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AGENDA ITEM # 5A
JUNE 11, 2012
MEMBERS OF THE POLICE BUILDING COMMITTEE
Jack Varney, Chairman
Louis Keith
Mitchell Reeves, Vice Chairman
Darlene Kelley
Arthur Corsano
Steve Lindorff
Don Ford
Chris Rule
Juliette Hagist
Jim Smith
Stephen Kallao
William "Rut" Whittington
MEMBERS OF THE CITY COMMISSION
Mike Borno, Mayor
Maria Mark, Mayor Pro Tem
Mark Beckenbach, Commissioner
Jonathan Daugherty, Commissioner
Carolyn Woods, Commissioner
POLICE DEPARTMENT STAFF
Michael Classey, Chief
Vic Gualillo, Commander
Tiffany Layson, Commander
Pat Maddox, Commander
Diane Graves, Recording Secretary
PRO BONO ARCHITECTURAL ASSISTANCE
Lance Wolfson, Architect /City Resident
FACILITATOR
Tiffany Busby, Wildwood Consulting Inc.
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AGENDA ITEM # 5A
JUNE 11, 2012
• No interview room off lobby area
• No secured parking
• Insufficient individual office space
• No storage space
• No training room or emergency operations center
Records Division
• Inadequate storage space for records
• Open to all employees— should only have window to assist employees
• Not sufficient space for processing mail, deliveries, and shipments
• No security window
Communications Center
• No bathroom facilities
• Not compliant with all Florida Department of Law Enforcement (FDLE)
mandated security requirements
• Not enough room for more than two emergency communications officers (ECOs) --
inadequate when training ECOs
• Inadequate heating /air conditioning
• No work space and secure storage for the ECO supervisor
Sally Port
• Can only fit one vehicle if completely cleaned out
• Large evidence items are stored in a portion of the sally port due to lack of other
space
Holding Cells
• No separate juvenile holding cell area as required by statute
• Plumbing is broken
• Booking area doubles as evidence supply area
• Property /evidence located in secure booking area
• No interview room in secure area
Property /Evidence Room
• No area to chemically process evidence
• Damage from water leaks to some evidence
• Inadequate cold storage
• No reverse ventilation
• Civilian employee office in secure booking area
• Inadequate drug /firearm storage
• Evidence room constructed of drywall and hollow door
• No large item storage
• Bicycles stored off site and unsecured
Interview Room
• Is a converted storage space
• Does not have appropriate design or security
Final 5 May 16, 2012
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AGENDA ITEM # 5A
JUNE 11, 2012
value. The appraisal could help address any building code thresholds that may
apply to updating more than 50% of the value of the structure. The committee
questions the validity of the 50% rule in this circumstance. It should be emphasized that
the committee specifically recommended remodeling less than 5,000 square feet to avoid
triggering any new building code requirements that might increase the costs of remodeling
the structure.
There was significant disagreement among the committee members about two features —
the holding cells and the sally ports. Sally ports are enclosed areas where police vehicles
can be parked when an officer has a suspect in custody who can then be loaded and
unloaded in a more secure environment for both officer and suspect. Holding cells are
secure areas where suspects are placed while officers are preparing reports, processing
evidence, and/or waiting for adult guardians to pick up juveniles. Juvenile holding cells
have additional requirements specified in state statute [ §985.115(3) F.S.] Holding cells are
different than jail cells and different rules apply to the length of time someone can be held
in a holding cell versus a jail cell, and the required features of such cells differ, respectively.
Commander Layson reported that in the ADG cost estimates, secure holding cell space costs
approximately $275 /square foot and sally port space costs approximately $100 /square foot.
Several committee members voiced their concerns that some police departments, such as
the City of Neptune Beach Police Department, transfer suspects directly to the Jacksonville
Sheriffs Office (JSO) Detention Facility, which negates the need for holding cells.
However, it has been the policy of the COAB Police Department to hold some suspects for
up to six hours, as allowed by Florida Statute, while they are being processed, when
circumstances warrant a delay in the transfer to the JSO Detention Facility, or to allow the
release of the prisoner to his/her own recognizance or release to a parent /guardian. Rut
Whittington particularly noted that a professional, independent evaluation of the COAB
Police Department procedures should have been performed before decisions on the key
components of the police building were determined, which would have provided more
objective information for the committee to consider.
After considerable debate and a review of holding cell regulations, the majority
of the committee recommended (April 5, 2012) to include three holding cells (two
adult holding cells and one juvenile holding cell) in the updated police facility.
The holding cells were desirable because the majority of the committee agreed that it is
safer and therefore desirable for the officers to prepare their reports when suspects who are
violent, inebriated, and/or ill are appropriately contained in a holding cell, and not in the
back seat of a police vehicle.
There was similar discussion related to the sally ports about whether they were necessary,
as well as whether the existing sally port in the current building could be used in lieu of
building a new sally port. The need for a two -bay sally port was questioned and whether
the location of a new sally port would be too proximate to the city park and therefore a
public safety concern.
After extensive discussion, the committee recommended (April 5, 2012), that a
single two -bay sally port be included in the new building although the
recommendation was not unanimous. The new sally port was identified as a feature
that would need to be located with other key components located in the new building.
Final 9 May 16, 2012
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AGENDA ITEM # 5A
JUNE 11, 2012
ADDENDUM
Recommendations of the
Police Building Ad Hoc Committee
to the
City of Atlantic Beach City Commission
The purpose of this addendum is to correct the reference made
to Lance Wolfson's title on page i as follows:
PRO BONG ARCHITECTURAL ASSISTANCE
Lance Wolfson, Intern Architect /City Resident
Final 12 June 5, 2012