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Proposed Annual Budget 2009-2010
City of Atlantic $each, Florida ‘ A i\ i _ - .„,,„„k.1".1..1 j .fir, r-') 1-:' . , ,...., - - - . ..•. - ,:s. ...r ,. _ r Ss\ y _ .... -;,) ..--1 *. .".1,..., „:: ', .-- , i. (--) 1) -7-_---,,:.-- _ ' --- - r 1.r•R I r) Jr)...1, \, 9 , Proposed Budget Annual 2009 — 2010 City of Atlantic Beach, Florida Annual Budget 2009 - 2010 Mayor John S. Meserve City Commission �`. '-��`1J� . � Louis M. Boi-no , �f John L. Fletcher s Woods ` Carolyn R. Woo , Paul B. Parsons _r City Attorney Alan C. Jensen City Manager Jim R. Hanson City Clerk Donna L. Bartle City of Atlantic Beach Proposed Annual Budget Fiscal Year 2009-2010 Table of Contents Introduction Budget Message Combined Summary of all Funds, Revenues and Expenditures 1 Combined Summary of Expenditures by Department 3 Combined Summary of Revenues and Expenditures General Fund 4- 5 Summary of General Fund Revenues 6 Summary of General Fund Expenditures by Division Summary of Special Revenue Funds 7 7 Summary of Enterprise Funds 9 Summary of Trust and Agency Fi ids Governing Body 10 Summary of Governing Body 11 - 12 City Commission City Administration Summary 13 14 ary of City Administration City Clerk 14 City Manager Finance 18 18 Information Technology 22 Human Resources 24 Legal Counsel General Government 26 Summary of General Government 27 General Government Non-Departmental Convention Development Tax 27 29 Half Cent Discretionary Sales Tax 33 Debt Service 35 Capital Improvement Fund Planning, Zo to ing d I, uillding Summary of Planning, Zoning and Building 37 3 Planning and Zoning 3 8 Community Development Block. Grant Building 40 Tree Protection 46 Public Safety Summary of Public Safety 48 48 Police 53 Administration Patrol 54 54 Crime Suppression Unit 56 Detectives Dispatch 57 58 Animal Control 58 Police School Guards Police Grant Funds 60 Police Special Revenue Fund Fire Department Summary of Fire Department 64 65 Fire Control & Rescue 65 Lifeguards Code Enforcement 68 Parks and Recreation 70 Summary of Parks and Recreation 72 Parks Administration and Activities 74 Parks Maintenance and Beautification Public Works 76 Summary of Public Works 77 Public Works Administration 79 Street and Road Maintenance 81 Local Option Gas Tax 83 Sanitation 86 Storm Water Utility 89 Fleet Maintenance Public Utilities 91 Summary of Public Utilities 92 Combined Summary of Revenues and Expenditures Water Production 95 95 Sewer Treatment Water Distribution 97 98 Sewer Collection 98 Non-Divisional and Administrative Pension Funds 100 Summary of Pension Funds 102 General Employee Pension 103 Police Employee Pension Supple nn ental Information Schedule of Transfers 104 105 - 110 Element Object Definitions Long Term Financial Plan 111 - 123 ,..,,,,,,J„ ,... „: _. . . ,,, ...,,,,,.. ,,,.,, , ..„ . •,ji1\ :..... , ... , , ,.... ..._ ,.., ‘ ., F� 2_,.„ ‘ N {.--,--9 .1.91- it udget Message To: The Honorable Mayor and City Commission From: Jim Hanson, City Manager Date: July 14,2009 Attached for your review, amendment and approval is a proposed budget for the City of Atlantic Beach for fiscal year 2009-10. This budget is balanced This budget is balanced for each of the major operating funds and includes a minimum 25% and contains a 24% contingency per policy. Also included are ten year financial projections for contingency reserve. each of the major funds,which are also balanced. fhe economy of our nation has been in a deep recession for several months. Local government revenues across the State have declined and many cities in our country have taken or are considering drastic measures to balance their budgets. Thousands of employees are being laid off,furloughs and pay reductions are common and service levels are being reduced. The Atlantic Beach budget has been affected by the same trends. The root problem in Atlantic Beach, as well as other communities, is a declining revenue base from multiple sources,particularly in the major operating funds. Propel Taxes; Property tax revenues declined from Fiscal Year 2008 to 2009 by more than The tax digest will drop $150,000 because of Amendment One to the State Constitution which next year. To receive the provided portability of homestead exemptions, a ten percent cap on non- same amount of tax homesteaded property, and exempting personal property from ad valorem revenue will require a taxation. The Tax Assessor anticipates that the digest for 2009 will further roll-up of the tax rate of decrease because of declining property values. For Atlantic Beach,this will approximately 5%. result in a decline in property tax revenues next year of over$200,000 if the The average taxpayer's referendum on the ballot in 2010 same tax rate is applied. The State l at would ld furtherereduce ltax digestsi bill will remain the Currently, Atlantic Beach has the second lowest overall tax rate in Duval same. County. This proposed budget assumes collection of the same amount of property taxes in 2009 as in 2008 which will require the tax rate to be rolled I up to approximately 3 . 1 mils, depending on final estimates from the Assessor. Major Factors Affecting the it udget; Property taxes are not the biggest factor that has affected our budget over Interest earnings next the last three years. Instead, it has been a reduction in interest rates . year are expected to be Estimated interest next year, compared with two years ago, shows a $677, 000 less than two reduction of approximately $677,000 for all funds excluding pensions . years ago. Health insurance premiums are expected to go up by over $ 175 ,000 next year unless we change carriers and amend the plans offered to employees. This draft budget does not include any additional funds being paid by the City for health insurance premiums . Pension costs have continued to increase over several years. Additional City contributions required in FY- 10 will increase by $ 151 ,000 from the previous year. Several other revenue sources have also