Agenda Item 6BAGENDA ITEM # 6B
APRIL 9, 2012
RESOLUTION NO. 12-08
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE
NUMBER OF MEMBERS, APPOINTMENT OF MEMBERS AND MEMBERSHIP
CRITERIA FOR THE BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR
AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, a Board Member Review Committee was created by the Mayor and Commission by
Resolution 05 -04 adopted on April 11, 2005 and amended by Resolution 06 -03 which was approved on
February 13, 2006, to review applications and make recommendations for the appointment and
reappointment of members to the city's Boards and Committees, and
WHEREAS,
has beeft iden4ified by the City Attemey whieh has resulted in a need to amend sever-at provisions r-elating
to the member-ship of the Board Membet! Review Commiaee it is desirable to replace the City Manager as
a member on this Committee with another citizen member.—
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as
follows;
SECTION 1. Creation Resolutions 05 -04 and 06 -03 of the City of Atlantic Beach creating and
amending the BOARD MEMBER REVIEW COMMITTEE shall be further amended as follows.
SECTION 2. Purpose The purpose of the Board Member Review Committee is to encourage
citizens to apply to serve on the city's boards and committees including requesting applicants to consider
other boards or committees than those that they originally applied for, to review and consider available
applications when vacancies occur, to consider recommending existing board and committee members to
an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill
those vacancies.
SECTION 3. Membership There will be a total of six(6) members on this Committee. The first
member will be one of the sitting City Commissioners, who shall serve as chairman of the Committee,
shall serve a one -year term and will be eligible for additional terms. Each one -year term for the
Commissioner shall begin on December 1St. This member shall be appointed by the Mayor and be subject
to the approval of the commission. The City M anager- w ill atAemafieally be a member- and -` will :e___,._..
member ° °' ^ ^^ as °mrt ^ ° ° a by the Q*• . The second, third,, and fourth members shall be citizens of
Atlantic Beach. They will be appointed by the Mayor subject to approval of the commission. The citizen
members shall have backgrounds or experience in committee work or human resources. The citizen
appointments shall serve two -year terms which will be staggered and be eligible to serve a second two -
year term. The fifth member will be the chairman of the board or committee for which vacancy or re-
appointment is currently being considered. They shall serve only for those meetings where membership
on their board or committee is being considered. The City Clerk who shall serve as a non - voting member
and perform all necessary administrative duties.
SECTION 4. Duties and Responsibilities
AGENDA ITEM # 613
APRIL 9, 2012
(a) Review available applications for vacancies on city boards and committees and
interview applicants as the Committee determines necessary to make informed recommendations.
(b) Receive input on the needs of the boards and committees that have vacancies for
consideration as to the geographical, professional and philosophical balances needed so that each of those
boards and committees can successfully accomplish their intended purposes established by the Mayor and
Commission.
(c) When a reappointment is being considered, solicit and receive input from the Chairman,
members or the staff liaison of the board or committee where the vacancy has occurred, or others on the
appointee's past record of service including, but not limited to, attendance, preparation and overall
contribution to the board or committee.
(d) Make recommendation(s) to the Mayor on appointments or reappointments to the city's
boards and committees as set forth in the Charter of the City of Atlantic Beach. Recommendations shall
be in the form of committee minutes along with copies of any applications of all candidates interviewed.
(e) Make additional recommendations for membership if the Mayor does not approve the original
recommendation for appointment.
SECTION 5. Meetings and Notice The meetings of this Board Member Review
Committee shall be set at regular times and will be open to the public as well as to the other city elected
officials although non - members of the Board Member Review Committee shall only observe and not be
active participants in the meeting. A notice of meetings shall be provided in accordance with state law.
Additionally, copies of the applications for appointment shall be transmitted to the Mayor and
Commission prior to any meetings where interviews will be conducted and in the city commission agenda
packet.
SECTION 6. Effective date This Resolution shall take effect immediately upon its
final passage and adoption.
PASSED by the City Commission this day of , 2012.
ATTEST:
DONNA L. BARTLE
City Clerk
Approved as to form and correctness:
MIKE BORNO
Mayor
ALAN C. JENSEN, ESQUIRE
City Attorney