•� �J' ' " y !- I ,, y s:.�rl.�� ]_ , , k.i ,1: , � k I1 . �_. , �� AGENDA ITEM # 6A MARCH 26, 2012 RECOMMENDATIONS: Approve the attached resolution and authorize the City Manager to sign the application for the Florida Inland Navigation Districts Waterways Assistance Program grant. ATTACHMENTS: Resolution 12 -07 REVIEWED BY CITY MANAGER: AGENDA ITEM # 6A MARCH 26, 2012 RESOLUTION NO. 12 -07 ATTACHMENT E -6 A RESOLUTION FOR ASSISTANCE 2012 UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM WHEREAS, the City of Atlantic Beach is interested in carrying out the following described project for the enjoyment of the citizenry of Atlantic Beach and the State of Florida: Project Title Marsh Preserves Launch, Fishing & Public Access Improvements, Phase I Total Estimated Cost Phase I- $34,000 is for the design, engineering and permitting; Phase II has a total construction estimate of $223,000. Phase II funding will be requested by the City of Atlantic Beach during FIND's 2013 funding cycle. Brief Description of Project Phase I is the design, engineering and permitting of the Marsh Preserves Launch, Fishing & Public Access Improvements. The improvements will include a new accessible non - motorized boat launch on the northern tip of Dutton Island with associated walkways and boardwalks; a new viewing/fishing pier that is ADA accessible near the existing Dutton Island entrance; and a new viewing/fishing pier on the east side of River Branch to provide direct access to the Marsh Preserves from the surrounding residential area. WHEREAS, Florida Inland Navigation District financial assistance is required for the program mentioned above, NOW, THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach, that the project described above be authorized, AND, be it further resolved that said City of Atlantic Beach make application to the Florida Inland Navigation District in the amount of 50% of the actual cost of the project in behalf of said City of Atlantic Beach, AND, be it further resolved by the City of Atlantic Beach that it certifies to the following: 1. That it will accept the terms and conditions set forth in FIND Rule 6613-2 F.A.C. and which will be a part of the Project Agreement for any assistance awarded under the attached proposal. 2. That it is in complete accord with the attached proposal and that it will carry out the Program in the manner described in the proposal and any plans and specifications attached thereto unless prior approval for any change has been received from the District. 3. That it has the ability and intention to finance its share of the cost of the project and that the project will be operated and maintained at the expense of said City of Atlantic beach for public use. 4. That it will not discriminate against any person on the basis of race, color or national origin in the use of any property or facility acquired or developed pursuant to this proposal, and AGENDA ITEM # 6A MARCH 26, 2012 shall comply with the terms and intent of the Title VI of the Civil Rights Act of 1964, P.L. 88- 352 (1964) and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as other federal, state and local laws, rules and requirements. 5. That it will maintain adequate financial records on the proposed project to substantiate claims for reimbursement. 6. That it will make available to FIND if requested, a post -audit of expenses incurred on the project prior to, or in conjunction with, request for the final 10% of the funding agreed to by FIND. PASSED AND ADOPTED by the City of Atlantic Beach, this 26 day of March, 2012. MIKE BORNO Mayor Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney ATTEST: DONNA BARTLE, CMC City Clerk AGENDA ITEM # 7A MARCH 26, 2012 ORDINANCE NO. 20 -12 -114 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2011 AND ENDING SEPTEMBER 30, 2012, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level, and WHEREAS, the nature of budgetary systems and those day -to -day decisions affecting such budgetary systems require adjustments from time -to -time, and WHEREAS, the City has received notification from the City of Jacksonville that $55,636 of unspent funds from the fiscal year 2011 C.D.B.G. (Community Development Block Grant) program funding will be available to use for the Donner Park parking lot project. This ordinance creates a budget for those funds, and WHEREAS, the City has determined the best vehicle for the Code Enforcement Officer is $3,000 more than the approved budget requiring additional fiends, and WHEREAS, the City has hired a consultant to assist with the determination of obligations to the City of Jacksonville regarding the payment of tippage fees and NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that; 1. The Fiscal Year 2011/2012 Budget to be amended as follows: COMMUNITY DEVELOPMENT BLOCK GRANT FUND Revenues: Grant Proceeds $55,636 Expenses: Parks and Recreation Capital Outlay — Park Improvements $55,636 Fund Balance $ GENERAL FUND Expenses: Planning Department Salary and Benefits < $3,000 > Public Safety - Code Enforcement Division Capital Outlay — Vehicles $3,000 Fund Balance $0 AGENDA ITEM # 7A MARCH 26, 2012 SANITATION FUND Expenses: Public Works Sanitation - Professional Services Fund Balance 2. This ordinance shall take effect immediately upon its adoption. Passed by the City Commission on first reading this 12th day of March 2012. $18,900 < $18,900 > Passed by the City Commission on second and final reading this 26 day of March 2012. Mike Borno, Mayor / Presiding Officer Approved as to