declined in recent months . Sales Tax revenues are received in both the General and Half Cent Sales Tax Funds . Between the n FY 09 budget s oand almost $ 500 000 decline of last $242,000 from the current three years . State revenue sharing and gas tax funds are going down. If there is any good news in this proposed budget, it is in the Storm Water The good major f ews is that all Fund. Over many years, the City has invested several million dollars toward major storm water projects to relieve flooding and rebuild old infrastructure. projects are either The last of the major projects has been fully funded, altho h money going completed or funded Consequently, the City can dramatically reduce the amount into the Storm Water Fund. This is somewhat like paying off a car loan at the same time as your hours are reduced at work. While the income may be down, the expenses have also declined. How to it dance the Budget? The national economy is not expected to turn around any time soon so this budget does not anticipate any dramatic increases in sources of operating The national economy is revenues in the next few years . This leaves few options to balance the not expected to rebound budget that are sustainable for the long term. The budget focus is on anytime soon. This preservation of core services normally provided by municipal government budget uses long-term including public safety, maintenance of the streets, water and sewer services strategies for Atlantic and the storm water system. It also includes funding for most of the Beach to live within it 's strategic planning goals set by the City Commission. Using these criteria to means by focusing on determine what expenses to cut provides a more intelligent and focused essential core services. • approach than simply applying "across the board" cuts to all departments although most department budgets are lower. This budget also assumes that the City must live within its means for the long term. It does not lower contingencies or propose borrowing for major maintenance projects . Following these principles will help ensure that any budget problems don' t "snowball" into future years . This proposed budget anticipates retaining all full-time employees, although budgets for contract labor have been reduced in many places. More of the work will be done by full-time employees . This should position the City to bounce back when the economy does pick up by not having to hire and train new employees . This proposed budget does not include quite a number of items that the city has considered in past years . Many of these will result in minor service Many programs and level reductions. Virtually every item in the budget has a constituency that projects funded in the will oppose any reduction in their program or service. The Commission can past are no longer expect to receive requests from several groups to restore funding for their affordable. program or project. Some of the major items not included in the budget are listed below; © Salaries and Benefits ; No cost of living or the annual merit raises are included in this budget. The cost of the merit raises is slightly over $200,000 each year. The employee bonus program has been eliminated along with the annual employee picnic and some other programs . Lifeguard staffing at two of the beach towers has been cut back or eliminated entirely. Overtime and training budgets have been dramatically cut in many departments . One vacant part-time position has been eliminated. CI Maintenance Projects; Many of the City ' s ongoing maintenance programs, as well as individual projects, have been cut from the budget. Sidewalk repairs have been cut in half from previous levels . Several maintenance projects like the replacement of lights in the City Hall parking lot and replacing an old generator at the Public Works building are not funded. • © Discretionary Projects; Several desirable discretionary projects that would have been the subject of considerable discussion at budget workshops in past years are not even proposed in this budget. These include improvements to the drainage at the Russell Park concession stand (proposed over several years), adding lights for night use of the skate park, pedpath extensions , new sidewalks and software upgrades . Li Digital Imaging Program Imaging has been eliminated for next year. For many years the City has funded the copying of documents into digital dIi lOnnat to save storage space and improve accessibility. We can expect that boxes of records will begin to pile up again next year as they did in the past. ri Outside agencies ; All payments to outside agencies have been eliminated from this draft budget. These include the subsidy of the fireworks display put on by the City of Jacksonville Beach, various school programs, funding to support the beaches trolley and the Fine Arts Series and funding for tourism development from the Chamber of Commerce . Other Items ; This budget anticipates that current employees will take on more of the work contractors have been doing in past years . Specifically this has included utility, roof and some plumbing repairs. Restr i�cti o S; Atlantic Beach maintains over 20 separate funds to keep track of various state mandates on their uses . For example, the Half Cent Sales Tax Fund Many of the City 's can only be used for projects like those the City of Jacksonville has funded sources of revenues from their portion of the Better Jacksonville Tax including major road cannot be used to pay for projects and the new courthouse. Bed Tax Funds can only be used for the operating expenses. construction of convention centers, tourism expenses or, if a municipality Funds cannot be used does, not have a convention center, the purchase and development of new interchangeably. parks . It is important to understand that many of the sources of revenues cannot be used to pay operating expenses and government funds cannot be used interchangeably. Strategic Plan Goals, Funding Sources and Status ; 1 . Mayport Corridor Project; The reduction of crime, improvements to neighborhoods and related projects under the Mayport Corridor umbrella A special grant has been have been the Commission' s most important strategic goal for the last two obtained to continue years . Dramatic improvements have been made in the Mayport Corridor, funding for three staff but the severe economic recession and budget problems have threatened members assigned to the funding for the three dedicated employees that were hired to handle the Mayport Corridor project. Fortunately, the City was able to obtain special funding under the Project for an additional Justice Assistance Grant Program to retain these employees for an additional year. year. This budget assumes continued employment for these employees not only next year but through the end of fiscal year 2011 . 