Agenda Item 8CAGENDA ITEM # 8C
APRIL 9, 2012
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: HVAC Retrofits for City Buildings
SUBMITTED BY: Michael Griffin, CBO, CFM Building Official/ Interim Community
Development Director
DATE: April 2, 2012
BACKGROUND:
We have been working with the City of Jacksonville (COJ) to gain their approval prior to issuing purchase
orders for the HVAC retrofits. COJ is requiring that Atlantic Beach replace the existing HVAC units with
minimum 18 SEER units. As of this date no purchase orders have been issued. In the recommendation that
was approved by the City Commission on February 27 B &G was given the work at Jordan Park, Public
Works Building, City Hall and Police Department. B &G was replacing existing units with 18 SEER units.
Staff recommendation to award B &G these buildings will not change. However, at Adele Grage, Donner
Park, and City Commission Chamber; Beehive Heating and Air was recommended for the award, but they
were only replacing the existing units with 14.5 or 15 SEER units. At these buildings, B &G gave the lowest
quote for 18 SEER units. Due to additional analysis we are recommending B &G for the HVAC retrofits at
Adele Grage, Donner Park, and City Commission Chambers.
The issues that have caused these adjustments are basically the different grant requirements. The State grant
is asking for a thirty five percent (35 %) energy reduction (with a Buy American requirement) and the COJ
grant is asking for a 10 year simple payback incentive. Staff made the lower proposed cost recommendation
in February basically to balance the two grant requirements. However, COJ has recommended, after further
analysis, that although the 18 SEER units have a higher purchase cost, should be installed to achieve the 10
year simple payback. Both grants will cover all HVAC installation cost to the City of Atlantic Beach. A chart
is attached with revised recommendations and quotes. I have also included a chart detailing the funds that
will be provided by the COJ and State grants along with the proposal list dated February 15, 2012.Atlantic
Beach was awarded $234,798 from the State and $103,400 from COJ for these retrofits.
BUDGET: No budget impact
RECOMMENDATION: Motion to approve staff recommendation to accept proposal from B &G to
install 18 SEER units in Adele Grage, Donner Park and City Commission
Chamber buildings as approved by the City of Jacksonville grant based upon
a higher energy cost savings than previous proposal from Beehive Heating
and Air of 14.5 and 15 SEER units.
AGENDA ITEM # 8C
APRIL 9, 2012
ATTACHMENT: Attachment I chart of current and anticipated grant expenditures
Attachment II chart of recommended changes for HVAC work.
Attachment III February original proposal submittal
REVIEWED BY CITY MANA
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AGENDA ITEM # 8C
APRIL 9, 2012
ENERGY GRANT STATUS
March 28, 2012
Project TaSk
Funding
Source
TP #al Cost
Basis for Cost
Status
StafeGrant
Funds
"CO J Grant '
Funds
Energy Audits
0
$16,464.29
$16,464.29
Actual Cost
Completed
Ballfield Lighting
Retrofit
$53,000
0
$53,000
Actual Cost
Completed
Low Emission Vehicles
$25,683.39
0
$25,683.39
Actual Cost
Completed
Building Retrofits
Adele Gra a HVAC
$10,575.00
$8,180.40
$18,755.40
Quote
Awaiting P.O.
Donner Park HVAC
$5,400.00
$3,945.35
$9,345.35
Quote
Awaiting P.O.
Jordan Park HVAC
$8,893.30
$1,490.35
$10,383.65
Quote
Awaiting P.O.
Public Works HVAC
$7,663.61
$1,365.30
$9,028.90
Quote
Awaiting P.O.
City Commission
Chamber
$6,300.00
$2,911.35
$9,211.35
Quote
Awaiting P.O.
City Hall HVAC
$33,346.56
0
$33,346.56
Quote
Awaiting P.O.
City Hall Unit
Purchased
$7,325.00
0
$7,325.00
Actual Cost
Completed
Police HVAC
0
$8,184.55
$8,184.55
Quote
Awaiting P.O.
Electrical Retrofits
0
$30,761
$30,761
CDM
Estimate
Solar Hot Water
System at Fire Dept.
$6,950
0
$6,950
Estimate
in grant
$165,136.86
$73,302.59
$238,439.44
AGENDA ITEM # 8C
APRIL 9, 2012
Building
Recommended Contractor
Quote
Reason for Recommendation
Adele Grage Cultural Center
B & G Refrigeration
$18,755.40"
Lowest Quote with 18 SEER rating
Donner Park Community Center
B & G Refrigeration
$ 9,345.35
Lowest Quote with 18 SEER rating
Lowest Quote with SEER ratings
Jordan Park Community Center
B & G Refrigeration
$10,383.65
that can achieve 35% improvement
in energy efficiency for the entire
building 18 SEER rating provided
Lowest Quote with SEER ratings
Public Works Building
B & G Refrigeration
$ 9,028.90
that can achieve 35% improvement
in energy efficiency for the entire
building 18 SEER ratinq provided
City Commission Chamber
B & G Refrigeration
$ 9,211.35
Lowest Quote with 18 SEER rating
Lowest Quote with SEER ratings
City Hall
B & G Refrigeration
$33,346.56
that can achieve 35% improvement
in energy efficiency for the entire
building 18 SEER rating provided
Lowest Quote with SEER ratings
Police Department
B & G Refrigeration
$ 8,184.55
that can achieve 35% improvement
in energy efficiency for the entire
building 18 SEER rating provided
Total
$98,255.76
* Price includes load calculations