form and correctness: ATTEST: Alan C. Jensen, Esquire, City Attorney Donna L. Bartle, CMC, City Clerk AGENDA ITEM # 713 MARCH 26, 2012 ORDINANCE NUMBER 90 -12 -214 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, HEREBY AMENDING THE LAND DEVELOPMENT REGULATIONS AS ADOPTED BY ORDINANCE NUMBER 90 -01 -172, INCLUDING ALL SUBSEQUENT AMENDMENTS THERETO; THIS ORDINANCE SPECIFICALLY AMENDING SECTION 24 -151. ACCESSORY USES AND STRUCTURES, PROVIDING FOR RECORDATION AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Atlantic Beach, pursuant to Chapter 163, Part II, Florida Statutes, Section 163.3164, Community Planning Act, and Section 24 -4 of the Municipal Code of Ordinances, the City Commission has the authority to adopt and amend Land Development Regulations, and WHEREAS, pursuant to such authority, the City has adopted a Comprehensive Plan, and has adopted regulations to guide the future use and development of lands within the City, and WHEREAS, a public hearing to enact this Ordinance was held by the City Commission for the City of Atlantic Beach on March 26, 2012. NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. Chapter 24, Section 24 -151, Accessory Uses and Structures, as set forth within the Land Development Regulations, is hereby amended and upon enactment shall read as set forth in Exhibit A, attached to and made part of this Ordinance. SECTION 2. This Ordinance shall take effect immediately upon its final passage and adoption and shall be recorded in a book kept and maintained by the Clerk of the City of Atlantic Beach, Florida, in accordance with Section 125.68, Florida Statutes. Passed on first reading by the City Commission of the City of Atlantic Beach the 12 day of March 2012. Passed on final reading and public hearing the 26 day of March 2012. LOUIS "MIKE" BORNO, JR Mayor I Presiding Officer Approved as to form and correctness: ALAN C JENSEN, ESQUIRE City Attorney Attest: DONNA L BARTLE, CMC City Clerk AGENDA ITEM # 7B MARCH 26, 2012 ORDINANCE 90 -12 -214 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 j. Skateboard, skating, bicycle or similar ramps, for use on private property only, placed or constructed in fixed locations and made of wood, block, concrete or similar materials, provided that these are not located within required front yards or the street side yards on a corner lot. Due to excessive noise, which may result from the use of such ramps, time of use shall be limited to the hours between 9:00 a.m. and 10:00 p.m. Such ramps shall be maintained in a safe and good condition, and shall be disassembled and removed from the property if allowed to deteriorate to an unsafe or unsightly appearance. k. Storage and tool sheds, not to exceed one hundred fifty (150) square feet and twelve (12) feet in height. Only one (1) detached storage or tool shed shall be allowed on any single residential lot, and such structures shall be a minimum distance of five (5) feet from the rear and side lot lines. I. Screened enclosures and pool cages with screened roofs or similar nonstructural roofs such as awnings and the like, located a minimum of five (5) feet from any side or rear lot line. Such screened enclosures shall not be allowed in front yards. m. Personal pets, limited to those animals customarily considered as pets, and kept only on the same premises of the occupant(s) of the principal residential building. n. Outdoor shower enclosures and open exterior stairs within rear or side yards, located a minimum of three (3) feet from side lot lines. (2) In any zoning district, except as to private swimming pools. a. All accessory uses and structures shall comply with the use limitations applicable to the zoning district in which they are located. Space within an accessory structure shall not be leased or used for any use, activity or purpose other than those typically incidental to the use of the principal buildinZ. b. No accessory structure shall be used as a residence, temporarily or permanently, except in accordance with section 24 -88 and no accessory structure shall be used for any commercial or business purpose unless approved as a home occupation in accordance with the provisions of section 24 -159 of this chapter. o. p.c. Unless otherwise specified within this section, all accessory structures shall comply with the land development regulations, including the minimum yard requirements applicable to the zoning district in which they are located. q.d. Unless otherwise specified within this section, accessory uses and structures shall not be located within required front yards and shall not be closer than five (5) feet from any lot line. r. with s e. Accessory structures shall not be more than fifteen (15) feet in height, except in accordance with section 24 -88 89 or preceding subsection (b)(1)de. s.f. No accessory building or structure shall be located closer than five (5) feet to any other building or structure on the same lot. Any accessory building or structure located closer than five (5) feet to a principal structure shall be considered attached, and shall comply in all respects with the lot, yard and scale limitations applicable to the zoning district in which they are located. AGENDA ITEM # 713 MARCH 26, 2012 ORDINANCE 90 -12 -214 EXHIBIT A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Section 24 -151. Accessory uses and structures. (a) Authorization. Accessory uses and structures are permitted within any zoning district, as set forth within this section, where the accessory uses or structures are clearly