2 . Public Safety Building; Initial plamiing estimates are being completed for the proposed Public Safety building that has been under various stages of review for the last four years . Balances have been accumulated in the Capital Projects and Half Cent Sales Tax Funds anticipating this project although they will not pay for the entire cost. Financing of the balance will be required. It is anticipated that sufficient funds will be available in the Iv Half Cent Sales Tax Fund in future years to pay for the principal and interest for that new debt. 3 . Royal Palms Improvements; Funds have been accumulated in the Storm Water Fund to pay for the renovation of the storm water lines and streets in the Royal Palms neighborhood. Increased Code Enforcement has been used as the major tool to accomplish the Commission' s neighborhood revitalization goals . The productivity of our Code Enforcement Division has been improved by organizational changes in recent months . During the next year the redeployment of additional staff members on a part-time basis will further increase the City' s effectiveness. 4. Buckman Property; The purchase of 350 acres of marsh and uplands adjacent to the Intracoastal Waterway has now been completed, largely resulting from a private grant being made available. Next steps will be to plan for and develop several public access points for passive recreation. City staff plans to accomplish this by using various grant sources. Bed Tax Funds are being held aside in anticipation of needed matching money. 5 . Pedpath Extensions; Although the City has completed many sections of the pedestrian paths proposed in the 2002 study, this draft budget does not propose any new projects. Storm Water System ; With the completion of several major drainage projects in recent years, including the construction of the Hopkins Creek Retention Pond, coupled The City 's stormwater with increased levels of preventive maintenance, the storm water system system "works " after "works" . During two major storm events in the last year, including Tropical several major projects Stoup_ Fay, the City did not experience any significant flooding as in past and increased years . The current fee for storm water services is at $ 5 .00 per month per maintenance. residential unit. The ten-year plan anticipates increasing that to $6 .00 per month in FY 2011 and to $7 . 00 per month in FY 2015 . No increase in storm water rates is proposed in this draft budget for FY 2010 .• Building �+ need ; A recently-adopted State mandate required that we move building related revenues and expenses from the General Fund to a separate fund. The underlying principle is that building permit revenues should not be used to subsidize other General Fund expenses . During the last year, new construction has dropped in connection with the downturn in the economy and building permit revenues are running considerably under expenses . Many building departments in larger cities have laid off inspectors , but Atlantic Beach has only one Building Official and one certified inspector. V Phis budget includes an increase in building permit revenues through increased rates totaling approximately $45 ,000 and a transfer from the General Fund of another $ 55 ,000 to make up the difference . Additional staff time available due to the slowed economy will be used in the next year for code enforcement as well as inspections on various City projects . Water and Sewer Funds ; The volume of water and sewer sales has declined over several years. Water sales in the 2008-2009 fiscal year are estimated at 4 . 3 % under previous year' s sales which were in turn 10 .2% below the previous year. luring the eight years from fiscal year 2000 through 2005 , the average consumption Water and sewer sales per water customer in Atlantic Beach declined from 11 . 7 thousand gallons continue to decline per month to just over 7 . 9 thousand gallons per month or just over 32% . because of conservation More efficient plumbing fixtures in new and renovated homes as well as a and higher rates. general consensus on the need for conservation have contributed to this decline in sales, although the increased price for water in recent years, and particularly the change to an inclining block rate structure in 2004, probably contributed more than other factors . At the same time that volumes have decreased, State mandates to improve the quality of wastewater being discharged into the St. Johns River require that utilities in northeast Florida design and build major upgrades to their wastewater treatment facilities . A report has been made to the City At the same time, State Commission in recent months recommending that the most effective way to mandates require that meet the new standards is to abandon the Buccaneer Wastewater Treatment major modifications Plant and pump the wastewater . to the main plant after several capital must be made to improvements are made. Consultants are currently designing these upgrades wastewater plants to with the first portions expected to be under contract during the upcoming meet new standards. fiscal year. The total cost for these projects is