Agenda Item 7AAGENDA ITEM # 7A
JUNE 11, 2012
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: ORDINANCE NO. 20 -12 -116: AN ORDINANCE
AMENDING THE OPERATING BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2011 AND
ENDING SEPTEMBER 30, 2012 AND PROVIDING
AN EFFECTIVE DATE.
DATE: June 4, 2012
SUBMITTED BY: Nelson Van Liere, Finance Director
BACKGROUND: This proposed ordinance will accomplish a number of Budget adjustments to
address previously discussed projects and expenditures that were not included in the original budget.
Wind Mitigation Retrofit Grant - As reported in the April 4, 2012 Staff Report submitted by Michael
Griffin, Director and Building Official for the City, The Federal Emergency Management Agency
(FEMA) has approved the City of Atlantic Beach for a wind retrofit grant to provide protection for the
windows at City Hall. Specifically the grant will provide wind retrofit protection to protect against 130 mile
per hour winds for the City Hall building. Staff will procure proposals for storm shutter protection to harden
the overall structure of the building.
The actual Final Grant agreement amounts are reflected in the Budget Ordinance and are
different from the estimate previously reported as indicated below.
The estimated FEMA share will be thirty N thousand five hundred _do Tluarrc ($ 37,509) $29,802 and the
City estimated local share will be t welve thousand and fi ve hundred d rs ($12 $9,934 for a total of
fifty thousand dollars ($50 $39,736
The City Hall has 96 fixed glass pane windows, and seven full- length glass pass- though doors. All of these
were installed in 1991. City Hall is slightly 1 /2 mile from the ocean making with a large tree canopy
surrounding the facility. If the building envelope is breached, sudden pressurization of the interior can cause
major structural damage. The additional protection will allow vital computers to stay on -site during a storm
event.
Terrain Vehicle (UTV) for the Lifeguards The police department is seeking to purchase a Utility
Terrain Vehicle (UTV) for the Lifeguards to utilize on the beach. Currently the Lifeguards only have
a full size pickup truck to conduct all beach operations. The UTV will supplement current
capabilities and will be fully equipped to provide emergency medical services, patient transports as
well as regular patrols. It will also provide for a safer and more efficient way of conducting these
operations as the vehicle is smaller, lighter, has greater visibility for the driver and operates at a much
lower cost than a full size truck.
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AGENDA ITEM # 7A
JUNE 11, 2012
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2011 AND ENDING SEPTEMBER 30, 2012,
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day -to -day decisions affecting
such budgetary systems require adjustments from time -to -time, and
WHEREAS, the City is amending the Operating Budget to add funds for the recently
approved Federal Emergency Management Agency— Hazard Mitigation Grant for wind retrofit
protection, and to fund from the General Fund the portion of the project that is a match
requirement as a condition of the agreement, and
WHEREAS, the City has determined that they are in need of an all terrain vehicle to
assist with beach patrol efforts. The funding for this vehicle will come from accumulated
restricted monies designated for use by the lifeguards on capital purchases per the inter -local
agreement with Jacksonville, and
WHEREAS, the City decided at the previous commission meeting to fund the entire
Ocean Boulevard 12 and 15 St. water main project instead of just the base bid and alternate
one as previously proposed, and
WHEREAS, the City has determined that a consultant is needed to assist our City in
completing a Community Visioning Project.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2011/2012 Budget to be amended as follows:
GENERAL FUND
Expenses:
General Government
Transfers to Other Grant Fund $9,934
Planning and Development
Professional Services 75,000
Public Safety
Lifeguards- Vehicles 15,000
Total Expenses: $99,934
Fund Balance <$99,934>
AGENDA ITEM # 7A
JUNE 11, 2012
FEMA WIND RETROFIT MITIGATION GRANT
Revenues:
Grant Proceeds
Transfer- In From General Fund
Total Revenues
Expenses:
General Government
Capital Outlay
Fund Balance:
PUBLIC UTILITY FUND
Expenses:
Water Distribution Division
Capital Outlay — Improvements
Fund Balance
2. This ordinance shall take effect immediately upon its adoption.
$29,802
9,934
$39,736
$39,736
$0
$154,302
<$154,302>
Passed by the City Commission on first reading this day of June 2012.
Passed by the City Commission on second and final reading this day of June 2012.
Mike Borno, Mayor / Presiding Officer
Approved as to form and correctness: ATTEST:
Alan C. Jensen, Esquire, City Attorney Donna L. Bartle, CMC, City Clerk