Staff Report -City Hall Alteration - 6/26/00 8F
June 26, 2000
STAFF REPORT
CITY OF ATLANTIC BEACH
CITY STAFF REPORT
AGENDA ITEM: City Hall Alteration
DATE: June 21, 2000
SUBMITTED BY: Jim Hans. I • ■4 . IMP
BACKGROUND: The City has used tem -, orary clerical employees to fill in for lunch,
breaks, and personal leave in two offices that are only staffed with
one full time employee each. These include the receptionist on the
North Side of the City Hall Lobby and the clerk in the Building and
Zoning Department.
While the receptionist has some extra time that could be used to
"cover" for the Building and Zoning Department needs, the two
office spaces are physically separated and she cannot leave the
phones unanswered. A solution to the problem is available. The
counter on the North End of the reception area can be moved into
the lobby allowing enough space to move the clerk from the
Building and Zoning Department to a position adjacent to the
receptionist. With proper cross training, the two can schedule their
time to handle all the duties and to eliminate the use of the
temporary employees. Another advantage in the relocation of the
Building Department clerk would be in making available extra
office space in City Hall.
The City has utilized Peter Rumple, the architect that originally
designed City Hall, to prepare drawings for the work. Several
contractors who have done similar work were contacted to provide
prices. Only one of those submitted a price; Dowling Construction
in an amount of $18,370. (copy of proposal is attached; includes
base price and alternate number one).
The savings to the City in temporary services will equal
approximately $11,500. per year. This would provide a pay back in
the construction cost of $18,370. in approximately 1.6 years.
8F
June 26, 2000
BUDGET: No funds were budgeted for this project. The cost to the City
would be $18,370. Because this has a relatively quick payback and
a number of associated advantages, it is recommended that funding
be obtained from the City's Fund Balance and included in the next
Budget Adjustment for the current year.
RECOMMENDATION: For the Mayor and Commission to authorize the use of up to
$20,000. for renovations in City Hall. Also, the Mayor and
Commission should wave the formal bid process. Staff had hoped
the prices would come in under the formal bid threshold of
$10,000 and solicited prices from six local contractors. However,
the only price that came in was for more than the $10,000. limit.
There does not appear to be any advantage in delaying this project
to request formal bids from the same group of contractors.
ATTACHMENTS: 1.Proposal from Dowling Construction Company for renovation
work.
2.Memo from Don Ford dated June 20, 2000. concerning
solicitation of prices.
8F
June 26, 2000
MEMORANDUM
June 20, 2000
To: Jim Hanson, City Manager
From: Don Ford, Building Official
Re: City Hall Modifications
I have solicited several contractors for proposals to remodel the receptionist area
in City Hall. I contacted over a dozen contractors. Of the six that responded, three
picked up plans and the other three were not interested due to the size of the project or
they would not schedule it until next year or late this year.
Joan Lavake, our Purchasing Agent, has pursued this also and made several
calls to solicit proposals with no results.
These are the contractors that responded:
Carter Construction /Richard Carter - Too Busy
58 Builders /Steve Geuther - Job Too Small
Cohen Construction /Danny Cohen - Could Not Schedule Until 2001
Coalson Construction /Peter Coalson - Did Not Have Time to Submit Proposal
Dean Russell Const. /Dean Russell - Too Busy to Submit Proposal
Dowling Const. /Pete Dowling - Submitted Proposal
Based on past experience with Dowling Construction (Lifeguard Station, Adele Grage
Theater, Tide Views Park, etc.) I suggest accepting their proposal to expedite the
project before the end of FY 2000.
DCF /ph
8F
` , X000
,t .
Dowling Construction June 2 Proposal for City of Atlantic Beach City Hall Alterations 8 June 2000
Proposa
Date: June 7, 2000
Submitted to:
City of Atlan tic Beach
.,,'.1'''''',.-',..'...,'.' ,".."-, •;.,41F.:: - ',J , '„?..::- ' • i . �� �� Att: Don Ford
Do whrig C ons truction 800 Seminole Road
C ompan y Atlan tic Beach FL 322
, 33
241 At la ntic1Blv d , #5 t
Nep B 32 266 3
P roposal G ood until June 21 2000
PH : (904) 2 '4'.'6.1'8'
* Unless extended by contractor
EX: (010412t!,7, 3 t 47
��` Project nam City Hall Reception Area
R Altera to Atlan Beac City App roximate s tart: June 12, 2000
Hall Reception A i
�� App roximate end: June 3
Da of Plans: 5/20
Architect: CRG Architects
Scope o Work: Construction of the above referenced work according to plans by CRG Architects
dated 5/2000 including -
1. Remo val of floo tile where ca rpet is to be installed.
2. Framing o f Recept Area walls to a height equal to the lowest adjacent wall.
3. A ll electrical work specifically noted on the plans.
4. Labor to install three mechanical (non - electronic) touch keypad locks.
5. Painting of distur areas to the nearest reasonable "cut -off' point.
Project Exclusions fro this Base Proposal Amount are -
l. Building permits fees.