estimated to exceed ten million dollars. Revenues from the financing of these are included in the budgets for the next two fiscal years . Principal and interest payments are also included in the ten year projections . . October 1 , 2009 will mark the third in a series of water and sewer rate increases that were previously approved by the City Commission. These have been developed in anticipation of the major wastewater projects and are similar to rate increases announced by several other utilities in northeast Florida. In fiscal year 2008 , the City used $ 85 ,400 of rate stabilization funds to meet the required debt service coverage, in accordance with the Utility bond covenants . A utility rate increase was approved for fiscal year 2009 that has provided revenues to meet the required coverage ratio and replenish the rate stabilization fund. VI Several of the items that have been taken out of this draft budget will undoubtedly be discussed. and debated hi the upcoming budget workshops hi The options to fund August. Those that are one time capital projects can be funded with a much desired programs in the broader range of revenue sources than ongoing expenses for which multi- long-term have become year revenue sources will be needed. The options to pay for these are very more limited and limited . One is fie elimination of City personnel resulting in decreased difficult. service levels . Another is the use of fo ioug1is or changes to some of the benefits for City employees which may also result in service level cthanges. The last alternative is looking le other revenue sources which can be discussed during the budget workshops . City of Atlantic Beach budgets in past years have been conservative. • Contingency levels have remained in place. When the economy was more prosperous available fords were funneled into capital projects to maintain the infrastructure,re, a uil_4 e`� parks and ]"lake other community While rurtioni''ide improvements. The t% sk of balancing the city' s FY 2010 budget is made economic conditions easier through the completion of those projects. Simply not funding new create difficult budget projects is more c! esirable than laying off employees and cutting service challenges for state and levels . local governments, eats, Atlantic Beach is in However, the major economic factors that are affecting local governments considerably better nationwide are having an impact on Atlantic Beach . la Florida, we have condition than most also been blessed with. the effects of State mandated reductions in the because of conservative property tax digest as well as the yearly list of unfunded new requirements budgeting and long-terra imposed by the legislature. The FY 2010 budget cannot be balanced using planning. the same tactics as in past years . Major reductions in expenditures are This is where the Mayor and Commission are needed most. It is required..rd �_ IiAS i 1. necessary and appropriate for the City Commission to set the correct balance of service levels, projects and programs as well as the levels of revenues needed to pay for them . We look forward. to working vvith the Mayor and Cor.lm„issioil to amend. this proposed budget as desired. during the upcoming budget workshops. Respectply submitted. hip M Son ray iy4 a. ; er - __.. City of Atlantic Beach Combined Summary of Revenues and Expenditures Summary of all Funds Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Cash Forward 26,959,398 29,683,208 28, 149,952 23,339,304 (4,810,648) Revenues General Fund 10 ,665 ,729 10 , 943 ,431 10,484 ,752 12 ,481 ,237 1 ,996 ,485 Special Revenue Funds 1 , 709, 853 1 ,482 , 891 1 ,407 , 858. 1 ,307 ,972 (99, 886) Debt Service Fund 73 , 759 69, 723 68 ,600 69 , 000 400 Capital Project Fund 0 332, 938 332, 000 3, 702, 000 3, 370, 000 Enterprise Funds 9 ,485,776 11 ,944 , 047 13,350 ,025 16 ,547 ,948 3, 197 ,923 Trust and Agency Funds 2 ,980 ,968 (756 ,997) 2 , 161 , 708 2 ,360 , 115 198 ,407 Total Revenues 24,916,085 24,016,033 27,804,943 36,468,272 8,663,329 Other Financing Sources 952,675 738,018 567 ,576 0 (567 ,576) Total Resources 52,828, 158 54,487,259 56,522,471 59,807,576 3, 285, 105 Expenditures General Fund 10,692,435 10, 797, 761 14 , 158 , 122 10,617, 075 (3 , 541 ,047) Special Revenue Funds 1 ,329,069 2 ,081 ,860 1 , 872 , 980 1 , 862,618 (10,362) Debt Service Fund 72,482 70 ,965 71 ,355 71 ,560 205 Capital Project Fund 0 0 35, 000 4, 300, 000 4 ,2651000 Enterprise Funds 10, 141 ,428 11 ,915 ,668 15 , 792 ,690 15 , 743 ,701 (48 ,989) Trust and Agency Funds 881 ,520 887 , 839 1 ,020,079 11032 , 115 12 , 036 DIVISION TOTALS 23, 116, 934 25,754,093 32,950,226 33,627,070 676,844 Other Financing Uses 28,016 583,214 232,941 0 (232,941 ) Cash Reserves 29,683,208 28, 149,952 23,339,304 26, 180,506 2, 841 ,202 Total Expenses and Cash 52,828, 158 54,487,259 56,522,471 59,807, 576 3,285, 105 Resource Allocation Personal Services 9, 086 , 164 9,606 , 108 10, 180 ,906 10, 339,554 158,648 Operating Expenses 8 ,406, 218 9,074 ,993 9,255 ,951 8 ,543, 958 (711 , 993) Capital Outlay 2 ,605 , 940 2,906, 185 7 , 304, 962 9 , 179 ,082 11874, 120 Debt Service 1 $75 ,553 1 ,682 ,914 1 ,680 ,607 1 , 755,495 74 , 888 Transfers 1 ,343 ,059 2,483, 893 4 , 527 ,800 3 ,808 ,981 (718 , 819) Total 23, 116, 934 25,754, 093 32,950,226 33,627,070 676,844 1 Sur man / if An Sep - itmenbb Combined Summary of Expenses Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Expenses : Governing Body 51 ,557 45,478 49 , 119 47 ,226 (1 ,893) City Administration 2, 139 , 980 2, 091 ,692 2 ,587 , 755 2 , 521 , 538 (66,217) General Government 1 , 603,014 2 ,511 , 909 41824 ,835 6, 017 ,234 1 , 192 ,399 Planning and Building 511 ,494 228 ,284 741 , 551 625, 850 (115 ,701 ) Public Safety 4 ,5741961 4 ,940 ,018 4 , 954,250 4, 870 , 349 (83, 901 ) Parks and Recreation 11161 , 108 988 ,017 1 , 143 ,984 1 , 002 ,451 (141 , 533) Public Works 51539 ,969 6 ,302 , 891 8 , 384 ,293 4, 751 ,071 (3,633 ,222) Public Utilities 6 ,653,331 7 ,497 ,380 9,244 , 360 12 ,759,235 3 ,514 ,875 Pension 881 ,520 887 , 839 1 , 020 ,079 1 ,032, 115 12 ,036 Total Expenses 23, 116,934 25,493,508 32,950,226 33,627,070 676,844 Resource Allocation : Personal Services 9 , 0861164 9 ,388, 565 10 , 180 , 906 10 , 339, 554 158 ,648 Operating Expenses 8 ,406 ,218 9 ,031 ,951 9,2551951 81543 ,958 (711 , 993) Capital Outlay 2 ,605, 940 2 ,906 , 185 7 , 304 ,962 9 , 179 ,082 1 , 874, 120 Debt Service 1 ,675,553 1 ,682,914 1 , 680,607 1 ,755 ,495 74 ,888 Transfers 11343 ,059 2,483,893 4,527,800 3 , 808 ,981 (718,819) Total Resource Allocation : 23, 116,934 25,493,508 32,950,226 33,627 ,070 676,844 Summary of Authorized Positions 2008-2009 2009-2010 Department Governing Body 5 . 