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Agenda Packet 5-14-12CITY OF ATLANTIC BEACH CITY COMMISSION MEETING May 14, 2012 - 6:30 PM AGENDA Call to order Invocation and pledge to the flag 1. Approve the minutes of the Regular Commission Meeting of April 23, 2012 2. Courtesy of Floor to Visitors A. Proclamation Declaring May 2012 as "Civility Month ". 3. Unfinished Business from Previous Meetings A. City Manager's Follow -up Report. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Building Department Monthly Activity Report, Utility Sales Report and the Business Tax Receipts for April 2012. B. Declare this list of property as surplus so that it may be disposed of in the most beneficial way to the City. C. Extend the contract with Shaw's Tree Service, LLC for palm tree trimming of the Atlantic Boulevard Medians, Mayport Road Flyover areas, Town Center, Mayport Road Medians and several park areas for one year at the current prices contract. 5. Committee Reports 6. Action on Resolutions A. RESOLUTION No. 12 -10 A RESOLUTION OF THE CITY OF ATLANTIC BEACH ADOPTING THE 2012 STORMWATER MASTER PLAN UPDATE. 7. Action on Ordinances A. ORDINANCE NO. 95-12-105, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 5 OF THE CODE OF ORDINANCES, BEACHES AND PARKS, ARTICLE III, PUBLIC PARKS, SEC. 5 -32, USER FEES FOR PARKS AND RECREATION FACILITIES, ELIMINATING THE DEPOSITS FOR FIRES ON THE BEACH AND CAMPING AND PROVIDING AN EFFECTIVE DATE. 8. Miscellaneous Business A. PUBLIC HEARING for UBEX -12- 00100012, request from Alice Reeves for a use -by- exception to operate a beauty salon establishment, as is consistent with Section 24- 109(d)(4) of 1 the Land Development Regulations, within the Commercial, Professional Office (CPO) Zoning District on a property located at 90 Forrestal Circle South . (City Manager) B. Ocean Blvd., 12 and 15 Streets Water Main Replacement (Bid No. 1112 -04). (City Manager) C. Gym Memberships for Police Officers. (City Manager) 9. City Manager A. City Manager's Report. 10. Reports and /or requests from City Commissioners and City Attorney A. Appointment of new member to Board Member Review Committee. (Mayor Borno) B. Proposed Conflict of Interest language. (City Attorney) C. Carbon footprint report. (Commissioner Woods) If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, May 11, 2012. 2 MINUTES REGULAR CITY COMMISSION MEETING April 23, 2012 CITY HALL, 800 SEMINOLE ROAD IN ATTENDANCE: Mayor Mike Borno City Attorney Alan C. Jensen Mayor Pro Tem Maria Mark City Manager Jim Hanson Commissioner Jonathan Daugherty City Clerk Donna L. Bartle Commissioner Carolyn Woods Recording Secretary Nancy E. Bailey Absent: Commissioner Mark Beckenbach (excused) Call to Order/Pledge: Mayor Borno called the meeting to order at 6:30 p.m. Mayor Borno gave the Invocation, followed by the Pledge of Allegiance to the Flag. 1. Approve the minutes of the Regular Commission Meeting of April 9, 2012. Motion: Approve the minutes of the Regular Commission Meeting of April 9, 2012. Moved by Daugherty, Seconded by Mark Votes: Aye: 4 — Borno, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED 2. Courtesy of the Floor to Visitors. Mayor Borno opened the Courtesy of the Floor to Visitors. He welcomed the audience and explained the process for public comments. A. Presentation by Representative Janet Adkins. Mayor Borno introduced and welcomed Florida Representative Janet Adkins. Representative Adkins thanked the Commission for allowing her to be here, stating it is important that she come before them so they can hold her accountable for what happens in Tallahassee. She proceeded by giving a Legislative Update of the 2012 session to the City Commission and audience explaining the challenge this year was another budget shortfall. She gave a PowerPoint presentation including slides of Florida's Unemployment Rate, stating it has changed from 10.2% in October 2011 to 9% as of last week; the 2012/13 Appropriations by Fund Type; History of 10 years of General Revenue Appropriations; Budget Highlights; the validated Florida House map and the Senate and Congressional Maps, which have not been validated; a budget overview; a review of the Florida/County Economic Indicators /Trends; and the Bills of local interest passed during the Legislative Session. She also explained what could be expected from 2013 Legislative Session. She further explained the continued work being done to save the St. Johns River Ferry and the work being done to improve the educational system. She summarized the Amendments that will be on the November 2012 Ballot. She closed by introducing Marianne Marshall of her legislative staff who works with their constituent relations, stating if anyone ever needs assistance with State government in cutting through the bureaucratic red tape, do not hesitate to reach out to her office. April 23 2012 REGULAR COMMISSION MEETING Nee 2 Commissioner Mark thanked Representative Adkins for her leadership and follow - through, especially with the St. Johns River Ferry. Representative Adkins stated there are a lot of people who depend on the ferry for transportation and she believes they can now see the pathway forward to save the ferry. She stated she is encouraged but follow - through is absolutely critical. Commissioner Woods thanked Representative Adkins stating she is the first Representative who has come speak with us and she really appreciates it. Commissioner Daugherty stated Representative Adkins will be at the Beaches Diner next Tuesday if anyone wanted to come meet and speak with her. Mayor Borno discussed Home Rule with Representative Adkins. He asked how badly the State Transportation Trust Funds got raided this year. Representative Adkins stated the Transportation Budget actually increased this year but she will get him the exact numbers. He thanked her for her time tonight, stating he looks forward to working with her in the future. Sally Clemens, 1638 Park Terrace West, addressed the Commission stating any breathing citizen of Atlantic Beach has an opinion about the Atlantic Beach Police Building but they are not necessarily biased. She stated bias is based on prejudice, not reason, and mature citizens can have open minds. She stated the citizens on the Police Building Committee seem to come from all walks of life and have different life experiences. She stated after listening to Mitch Reeves at the last meeting, there seems to be no financial gain for him. She stated Juliette Hagist's work experience of cleaning police uniforms brings a different need for space. She stated Atlantic Beach is not a cookie cutter community and design must be considered to blend with our community character. She stated parking spaces are a need and, if there are not enough, our park users will not be using our green spaces. She stated over six years ago a location for the police building was desired to be put on City -owned property but if different property within the City limits could be obtained as a gift or at reasonable market value, this could be another consideration. She stated she believes using a specialized company to help with the community vision project, as discussed at strategic planning, is a good suggestion because these professionals look into the future and save us money in the long run. She further stated the Charter does need a review, which could be done by interested Atlantic Beach citizens, from which staff could prepare a ballot for a referendum. Lee Edgar, 1185 Stocks Street, thanked everyone involved for his septic to City sewer conversion stating everyone was very helpful. He further thanked the Police for getting the bicycles without lights off the streets. He addressed the 35 mph speed limit issue, asking would it be enforceable and would it slow the bad people down. He stated it would take the already overtaxed officers off of what he calls "Daytona North" or the Intracoastal Bridge. He stated his problem is the merging of traffic at the last possible moment from people trying to head west over the Intracoastal Bridge from the two left hand lanes going south on Mayport Rd. He stated at 45 mph he has a chance, but at 35 mph with everybody doing that except the bad people, he believes it would be a disaster down there. Don Remley, 1309 Violet Street, addressed the Commission regarding the intersection of Atlantic Blvd. and Mayport Road. He stated it is the worst intersection he has seen. He stated when coming off of Atlantic Blvd. and turning onto Mayport Road, you don't get much of a chance to get up to speed when you have cars coming from everywhere. He stated he doesn't see any way to fix the traffic, but maybe lowering the speed limit would just slow things down a little bit and give us a better chance. No one else from the audience spoke so Mayor Borno closed the Courtesy of the Floor to Visitors. April 23, 2012 REGULAR COMMISSION MEETING Pa 3 3. Unfinished Business from Previous Meeting A. City Manager's Follow -up Report. None. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Recreation Programs and Special Events Report, the Utility Sales Report and the Financial Report for March 2012 and the Public Works and Utility Departments Project Status Report as of April 12, 2012. B. Declare list of property as surplus so it may be disposed of in the most beneficial way to the City. C. Approve Resurfacing List for FYI 2. Mayor Borno read the Consent Agenda. Motion: Approve Consent Agenda Items A, B and C as read. Moved by Daugherty, Seconded by Mark Votes: Aye: 4 — Borno, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED 5. Committee Reports A. Request for extension of time — Police Building Ad Hoc Committee. Chief Classey explained Chairman Varney was out of the country so he would present the committee's request for an extension of the timeframe that was put in the initial committee charge. He stated they have had some scheduling conflicts and the next meeting will be held on May 9 and they will continue with their work toward reaching a recommendation for the Commission at that time. City Manager Hanson explained there was no specific date requested in this request from the committee. He stated he believes it is appropriate, if the Commission considers this, to give a date certain as to when this should be completed rather than it being open- ended. He recommends that they should be able to finish by the end of May. Chief Classey stated that is within an acceptable range, but he can't speak for the committee, but it appears to be nearing the end of many of the decisions they would need to make in order to author the report. He believes there would need to be at least one meeting and then two meetings following the end meeting to review a draft report and then approve the final report, which could be accomplished by that time. Motion: Extend time for the Police Building Ad Hoc Committee to June 1, 2012. Moved by Daugherty, Seconded by Mark April 23, 2012 REGULAR COMMISSION MEETING Page 4 Commissioner Daugherty explained if they end by June 1, they could have their report ready for the agenda for the June 11 Commission meeting. Commissioner Woods agreed with Ms. Clemons that we have a good group in this Police Committee and she believes everybody is there for the right reasons. She stated she appreciates the hard work they have been doing. She further stated she is concerned that this process has been going on for a long time; they have been looking at putting a building over here for about six years and it keeps almost getting there but not quite. She stated, looking at the big picture, it seems to her that if that was really the right place for this building it wouldn't have taken so much to get it there. She stated Mr. Hanson explained to the committee that they had looked at putting a building on Mayport Road and it seemed too expensive. She stated since they did that in 2006 -2007, the economy and real estate market have changed a lot and she would like to see the committee look at that before they are done. She stated when the building starts encroaching on the park she believes that is where all the push back is from. She stated although the way the building is configured we are going to end up with additional parking, but we do have to give up the green space for the parking. If the police building is located somewhere else we don't have to give up any green space and we get a lot more parking which will help those who use the park. She stated she wants to give the committee all the time they need to look at the issues and does not believe setting a time for the committee is the most important thing. She stated she prefers they ask the committee when they think they will be ready and let them set the date for us. Mayor Borno stated he believes it is reasonable to set the June 1 date because the committee can come back at any time to extend the time. Commissioner Daugherty asked Mr. Hanson if Mr. Hionides' Palms property option was given to the Committee. Mr. Hanson stated that was conveyed to the committee and it was his understanding that the committee chose not to meet with Mr. Hionides and not to consider any other options offsite. Chief Classey stated that was correct. He stated the committee voted unanimously not to consider putting it over on Mayport Road. Commissioner Daugherty stated although he would love to have it over there, they put it in the committee's hands for a reason and they should let them do their job. He stated he does not believe they should postpone this anymore than necessary. He stated there is a need that has existed for a very long time and the police are working in deplorable conditions and something needs to be done about it. He stated this is a reasonable time for them to have a couple of extra meetings and if they need more time they can come to us with a reasonable request, but he would like to get something done on this. Commissioner Woods stated at the one meeting she did attend, Mr. Hanson indicated the property on Mayport Road would add a couple million dollars to the cost of the building and she is not sure, without doing a new market research, that that still stands. She stated she still believes it would be prudent for the committee to at least do the market research and see what the existing conditions are. She stated to categorically say we don't want to consider anything over there is an injustice to the whole process and everyone. Chief Classey stated there were other reasons discussed besides the cost, such as accessibility and being centrally located and those things were considered by the committee during some of their discussions. He stated one of the options early on was where else they looked at possibly locating it, which were primarily City properties, but Mayport was included in that as well. He stated the committee talked specifically about the Hionides' property and accessibility, distance and response times, etc. before they made their decision. April 23, 2012 REGULAR COMMISSION MEETING Pate 5 Commissioner Woods stated when they discussed in Strategic Planning about annexing all of the north part of the beach, she thought that the police building really needs to be out there if that ever happens because there would be a huge population they would need to serve other than right here. Votes: Aye: 4 — Borno, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED 6. Action on Resolutions None. 7. Action on Ordinances A. ORDINANCE NO. 20-12-115, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2011 AND ENDING SEPTEMBER 30, 2012, AND PROVIDING AN EFFECTIVE DATE. Mayor Borno read Ordinance No. 20 -12 -115 by title. Motion: Approve Ordinance No. 20 -12 -115. Moved by Mark, Seconded by Daugherty Mayor Borno summarized the two amendments to the budget. Mayor Borno opened the Public Hearing. No one from the audience spoke, so he closed the Public Hearing. Votes: Aye: 4 — Borno, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED B. ORDINANCE NO. 95-12-105, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 5 OF THE CODE OF ORDINANCES, BEACHES AND PARKS, ARTICLE III, PUBLIC PARKS, SEC. 5 -32, USER FEES FOR PARKS AND RECREATION FACILITIES, ELIMINATING THE DEPOSITS FOR FIRES ON THE BEACH AND CAMPING AND PROVIDING AN EFFECTIVE DATE. Mayor Borno read Ordinance No. 95 -12 -105 by title. Motion: Approve Ordinance No. 95 -12 -105. Moved by Daugherty, Seconded by Mark Mayor Borno explained this is to eliminate the $25 deposits, due to the administrative burden. Votes: Aye: 4 — Borno, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED April 23 2012 REGULAR COMMISSION MEETING Page 6 8. Miscellaneous Business A. Report on Contract 1831 -18 -R Awarded to City of Atlantic Beach for City Hall Wind Retrofit. Building Official Mike Griffin explained the grant stating the grant will pay $29,802 and the City will pay $9,934 for a total of $39,736. He stated staff recommends approval for the Mayor to sign the FEMA grant contract. He answered several questions from the Commission. Discussion ensued. Motion: Authorize the Mayor to sign the FEMA grant contract authorizing the City to enter into the agreement for the wind retrofit funding. Moved by Daugherty, Seconded by Mark Votes: Aye: 4 — Borno, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED 9. City Manager A. City Manager's Report. City Manager Jim Hanson reported on an emergency approval for two HVAC replacements. He stated they did not get the final approvals for these from Jacksonville until after this agenda went out. He explained the emergency is that one of these units is causing an odor problem due to bacteria in one of the condensing units in City Hall, which has been ongoing for a few weeks. Mr. Griffin further explained the HVAC replacements, stating staff recommends the approval of the additional unit cost of $25,432 to be added to the grant. He stated this is 100% grant money. Motion: Declare this item an emergency action. Moved by Daugherty, Seconded by Borno Votes: Aye: 4 — Borno, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED Motion: Accept staff recommendation to add two 18 SEER rated 7.5 ton units for City Hall and Police Building as approved by the City of Jacksonville and State of Florida grants resulting in an increase of $25,432.70, which is covered 100% by grant funding. Moved by Daugherty, Seconded by Woods Mr. Griffin and Mr. Hanson answered questions from the Commission. Votes: Aye: 4 — Borno, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED April 23, 2012 REGULAR COMMISSION MEETING Page 7 10. Reports and /or requests from City Commissioners and City Attorney A. Conflict of Interest Opinion. Mayor Borno stated the City Attorney has answered this and they all have seen his opinion. Commissioner Woods stated she was glad to see there was no conflict and asked if it is Mr. Reeves' decision whether he votes. City Attorney Jensen stated it would