ancillary, in connection with, and incidental to the principal use allowed within the particular zoning district. Any permanently located structure, including porches, decks and deck railings and the like, which exceed thirty (30) inches in height, also including those which may not require a building permit, are subject to applicable yard requirements unless otherwise provided for within this section. Any accessory structure, if allowed to deteriorate to an unsafe, deteriorated or unsightly appearance, shall be repaired or removed upon order of the city, and shall become subject to code enforcement action for failure to comply. However, temporary structures, such as portable tents, canopies, awnings or other nonpermanent structures shall be limited to special occasion use only, and for a period of not more than ninety -six (96) hours, i.e., four (4) days. (b) Accessory uses and structures by zoning district. (1) Within all residential zoning districts. a. Antenna structures for television and radio, but not microwave relay or commercial transmission structures, television and radio antennae of the customary size and design shall not count as accessory structures for the purposes of determining the number of such structures, provided that only one (1) such structure is permitted per residence. b. Children's playhouse and /or juvenile play equipment provided such shall not be permanently located within required front yards. c. Guest house or guest quarters, provided that such are used only for intermittent and temporary occupancy by a nonpaying guest or family member of the occupant of the primary residence. A guest house or guest quarters shall not be rented for any period of time and shall not contain a kitchen, but may contain a kitchenette as defined herein. Further, a guest house or guest quarters shall not be used as, or converted to a dwelling unit. A detached guest house or guest quarters shall not exceed the number of buildings allowed on a lot as set forth within subsection 24- 82(b). d. Detached private garages, carports, guest houses or guest quarters, not to exceed six hundred (600) square feet of lot area and fifteen (15) feet in height, except in accordance with section 24 -88 89 or the provisions of the following paragraph. Only one (1) detached private garage, carport, guest house or guest quarters shall be allowed on any single residential lot, and shall be a minimum distance of five (5) feet from rear and side lot lines. Such detached structures exceeding six hundred (600) square feet of lot area shall comply with applicable setbacks as established for the principal building. e. Detached private garages, not to exceed six hundred (600) square feet of lot area may be constructed to a height of twenty -five (25) feet provided that such structures shall comply with applicable side yard requirements and shall be a minimum distance of ten (10) feet from the rear lot line. f. Gazebos and similar structures, not to exceed one hundred fifty (150) square feet and twelve (12) feet in height and a minimum distance of five (5) feet from the rear and side lot lines. g. Private swimming pools in accordance with section 24 -164. h. Home office (but not home occupation). L Private ball courts and other similar private recreational uses. 1 1 s 1 , i I mm 0 FOY `.'�:I' �; A ir •�•� : , ` ,rr ) k�: -' s.- JJ. - SI °: �y @ I': �ip� �Z1 i� 7f li,: •1"r ly_O . IfJ['r� .Y1 ' ,14 I'4. .F ,V •'*'�':{'.',. ,. �'`T'^��+� �Ij ; 1R f•'�� +� �� - 3 � �,I1 s y�J' !.�. 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S :IP' y� J. 4 .: :- S i:l r r :..i, I. 3rr+Vv ..� r�•n V.•:I :. .� ': • l'ae;5rie��t��r1'7 ' F _ Y i��'.'.h..e�� }; J• L' ,,: 4 i!'� 5 i1' P ti L :i!'f 'Jrl �.. - -. #'[ �1' y -.b -SIIrS �'l i•4._ 2i- '�yS'. •r, ry ::.: 1 .' •.1 r�, r : r�'�• :,y.y :;r •I: . +:': R 4:,, 5 ' r F � ' ' 7 r:�' :.� y '� �� _� ilri .jyy�p�y 1'x,l.h,'+3 ._ ` rH -i� i . �I +L ., .11.1: f' -: • 1 ' •':�- [J 4" 1 L1• d.,, ! "5•r. `1 3{r ti ,� � �' �I} ,I. .�.�.,', � • . r r1' a f � l..: u', vJ �1 .1, I• v - �1 �� _� +wi�n.�Gc iI rr:IJ: _ :�� 19 '.� -. _ �:� tir � P: •�• L17, �L,`vY, ''f� _';� { .Sk �If ,.r�ih { .�K1''�: !l r- . S _' e � . ` ; ' �- 7 J -n T i /Y '# .. - - ` Y+�11f� - I�`f; TITi 9C .3-f 5 5.: {'.. / I h 7.�f1 _.* ,� � ]` ...} i�) L � } l „�,': h !k : }�' 1C�_•I l ' r 1 Fr §[F 47 �-. la,ri.: sJ *.. �# i 5'.v 1 :i 1 v "1 . }', 1r. L } � 'J.ffi.l. � , r! n t��4 I.•r� .4� 4 4 - �Ir 3 � 1 F �,� ■�4 { � 4�r4 +5 =V rr, t S al!'.[rTI�P:Tr[i•�9i �' - =17 or AGENDA ITEM # 8A MARCH 26, 2012 C O 4-+ v O 'L ( . 0 m N N 4- Co N v -� = N U Q c: O CL O _0 Q O CO p O N CL O a AGENDA ITEM # 8A MARCH 26, 20I2 4-J C: U_ L N O N O Q 4-J ' L � V) CO N •� V N C: N O nj E E U +_+ Ov = m O r-1 NN CL 0 AGENDA ITEM # 8A MARCH 26, 2012 5 - 0 aA N C C � v U E O Q, O U �ocQ I M LL k 4 D ti j 0 .� 41 N G O T M nr A, n n a w en en .