00 5. 00 City Administration 25 . 00 25 .00 General Government 2 .60 2.60 Planning and Building 6 .40 5 .40 Public Safety 63 .00 63 .00 Parks and Recreation 12 .00 12 .00 Public Works 18 . 30 18.30 Public Utilities 23 . 70 23. 70 Pension 0. 00 0. 00 156.00 155.00 2 City of Atlantic Beach Combined Summary of Revenues and Expenditures General Fund Proposed . Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Cash Forward 5,019,719 5, 140,749 5,506,925 1 ,833,555 (3, 673,370) Revenues Taxes 4, 969 ,611 5 ,425 ,478 5,285,600 5 , 310, 132 24 ,532 Licenses and Permits 1 ,036,258 780 ,747 832 ,285 896,425 64 , 140 Intergovernmental Revenues 1 , 929 , 511 1 ,826 , 558 1 ,723, 673 11805 ,961 82,288 Charges for Services 1 , 981 ,511 2 , 055 , 582 2 , 155 ,402 2 ,096, 773 -58 ,629 Fines and Forfeitures 123, 105 299, 114 83,950 83 ,950 0 Miscellaneous 378 , 322 163 ,919 37 , 142 25, 515 - 11 ,627 Interfund Transfers 247,411 392, 033 366, 700 2 ,2621481 1 ,895 , 781 Total Revenues 10,665,729 10,943,431 10,484,752 12,481 ,237 1 ,996,485 Other Financing Sources 147 ,736 220, 506 Total Resources 15, 833, 184 16,304,686 15,991 ,677 14,314,792 (1 ,676,885) Expenditures City Administration 2, 191 ,537 2, 137, 170 2,636, 874 2,568, 765 (68, 109) Community Development 234,236 198 , 159 222,902 199, 146 (23 , 756) Building 158 , 669 0 0 0 0 General Government 978 , 182 1 ,040 ,242 3,750 ,369 480,674 (3 ,269 ,695) Public Safety 4,428 , 809 . 4, 882 ,020 4, 889 ,490 4, 820 , 349 (69, 141 ) Public Works 1 , 539, 894 1 , 552, 153 1 ,514 ,503 1 ,545 ,690 31 , 187 Parks and Recreation 1 , 161 ,108 988 ,017 1 , 143 ,984 1 ,002 ,451 (141 ,533) DIVISION TOTALS 10,692,435 10,797,761 14, 158, 122 10,617,075 (3,541 ,047) Other Financing Uses Cash Reserves 5, 140,749 5,506,925 1 ,833, 555 3,697,717 1 ,864, 162 Total Expenses and Cash 15,833, 184 16,304,686 15,991 ,677 14,314,792 (1 ,676,885) Resource Allocation Personal Services 6 ,226 ,677 6 , 544 ,558 6,963, 575 7 , 062 ,475 98 ,900 Operating Expenses 3,296 ,392 3,203,454 3 ,409 ,993 3,235 , 350 ( 174 ,643) Capital Outlay 569 , 366 404,455 460 ,454 264,250 ( 196,204) Debt Service 0 Transfers 600 ,000 645,294 3,324 , 100 55, 000 (3, 269 , 100) Total 10,692,435 10, 797, 761 14, 153, 122 10, 617,075 (3,541 , 047) 3 City of Atlantic Beach Summary of Revenues General Fund Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Taxes Ad Valorem Tau 3 ,868 , 172 4 ,269 ,435 4 , 117 ,874 4 ,120 ,406 2,532 Utility Service Tax Electricity 363, 285 392 , 842 410 , 000 432 ,000 22 ,0000 Propane , Natural Gas & Fuel Oil 22 ,449 28 , 791 30 ,250 30 ,250 Subtotal-Utility Service Tax 385 , 734 421 ,633 440 ,250 462,250 22 , 000 Communication Services Tax 602, 177 612,671 605, 376 605,376 0 Local Business Tax 113, 528 121 ,739 122 , 100 122, 100 Total Taxes 4,969,611 5,425,478 5,285,600 5,310, 132 24,532 Permits, Fees , & Assessments 0 0 0 Building . Permits 261 ,997 0 Franchise Fees Electricity 696 ,477 769, 237 820, 000 865 , 000 45, 000 Natural Gas 6 ,995 6,644 7 ,600 7 ,600 Subtotal-Franchise Fees 703 ,472 775 , 881 827 ,600 872 ,600 45 , 000 Impact Fees-Transportation 0 0 760 0 (760) Other Permits and Fees Plan Review & Other Fees 70 ,789 4,866 3, 925 23, 825 19 ,900 Total Permits , Fees , & Assessments 1 ,036 ,258 780,747 832,285 896,425 64, 140 Intergovernmental Revenues Federal Grants Public Safety 1 ,470 89, 175 83,843 316 ,084 232 ,241 Economic Environment (FEMA) 0 0 9, 500 0 (9 , 500) Subtotal-Federal Grants 1 ,470 89, 175 93 , 343 316,084 222 ,741 State Grants Economic Environment (FEMA) 0 0 1 , 178 0 " (1 , 178) State-Shared Revenues State Revenue Sharing Proceeds 475,622 437 ,423 394,319 381 ,410 (12, 909) Mobile Home License Tax 8 ,981 11 ,225 9 , 000 9 ,000 0 0 Alcoholic Beverage License Tax 9 ,865 12 ,602 12 , 500 12 ,500 Local Govt Half-Cent Sales Tax 11392, 383 1 ,255 , 152 1 ,209,633 1 ,0831267 (126 ,3660 Motor Fuel Tax Rebate 3 ,948 3 ,679 3 ,700 3 ,700 Subtotal-State-Shared Revenues 1 , 890 ,799 1 , 720 ,081 1 ,629, 152 1 ,489 ,877 (139,275) Local Grants 0 0 Public Safety 5, 000 17 , 302 0 0 Recreation 32 ,242 0 0 0 242 17 , 302 0 0 0 Subtotal-Local Grants 37 ,242 Total Intergovernmental Revenues 1 ,929,511 1 ,826 ,558 1 ,723,673 1 ,805,961 82 ,288 4 City of Atlantic Beach Summary of Revenues General Fund Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Charges for Services Internal Service Fund Charges 1 ,350, 761 1 , 394 ,394 1 ,473 ,677 1 ,409, 941 (63, 736) Other Genl Govt Charges & Fees 4 , 035 555 2 ,507 1 , 735 (772) Service Charges Public Safety 304,661 322 , 114 333, 879 340 ,487 6,608 Parking Facilities 5 ,424 5, 715 6 ,000 6 , 000 0 Other Transportation 117 , 104 115, 284 119 ,000 111 , 000 (8 , 000) Animal Control 4, 934 12,965 13,500 13,500 0 Lifeguard & Beach Maintenance 174,623 179 ,592 184 ,709 189 ,980 5,271 Recreation & Cultural Events 9 ,467 7 ,849 9 , 130 9, 130 0 Recreation Facilities 10, 502 17 , 114 13, 000 15 ,000 2,000 Total Charges for Services 1 , 981 ,511 2,055,582 2, 155,402 2,096,773 (58,629) Judgments , Fines , at Forfeits Fines Traffic 100, 716 267 ,413 55 ,600 55,600 0 Parking 18 ,400 14, 000 11 ,000 11 ,000 0 Dog 2, 697 1 ,265 350 350 0 Other 1 ,292 16,436 17, 000 171000 0 Subtotal-Fines 123 , 105 299, 114 83, 950 83 ,950 0 Total Judgments, Fines & Forfeits 123, 105 