be Mr. Reeves' decision to declare if he has a conflict, as any individual member. Commissioner Woods stated she thought Mr. Jensen said that maybe he shouldn't be voting even if he stayed on the committee. Mr. Jensen stated that was presented as something that he should consider, but since he has been to so many meetings it would not make sense for him to not participate anymore but if he believes there is a conflict or a perception of a conflict he could consider abstaining from voting. B. Community Survey by Beaches Habitat. Commissioner Mark stated she was contacted by Leslie Katz, Director for Beaches Habitat, who explained that Beaches Habitat along with AmeriCorps is conducting neighborhood surveys. She stated they are having their survey blitz day on May 5 from 9:00 a.m. — 1:00 p.m. at the Beaches Habitat office on Francis Avenue, if anyone has not filled out their survey about their neighborhood. Commissioner Woods added that participants would get lunch and a T -shirt. C. Speed Study for Mayport Road. Commissioner Mark stated she was contacted by some citizens requesting the speed limit on Mayport Road be lowered. She contacted Jerry Ausher, the traffic engineer at the Florida Department of Transportation, regarding what they could do to look at the speed on Mayport Road. He stated they could do a speed study. She stated they conducted the speed study on April 17 at four different locations and times and the study showed the average speed was between 46 -48 miles. She stated Mr. Ausher explained that based on that speed study they felt that was the proper speed and at this time did not warrant being reduced. She stated they also provided the 2009 report that Mayor John Meserve had requested, which showed basically the same speed studies. She stated for now it will remain at 45 mph. Discussion ensued. Mayor Borno wished City Clerk Donna Bartle a Happy Birthday. Commissioner Daugherty • Stated they have several openings on some of the boards but do not have a full Board Member Review Committee. He asked City Clerk Bartle to send the applications for the Board Member Review Committee to the Commission and asked the Mayor to suggest someone for appointment at the next meeting. • Discussed crosswalks and asked staff to explore some options and what would be involved in working with FDOT to put enhanced crosswalks on Mayport Road and Atlantic Blvd. He stated in the future he would like to see a comprehensive pedestrian safety study done for the City. Commissioner Mark • Stated she had asked City Attorney Jensen to do some research on Ad Hoc committees and how the conflict of interest in the Florida Statutes applied to them, and he responded that it looks like it does hold them to the conflict of interest requirement. She suggested they need some standard language to include in the charge to the committees informing them of this conflict of interest they would be April 23, 2012 REGULAR COMMISSION MEETING Page 8 under, so we could avoid this kind of issue in the future with the committees. She stated if the Commission agrees, Mr. Jensen could draft something for them to look at. Mayor Borno stated he believes that people who are applying for the committees should be made aware of that and it should also be in the charge to the committee. • Suggested setting up an interview schedule for the Board Member Review Committee applicants so the Commission would all have the opportunity to meet with the candidates. City Manager Hanson stated he understood Commissioner Daugherty's comment to be that he was asking the Mayor to announce who his appointment would be prior to the next meeting so the Commissioners could contact that one person, which would be a little at odds with what Commissioner Mark was saying. Commissioner Daugherty stated according to the Charter, the Mayor makes the appointment and the Commission either approves or disapproves the appointment, but they don't choose who the nominee is. He explained he just wanted the information to be sent out to the Commission so everyone is aware of the choices, which may affect their decision to approve or disapprove. Mr. Hanson asked if he was requesting that the Mayor let everyone know who his recommendation would be before the meeting. Commissioner Daugherty stated that would be ideal if he would do that. • Regarding the crosswalks she asked if staff has already done any research on that. Mr. Hanson explained some months ago the Commission asked staff to put together a report on pedestrian safety but Chief Classey has been sidetracked with the Police Building ever since. He stated what he took from the strategic planning is that staff needs to get that done as soon as the Police Building issue is out of the way and have Chief Classey start with a comprehensive view of where have the accidents and injuries been and how we might approach them. He stated he believes what Commissioner Daugherty asked was just to see if the FDOT would be willing to look at this, which would not be an excessive amount of work to make a phone call or two. Discussion ensued. Commissioner Woods Reminded everyone of Arts in the Park this Saturday. Has had a couple of people contact her regarding the tennis courts in Russell Park stating the pro may be using more courts than he is supposed to be using, or inappropriate courts, and he is not being amenable to accommodating other people when they are there. Mr. Hanson stated they have heard the complaints and Timmy Johnson has been involved and he believes he has a realistic solution. He stated there are plenty of courts for everybody to cooperate. Agreed with Commissioner Mark about language for the committees and when they get to the Charter review the whole process of setting up the committees will be addressed. Mayor Borno • Reminded everyone of Gospel in the Park at Jordan Park this Saturday. Adjournment There being no further business to come before the Commission, the Mayor declared the meeting adjourned at 8:00 p.m. Mike Borno Mayor /Presiding Officer ATTEST: Donna L. Bartle, CMC City Clerk AGENDA ITEM # 2A MAY 14, 2012 Prortamation Declaring May 2012 as "Civility Month" WHEREAS, the open exchange ofpublic discourse is essential to the democratic system of government; and WHEREAS, as a cornerstone of democracy Americans have observed certain rules of behavior generally known as civility; and WHEREAS, civility, derived from the Latin words "civitas" meaning city and "civis" meaning citizen, is behavior worthy of citizens living in a community or in common with others; and WHEREAS, displays of anger, rudeness, ridicule, impatience, and a lack of respect and personal attacks detract from the open exchange of ideas, prevent fair discussion of the issues, and can discourage individuals from participation in government; and WHEREAS, civility can assist in reaching consensus on diverse issues and allow for mutually respectful ongoing relationships; and WHEREAS, civility can uplift our daily life and make it more pleasant to live in an organized society; and WHEREAS, the City, County and Local Government Law Section of the Florida Bar urges the adoption of a pledge of civility by all citizens in the State of Florida. NOW, THEREFORE, BE IT RESOLVED, by the City Commission of the City of Atlantic Beach, Florida that the month of May is proclaimed as Civility Month, and calls upon all citizens to exercise civility toward each other. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Official Seal of the City of Atlantic Beach to be affixed this 14' day of May, 2012. Mike Borno, MAYOR AUEN DA 1 1 L' M 4 4A MAY 14, 2012 N Q co N T- w N O tb ti O Q c O c N~ C4 M LL -6 H O w -- a w o. — °'- a o J > e ° 0 z z Q a 0 z W t d fA J N c ~ U 0 5 0 N 00 W Z R m Q 42 0 0 ° c } a. 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WOWR AGENDA ITEM # 4A MAY 14, 2012 City of Atlantic Beach, Fl. Utility Sales Report ,..srN _ Ap rl 2012 April 201 Gallons Actual Revenue Gallons Actual Revenue N Water Sales Accounts 0000 Revenue Per 1 ,000 gi Accounts 0000 Revenue Per 1, gl Atlantic Beach 5,614 39,909 $147,748 $3.70 " 5,670 40,308 $148,944 $3.70 Buccaneer 2,469 15,759 $83,278 $5.28 2,461 17,242 $86,455 $5.011 Total Water Sales 8,083 55,668 $231,026 $4.150 8,131 57,550 $235,399 $4.09 C Gallons Gallons Water Plant Production 0000 0000 Atlantic Beach Buccaneer 54,197 12,715 53,413 21,084 -Total Production 66,912 74,497 Total Water Billed 55,668 57,550 Water Loss for month: 11,244 16,947 Percentage Loss 16.80% 22.75% Total 12 mo. Avg. Loss 16.53% N 15.75% r Gallons Actual Revenue - Gallons Actual Revenue Sewer Sales Accounts 0000 Revenue Per 1,000 gl Accounts 0000 Revenue Per 1,000 g Atlantic Beach 5,194 32,292 $239,838 $7.43 5,124 31,921 $239,418 $7.50 Buccaneer 2,366 18,271 $169,647 $9.29 2,341 17,912 $170,554 $9.52 Total Sewer Sales K 7,560 50,563 $409,486 $8,10 7,465 49,833 $409,972 $8.23 Gallons Actual Revenue Gallons Actual Revenue Sewer Treatment 0000 Revenue Per 1 ,000 gill 0000 Revenue Per 1,000 gl Atlantic Beach' 36.121 $239,838 $6.64 45.983 $239,418 $5.21 Buccaneer 15.312 $169,647 $11,08, 17.179 $170,554 $9.93 Total Sewer Treated � 51.433 $409,486 $7 96 63 162 $409 972 $6 49 AGENDA ITEM # 4A MAY 14, 2012 PREPARED 5/03/12,17:04:16 LICENSE ACTIVITY REPORT BY BUSINESS NAME City of Atlantic Beach NEW LICENSES FOR YEAR: 2012 BETWEEN: 04/01/12 TO 04/30/12 PROGRAM OL122L DEPT: ALL DEPARTMENTS CLASS: ALL CLASSES =------------------------------------------------- ------------------------------------------------------------- LIC # BUSINESS NAME ISSUED TYPE CLASSIFICATION -------------------------7----------- ------------------------------------------------------------------------- BUSINESS ADDRESS"' BUS PHONE # 12- 00007524 BEACH BUM PET SPA INC. 4/19/12 NEW MISC. SERVICE ESTABLISHMENT, NOT LIS 535 ATLANTIC BLVD 904 - 853 -6093 ATLANTIC BEACH FL 32233 12- 00007527 BLOOM BEHAVIORAL SOLUTIONS, IN 4/25/12 NEW MISC. PROFESSIONAL ESTABLISHMENT 528 PELICAN KEY 904- 333 -6065 ATLANTIC BEACH FL 32233 12- 00007528 BLOOM BEHAVIORAL SOLUTIONS, IN 4/25/12 NEW PROFESSIONAL, OTHER THAN LISTED 528 PELICAN KEY 904 - 333 -6065 ATLANTIC BEACH FL 32233 12- 00007509 BLUE COLLAR LLC 4/11/12 NEW LAWN /YARD SERVICE 83 FORRESTAL CIR 904- 370 -0026 ATLANTIC BEACH FL 32233 12- 00007525 FREEMOTION MASSAGE 4/25/12 NEW MASSAGE ESTABLISHMENT 535 ATLANTIC BLVD 904 - 238 -5536 ATLANTIC BEACH FL 32233 12- 00007526 FREEMOTION MASSAGE 4/25/12 NEW MASSAGE THERAPIST 535 ATLANTIC BLVD 904 - 238 -5536 ATLANTIC BEACH FL 32233 12- 00007521 GATOR CITY TAXI 4/18/12 NEW TAXI /LIMOSINE SERVICE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007530 GATOR CITY TAXI 4/26/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007531 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007532 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007533 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT'RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007534 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007535 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007536 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 AGENDA ITEM # 4A MAY 14, 2012 PREPARED 5/03/12,17:04:16 LICENSE ACTIVITY REPORT BY BUSINESS NAME City of Atlantic Beach NEW LICENSES FOR YEAR: 2012 BETWEEN: 04/01/12 TO 04/30/12 PROGRAM OL122L DEPT: ALL DEPARTMENTS CLASS: ALL CLASSES - - - - -- -------------------------------------------------------------------------------------------------------- LIC # BUSINESS NAME ISSUED TYPE :CLASSIFICATION -------------------------------------------------------------------------------------------------------- BUSINESS ADDRESS BUS PHONE # - - - - -- 12- 00007537 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904- 249 -5151 ATLANTIC BEACH FL 32233 12- 00007538 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007539 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007540 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007541 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007542 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007543 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007544 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007545 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007546 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007547 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904- 249 -5151 ATLANTIC BEACH FL 32233 12- 00007548 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007549 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007550 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 AGENDA ITEM # 4A MAY 14, 2012 PREPARED 5/03/12,17:04:16 LICENSE ACTIVITY REPORT BY BUSINESS NAME City of Atlantic Beach NEW LICENSES FOR YEAR: 2012 BETWEEN: 04/01/12 TO 04/30/12 PROGRAM OL122L DEPT: ALL DEPARTMENTS CLASS: ALL CLASSES -------------------------------------------------------------------------------------------------------------- LIC # BUSINESS NAME ISSUED TYPE CLASSIFICATION -------------------------------------------------------------------------------------------------------------- BUSINESS ADDRESS* BUS PHONE # 12- 00007551 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904 - 249 -5151 ATLANTIC BEACH FL 32233 12- 00007552 GATOR CITY TAXI 4/27/12 NEW TAXI CAB- EACH VEHICLE 1447 MAYPORT RD 904- 249 -5151 ATLANTIC BEACH FL 32233 12- 00007515 PHILLIPS BUILDERS, LLC 4/11/12 NEW BUILDING CONTRACTOR (FIRM /CORP.) 1250 SELVA MARINA CIR 904 - 349 -2999 ATLANTIC BEACH FL 32233 12- 00007516 PHILLIPS BUILDERS, LLC 4/11/12 NEW BUILDING CONTRACTOR 1250 SELVA MARINA CIR 904- 349 -2999 ATLANTIC BEACH FL 32233 12- 00007520 SHAMROCK BUILDING MATERIALS IN 4/19/12 NEW MISCELLANEOUS SALES, OTHER THAN LIST 535 ATLANTIC BLVD 531 904 - 247 -3380 ATLANTIC BEACH FL 32233 12- 00007522 TIME OUT OF MIND MASSAGE 4/25/12 NEW MASSAGE ESTABLISHMENT 535 ATLANTIC BLVD 904 - 305 -4723 ATLANTIC BEACH FL 32233 12- 00007523 TIME OUT OF MIND MASSAGE 4/25/12 NEW MASSAGE THERAPIST 535 ATLANTIC BLVD 904 - 305 -4723 ATLANTIC BEACH FL 32233 12- 00007517 WADE WILLIAM WISE 4/02/12 NEW MISC. SERVICE ESTABLISHMENT, NOT LIS 870 CAMELIA ST 352 - 342 -6749 ATLANTIC BEACH FL 32233 12- 00007514 WIKI WIKI HAWAIIAN SHAVE ICE 4/19/12 NEW MISC. SERVICE ESTABLISHMENT, NOT LIS 263 2ND ST 904 - 318 -1530 ATLANTIC BEACH FL 32233 GRAND TOTALS -- ------ - - - - -- NEW LICENSES ------- - - - - -- AC: 13 PP: 24 IN: 0 VO: 0 PG: 0 BR: 0 OB: 0 UC: 0 LIC: 37 P Y gag: Ilk 07 I . , oik 4 1 AMA AGENDA ITEM # 413 MAY 14, 2012 CITY OF ATLANTIC BEACH LIST OF ITEMS TO BE DECLARED SURPLUS As of 04/13/12 DEPARTMENT I DESCRIPTION Code Enforcement 11999 Ford Ranger Pickup Truck - VIN # 1 FTYR10V6XUA77484 04/19/12 AGENDA ITEM # 4C MAY 14, 2012 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Extension of Annual Contract for Trimming Palm Trees SUBMITTED BY: Rick Carper, P.E., Public Works Director DATE: April 23, 2012 BACKGROUND: The City's current contract with Shaw's Tree Service, LLC for palm tree trimming of the Atlantic Boulevard Medians, Mayport Road Flyover areas, Town Center, Mayport Road Medians and several park areas will expire on April 30, 2012. Mr. Chris Muchata, Project Manager of Shaw's Tree Service, LLC, has agreed to extend the current contract for another year at the current prices: Cabbage Palm Tree - $18.00 each, Washingtonian Palm Tree - $18.00 each and Medjool (Date) Palm Tree - $50.00 each. The City has the option of extending the current contract for two (2) one -year periods. This proposed extension will be the second. RECOMMENDATION: Extend the contract for one year at the current prices. ATTACHMENTS: Letter signed by Chris Muchata, Project Manager of Shaw's Tree Service, LLC, agreeing to the extension. BUDGET: Total budget for Fiscal Year 10/11 is $2,500 for Atlantic Blvd. & Mayport Rd. Medians (account 001 - 5002 - 541.34 -00); $9,222 for Town Center (account 001 - 5002 - 541.34 -02); $2,372 for flyover areas (account 001 -5002- 541.34 -03); and $5,000 for Parks (account 001 - 6020 - 572.34 -00). REVIEWED BY CITY APR /20 /2012 /FRI 07:04 AM FAX N0, AGENDA ITEM # 4C MAY 14, 2012 CITY OF ATLANTIC BEACH DEPARTMENT OP.PU13LIC WORKS 1200 WDPIPIrR LANG ATLANTIC BRACH, FLORIDA 32233 -4318 TELEPJION$; (904) 247.5884 1 (904) 2475843 SUNCOM: 852 -5834 www.Cp bms April 6, 2012 Chris Muchata Project Manager Shaw's Tree Service, LLC 2762 W. Beaver Street Jacksonville, Flodda 32254 Dear Mr. Muchata- As you are aware, the contract with the City of Atlantic Beach for Palm Tree Trinmiug expired on April 3 Q, 2012. We would like to extend the contract for awther year at the current prices, iftltis is acceptable to your company. Yf acceptable, please sign below and return to me by April 15, 20X2, so I can prepare a report for the City to accept the extension. We look forward to recommending that we contiaue our contract with your cowpany, Phil Nodine Streets and Maintenance Division Director SHAW'S TREE SERVICE, E1LC AGUMS To EXTENJ) THE CONTRACT FOR ONE YEAR FOR THE SAME PRtICE.. Chris Muchata, Project Manager Date AGENDA ITEM # 6A MAY 14, 2012 RESOLUTION NO. 12 -10 A RESOLUTION OF THE CITY OF ATLANTIC BEACH ADOPTING THE 2012 STORMWATER MASTER PLAN UPDATE WHEREAS, the City has previously completed an initial Stormwater Master Plan in 1995, and subsequently completed a Stormwater Master Plan Update in 2002, and WHEREAS, the City of Atlantic Beach has completed multiple stormwater projects over the past fifteen years, and WHEREAS, the City Commission has requested that current stormwater requirements be reviewed, and WHEREAS, the City has conducted an extensive public outreach program to gather public input, and WHEREAS, the proposed Master Plan has been presented to the City Commission at two public workshops, NOW, THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach, that the 2012 Stormwater Master Plan Update be approved and adopted, and staff authorized to begin planning and execution of the plan recommendations. This Resolution shall take place immediately upon its final passage and adoption. PASSED by the City Commission this 14th day of May 2012. MIKE BORNO Mayor Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney ATTEST: DONNA L. BARTLE, CMC City Clerk AGENDA ITEM # 7A MAY 14, 2012 ORDINANCE NO. 95 -12 -105 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 5 OF THE CODE OF ORDINANCES, BEACHES AND PARKS, ARTICLE III, PUBLIC PARKS, SEC. 5 -32, USER FEES FOR PARKS AND RECREATION FACILITIES, ELIMINATING THE DEPOSITS FOR FIRES ON THE BEACH AND CAMPING AND PROVIDING AN EFFECTIVE DATE. BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1: Sec. 5 -32 of the Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended to read as follows: Sec. 5 -32. User fees for parks and recreation facilities. (i) Beach bonfire. (1) Twenty -five ($25.00) per activity on beach with bonfire or any type of open flame. rwjk� ■. - . . . . 