•Y un H N M Iq a I I . _ ' f 414 nNS H 1 I l7 i - -- -- - � i F � AGENDA ITEM # 813 MARCH 26, 2012 STAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM: Animal Control DATE: March 15, 2012 SUBMITTED BY: Michael D. ClasserChief of Police BACKGROUND: This is to follow up on the staff report presented at the February 15, 2012 commission meeting and the ensuing commission discussion. The discussion centered around the question of should the city fill the current Animal Control Officer (ACO) vacancy. Additional items discussed included the appropriate level of Animal Control services for the city, what assistance, if any, would the City of Jacksonville (COJ) provide, could any efficiencies be gained by mutual aid agreements with the other beach cities and would hiring a part time employee adequately resolve the reduction in force concerns. It was documented in the first report that reducing the authorized Animal Control staff to only one position would significantly cut previous service levels. There would be many times when an ACO was not on duty, resulting in no response to the complaint except in an incident involving an imminent danger to public safety. There would be far less proactive patrols to a level of approximately 25% of the previous capabilities. It would be expected that leash law compliance would dramatically decline while animal control complaints would certainly increase. Other services such as animal trapping would be very restricted or potentially eliminated entirely. The operation of the kennel also becomes extremely problematic in caring for the animals 7 days a week. It was already determined in the last report that outsourcing the kennel is not possible. COJ was contacted about what assistance they could provide. They said that they would make one weekly trip out here to pick up animals from our kennel, but only those animals that we can legally sign over to them. In other words, those animals that have been held and meet the minimum requirements listed in our City Ordinance. The Ordinance requires a minimum of 3 days and not more than 7 days, except in a case of a bite when proof of rabies is not provided, which increases the time to 10 days. COJ has provided this service to Jacksonville Beach in the past and they experienced some problems with coordinating the pickup with an on -duty ACO, available space in the truck or re- scheduling if there were any conflicts. COJ will not take AB animals which have not met the local holding requirement. In addition, a once per week pick up would result in unnecessarily holding some animals longer than required because they didn't meet the minimum for pick up and by the next pick up will have exceeded the maximum. It would also result in overcrowding as the AGENDA ITEM # 813 MARCH 26, 2012 kennel is a small facility only capable of housing a maximum of 6 dogs and 6 cats. Further, it is COJ's position that they will not perform any animal control functions without an interlocal agreement addressing several issues including ordinances, fees, compensation, duties et. al. As part of this follow up, the other beach city officials were contacted about mutual aid or cooperative agreements relating to animal control services. Neptune Beach was not in a position to provide additional help to Atlantic Beach due to the fact that service requirements in AB would far exceed those in their city. It should be noted that Atlantic Beach and Neptune Beach already provide mutual aid to each other in emergencies. Jacksonville Beach has only one ACO, but is supplemented extensively by their large corps of volunteers. The volunteers help with leash law enforcement and others with kennel services. Even at that level of support they report that they were barely able to scratch the surface on leash law violations and that dogs were often on the beach even though they were prohibited during the daytime. They were unable to provide any cooperative assistance to AB as they do not even have sufficient resources to respond to matters in their own jurisdiction. The question was also asked about the possibility of hiring only a part time ACO to cover on the days the regular ACO is off. In theory, this could remedy most of the issues addressed above. In practice, however, it may be much more difficult to find a qualified ACO that is only seeking part time employment. In past position advertisements the number of trained ACOs that applied has been very low. Hiring a part time untrained ACO would carry with it some potential problems with training the new employee where they would be qualified and capable of performing in a solo status. In conclusion, the only assistance COJ will provide is a weekly pick up of animals that we can legally surrender to them. AB has to make two trips downtown per week to surrender animals. If COJ reduces that to only one trip for AB, it would save about 2 hours per week. Neither of the other beach cities is currently capable of providing additional animal control services to Atlantic Beach. Therefore, the service cuts and problems with kennel services summarized above remain unresolved if the vacant ACO position is not filled. Filling the vacancy with a part time employee could address many issues, but does come with some challenges as well. Based upon past experience, staff would anticipate the likelihood of finding a qualified employee for the position to be somewhat remote. BUDGET: The expense for 2 full time Animal Control Officers is already included in the FY 2012 budget. RECOMMENDATIONS: Authorize the filling of the vacant ACO position. ATTACHMENTS: None REVIEWED BY CITY MAN R: AGENDA ITEM # l0A MARCH 26, 2012 CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Appointment to the Board Member Review Committee SUBMITTED BY: Donna L. Bartle, City Clerk DATE: March 16, 2012 BACKGROUND: The Board Member Review Committee (BMRC) was created by Resolution No. 05 -04 on April 11, 2005 and was later amended by Resolution No. 06 -03 on February 13, 2006. The purpose of the Board Member Review Committee is to encourage citizens to apply to serve on the City's boards and committees including requesting applicants to consider other boards or committees than those that they originally applied for, to review and consider available applications when vacancies occur, to consider recommending existing board and committee members to an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill those vacancies. In accordance with Resolution No. 06 -03, the Board Member Review Committee members will be appointed by the Mayor subject to approval of the commission. On March 27, 2012, citizen member Jim Smith's 1 St term will expire and he has expressed an interest in being considered for reappointment to an additional term. Citizen members may serve two 2 -year terms. Other applicants who are willing to serve on this committee are listed below. 