2. Providing all keypad locks.
3. Restoration of wallpaper.
4. Rem o f floor tile in reception counter area.
5. Any additional electrical work not noted on plans.
6. Providing dumpster o hauling for d removal
We p ropose to furnish material and la in a ccordance with above specifications, for Base Proposal
sum o f: Sev enteen Thousand, Three Dollars: $ 17,37
Hundre Seve -Two .
8F
June 26, 2000
06/08/00 Proposal/Agreement - - Dowling Construction
Alternate #1: Material supply of three US26D Simplex #1011 mechanical touch key
pad locks (Labor to install locks incl. in Base Proposal). If this alternate is desired... ADD $ 998.
Alternate #2: Conversion of Women #2 Bathroom to Expanded Computer Room.
If this alternate is desired, ADD $ 8,053.
Dowling Construction Company:
• Assumes responsibility for directing all work and has control over construction means, methods,
techniques, sequences, and procedures and for coordinating all work under this contract.
• Requires all subcontractors working under this contract to perform work in a timely and workmanlike
manner consistent with our company's standards.
• Secures all building permits, when required, and coordinates all inspections.
• Pledges to maintain job site in a safe, orderly fashion and takes responsibility for clean up during and upon
conclusion of the job.
• Holds regular meetings to confer with the client (or a representative) to facilitate clear communication
regarding material choices, any work order changes or concerns.
Contractor's Signature: ` r'
Heywo v d . Dowling / a
Florida State License CBC 006834
Acceptance of Proposal
The above price, specifications and conditions are satisfactory and are hereby accepted. You are authorized
to do the work as specified subject to Contract signing. Contract to be supplied by Contractor within 48 hrs.
Owner's signatures: Date:
For the City of Atlantic Beach
8F
June 26, 2000
sent by: HAYWAMt HAHUWAHt 1NU. 9U438/0893; Ub /08 /00 13:58;
JgtFX #876;Page 3/3
xRu a ',;r: K M�� m '{ r , ,r n ,,;, y:r r .� + [ +"� fi i�.t� r M ; I ,. s .�r o •
!�' �•r �Er`�>;';rr.M, rri � : i !., � f •J �fi' ll'i�. f ..W.;' 1 + ":,.;,'r r +
•' iR1nJl �'' { ! r a • ,. :�.�. L► i ,.,��., �i F'"�i�'i 'rs: + {! + +,'-•s': "•+ ,�:.., ,• � • N ' i t ,'• ilk e i, d 7 , also � i' [ +. • : Yid l f
YS>s L4L' ,li. !1' J f ..1�di.:Ii z.i.,e[d''i".E:'..; � ,� 'ti;• :a � • � � r' .'1 l; ` (.•..
t 'ta!:,I:•:�+1t1'a:.' ti�:,;�:.:, >di .iu�,`.u�i�._ „r� i. �, h+ +j. y ak �' !ry �k ,�) r�
.:rler11..:_l :13!.:y. !:f•::��:'u'Lr..._:l� iL::r,w' :. u���Stl•L'
•
•
ORDERING INFORMATION
f Key Override models accept removable core cylinders. Removable core cylinders not supplied with ;nett •
Model Product # Description Key Override Last price
26D/05 03
•
11011 (LR/LL)101.1 - * -41 Exterior access by N/A • - ..
combination.
Egress by interior lever.
a
. .
L 1021 (LR/LL)1021 A -• -4 1 Exterior access by com- Assa
(LR/LL)10210 - *-41 bination or key override. Best 1
' (1•R/J.Y.)1021c - * Egress by interior lever. Corbin / Russwln f
s (LR/LL)1021 M -s -41 Medeco " /Yale
g (LR/.LL)1021 R - • - 41 Sargent
(LR/LL)1021 S - "-41 Schlage ,
' 110'1 (L12/LL)1031- • -41 Exterior access by com- N/A
,' bination or passage
1 ' feature. Interior has
Oil passage feature
1 1'i 'al'II (Thumbturn&
Egress b tior lever.
11041 • (LR/LL)1041 tenor access by com- Assn ___
in (LR/LL)1041B - *-4 bination, key override, Besr
(LR/LL)104.1C- a1 - Passage feature. Corbin / Russwin '
�
(LR/LL)1 1 • -41 Inter[ • 'as passage fear Medeco *" / Yale
Ail tai (LR/I 041 R -•-41 cure (Thum • • &Key) Sargent
1)10415 - *--41 Egress by interior Schlage
11076 (LR/LL)1076A- s -41 Exterior access by corn- Assa
(LR/LL)107611 * -41 bination or key override, Best -
(LR/LL)1076C - * -41 Interior button activates Corbin / Russwln
a 11{I a ; (LR/LL)1076M - *-4 privacy function. Medeco•* /Yale • -
(LR/LL)1076R - *-41 076R - *-41 Egress by interior lever. Sargent
• (LR/LL)1076S - * -4 Schlage •
'Substitute the—*-- In the product number with one of the following finish codes:,03- Chiara bright brass / 05- Antique brass / 26D. Satin chrome.
