Agenda Item 4CAGENDA ITEM # 4C
MAY 14, 2012
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Annual Contract for Trimming Palm Trees
SUBMITTED BY: Rick Carper, P.E., Public Works Director
DATE: April 23, 2012
BACKGROUND: The City's current contract with Shaw's Tree Service, LLC for palm
tree trimming of the Atlantic Boulevard Medians, Mayport Road Flyover areas,
Town Center, Mayport Road Medians and several park areas will expire on April
30, 2012.
Mr. Chris Muchata, Project Manager of Shaw's Tree Service, LLC,
has agreed to extend the current contract for another year at the current prices:
Cabbage Palm Tree - $18.00 each, Washingtonian Palm Tree - $18.00 each and
Medjool (Date) Palm Tree - $50.00 each.
The City has the option of extending the current contract for two (2)
one -year periods. This proposed extension will be the second.
RECOMMENDATION: Extend the contract for one year at the current prices.
ATTACHMENTS: Letter signed by Chris Muchata, Project Manager of Shaw's Tree
Service, LLC, agreeing to the extension.
BUDGET: Total budget for Fiscal Year 10/11 is $2,500 for Atlantic Blvd. &
Mayport Rd. Medians (account 001 - 5002 - 541.34 -00); $9,222 for Town Center
(account 001 - 5002 - 541.34 -02); $2,372 for flyover areas (account 001 -5002-
541.34 -03); and $5,000 for Parks (account 001 - 6020 - 572.34 -00).
REVIEWED BY CITY
APR /20 /2012 /FRI 07:04 AM
FAX N0, AGENDA ITEM # 4C
MAY 14, 2012
CITY OF ATLANTIC BEACH
DEPARTMENT OP.PU13LIC WORKS
1200 WDPIPIrR LANG
ATLANTIC BRACH, FLORIDA 32233 -4318
TELEPJION$; (904) 247.5884
1 (904) 2475843
SUNCOM: 852 -5834
www.Cp bms
April 6, 2012
Chris Muchata
Project Manager
Shaw's Tree Service, LLC
2762 W. Beaver Street
Jacksonville, Flodda 32254
Dear Mr. Muchata-
As you are aware, the contract with the City of Atlantic Beach for Palm Tree Trinmiug expired
on April 3 Q, 2012.
We would like to extend the contract for awther year at the current prices, iftltis is acceptable to
your company. Yf acceptable, please sign below and return to me by April 15, 20X2, so I can
prepare a report for the City to accept the extension.
We look forward to recommending that we contiaue our contract with your cowpany,
Phil Nodine
Streets and Maintenance
Division Director
SHAW'S TREE SERVICE, E1LC AGUMS To EXTENJ) THE CONTRACT FOR ONE
YEAR FOR THE SAME PRtICE..
Chris Muchata, Project Manager Date