1) Glad Hogan 2) Jerry Johnson 3) Rita Pierce 4) John Stinson RECOMMENDATION: Consider each of the five applicants and reappoint /appoint one member to serve on the Board Member Review Committee for a 2- year term beginning March 28, 2012 and ending on March 27, 2014. ATTACHMENTS: 1) Resolution No. 05 -04 2) Resolution No. 06 -03 3) Board Member Review Committee Membership List 4) Applicant Listing 5) Applications and/or resumes on all five candidates AGENDA ITEM # 10A MARCH 26, 2012 RESOLUTION NO. 05 -04 RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA CREATING A BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR PURPOSE, MEMBERSHIP AND RESPONSIBILITIES OF SAID COMMITTEE, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Boards and Committees established by the Mayor and Commission of the City of Atlantic Beach provide many valuable services to the community by enlisting citizen volunteers to provide input and consideration upon several important issues that affect the daily lives of citizens in the community, and WHEREAS, it is vitally important that the Mayor and Commission appoint members that are the most qualified, fair minded, bright and energetic, to enable the city's Boards and Committees to function in the most positive and effective way for the community, and WHEREAS, the City Commission deems it to be in the best interests of the citizens of Atlantic Beach to create a standing committee to review applications and make recommendations for the appointment and reappointment of members to the city's Boards and Committees. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows; SECTION 1. Creation There is hereby created and established the BOARD MEMBER REVIEW COMMITTEE. SECTION 2. Purpose The purpose of the Board Member Review Committee is to encourage citizens to apply to serve on the city's boards and committees, to review and consider available applications when vacancies occur, to consider the re- appointment of appointments to a second term and to make recommendations to the Mayor and Commission as to which applicants to appoint to fill those vacancies. SECTION 3. Membership There will be a total of four (4) members on this Committee. The first member will be either the Mayor or one of the sitting City Commissioners, who shall serve as chairman of the Committee. This member shall be appointed by the Mayor and Commission. The City Manager and City Clerk will automatically be members. The fourth member will be the chairman of the board or committee for which vacancy or re- appointment is currently being considered. The term of office for the elected official serving on this committee will be for a period of two years. That elected official will be eligible for reappointment to a second two -year term. The City Manager and City Clerk will remain as members on this committee as long as they are employed by Atlantic Beach in those positions. The fourth AGENDA ITEM # I OA MARCH 26, 2012 member will serve only for those meetings where membership on their board or committee is being considered. SECTION 4. Duties and Responsibilities (a) Review available applications for vacancies on city boards and committees and interview applicants as the Committee determines necessary to make informed recommendations. (b) Receive input on the needs of the boards and committees that have vacancies for consideration as to the geographical, professional and philosophical balances needed so that each of those boards and committees can successfully accomplish their intended purposes established by the Mayor and Commission. (c) When a reappointment is being considered, solicit and receive input from the Chairmen, members or the staff liaison of the board or committee where the vacancy has occurred, or others on the appointee's past record of service including, but not limited to, attendance, preparation and overall contribution to the board or committee. (d) Make recommendation(s) to the Mayor and Commission on appointments or reappointments to the city's boards and committees. SECTION 5. Meetings and Notice The meetings of this Board Member Review Committee shall be set at regular times and will be open to the public as well as to the other city elected officials and a notice of meetings shall be provided in accordance with state law. Additionally, copies of the applications for appointment shall be transmitted to the Mayor and Commission prior to any meetings where interviews will be conducted. SECTION 6. Effective date This Resolution shall take effect immediately upon its final passage and adoption. PASSED by the City Commission this 11 A ATTEST: day of r� l , 2005. " DONNA BUSSEY City Clerk as to form and correctness: A J Cit A CJ. r SEN, ESQUIRE f' City A�1af AGENDA ITEM # I OA MARCH 26, 2012 RESOLUTION NO. 06-03 W RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE NUMBER OF MEMBERS, APPOINTMENT OF MEMBERS AND MEMBERSHIP CRITERIA FOR THE BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, a Board Member Review Committee was created by the Mayor and Commission by resolution 05 -04 adopted on April 11, 2005 to review applications and make recommendations for the appointment and reappointment of members to the city's Boards and Committees, and WHEREAS, conflicting language between the city charter and several ordinances in the city code has been identified by the City Attorney which has resulted in a need to amend several provisions relating to the membership of the Board Member Review Committee, and WHEREAS, it is in the best interest of the city to amend the original enabling resolution 05 -04 to make changes to the number of members, the appointment of members, the criteria for membership and to make several additional modifications to the original provisions. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows; SECTION 1. Creation Resolution 05 -04 of the City of Atlantic Beach creating the BOARD MEMBER REVIEW COMMITTEE shall be amended as follows. SECTION 2. P ose: The purpose of the Board Member Review Committee is to encourage citizens to apply to serve on the city's boards and committees including requesting applicants to consider other boards or committees than those that they originally applied for, to review and consider available applications when vacancies occur, to consider recommending existing board and committee members to an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill those vacancies. SECTION 3. Membership There will be a total of six(6) members on this Committee. The first member will be one of the sitting City Commissioners, who shall serve as chairman of the Committee, shall serve a one -year term and will be eligible for additional terms. Each one -year term for the Commissioner shall begin on December I"* This member shall be appointed by the Mayor and be subject to the approval of the commission. The City Manager will automatically be a member and will remain a member as long as employed by the City. The third and fourth members shall be citizens of Atlantic Beach. They will be appointed by the Mayor subject to approval of the commission. The citizen members should have backgrounds or experience in committee work or human resources. The citizen appointments shall serve two -year terms which will be staggered and be eligible to serve a second two -year term. The fifth member will be the chairman of the board or committee for which vacancy or re- appointment is currently being considered. They shall serve only for those meetings where membership on their board or committee is being considered. The City Clerk shall serve as a non - voting member and perform all necessary administrative duties. SECTION 4. Dutie and Responsibilities (a) Review available applications for vacancies on city boards and committees and interview applicants as the Committee determines necessary to make informed recommendations. AGENDA ITEM # 10A MARCH 26, 2012 (b) Receive input on the needs of the boards and committees that have vacancies for consideration as to the geographical, professional and philosophical balances needed so that each of those boards and committees can successfully accomplish their intended purposes established by the Mayor and Commission. (c) When a reappointment is being considered, solicit and receive input from the Chairman, members or the staff liaison of the board or committee where the vacancy has occurred, or others on the appointee's past record of service including, but not limited to, attendance, preparation and overall contribution to the board or committee. (d) Make recommendation(s) to the Mayor on appointments or reappointments to the city's boards and committees as set forth in the Charter of the City of Atlantic Beach. Recommendations shall be in the form of committee minutes along with copies of any applications of all candidates interviewed. (e) Make additional recommendations for membership if the Mayor does not approve the original recommendation for appointment or if the Commission does not approve the Mayor's recommendation. SECTION 5. Meetings and Notice The meetings of this Board Member Review Committee shall be set at regular times and will be open to the public as well as to the other city elected officials although non - members of the Board Member Review Committee shall only observe and not be active participants in the meeting. A notice of meetings shall be provided in accordance with state law. Additionally, copies of the applications for appointment shall be transmitted to the Mayor and Commission prior to any meetings where interviews will be conducted and in the city commission agenda packet. SECTION 6. Effective date This Resolution shall take effect immediately upon its final passage and adoption. PASSED by the City Commission this ATTEST: d mm4t / DONNA BUSSEY City Clerk as to fox6 and correctness: ALAN C. A>CN, ESQUIRE City AttqAi6y 1 3+h day of FGbrw , 2006. 