0MIWA RM (32) Approval of a fire permit by the parks and recreation department is required. Permit must be requested and approved during regular city weekday work hours at least twenty -four (24) hours prior to activity. (k) Camping at Dutton Island Preserve. (1) Twenty -five dollars ($25.00) per campsite. (2) Deposit required: Twenty fiv srs ( $ 2c � , re refundable if no damage to eampsite and no debris or- trash left. SECTION 2. This Ordinance shall take effect immediately upon its final passage and adoption. PASSED by the City Commission on first reading this 23rd day of April. PASSED by the City Commission on second and final reading this day of ATTEST: Donna L. Bartle, CMC City Clerk Mike Borno Mayor, Presiding Officer APPROVED AS TO FORM AND CORRECTNESS: Alan C. Jensen, Esquire City Attorney AGENDA ITEM # 8A MAY 14, 2012 CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM: PUBLIC HEARING for UBEX -12- 00100012, request from Alice Reeves for a use -by- exception to operate a beauty salon establishment, as is consistent with Section 24- 109(d)(4) of the Land Development Regulations, within the Commercial, Professional Office (CPO) Zoning District on a property located at 90 Forrestal Circle South. SUBMITTED BY: Erika Hall Principal Planner DATE: April 25, 2012 BACKGROUND: The subject property was platted as an 85' x 100' lot as part of the Atlantic Beach Villas residential subdivision in 1960/61, but falls within the approximately 170' deep area that was rezoned to commercial use in the mid 1980s. This area was envisioned to house very low intensity professional office uses having light traffic and infrequent customer contact, such as for the practice of architecture, law, real estate or insurance sales. Several small scale personal care and service establishments, such as barber or beauty shops, tailors and shoe repair shops were included as permitted uses -by- exception, presumably to serve the surrounding neighborhoods. Though this area has been zoned for commercial uses for over 25 years, this particular property has been maintained as residential until now. The property is currently the subject of a short sale, and the potential buyer wishes to utilize it for a commercial use, particularly a hair salon. The Community Development Board considered this request along with comments from staff, the applicant's authorized agent, and community residents in attendance at the April 17` meeting, and the Board unanimously recommended approval, subject to the meeting of all required commercial corridor standards, finding the request to be consistent with both the provisions of Section 24- 109(d)(4) of the Land Development Regulations as well as the commercial intensity as designated by the adopted Comprehensive Plan Future Land Use Element. Any change in the use of the property from residential to commercial, whether a use -by -right or a use -by- exception, requires compliance with all commercial corridor development standards applicable to nonresidential uses with frontage along Mayport Road. Exemption from any of these commercial corridor development standards by applicants seeking a use -by- exception must be detailed in conditions attached to the approval. A summary of those standards, as applicable to this specific request is attached. BUDGET: No budget issues. RECOMMENDATION: Approval of UBEX -12- 00100012, request for use -by- exception to allow the operation of a beauty salon establishment as is consistent with Section 24- 109(d)(4) of the Land Development Regulations, within the Commercial Professional Office (CPO) Zoning District on a property located at 90 Forrestal Circle South, subject to compliance with all applicable commercial development standards. ATTACHMENTS: Summary of commercial development standards, draft CDB minutes (April 17, 2012), UBEX application, images & site plans. REVIEWED BY CITY M ± : May 14, 2012 regular meeting AGENDA ITEM # 8A MAY 14, 2012 UBEX -12- 00100012 (90 Forrestal Circle South) Commercial Development Standards Lot = 85' x 100' = 8500 sq ft Structure = 42' x 31' = 1343 GFA PARKING REQUIREMENTS • PARKING PLAN REQUIRED • PLAN MUST BE REVIEWED /APPROVED BY PLANNING DEPTCONFIRMING ADEQUATE NUMBER OF SPACES PROVIDED 0 1 SPACE PER EACH 400 SO. FT GFA = 1343 / 400 = 3.36 = 4 SPACES (INCLUDING 1 ADA SPACE) o STANDARD SPACES = 9'X 18'; ADA SPACE = 15' X 20' • PLAN MUST BE REVIEWED /APPROVED BY PUBLIC WORKS DEPT CONFIRMING PARKING AREA IS ADEQUATELY STABLIZED, STORMWATER FACILITIES ADEQUATELY ACCOMMODATE RUNOFF o MAXIMUM IMPERVIOUS SURFACE REQUIREMENTS= 50% RESIDENTIAL USES; 70% NONRESIDENTIAL USES • CURRENT IMPERVIOUS SURFACE ESTIMATION ■ [1363.98 (structure) + 727.33 (pavement) / 8617.08 (total lot area)] = 24.27% • CONSULT CITY ENGINEER REGARDING STORMWATER RUNOFF FACILITIES REQUIREMENTS • PARKING INSTALLATION MUST BE COMPLETE PRIOR TO FINAL INSPECTION FOR BTR FENCING REQUIREMENTS • CHAINLINK FENCES ARE PROHIBITED IN REQUIRED FRONT YARDS / STREET SIDE YARDS ON COMMERCIAL PROPERTIES; EXISTING MUST BE REMOVED PRIOR TO FINAL INSPECTION FOR BTR • NEW FENCES (IF DESIRED) REQUIRE A BUILDING PERMIT o MAX 4' HEIGHT IN REQUIRED FRONT/ STREET SIDE YARDS; MAXIMUM 6' HEIGHT OTHER LANDSCAPE REQUIREMENTS • LANDSCAPE PLAN PREPARED BY A REGISTERED LANDSCAPE ARCHITECT OR LICENSED LANDSCAPE DESIGNER REQUIRED • PLAN MUST BE REVIEWED /APPROVED BY PLANNING DEPARTMENT CONFIRMING ITCOMPLIES WITH SECTIONS 24 -177 AND 24- 171(8), INCLUDING • A 10' WIDE BUFFER ALONG ENTIRE STREET FRONTAGE, EXCEPT FOR DRIVEWAYS, CONSISTING OF ONE (1) TREE PER EACH FIFTY (50) LINEAR FEET OF FRONTAGE AND A CONTINUOUS CURVILINEAR ROW OF EVERGREEN SHRUBS NOT LES THAN 2' IN HEIGHT AT INSTALLATION • A DURABLE OPAQUE LANDSCAPE SCREEN ALONG 75% OF STREET FRONTAGE, CONSISTING OF SHRUBS, WALLS, FENCES AND PRESERVED UNDERSTORY VEGETATION, OR COMBINATION THEREOF, AND NOT LESS THAN TIN HEIGHT MEASURED FROM THE PROPERTY GRADE (AT MATURITY) • WALLS OR FENCES, NO MORE THAN 4' IN HEIGHT, SHALL BE WOOD OR MASONRY, AND AT LEAST 85% OPAQUE • NO LESS THAN 25% OF STREET SIDE FRONTAGE OF WALLS OR FENCES SHALL BE LANDSCAPED WITH SHRUBS OR VINES • A 6' WIDE LANDSCAPE AREA BETWEEN THE PRINCIPAL BUILDING PARKING AREAS, WALKWAYS o A 5' WIDE CONTINUOUS LANDSCAPE AREA BETWEEN VEHICULAR USE AREAS AND ABUTTING PROPERTIES, WHEN NOT ENTIRELY SCREENED BY INTERVENING BUILDING(S), CONSISTING AGENDA ITEM # 8A MAY 14, 2012 SHRUBS, GROUNDCOVERS, MULCH AND GRASS, ALONG WITH ONE (1) TREE PER EACH FIFTY (50) LINEAR FEET OF VEHICULAR USE AREA ABUTTING THE ADJACENT PROPERTY, AND BUFFER WALLS AS NECESSARY o A 10' WIDE BUFFER STRIP RUNNING THE ENTIRE LENGTH OF COMMON LOT LINES BETWEEN INCOMPATIBLE OR DIFFERENT USE CLASSIFICATIONS, INCLUDING ONE (1) TREE PER EACH TWENTY -FIVE (25) LINEAR FEET OF REQUIRED BUFFER STRIP, GRASS OR GROUNDCOVER, AND A VISUAL SCREEN RUNNING THE ENTIRE LENGTH OF COMMON BOUNDARIES EXCEPTED AT PERMITTED ACCESS WAYS, CONSISTING OF A WOOD OR MASONRY WALL. • LANDSCAPE INSTALLATION MUST BE COMPLETE PRIOR TO FINAL INSPECTION FOR BTR SIGNAGE REQUIREMENTS • NEW SIGNS REQUIRE A BUILDING PERMIT • FASCIA SIGN = 1 SQ FT OF SIGN FACE AREA FOR EACH LINEAR FOOT OF BUILDING FRONTAGE = 42 SQ FT MAX • FREE STANDING SIGN = 1 SQ FT OF SIGN FACE AREA FOR EACH LINEAR FOOT OF LOT FRONTAGE = 85 SQ FT MAX • MAX HEIGHT = 8' (from grade to top of sign) • MAX WIDTH = 12' • MINIMUM SETBACK = 5' FROM PROPERTY LINE* ■ THERE IS A 10' UTILITY EASEMENT ALONG THE WESTERN PROPERTY BOUNDARY, IN WHICH NO PERMANENT STRUCTURES (SUCH AS SIGNS) MAY BE PLACED A Add. IJ J 177 41 tyt F4 0 - "n J �Q� 1 ; d p . . . . . ..... ..... M4- ��: _ .j`: "N' .10 . A!k 4 1 r. f t. ��1 � { • '1� ' ..l i' 4' j . �... i_ ' - � - 1 j, _J� - �� ,I � •r • - r'' rr.� - '�+•r`f,' �` !� ' �R T r +• F4, +ti} r! r l , l f F �i.�iti iL -..., . J ..�s�! �s — ,T; L� . • t f �� p .V. p Ai Rp rl aia Y ��yyy'�� {I_ k n a " Ir , a 'I T� _ I h+ 4 - r •I +:I -�r:� rh � . @r� �r:�f� i. .lhf�c n J r, L' 1 +, 1i •x'ti :✓ :.1'J ".z?I r. }„ 'Y,yi� .�' 1•.y4 ;rw dV W INC; P "At 4 ' 41 .� 4'•t -� If,' , - 7 Y 6 A 11 p �� I ! � �� Y tia �f J � ry l, L wl AiA L I ��alf { .1 p _ Y:4 _�� i ��a�. Ii'I�fi��fi'll'�L'��L� I Draft Minutes of the April 17, 2012 regular meeting of the Community Development Board AGENDA ITEM # 8A MAY 14, 2012 exception, will have to comply with all those commercial corridor development standards applicable to non - residential uses with frontage along Mayport Road. Ms. Hall explained the general practice of staff is to discuss such development standards and requirements with applicants pursuing permitted uses at the time the local business tax receipt is applied for, being the time when a location undergoes a change of tenant/occupant or use. Once the applicant has demonstrated compliance or is making progress towards compliance with ; ,1Jcable standards, final approval is ,...,, granted for the use. However, i_fCase of uses-by-exception, staff does not grant final approval of use, the City Commission does, upon recommendation of the Camftunity, Development Board. Thus it is important that the required, `development standards are clearly referenced in any recommendatkkp_, and /or approva sr p# jginating from this Board or the Commission. Applicant's Jim Elliot, Realtor with Presentation explained that the subj vacant , f a' .,while. He as roiiovus.. primary lot most. The to acc area o would 1 used for &A salon o0"' al'1yjp g room at t area. majority for an and represeve of the applicant, currently bank,Qwned and