Agenda Item 8BAGENDA ITEM # 813
MAY 14, 2012
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Ocean Blvd., 12" and 15`" St. Water Main Replacement
Bid No. 1112 -04
SUBMITTED BY: Donna Kaluzniak, CEP, Utility Director
DATE: May 4, 2012
BACKGROUND: The City's Water Master Plan recommended an ongoing program to replace
aging and undersized water mains throughout the service area. Old cast -iron and galvanized water
mains can create water quality and pressure problems. The water mains on Ocean Blvd. between 14"
and 16`" St. and on 15' St. between East Coast Dr. and Beach Ave. are severely deteriorated and
tuberculated and the main on 12`" St. from Ocean Blvd. to Beach Ave. is undersized. These mains
were programmed for replacement this fiscal year.
Four contractors prequalified for the project, and bids were received by four contractors on May 2,
2012. Mathematical errors were found in two of the bids during the bid analysis, and Miranda
Contracting requested their bid be withdrawn due to the mathematical error. Results after correction
were:
Contractor
Gruhn May,
J.B. Coxwell
T.B. Landmark
Inc.
Contracting,
Construction, Inc.
Inc.
Total Base Bid (Ocean Blvd. 14'
$139,882.16
$159,956.60
$140,660.00
—16` St.)
Additive Alt. 1(12` St)
$45,245.37
$88,536.40
$66,000.00
Additive Alt. 2 (15 St. from
$52,727.16
$90,072.90
$69,755.00
East Coast to Ocean Blvd.
Additive Alt. 3 (15" St. Ocean
$68,948.94
$99,927.00
$74,792.00
Blvd. to Beach Ave.)
Total
$306,803.63
$438,492.90
$351,207.00
The lowest responsive bid was from Gruhn May, Inc. in the amount of $306,803.63.
BUDGET: Because the FYI project came in well under budget, this fiscal year's project was
designed with the base bid of Ocean Blvd. and additive alternates for 12 St. (Add. Alt. 1) and 15`"
St. (Add. Alts. 2 and 3).
A total of $183,182 is budgeted for the project in the Water Fund under account 400 - 5504 -533 -6300,
and additional funds are available from the cancelled water tank rehab project to construct the Base
Bid and Additive Alternate 1 for the project in the amount of $185,127.53 and to encumber a
contingency amount of $18,500.
AGENDA ITEM # 813
MAY 14, 2012
RECOMMENDATION: Award a contract for the Ocean Blvd., 12 and 15 Street Water Main
Replacement Project, Bid No. 1112 -04 for the Base Bid plus Additive Alternate 1 to Gruhn May, Inc.
in the amount of $185,127.53 and authorize the City Manager to sign the contract. Authorize staff to
encumber funds in the amount of $18,500 for use as contingency.
ATTACHMENTS: 1. Bid tabulation for Bid No. 1112 -04
2. Letter from Miranda Contracting, Inc.
REVIEWED BY CITY MANAGER:
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AGENDA ITEM # 813
MAY 14, 2012
MIRANDA CONTRACTING, INC
May 4, 2012
Donna Kaluzniak
City of Atlantic Beach
Atlantic Beach, FL
RE: Ocean Blvd 12 11, & 15th Streets Water Main Replacement Bid
Dear Ms. Kaluzniak;
In reviewing our bid proposal we found we made a math error on the spreadsheet that we used to
calculate the bid spread.
This error is substantial and we would like to respectfully request that our bid be withdrawn.
We regret the error and any inconvenience this may have caused.
Sincerely,
Marcia Tice
Project Manager
Miranda Contracting, Inc
2305 URBAN ROAD • JACKSONVILLE, FL • 32221
PHONE: 904- 388 -1121 • FAX: 904- 388 -1146
LICENSE: CU- CO57069