**NOTE: 5 - pin Medeco cylinder cores require 4 special spacer for the knob. Request this ;pacer when ordering (supplied. free of charge). Part 0201569.
•
•
•
8F
June 26, 2000
Sent by: RAYWARE HARDWARE INC. 9043870893; 06/08/00 13:57; j fl876;Page 2/3
,
^.L ,. .:i;m"1a • J::o ;.:. l: (ti "r. ' Irllkl:�r'Ir 1 4 ' �
• - 7 6 ' .5
i s .I.. , : ; . - n �..• -:.1n: • : . tI 1 : !i ' r • '.! � I f,,��p "P' /� • �'' •'Ii .1; ..�t •. •);; +... :.0 -. s. �... u::'. "t'. . . ,..: .i J.i:IR„i Alr,'.;;:::(;:i.l i -J'.a n:'y:•. ...,,... ..1:;' .:. :IJi:.1. , ": ' - .f• ' .`'.� 1
. 1,:i. L1000 Series -
`r' :.. These lever- operated locks provide accessibility for the
'r disabled: all Li000 Series locks comply with ADA (Americans
$ 118;_ - w'��ll�� with Disabilities Act) Standards. Ideal for high- frequency use in �
; , •; j � . 1 ' - " hospitals, entrances to commercial or lndustnal buildin
'� (� '( �` 1? _ =
apartments, condominiums, washrooms, dormitories, nd
!' '1::, ": i . DI ` schools. Two access control functions are available In addition
•• `( >l;. I freq to standard combination access control:
i ; Key override - allows a facility to maintain or Initiate a keyed. • t : 1 s i + I [ alike security system with the same key system already in use.
; t �• The key is normally only In the hands of security or management
j ,.) fi.:. 1; , . + l i personnel and will override the lock's combination to gain entry.
t ( ; Passage feature - allows access without using the entry code
.: V ''i'i' I't• Id Mill`. (keeps the door unlocked even while closed). This function Is
, '' i • in ' �t' I• on the inside of the door, and can be activated by either a
-- , • ; II " i t► > th or a key. y
: ; , ■: All 41'000 Series locks are handed at the factory and
' t7 . .. ( 1 ' i_ l l
..;i ;,,, ;,,: +. ,y
t �; O tt r! o a 1..,,,-,-,4
cannot be changed i n the field.
;'1 II a ,,, #1 All Series lock models have a free egress function
+' � � , , , , r� � It I i {�I ,� p t � ' ■ .,A at all ll time. 1.
t t; • t @ V 1 - ,1 ,;f ( v t 1. Specifications
.i Ala J , \\ (? , i ^-' — • Construction: Heavy duty c ylindrical lock housing
ibl conforms to ANSI 156.2, ADA and 0.0415220,22M.
�' • Door Thickness: t 1/4" to 2 1 /4 (35 mm to 57 mm)
Hand of Door • Minimum stile required for mounting: 5" (127 mm)
• Dimensions: Front housing: 7' /R' 1, x 3 V W x 3" /!n" D
You must specify the hand of your door for L1000 Series (187 mm x 79 mm x 97 mm)
lock. To eetermine the hand of your door, look at the door in its • Strike includes:
closed position from the exterior (pushbutton side), and use the TS strike plate 201288 - " -01, ASA strike plate 201413•' -41
corresponding diagram below when specifying the handing of and strike box 201287-000-01. Also available: ASA Roller
UNICAN locks, and corresponding replacement parts, LHRB =LH Strike with Beveled hip. (Soo Accessories on page 12).
and RHRB =RH. Latch/backset: UL/ULC 3 -hour rated, VA" (16 mm) latch bolt
with 2 )/," (70 mm) backset and floating:faceplate. Optional ,..
RH L1L/LILC 3-hour rated, Y.'' ' /i
(19 mm) throw bolt with 2
RIGHT HAND �--{ (70 mm) backset beveled front. (See page 12 for ordering
(shown below) ` — information)
Latch/backset for Model 1071: 1/4" (19mm) brass latch
LH ( 1� bolt carries 3 -hour 111A1LC fire rating for "A" labeled doors,
LEFT HAND \ 2' /f (7o mm) backset beveled (runt. -
• Control: included DF59 keys for com bination change and
RHRl3 DF5 keys for passage feature
RIGHT HAND REVERSE BEVEL • Installation: Through bore for housing:, 2 1 /4 1 (54 mrn) d ia. •
• (s below) 11) Cross bore for latch: 1" (25 mm) dia.
• Weight: 11000 Series: 8.25 lbs (3.7 kg)
•
LHRR F—S • Accessories for 11000 Series Lockset,: (See page 12)
LEFT HAND REVERSE BEVEi, • Finishes available: 03 Chiara bright brass - 05 Antique
brass - • 26D Satin chrome
REFERENCE DIMENSIONS
l ' !6
r o mm) A
• MUM
• n
t7 Q '
FIRM
U
0
7 le isimiimm Q.
(157 min) ( g 71411
:1
g/ _ ^ l _ .;
1