has sat mt foresees the °ise of the property — previously a den — would be the is, consisting of three (3) chairs at p entrance would serve as a � i kitchen/dining area would be iris 'Tor hair washing, while the e reserved for employee use. One [oyee break area, while the other Selby `(3'ostai N) expressed concern regarding potential sa commerai ; l;use would have on the remainder of the subdivision W :residential.": articularly, he said he felt there would not be rte• Puce for on -site parking and the existing landscaping already a hazy. in that it creates an obstruction so that drivers cannot see fists and `skate- boarders heading south on the adjacent sidewalk. He aid he feared that conversion of the residential property to a arcial use would nullify the waiver that property owners were d in 2009 to maintain chainlink fences. Phyllis Davis (82 Forrestal Circle South) said she too was concerned about the safety issue of increased traffic, noting that drivers cannot see beyond the shrubbery and must begin pulling into Mayport Road to determine if there are bicyclists or skaters on the sidewalks to the north of Forrestal intersection. She also expressed concern over the amount of parking that would be required to accommodate the use, noting that on- street parking would add to the congestion of the streets and the ability to maneuver them safely, and how additional impervious surface for on -site parking would affect stormwater runoff. She also noted the property has been poorly maintained for at least a year. Mr. Elliot was allowed to responded, restating that the property is Page 2 of 4 Draft Minutes of the April 17, 2012 regular meeting of the Community Development Board Board Discussion AGENDA ITEM # 8A MAY 14, 2012 currently bank -owned and subject to a short sale. He emphasized that, should this transaction be completed, the new owner would make significant improvements to the property and maintain them, since these would be in the best interest of her business. He added that all required parking would be within the boundaries of the property, and consistent with all applicable land development regulations. Ms. Paul concurred with com runoff, while Mr. Parkes noted right within the CPO would have regulations, and there is no real; for this property as well. The'7 matter of this use being a pei permitted use -by- right, use being made by recommendation gls'` exempting the use from still have to comply wi#, ., impervious surface, st6 rl7ciateri. ments re that-an garding parking and stormwater y commercial permitted use -by- t all applicable land development -lieve this would not be the case is already zoned CPO; it's just a use -by- exception rather than a than the final approval of the #be City Commission, upon pe, conditions are attached requirements, the owner will gulatibns including maximum Q# i p retention, mm parking and Mr. Burgess asps,. rxo what tl'optu the CPO encroaches upon this neighborhood,,` d x Ia 1 said it` ap, ears to be the width of two lots, or somewhere around 160 17;U:' is therapists #parkirig�r'quirements, and Ms. Hall said there sely for thi "s� use. It appears that salons and previously been required to provide parking on 4p of the unit occupied, which would be three (3) pirtture which has just over 1200 square feet. ;gested't at in order to not disturb the adjacent residents, not be lighted. awed that the Board recommend to the City Commission the use -by- exception, UBEX -12- 00100012, to allow the a beauty salon establishment, as is consistent with Section of the Land Development Regulations, within the Professional & Office (CPO) Zoning District on a property Forrestal Circle South, and subject to the property achieving compliance with all the Commercial Corridor Standards applicable to new development. Mr. Burgess seconded the motion and it passed unanimously, 6 -0. Page 3 of 4 Leaning that rather it is made 'ly Board. Unless s meeting particular It:,all the normal re AGENDA ITEM 4 8A Draft Minutes of the April 17, 2012 regular meeting of the Community Development Board MAY 14, 2012 6. OTHER BUSINESS NOT REQUIRING ACTION. A. Beach Avenue Discussion Staff Board members discussed the unique characteristics of Beach Avenue and Report the issues that made it suitable for study. Ms. Hall reported that she was working on GIS maps to highlight historic development patterns and trends. Mr. Stratton said that he felt it would be helpful it the Board could take a field trip to Beach Avenue to look, of this issues in person. He wondered if this would be perm sfitbl'e or if it would be a violation of Sunshine. Ms. Hall said that, uld check into the logistics of such a mobile meeting. It was the consensus, .o� „the Board that ;t1 ey did not want this to be a contentious undext[tg but they felt chatteristics unique to Beach Avenue, coupled .the regular receipt of v4iance applications from w �,.. Beach Avenue property'owners, indicated the curr6,nt.,regulations were not consistent with the ne &ds of tharea and at the least warranted 7. Page 4 of 4 iY 0 ;•!'az +:'�l�.Y��'�' •F ti� +v °_��K+:_-. -„ - y]�.,j •• -�r�.� rr —_ T j ivy I 1w Ig qw, m 7 dfV i , M�nOlr;A�A jx� IS M:r�...+ � y � �:'..4'1 _ _ *lrl�i• .�y`a' � � f' �� . .�}- - �, V�z W. # t�_ t' J, . _ n .'A`I�,r ''`'• -'*; ,!! .' 1.3 4N4 'Ikprlojpy T s �� .} Ir � ' `.� r r: I •S. q. - . �s _5k,1, 7�,f �.�," '��: .y. -. 4� ,'�.; � a 4j_9. .......... �� ;� `'W;�3? ?��;!'• � �'��;. �'.'��' '!ilill'.r v q� - � „cu:s� W`.",'' �! e>, �4"'? �;{' �u� ',er7�9a4��+�r�%'n'��.1s^:f�'I� lo t � �, f ,'X,�, ,�, ,,� ' : ,. i ., •�Z I � i r a � 1 51 I •.. a + �{ :. I ", I' �`''�� .ti �.1 1 .: I � ' 11 - I { Y. U Is 4rl a�' .!f'let LK =��{1' 4�. �a `. I :,F, �' " `nd = �. `4 / * r.,15 4 + K. .1 mf�r I� I .jr d- 7 1 P 11 :r,� A6 • • *� �,+ }','��, '1." F'i1} �1��, • � 1 � ' ��L. 1. .4.15, ' + - 1�. � �' i' +t_ ,��j a�:[x. ma � =� — _ h... K�.. � +�� ik..d� fir• _ _ 1 , j, f++�eF, 1 }��1�Fj} `:�i .f'5`,'��' -off �� — - — y �' -- - . . . . . . . . . . M 5 V12 AGENDA ITEM # 8A A(A , , LV LL EXHIBIT A The review of an application for a Use -by- Exception shall consider the following items. Please address each of the following as applicable to your specific application. Ingress and egress to property and proposed Structures thereon with particular reference to vehicular and on enience pedestr'an safety and c, traffic flow and control a�pd access in case of ire r ata trophe . t a G S S +- � C ,� S L571 � � ILIA I J Ail 0 4 � n and Loadin Spaces,w ere r quired,_ ith particular .attention t Q - the items (1) 41l lC.l k rA Qfi A o w5 �c (! S T _k 1 3. The potential for any adverse impacts to adjoining properties and properties generally in the area resulting from excessive noise, glare and lighting, odor, traffic and similar characteristics of the Use -by- Exception being requested. 0011r- 4. Refu e, trash colle tion and service areas, with articular reference to items (1) and (2) above; r)Qf MA -- I -As, - ,�-o C L C: { Q 5. Utilities, with reference to locations, availability and compatibility; 4") r 6. If adjacent uses are different types of uses, describe type of s and buffering t t will be provided betwe - your } se and the adjacent use. 1 5T l G f` �% C i L. !� C A t1 7. Signs, if any, and proposed exterior lighting, with reference to glare, traffic safety, economic effects and compatibility and harmony with pp ro ert'es . he District; (See Signs and Advertising, Chapter 17.) S I G LJ ti- A f�`l � i >� 8. Required Yards and other Open Space. Show building setbacks and areas of open space on site plan. S Aq F- 9. General compatibility with adjacent properties and other property in the surrounding Zoning District as well as consistenc3A with applica le provisions of r e Comp ehensive Plan. sSM Cio MX 'A )((_i �SITI! st1 0 MI!\c- Other information you may wish to provide: M t N t N A L— 10 1 A-C 1 o N A A AGENDA ITEM # 8A MAY 14, 2012 OWNER'S AUTHORIZAT?ON FOR AGENT on behalf Of �F� 12_ c�a 1 is on authorized to act Av L l�l� /� �/ the owner(s) of those lands described within the attached application, and as described in the attached deed or other such roof of ownersh to the Ci ty of Atlantiip as may be required, in. applying c Beac P h, Florida, for an a pplication related to a Development Permit or other action pursuant to a: ❑. Zoning Variance ❑ Comprehensive Plan amendment Use -by- Exception; ❑ Fence or Fool Permit ❑ Rezoning ❑ Sign Permit ❑ Plat,.Replat or Lot division ❑ ❑ Waiver from Sign regulations ❑ Waiver from Land Development Regulations er BY: S.1 O f Owner [r / ] t Print Name of �r1Cr t - t � fi Telephone Dumber 7 (G f e-mail address State of Florida County of Duval Signed and sworn before ale on this &., .._._._day o�.�OAR..w ; Identification verified: Oath sworn: tr Notary MY COMMISSION # U148600 EXPIRES: Novena 27, 2015 My Co issio Grp �� 3•HOTAIiY 12'C$: A. Ndary R omm A.we. Co. ��— AGENDA ITEM # 8A MAY 14, 2012 Site Plan for Use -By- Exception = Hair Salon 0 V o No additions or structural modifications to the existing building are planned. Driveways and/or parking will be added as required by Atlantic Beach. Handicap parking and access to be added to meet business requirements. V a , a RAT. � t j�1 ri j - f i'- s � Sinks s 1 � I AN _ LV Employee ;' CUttlIlg T Break Area Fi Chairs • (foemedy used Customer as a bedroom) 1 11�Riing ^ i-- (3) `'` eroa Ir f 1 Z ,AddAonW r.!• (p��i ° mil - Z� " Ul. D 0 N S 04L Fiji I - 0 • Ar � j i , ^e ^' -F ✓'-' =� = yCy •�� i w 'r^� fir- - CM, I �:�. � � r.