0 0qW , D,- Q V� - W4)A1 DONALD M. WOLFSON Mayor Resolution 06 -03 (Page 2 of 2) AGENDA ITEM # 10A CITY OF ATLANTIC BEACH MARCH 26, 2012 Board Member Review Committee (BMRC) Created by Resolution No. 05 -04 on April 11, 2005; Amended by Resolution No. 06 -03 on Feb. 13, 2006 Total of Six Members (5 voting members & 1 non - voting member) Commissioner member- 1 year term- no term limit; City Manager member- term as long as employed; Two Citizen Members- 2 year term- 2 term limit; Chairman of the board or committee for which vacancy is currently being considered, City Clerk- non voting member. NAME & ADDRESS POSITION/ BUSINESS HOME / CELL / EXP. DATE EMAIL Jonathan Daugherty CHAIR (904) 238 -7856 830 Hibiscus Street Commission Member Atlantic Beach, FL 32233 Regular Voting Member I" Term exp. 12/1/12 Mitchell Reeves Citizen Member (904) 626 -4318 1663 Sea Oats Drive Regular Voting Member (904) 212 -1137 fax Atlantic Beach, FL. 32233 1st Term exp. 3/27/13 Mereevesl663 @comcast.net James Smith Citizen Member 246 -5600 73 Oceanside Drive Regular Voting Member 509 -1100 cell Atlantic Beach, FL 32233 1 s Term exp. 3/27/12 jim @secureone.net Chairperson of Related Board Board /Committee Chair Varies Varies or Committee being addressed Voting Member No expiration Staff Liaison for Related Attends meeting to provide Varies Varies Board or Committee being information to applicants being addressed interviewed and to the BMRC members No expiration Jim Hanson City Manager (904) 247 -5806 jhanson @coab.us (904) 247 -5805 Fax Donna Bartle City Clerk/Recording Secretary (904) 247 -5809 dbartle @coab.us (904) 247 -5846 Fax All Official Correspondence Should Be Mailed to: 800 Seminole Road Atlantic Beach, FL 32233 Email: dbartle @coab.us AGENDA ITEM # l0A MARCH 26, 2012 0 a� m ca a AGENDA ITEM # l0A MARCH 26, 2012 CITY OF ATLANTIC BEACH BOARD/ COMMITTEE MEMBER APPLICATION FORM Please check (N� the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board / committee by order of priority. (A summary of each board /committee is available on page 2 of this form.) Code Enforcement Board _ Community Development Board Pension Board of Trustees _✓ Board Member Review Committee Cultural Arts and Recreation Advisory Committee DATE: 3 - / H . 12_ APPLICANT'S NAME: A495 (®i 1 ^4 SM 17ip ADDRESS: 13 ®Gf-*Nr165 pje . DAYTIME PHONE: SOY- 11 00 EVENING PHONE: I i O 4 ^ 11 0 E -MAIL ADDRESS: fm V Sec.wcaw r— K rf FAX: Z q rpm L? So Please explain any employment experience, board /committee experience, and /or community volunteer experience relative to the board /committee applying for. /4S -rNE O CaI4 6C ®lt S6kl a R.4 L &Se1V6tf65 FO /L o\[ CIL Zw�N' ��r9rt !" Z lera fi6y 'O N AL4,� : 1 Cd l4 j Q7S O I NTV^jl EcvS pwj0 6\tW1- Uj3'r1 C3wv S Fo r- VAOLIOVS jqaS'ITI owiS . Z IJAlliF S69V60 ON -tHE 04aL- P -1NI Ew 150AX O FOOL A p10 &-c c 4A# rJ T c r" d A CI K Sd1�W 1 LL& Sl�Eta -i F�''S dFF1 GE #-65 A\,(4&: c A NV.. Z A m :rF0W / N 6- D lac -r "C 5o4r M Ent ig&t JeCV G om^�. 1' 2C ) /�Ng p eVtLO!nlG AO 140C_ CdAe"rr - rn5. Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board /committee. _ 4u onscys lNTc/i6r w s�5ky /m G ON C146 Bo*axos RK6 6 N - T6 tD Ta ad y� CoN sloE /gi9ZoN h�619R.�t,�SS OF /ZAGS , G✓Zf D St V61VC6 . Mq 6M 6 5 - \(o Dr AEC660 P"y Z Ap4 �49 19Ng S'N0 Ma AtO12PU04, (4- H�j Q Z*t- MNyo$WdIV -S 13ASJV0 6N F)QGT I tua A A 6 Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE This application will expire two (2) years after date of submittal. AGENDA ITEM # l0A MARCH 26, 2012 CITY OF ATLANTIC BEACH BOARD/ COMMITTEE MEMBER APPLICATION FORM Please check (4) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board / committee by order of priority. (A summary of each board /committee is available on page 2 of this form.) _ Code Enforcement Board — Community Development Board Pension Board of Trustees Board Member Review Committee 3 Cultural Arts and Recreation Advisory Committee DATE: 0L p , )LOl Z- APPLICANT'S NAME: 0 N ADDRESS: I (Q U ! N �s ; bG �R �l'�7G�NTIC 3 eA(' iy, F/ • ,3L233 DAYTIME PHONE: EVENING PHONE: - Z E -MAIL ADDRESS: QG/ -7- 49-;999P AD C IM FAX: Please explain any employment experience, board /committee experience, and /or community volunteer experience relative to the board /committee applying for. t � U(n PLn (jF P As A ►f+(1rn Rc;sr/ i i+c� At /L. �'ftAt�ml�c !s Rctn1 1 }g-ol or rite— [d2PoRn; /nU 1-r ( �l pJ► KD rtj oyLyK (h p y wr -H 7/l -rsg� cD/l Polzl+ d �S Itr� !u nrr n� ITT /t�lSS�o� (•IOUS.� BOARD M&- Nt3�2 A� �ASIO ; ��QoNSi3y� Y6/L - t"INRtir'� Al �>S�u2 I Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board /committee. (,000 T t o 'BEcomg / A) u 0 L ueI7 Goi - rH P4 Iy e,2 P(L oa�n�s� «»I s ft ,4U9 �eA��y�O ?7� f?gr►� ►�g00� ft)�LL — AOa TO 'B9 A MP- /17fl2 D'S ' AU � n Aitfl�I� Ole � G1� Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE This application will expire two (2) years after date of submittal. ,i•i� yam{ :n - F _{ �7j� '- 9l FAA €S.� .�,: R {� . �7 1f , �.,f rn". r- Ji_ :.; J:• f;'_5 tli 4' a• � Y - .. y�,� } W : F " c�j • C r F S• • ,vku*L - �e44. � �Fy.. � •ti.. �k �� 1' _+ � - L T "S n I l 1�hr"3h Li b� •+,+ a f-'1 f','f �. {•�4 �� r�i- y �I f .,�.� ..� X4 } •tii c, 4 6d'S iM�' � � �•, � �.' Ar :4 . A}t�T.'r.,�4*fa + "�:F►4" + _i . J ?7§f ��7 lY t��. ,'. l.raS. .f rip �{ � �• - '�� r. .I F r. ,�, !_ r•. :'�7. t�Xti. k_ lR, - 14 ..21.s - Y.27�.- ,..J ^ - '.v +. •�� °: t�', �•.�.- ��'L �' , ,''il. .'� •,,��. -[r p - ': r,l�. .. � C �. 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'i�� »F *y Y h T7 ".r ■ ■ ■ ■1+ Y�.i...t ={ _. �, F '�;:� r' - ^t �. o! ,,L � ; <+,4 -�I,. df i`:1� .. rc _�• A :i ?,;. r.Y' _,• ;4k{I X14 �7�= i,:]?+- ?} 1 �{� �,�• 1. _ rL� JF� �' � .1.,411` v i i F. - �.