299, 114 83,950 83,950 0 Miscellaneous Revenues Interest 30Z500 129 ,961 15 ,061 5,000 (10,061 ) Disposition of Fixed Assets 9 , 788 18 ,536 10 ,000 10, 000 0 Donations from Private Sources 7 , 144 2 ,874 1 , 705 515 (1 , 190) Settlements & Insurance Reimburse 37, 704 11 , 000 5 ,376 5,000 (376) Other 21 , 186 1 , 548 5 ,000 5 , 000 0 Total Miscellaneous Revenues 378 , 322 163,919 37, 142 25,515 (11 ,627) Other Sources Transfer In from Gas Tax Fund 0 0 5,000 0 (5 ,000) Contribution from Water Fund 83,585 98 ,060 93 ,800 896 ,614 802 ,814 Contribution from Sewer Fund 43 ,226 48 ,000 20, 100 1 , 120, 703 1 , 100 ,603 Contribution from Sanitation Fund 120 ,600 245 ,973 247 ,800 245 , 164 (2 ,636) Total Other Sources 247,411 392,033 366,700 2,262,481 1 ,895,781 Grand Total 10,665,729 10,943,431 10,484,752 12,481 , 237 1 ,996,485 5 City of Atlantic Beach Summary of Expenditures by Division General Fund Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) City Administration City Commission 51 ,557 45 ,478 49, 119 47 ,226 - 1 , 893 . City Manager 230 ,246 301 , 392 538 , 578 549 , 112 10 , 534 City Clerk 231 , 715 238 , 914 263 , 838 249 , 832 -14 , 006 Finance and Administration 890,600 925 ,429 963 ,482 971 , 169 7 ,687 Information Technology 474, 992 348 , 708 486 ,076 431 ,560 -54, 516 Human Resources 184 , 814 192 , 304 192 , 396 209, 570 17 , 174 Legal Counsel 127, 613 84,945 143, 385 110, 296 -33, 089 Total 2, 191 , 537 2, 137, 170 2,636,874 2,568,765 -68, 109 Planning and Zoning 234, 236 198, 159 222,902 199, 146 -23 ,756 Building Department 158,669 0 0 0 0 General Government 978, 182 1 , 040,242 3,750,369 480,674 -3, 269,695 Police Department Administration 689, 101 667,676 548 ,527 591 , 991 43 ,464 Patrol 2 ,030 ,655 2 ,221 ,692 2 ,288, 197 2 , 156 ,531 -131 ,666 Crime Suppression Unit 90, 198 152, 518 177 , 352 194,203 16 , 851 Detective 120,303 258, 947 313 , 359 279,967 -33 ,392 . Dispatch 293 ,875 322 ,960 302 ,905 321 ,219 18 ,314 Animal Control 82,033 91 ,670 85,489 88 ,758 3 ,269 School Crossing Guards 8 ,284 8 , 038 9 ,964 9 ,942 -22 Total 3,314,449 3,723,501 3,725,793 3,642,611 -83, 182 Fire Fire Control / Rescue 869 ,391 894 , 868 909 ,528 937 , 525 27 , 997 Lifeguards 181 , 167 202,685 187 ,225 171 ,610 -15 ,615 Total 1 ,050, 558 1 ,097,553 1 , 096,753 1 , 109, 135 12,382 Code Enforcement 63,802 60,966 66,944 68,603 1 , 659 Public Works Administration 442 ,219 439, 500 473 , 957 478 ,765 4 ,808 Fleet Maintenance 259 ,079 253 , 582 246 , 758 256 ,453 9 , 695 Streets and Road Maintenance 838 ,596 859 ,071 793 , 788 810 ,472 16 ,684 1 ,539,894 1 ,552, 153 1 , 514,503 1 , 545,690 31 , 187 Parks and Recreation Administration and Activities 397 ,378 381 , 548 428 ,656 347 , 104 -81 , 552 Maintenance and Beautification 763 , 730 606,469 715 , 328 655 , 347 -59, 920 Total 1 , 161 , 108 988,017 1 , 143,984 1 ,002,451 -141 ,472 Grand Total 10,692,435 10,797, 761 14, 158, 122 10,617,075 -3, 540, 986 6 City of Atlantic Beach Combined Summary of Revenues and Expenditures Special Revenue Funds Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Cash Forward 1 ,606,902 2,012, 159 1 ,684,996 986,933 (698,063) Revenues Community Dev. Block Grant 107 ,389 30 , 125 201 ,720 116 ,296 (85,424) Convention Dev. Tax Fund 80, 521 46,406 70,500 80 , 500 10, 000 Better Jax Half Cent Sales Tax 788 ,987 710, 144 632 , 188 622 ,259 (9 , 929) Local Option Gas Tax Fund 556 , 133 480 , 774 465, 500 463 , 167 (2 ,333) Police Grant Funds 120 , 364 6 ,293 0 Police Special Revenue Funds 56 ,459 187 ,679 33, 036 25, 750 (7 ,286) Tree Protection Fund 0 21 ,470 4 ,914 0 (4,914) Total Revenues 1 , 709, 853 1 ,482, 891 1 ,407,858 1 , 307,972 (99,886) Other Financing Sources 44, 122 287,444 0 0 0 Total Resources 3,360,877 3,782,494 3,092,854 2,294,905 (797,949) Expenditures Community Dev. Block Grant 107, 389 30, 125 201 , 720 116,296 (85 424) Convention Dev. Tax Fund 35 ,000 40 ,000 277 , 304 100, 000 (177, 304) Better Jax Half Cent Sales Tax 517 , 350 1 ,360 ,702 690 ,807 11065 , 000 374, 193 Local Option Gas Tax Fund 511 ,978 593 , 035 617 , 114 516,500 (100, 610 Police Grant Funds 120 , 364 6 ,293 0 Police Special Revenue Funds 25 , 788 51 , 705 64 , 760 50 ,000 ( 14, 760) Tree Protection Fund 11 ,200 0 21 ,275 14, 822 (6 ,453) DIVISION TOTALS 1 , 329,069 2, 081 ,860 1 , 872,980 1 ,862,618 ( 10,362) Other Financing Uses 19,649 15,638 232, 941 0 (232,941 ) Cash Reserves 2,012, 159 1 ,684,996 986, 933 432, 287 (554,646) Total Expenses and Cash 3, 360,877 3 ,782,494 3,092,854 2,294,905 (797, 949) Resource Allocation Personal Services 91 , 670 0 0 0 0 Operating Expenses 331 ,481 333, 098 437 , 937 86 ,386 (351 ,551 ) Capital Outlay 410,270 302 , 196 593,043 284 , 732 (308 , 311 ) Debt Service Transfers 495,648 11446 , 566 842 , 000 1 ,491 , 500 649 , 500 Total 1 ,329,069 2,081 , 860 1 ,872,980 1 ,862,618 (10, 362) 7 City of Atlantic ; each Combined Summary of Revenues and Expenditures Enterprise Funds Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Cash Forward 7, 360,811 6,985,412 6,537,762 4, 712, 673 ( 1 , 875,089) Revenues Water Utility 2 ,801 , 864 2 , 719 ,388 3 , 599 ,489 3 , 838 , 256 238, 767 Sewer Utility 3, 701 , 160 4,019 ,414 5, 355 ,436 9,646,642 4,291 ,206 Sanitation 1 ,464, 137 1 , 922 ,879 1 ,822 , 000 1 , 822 , 000 0 Storm Water Utility 1 , 518, 615 2, 886, 639 2, 365, 600 933, 000 ( 1 , 432, 600) Building Code Enforcement 0 395, 727 207 ,500 308 ,050 100 , 550 Total Revenues 9,485,776 11 ,944,047 13,350, 025 16,547,948 3, 197,923 Other Financing Sources 288,620 141 ,547 567,576 0 (567,576) Total Resources 17, 135,207 19,071 ,006 20,505,363 21 , 260,621 755, 258 Expenditures Water Utility 2 , 375 ,430 2 ,327 ,887 3,242 , 177 3 ,443 ,624 201 ,447 Sewer Utility 4 ,277 ,901 5, 169 ,493 6,002 , 183 9 , 315,611 3,313 ,428 Sanitation 1 ,567 , 957 1 ,902 ,477 1 , 798 ,410 1 , 793 , 337 (5,073) Storm Water Utility 11920 , 140 2 ,255 ,226 41454,266 895,544 (3, 558 , 722) Building Code Enforcement 0 260, 585 295 ,654 295 , 585 (69) DIVISION TOTALS 10, 141 ,428 11 ,915,668 15,792,690 15,743,701 (48,989) Other Financing Uses 8,367 567,576 0 0 0 Cash Reserves 6,985,412 6, 587,762 4,712,673 5,516,920 804, 247 Total Expenses and Cash 17, 135,207 19,071 ,006 20,505, 363 21 ,260,621 755, 258 Resource Allocation Personal Services 1 ,922 , 160 2 ,200 ,295 2 ,267 , 098 2 ,326,845 59, 747 Operating Expenses 4, 742 ,482 5,511 , 857 5,338 , 175 5, 140, 340 (197 , 835) Capital Outlay 1 ,626,304 2 , 199 ,534 6 ,216 ,465 4 , 330, 100 (1 , 886 , 365) Debt Service 1 ,603 ,071 1 ,611 , 949 1 ,609 ,252 1 ,683 , 935 74 ,683 Transfers 247,411 392 ,033 361 , 700 2 ,262 ,481 1 , 900 , 781 Total 10, 141 ,428 11 ,915,668 15,792,690 15,743,701 (48,989) 8 City of Atlantic Beach Combined Summary of Revenues and Expenditures Trust and Agency Funds Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Cash Forward 12,894,701 15,466,346 13,960,031 15, 101 , 660 1 , 141 ,629 Revenues General Employee Pension 1 , 808 ,323 (452 , 037) 1 , 334 ,428 1 ,449,292 114 , 864 Police Employee Pension 1 , 172 , 645 (304, 960) 827,280 910 ,823 83 , 543 Total Revenues 2,980, 968 (756,997) 2, 161 ,708 2,360, 115 198,407 Other Financing Sources 472, 197 138, 521 0 0 0 Total Resources 16,347, 866 14,847,870 16, 121 , 739 17 ,461 ,775 1 ,340,036 Expenditures General Employee Pension 447 , 904 447 , 798 507 ,009 512 , 984 5, 975 Police Employee Pension 433,616 440, 041 513 , 070 519, 131 6 , 061 DIVISION TOTALS 881 ,520 887, 839 1 ,020,079 1 ,032, 115 12,036 Other Financing Uses 0 0 0 0 0 Cash Reserves 15,466, 346 13,960,031 15, 101 ,660 16,429,660 1 ,328,000 Total Expenses and Cash 16,347, 866 14,847,870 16, 121 ,739 17,461 ,775 1 ,340, 036 Resource Allocation Personal Services 845 ,657 861 , 255 950 ,233 950 ,233 0 Operating Expenses 35 ,863 26 ,584 69, 846 81 , 882 12 ,036 Capital Outlay 0 0 0 0 0 Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 0 Total 881 , 520 887,839 1 ,020,079 1 , 032, 115 12,036 9 Gtverning = ody Corti ed Su 1 imary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Revenues : General Fund Resources 51 ,557 45 ,478 49 , 119 47 ,226 (1 ,893) Total Revenues 51 ,557 45,478 49, 119 47,226 (1 ,893) Expenses : City Commission 51 , 557 45,478 49 , 119 47,226 (1 ,893) Total Expenses 51 ,557 45,478 49, 119 47,226 (1 ,893) Resource Allocation : Personal Services 41 ,487 37,275 38,659 38 , 796 137 Operating Expenses 10 , 070 8 ,203 10 ,460 8 ,430 (2, 030) Capital Outlay 0 0 0 . 0 0 Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 Total Resource Allocation : 51 ,557 45,478 49, 119 47,226 (1 ,893) Summary of Authorized Positions 2008-2009 2009-2010 City Commission Mayor 1 1 City Commissioner 4 4 5 5 Appointed Boards Code Enforcement Board Community Development Board Tree Conservation Board Pension Board of Trustees 10 City Commission Purpose : The City Commission is the legislative and policy malting body of the City. The City Commission is comprised of an elected Mayor/Commissioner, who serves two -year terms, and four City Commissioners who serve four-year terms . The City Commission is responsible for appointing the City Manager, City Clerk and ' City Attorney; adopting an operating budget for the City; establishing boards and committees as necessary and appointing the members thereof; passing ordinances and laws for the preservation of the public peace and order; and adopting zoning standards for the City. Mission Statement : It is the intention of the City Commission to ensure that the City maintains and improves the residential quality of life now enjoyed by residents . Issues , Trends and Highlights : ® In order to ensure that the mission of the City is carried out, the City Commission holds annual, strategic planning sessions and solicits input from City Boards, City Staff, and citizens for Commission consideration. • 11 Governing %, ®dy City Commission Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCCS Wages e Salaries and Wages 38,292 34,462 35,840 35,841 1 Overtime Special Pay Sub-Total 38,292 34,462 35,840 35,841 1 Benefits FICA 2,929 2,636 2,640 2,742 102 Pension Health and Life insurance Worker and Unemploy Comp 266 177 179 214 35 Sub-Total 3, 195 2,813 2,819 2,956 137 Total Wages and Benefits 41 ,487 37,275 38,659 38,796 137 OPERATING EXPENSES Professional Services 50 30 30 0 Contract Services Local Travel 116 305 430 300 (130) Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing 3,045 1 ,798 3,000 3,000 0 Advertising and Promotions Other Current Charges 489 62 200 200 0 Office Supplies Operating Supplies 500 500 0 Books, Training , Memberships 6,370 6,038 6,300 4,400 (1 ,900) Internal Service Charges Total Operating Expenses 10,070 8,203 10,460 8,430 (2,030) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 51 ,557 45,478 49, 119 47,226 (1 ,893) 12 City Administration Combined Summ , ry of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Revenues : General Fund Resources 2, 139, 980 2, 091 , 692 2, 587 ,755 21521 ,538 (66, 217) Transfers 0 0 0 0 0 Total Revenues 2,139,980 2,091 ,692 2,587,755 2,521 ,538 (66,217) Expenses : City Clerk 231 , 715 238, 914 263, 838 249, 832 (14, 006) City Manager 230, 246 301 , 392 538, 578 549, 112 10, 534 Finance and Accounting 890,600 925,429 963,482 971 , 169 7,687 Information Technology 474, 992 348,708 486, 076 431 , 560 (54, 516) Human Resources 184, 814 192, 304 192, 396 209, 570 17 , 174 Legal Counsel 127 ,613 84, 945 143,385 110,296 (33, 089) Total Expenses 2, 139,980 2,091 ,692 2, 587,755 2,521 ,538 (66,217) Resource Allocation : Personal Services 11469, 092 1 , 580, 918 1 , 8911656 1 ,926, 579 34, 923 Operating Expenses 501 , 935 441 , 149 539, 045 505, 809 (33, 236) Capital Outlay 168, 953 69 , 625 157, 054 89, 150 (67 ,904) Transfers 0 0 0 0 0 Total Resource Allocation : 2, 139,980 2,091 ,692 2,587,755 2,521 , 538 (66,217) Summary of Authorized Positions 2008-2009 2009-2010 City Clerk City Clerk 1 1 Secretary I Records Clerk 1 1 Secretary 1 1 3 3 City Manager City Manager 1 1 Assistant City Manager 1 1 Community Redevelopment Cooridinator 1 1 Administrative Assistant 1 1 4 4 Finance Finance Director 1 1 Deputy Finance Director 1 1 Accountant 1 1 Purchasing Agent 1 1 Utility Billing Supervisor 1 1 Utility Specialist 1 1 Accounts Payable Clerk 1 1 Customer Service Super. 