• a c'I �� } F i. A Ir -r., ' ,1?= F x`c �'� • .� I Y' fir. , ` � � � r '� � r � ; w,.,;., � — •�:. � ,;�. Iti t � 1 �I 6c ;s KOO ip 4w Id ^ g s] i 1 i t' r�Ai 1 1 I AGENDA ITEM # 813 MAY 14, 2012 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Ocean Blvd., 12" and 15`" St. Water Main Replacement Bid No. 1112 -04 SUBMITTED BY: Donna Kaluzniak, CEP, Utility Director DATE: May 4, 2012 BACKGROUND: The City's Water Master Plan recommended an ongoing program to replace aging and undersized water mains throughout the service area. Old cast -iron and galvanized water mains can create water quality and pressure problems. The water mains on Ocean Blvd. between 14" and 16`" St. and on 15' St. between East Coast Dr. and Beach Ave. are severely deteriorated and tuberculated and the main on 12`" St. from Ocean Blvd. to Beach Ave. is undersized. These mains were programmed for replacement this fiscal year. Four contractors prequalified for the project, and bids were received by four contractors on May 2, 2012. Mathematical errors were found in two of the bids during the bid analysis, and Miranda Contracting requested their bid be withdrawn due to the mathematical error. Results after correction were: Contractor Gruhn May, J.B. Coxwell T.B. Landmark Inc. Contracting, Construction, Inc. Inc. Total Base Bid (Ocean Blvd. 14' $139,882.16 $159,956.60 $140,660.00 —16` St.) Additive Alt. 1(12` St) $45,245.37 $88,536.40 $66,000.00 Additive Alt. 2 (15 St. from $52,727.16 $90,072.90 $69,755.00 East Coast to Ocean Blvd. Additive Alt. 3 (15" St. Ocean $68,948.94 $99,927.00 $74,792.00 Blvd. to Beach Ave.) Total $306,803.63 $438,492.90 $351,207.00 The lowest responsive bid was from Gruhn May, Inc. in the amount of $306,803.63. BUDGET: Because the FYI project came in well under budget, this fiscal year's project was designed with the base bid of Ocean Blvd. and additive alternates for 12 St. (Add. Alt. 1) and 15`" St. (Add. Alts. 2 and 3). A total of $183,182 is budgeted for the project in the Water Fund under account 400 - 5504 -533 -6300, and additional funds are available from the cancelled water tank rehab project to construct the Base Bid and Additive Alternate 1 for the project in the amount of $185,127.53 and to encumber a contingency amount of $18,500. AGENDA ITEM # 813 MAY 14, 2012 RECOMMENDATION: Award a contract for the Ocean Blvd., 12 and 15 Street Water Main Replacement Project, Bid No. 1112 -04 for the Base Bid plus Additive Alternate 1 to Gruhn May, Inc. in the amount of $185,127.53 and authorize the City Manager to sign the contract. Authorize staff to encumber funds in the amount of $18,500 for use as contingency. ATTACHMENTS: 1. Bid tabulation for Bid No. 1112 -04 2. Letter from Miranda Contracting, Inc. REVIEWED BY CITY MANAGER: 2 it �I I I' I' � I I� ■ I -E-P ;I I �, ,. ;; it �� C � I �, � I j IP mw 4 r : ti 66 , AGENDA ITEM # 813 MAY 14, 2012 MIRANDA CONTRACTING, INC May 4, 2012 Donna Kaluzniak City of Atlantic Beach Atlantic Beach, FL RE: Ocean Blvd 12 11, & 15th Streets Water Main Replacement Bid Dear Ms. Kaluzniak; In reviewing our bid proposal we found we made a math error on the spreadsheet that we used to calculate the bid spread. This error is substantial and we would like to respectfully request that our bid be withdrawn. We regret the error and any inconvenience this may have caused. Sincerely, Marcia Tice Project Manager Miranda Contracting, Inc 2305 URBAN ROAD • JACKSONVILLE, FL • 32221 PHONE: 904- 388 -1121 • FAX: 904- 388 -1146 LICENSE: CU- CO57069 AGENDA ITEM # 8C MAY 14, 2012 STAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM: Gym Memberships for police officers DATE: May 7, 2012 SUBMITTED BY: Michael D. Classey, Chief of Police BACKGROUND: The city, having recognized the need for police officers to remain in good physical condition in order to carry out their duties in the most effective way possible, has been providing a gym membership at Sportsplex in Neptune Beach for many years. There have recently been some IRS changes which now require that the officers be taxed on the amount for their membership. Following review of the tax changes with Human Resources and Finance, staff decided to re- evaluate how this membership is provided. The current vendor was selected many years ago based solely on cost. While cost certainly needs to be a strong consideration, other items should be considered as well such as hours of operation, equipment, classes etc... Many of the officers do not live close to the facility and as such do not use it or use it rarely and have, for that reason, been taken off the city paid membership roster. The gym has limited equipment, much of which is outdated and their hours are not conducive to many of our officer's schedules. After careful review, staff believes that providing the individual officer with a stipend to pay for a gym membership of their choosing would result in a much higher usage rate and better officer fitness, which were the original goals of the program. The current amount the city pays to the gym is $8.00 per month. All of the gyms staff checked started at $20 per month and went up over $40 depending on the package selected. All three departments mentioned above agree that providing a monthly stipend to the officers' paycheck would be a much easier way to administer the program and apply the required IRS taxation. Staff recommends that the individual officer be eligible to receive a monthly payment in an amount not to exceed $25 for their gym membership. The city payment would only be paid after verification of the membership and cost and would never exceed the actual cost to the employee. The city would also require a usage rate of at least 8 times per month. The officer would be required to provide a usage report from actual gym records, which would be periodically reviewed in order for them to continue receiving the benefit. For the past several years, forfeiture funds have been used to pay for this expense. It would be the intention of the police department to continue with this funding source. Forfeiture funds are money or other valuables seized by the Police Department, generally from drug cases. Florida State Statute (F.S.S.) 932.7055 (5) (a) and (b) governs the requirements for expending those funds and requires approval from the governing body. Specifically, it states that the proceeds may not be used to meet normal operating expenses of the agency. A few of the permissible uses would be training, memberships and providing additional equipment. AGENDA ITEM # 8C MAY 14, 2012 The current annual budget for this account is $8,000, which is in excess of what would be needed to fund this expense. There has been no General Fund money allocated for this expense for some years. I do certify that these requests comply with the provisions of FSS 932.7055 (5) (b). BUDGET: Not to exceed $8,000. RECOMMENDATIONS: Staff recommends approval of the revised policy of providing up to $25 /month in reimbursements for gym memberships for police officers. ATTACHMENTS: FSS 932.7005 REVIEWED BY CITY MANAGER t7 AGENDA ITEM # 9A MAY 14, 2012 May 7, 2012 MEMORANDUM TO: The Honorable Mayor and Members of the C FROM: Jim SUBJECT: City Manaor's Report Voting District Boundaries The City Commission discussed a staff report from Erika Hall on possible amendments to voting district boundaries at the regular meeting of March 26, 2012. At that time, the Commission postponed any action until after the strategic planning workshops. It is time for the Commission to provide direction as to the next steps on this item. The staff report presented in March included some changes to the voting districts to bring the number of registered voters in each district more in line with the newest information available from the 2010 census. The Supervisor of Elections had indicated a desire to have the voting precincts for Duval County match up with the Atlantic Beach voting districts, so any voters who have their districts changed by your action will have to vote at a different location in the future. To minimize disruption, it is better to move fewer people than more. However, discussion has taken place in the commission meetings about putting the Donner and Jordan neighborhoods into the same voting district. It becomes clear to anyone who has used the census block maps to quantify various proposals for district amendments that the process does not lend itself well to a group effort. Instead, it would probably be much easier if the Commission were to come to a consensus on some general guidelines for how the changes would be accomplished and then let the staff come back with one or more specific alternatives to accomplish the Commission's desire. The purpose of this report is to request that the Commission provide direction as to the next steps for determining voting district changes for Atlantic Beach. AGENDA ITEM # I OA MAY 14, 2012 CITY OF ATLANTIC BEACH BOARD / COMMITTEE MEMBER APPLICATION FORM Please check (�) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board / committee by order of priority. (A summary of each board /committee is available on page 2 of this form.) Code Enforcement Board Community Development Board Pension Board of Trustees X Board Member Review Committee Cultural Arts and Recreation Advisory Committee DATE: 4/15/12 APPLICANT'S NAME: Glen Fisher ADDRESS: 2001 Mipaula Court DAYTIME PHONE: 904- 246 -9365 EVENING PHONE: E -MAIL ADDRESS: jagsfish @att.net FAX: Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board /committee applying for. Retired in 2010 after 25 years in television broadcasting and 15 years as Senior Sales Executive in charge of Premium Seats and Suites with the Jacksonville Jaguars. Served as President of the Florida Sportscasters Association, jacksonvilie Buys and Girls Club Sparts all of Farne, National Kidney Foundation and past soa-rd Member for Selva Norte Homeowners Association Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board /committee. Served on the Board Member Review Committee from 2005 -2010. Was asked to serve again by Mayo Borno. Have lived in Atlantic Beach for 16 years. Currently doing volunteer radio show, Doo Wop Revival, every Sunday night for WJCT 89.9 FM This is without question the most complicated computer doc I have ever worked with. I a looking forward to someone tell me how they were able to complete in less than two days! Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE This application will expire two (2) years after date of submittal. AGENDA ITEM # I OA MAY 14, 2012 CITY OF ATLANTIC BEACH BOARD/ COMMITTEE MEMBER APPLICATION FORM Please check (4) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board / committee by order of priority. (A summary of each board /committee is available on page 2 of this form.) _ Code Enforcement Board _ Community Development Board _ Pension Board of Trustees Board Member Review Committee 3 Cultural Arts and Recreation Advisory Committee DATE: -a a l Of Z- APPLICANT'S NAME: G LA I) "W ^' ADDRESS: 1 42 4 k i tJKs r 0r_ 172. - h r l f qC Iv , Fl• 3Z -Z-33 DAYTIME PHONE: r�- -Y 7 3t S EVENING PHONE: E -MAIL ADDRESS C7 /ad 4-7-229 Rj? y da? « ''' Please explain any employment experience, board /commit relative to the board /committee applying for. 3 t � 2 s Em PLb(IF_D 14 5 Af+R0' ACisT /10 1A� Pf"1 4 r ri corzPorc",ioNr MfA krl j j q _'N 0VL V; Igf A m a oa "Ust- BaAED M"13rA Al PA61D , FAX: tee experience, and /or community volunteer experience -PH&mtic4 5 Mp o r wUW r HfsE c02fbfL'4r " j0u. OoNS�B�� I%62 � lN �itx /fai �ACUA17 �o L '• Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board /committee. -T P. t0 B,CVrWe !A) Cu /7 YYIy CtTj�. S �2r �F in Ptz 0F L"ss /0A ASPC sr$ gs Hve 4fA4N90 TD R96D F90P tk _4 — R A)D 10 R /1 MEL? i A ZD2, FD R All S S' i DD /+m A/.1 AU b f1 T}Kr7� Ole ;� G 1K Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE This application will expire two (2) years after date of submittal. I � 4 ":• '' . F. .. . I j r'_'''v1 }� . k I s r'i_ ' I 'i .: 'Ir �';.e `$. !: i�' 'f ''*' ..'11,y, ti' '?�': r ,! y +• _.! 11 h h a:, r .' t� r • k 5, Wi ro ti.�+c Y r rvr� ti a.� �': I�•"l y�'� �'�� r Tr �{ Y ;'�C`�'-�,.5';_.'Y.-•':•r•ra,#. •. f k9'� �'� 'I }t':: - -li S ^'r -.1 .ti a' .I t�..'y•.. - _ .. L' w J ti: :ii - 'F > ,,vri,• ,:� _ .'_i� , i. �,�� }s - .rr - }' 1', �► '. �. 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I.a��,y�.' _ - ��;F� {=.7 ��I�. �,�I��.�y �1�'� , I�ti, 1 •' I� : 1. y, M .,' ��.* �• :6F _ ' + : { .- t I - � !_ r a `,�� • � k : _ f c• _ `4 �i ti'. 1 4 yw .'.• •• -L. . -± y ,, ; � �..y,:r' till ii-: _,: 'f1. � ..�^'' �- : � "' ,�d, �'. _ r.��:ti�h .+r, �� rr,� if •1 ��'�rE r y} ii .A �� •�- • J 1 ? r �+ - ��: 'ti, r te.• r m l " 1 - , r .- ' _ ' .r : -? 1� "f t Y n I*o-e� - .�:ti --. - - - -� �: �. � - a •' •y�� r•� ,�.� t ; a .. � .`S t k.�.�l'b R :� - # - - -' OFF- 7-6 _ - -- -r r� -rte• • AGENDA ITEM # l0A CITY OF ATLANTIC BEACH MAY 14, 2012 BOARD / COMMITTEE MEMBER APPLICATION FORIVY FEB - 3 2012 Please check (�) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board / committee by order of priority.. Me or c ity clerk (A summary of each board /committee is available on page 2 of this form.) Code Enforcement Board V Pension Board of Trustees _ Cultural Arts and Recreation Advisory Committee Community Development Board Board Member Review Committee® DATE: 3 Fib P1Z APPLICANT'S NAME: M , ADDRESS: 16o I )—+ —<*,, e,+ A+ "e- Bee-4. r( 32233 DAYTIME PHONE: '14 (oss SZ�a EVENING PHONE: 1 $ (.-I IJ E-MAIL ADDRESS: I ° �'" •s �`'✓y" FAX: 9 5Z 553 2So!2 Please explain any employment experience, board /committee experience, and /or community volunteer experience relative to the board /committee applying for. 60 - bra fah Pwov U, 1 - wow. car; b N � r ,►+ • coin r��Glv�.!>r ��►'� o �� /'I'IRI� - � - Wrs� of � .� Z60 u BAS- Bass WWIv. bo b: . 1" &ttSS mAkL- 4- Wryk ef %,cxw) Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board /committee. r &A Et�MW60 4 �oa � ^ ;A - 1'e *zS sp( ih 444 � se"e - J� PLEASE NOTE This application will expire two (2) years after date of submittal. I Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 AGENDA ITEM # 1013 MAY 14, 2012 ALAN C. JENSEN Attorney at Law 935 North Third Street Jacksonville Beach, Florida 32250 Mailing Address: Post Office Box 50457 Jacksonville Beach, FL 32240 -0457 MEMORANDUM TO: Mayor and City Commissioners City of Atlantic Beach FROM: Alan C. Jensen, Esq., City Attorney RE: Conflict of Interest DATE: May 1, 2012 Suggested language for prospective committee members: Telephone: (904) 246 -2500 Facsimile: (904) 246 -9960 (call first) E -Mail: Alan @AJensenLaw.com "Part III of Chapter 112, F1a.Stat is the Code of Ethics for Public Officers and Employees. This Code defines "conflict" or "conflict of interest" to mean a situation in which regard for a private interest tends to lead to disregard of a public duty or interest. F1a.Stat § 112.312(8). The intent of this Code, in part, is that public office not be used for private gain. Fla. Stat § 112.311(1). A "conflict" or "conflict of interest" is something that would result in a special private gain to an individual, usually a special financial benefit. An appointed member of a committee of the City of Atlantic Beach will most likely be subject to the provisions the State Code of Ethics. Disclosure of any "conflict" or "conflict of interest" should be made as soon as possible in the appointment process. While it may be difficult to anticipate conflicts or conflicts of interest that may arise during future committee meetings, those known or anticipated initially, including those which others might perceive as a conflict or conflict of interest, should be disclosed." Cc: City Manager City Clerk :sky AGENDA ITEM # l OC MAY 14, 2012 Hanson, Jim From: Woods, Carolyn Sent: Thursday, May 03, 2012 10:32 AM To: Hanson, Jim Cc: Bartle, Donna; Elected Officials Subject: FW: Atlantic Beach, compete in the Earth Hour City Challenge Jim and Donna, I think that with the growing concern over going green and protecting the environment we should keep a running log of all the ways that the city is striving to meet these challenges, money and energy saved, emissions cut and all of the other tangible savings. I know Jim has implemented policies, we have initiated recycling and the city has acquired grants that strive to improve our city's carbon foot print but all of this is mostly invisible to the casual observer. I also understand you have busy schedules but as the chari=er outlines as part of the clerks duties: (4) Provide the city commission with periodic reports as requested about the effectiveness and efficiency of the legislative programs of the city government; and I think it would be helpful in a number of ways to have this information collected and made available on the website to make it easier'for everyone to see in a demonstrative way all the good and constructive things the city is doing. I will bring this up at our next commission meeting to see if there is a consensus. Thank you, Carolyn Woods Atlantic Beach City Commissioner 904 -241 -8973 From: World Wildlife Fund [ecomments @wwfus.org] On Behalf Of Shawn Silva [smsilva @bellsouth.net] Sent: Thursday, May 03, 2012 10:05 AM To: Woods, Carolyn Subject: Atlantic Beach, compete in the Earth Hour City Challenge May 3, 2012 Ms. Carolyn Woods 800 Seminole Road Atlantic Beach, FL 32233 -5444 Dear Ms. Woods, As a Atlantic Beach resident, I'm writing to urge you to help protect AGENDA ITEM # I OC MAY 14, 2012 my family and our city from the harmful consequences of increasingly extreme weather by participating in WWF's Earth Hour City Challenge, a competition among cities to prepare for a changing climate. More and more, communities in Florida are facing stronger coastal storms, higher temperatures, drought, and sea level rise. We aren't alone. Cities throughout our country are on the front lines of increasingly extreme weather, from more intense heat waves and wildfires to droughts, rainstorms, and floods. As climate change worsens, dangerous weather events are getting more frequent or severe - or both. But our city can take practical measures at the local level, to prepare for these weather extremes, protecting us from more costly and dangerous problems in the future. Infrastructure improvements other proactive actions will save us money and keep our families and communities safer and healthier. How is our city preparing for these climatic changes? And are we doing enough? With this letter I challenge our city to compete in WWF's Earth Hour City Challenge! I hope you will participate and protect my family and fellow residents by preparing for the increasingly extreme weather our community is already facing. Learn more at worldwildlife.org/citychallenge. Sincerely, Ms. Shawn Silva 1838 Ocean Grove Dr Atlantic Beach, FL 32233 -5843