* 1 � JF ML AGENDA ITEM # 1 OA MARCH 26, 2012 CITY OF ATLANTIC BEACH BOARD/ COMMITTEE MEMBER APPLICATION FORM Please check (�) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board / committee by order of priority. (A summary of each board /committee is available on page 2 of this form.) Code Enforcement Board .3 Community Development Board Pension Board of Trustees Board Member Review Committee cZ Cultural Arts and Recreation Advisory Committee DATE: 7 /2 5 / 0 APPLICANT'S NAME: 0� T ADDRESS: Tg 3 �C�(,�JT'! ),Q V F DAYTIME PHONE: (9o<f) -7 ,f / — /4 r I �J EVENING PHONE: S7b M E E -MAIL ADDRESS: I lf kp I C rce I ck)k0f/V FAX: . Please explain any employment experience, board /committee experience, and /or community volunteer experience relative to the ar mittee applying for. S C' lA r 4 /1 e Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE This application will expire two (2) years after date of submittal. I Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board /committee. AGENDA ITEM # l0A MARCH 26, 2012 Received RIT'A KISSEADOO FIERCE OCT - 4 2011 483 Aquatic Dr. Office Atlantic Beach, FL 32233 of City Clerk (904) 241 -1974 ritapierceI@hotmail.com OBJECTIVE: Community Development Board Member EDUCATION: B.S. - Allied Health Services (1988) Concentration — Drug Dependency University of North Florida Health and Accident Insurance License (20 10) Florida State College Educator Preparation Institute Certificate (2010) EDUCATIONAL, HIGHLIGHTS: • Instructor Planning (American Red Cross) • Program Planning and Evaluation • Administrative Management • Social Structure and Personality • Counseling RECENT JOB EXPERIENCES: 2005 -2010 North Florida Health Services CNA In home care for elderly 2004 -2006 Kelly Educational Staffing Substitute Teacher Performed teaching duties for various elementary grade school levels (Pre- School, Disabled, through sixth grades. AGENDA ITEM # IOA CITY OF ATLANTIC BEACH MARCH 26, 2012 BOARD / COMMITTEE MEMBER APPLICATION FORM FE0 - 32012 Please check (�) the box beside each Board or Committee that you are applying to serve on, if you check more than one, please rank your interest in each board / committee by order of priority., office or city Clerk (A summary of each board /committee is available on page 2 of this form.) Code Enforcement Board 0 _ Community Development Board Pension Board of Trustees Board Member Review CommitteeO _ Cultural Arts and Recreation Advisory Committee �L1 DATE: 5 Fib 1ZI2- APPLICANT'S NAME: M ADDRESS: �S� 1 +k - : 51we,+ 6- c g« , F( 32233 DAYTIME PHONE: '14 Ks SZc�D EVENING PHONE: ri o t ( $ E -MAIL ADDRESS: It @ eavl5Vem-VU; - FAX: 532- 553 2-Saf2 Please explain any employment experience, board /committee experience, and /or community volunteer experience relative to the board /committee applying for. E 0 - LIA G�hc -c �va oy ryt I�w �L� Ww��r. car; b�►xa� W04 ✓ ou rw{. &Vn 'bu ✓Y{%t�+al {'Y1 G* coot r� a rw S �� vrr+ ti. 6- D� t yr �.a;s gals �vt t/� f wctli�t). bo b� . S►��i — dn ex C4Ss M t 4- Wts(A of %zA l Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board /committee. /I ,� S' -9 A .,� 4o( pest ,t rr � rw VTLV1�tt�s oa." �- lit, 'f�',CS .t iv► r ✓Cvr �rG K Sarr - � J7l '� Igta�f�t. ,�CRN� InW"�n5 U>1 MbIX brr-S � �-�� a rttit ✓off d od c ,.(,••des Vr 1 i d { i —AL.. i J C /JM•� l fnAS/ l (4�11� ��T' • {/Ir t•/ `� We s- ,q PLEASE NOTE This application will expire two (2) years after date of submittal. I Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 AGENDA ITEM # 1013 MARCH 26, 2012 Dear Mr. Hanson and Commissioners: HandsOn Jacksonville, a Nonprofit 5 0 1 (c) 3 whose mission is to "connect citizens to volunteer opportunities that are transforming our community", has reached out to DIG to form a collaborative partnership to celebrate Global Youth Service Day (GYSD). GYSD is an internationally recognized day, celebrated this year on April 20 -22. On these few days, Youth from around the world will be addressing critical issues including health, education, environment, hunger, poverty, disaster preparedness and response, and human rights. HandsOn Jax is hosting several high school groups to address some of these issues in communities throughout Jacksonville. One of these groups has decided to target the issues of environment and health and is partnering with DIG Community Garden to provide education and service to both DIG and the Donner Community, and host a GYSD Earth Day Fair at Donner Park. GYSD falls this year on Earth Day, and so we are combining the events into one celebration. Our plans thus far are to provide tabling for environmental organizations, healthy food, a jazz musician, service projects with kids, showing of the movie, "Food Inc. ", games and educational booths for kids and adults, art to benefit the DIG Community Garden, decorating flower pots, learning about composting, yoga provided by "Yoga for Peace" leader, Mariah Goelz, etc. Considering the fact that this event is run by students, volunteers and a local non- profit, is open to the public and benefits the community of Atlantic Beach, we would like to request to waive the fees to rent the Donner Community Center and Pavilion for the hours of 12 -6 on Sunday, April 22nd. Waiving these fees will allow us to spend any money we raise on providing free food for the community, any publicity materials we might need, supplies for art service projects, educational materials, and the like. On behalf of HandsOn Jacksonville, Dutton Island Gardeners and the Global Youth Service Council at Stanton High School, we Thank you for your consideration in supporting this service project by waiving the Donner rental fees this Earth Day. Sincerely, Genevieve Fletcher Dutton Island Gardeners 804 East Coast Drive Atlantic Beach, FL. 32233 (904) 465 -2293 genevieve4e @gmail.com