1 1 Customer Service Rep. 2 2 Meter Reader 2 2 12 12 Information Technology Computer Network Manager 1 1 Computer Network and PC/Server Technician 2 2 3 3 Human Resources Human Resources Director 1 1 Human Resources Assistant 1 1 2 2 '_ec &1 Cor.. i1seei City Attorney 1 Total 25 25 13 City Clerk Purpose : The City Clerk' s Department is responsible for a variety of duties including those listed below. o Administrative functions of the City Commission o Secretary to the Code Enforcement Board O Member of the Board Member Review Committee o Custodian of official City records in accordance with State guidelines o Processing and issuing local business tax receipts O Conducting municipal elections o Website Administrator e Notarizing City documents O Preparing, maintaining, certifying and recording city liens with the County Clerk of the Courts O Administering oaths o Preparing agendas and minutes for City Commission meetings, Board Member Review Committee meetings and Code Enforcement Board meetings • Custodian of the City Seal Key Objective : ® Continue document imaging (in-house only, versus sending to an outside vendor) O Reduce the volume of obsolete records by purging/destroying documents that have met State retention requirements O Continue to upgrade and improve records filing, retrieval and research capabilities Issues , 'T'rends and Highlights : In the 2007 election, two referendums were voted on and passed, which resulted in changes to the City ' s election process in regards to the calendar/schedule and district representation. The City Clerk has been transitioning into the new election process and will hold the City ' s first district election in Fall 2009 . In Fall 2009 , the City Clerk will conduct City elections, a Primary Election and, if required, a General (Run-off) Election. The majority of expenditures for election activity are reflected in increased contract service expense. Staff expects a referendum to be on a future ballot winch will propose additional changes to the election process . The referendum will require research and coordination from the City Clerk. Workload data Activity FAY 08-09 (Est) FY 07-08 FY 06-07 Meetings attended (evening) 45 47 53 Lien Letters prepared 204 252 275 Business Tax Receipts issued (new) 156 11, 44 152 Business Tax Receipts renewed 32C 834 373 Business Tax Receipts transferred 30 37 42 14 City Administration City Clerk Proposed Actual Actual Estimate Budget Increase PERSONAL SERVCES 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Wages Salaries and Wages 115,007 126,818 135,950 135,949 (1 ) Overtime 2,200 1 ,844 1 ,200 200 (1 ,000) Special Pay 7,745 5,469 1 ,300 2,884 1 ,584 Sub-Total 124,952 134,131 138,450 139,033 583 Benefits FICA 9,347 9,688 10,603 10,636 33 Pension 16,037 15,822 17,877 20,675 2,798 Health and Life Insurance 13,988 16,386 23,567 24,526 959 Worker and Unemploy Comp 682 623 969 788 (181) Sub-Total 40,054 42,519 53,016 56,625 3,609 Total Wages and Benefits 165,006 176,650 191 ,466 195,657 4,191 OPERATING EXPENSES Professional Services 172 Contract Services 5,337 11 ,384 1 ,500 12,200 10,700 Local Travel 365 309 300 300 0 Communications 1 ,532 1 ,534 1 ,500 1 ,600 100 Postage 410 323 500 500 0 Utilities Rentals and Leases 500 600 600 insurance Repairs and Maintenance 5,541 1 ,680 3,000 3,000 0 Printing and Publishing 24,087 36,004 40,000 30,000 (10,000) Advertising and Promotions Other Current Charges 65 97 200 200 0 Office Supplies 987 950 1 ,600 1 ,600 0 Operating Supplies 3,436 4,982 3,000 775 (2,225) Books, Training , Memberships 3,539 3,488 3,820 3,400 (420) Internal Service Charges Total Operating Expenses 45,471 61 ,251 55,420 54,175 (1 ,245) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 21 ,238 1 ,013 16,952 (16,952) Total Capital Outlay 21,238 1 ,013 16,952 0 (16,952) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVMSION TOTALS 231 ,715 238,914 263,838 249,832 (14,006) 15 City Man . ger Purpose : To administer and enforce the enactments of the City Commission, to assist the Commission in making policy and program decisions, and to otherwise administer the affairs of the City. Key Objectives : O Prepare a long-range financial plan O To assist the Commission annually to establish a Strategic Plan and then to supervise the accomplishment of established priorities O Continuously examine and monitor city departments to ensure that the City is operating in an effective and productive manner ® Provide the Commission with adequate, pertinent and clear information to allow them to make prudent decisions O Knsure that the handling of citizen complaints is done in an efficient, timely and professional manner Communicate with citizens and the press to maintain an open and responsive atmosphere necessary in a democratic government O Carry out the goals, objectives and policies established by the City Commission Issues , Trends and Highlights : o The salary and benefits for the Mayport Redevelopment Director and Assistant City Manager were added to this department beginning FY 2009 . 16 City Admit1istrration City Manager Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 161 ,609 205,556 363,000 362,814 (186) Overtime 63 300 0 (300) Special Pay 13,670 16,837 40,000 46,767 6,767 Sub-Total 175,279 222,456 403,300 409,582 6,282 Benefits FICA 11 , 172 14,569 31 ,200 31 ,333 133 Pension 16,570 17,325 41 ,008 45,039 4,031 Health and Life Insurance 12,964 17,352 33,630 33,723 93 Worker and Unemploy Comp 977 2,356 7,040 5,535 (1 ,505) Sub-Total 41 ,683 51 ,602 112,878 115,630 2,752 Total Wages and Benefits 216,962 274,058 516,178 525,212 9,034 OPERATING EXPENSES Professional Services 30 200 200 0 Contract Services 35 Local Travel 78 1 ,100 1 ,100 0 Communications 2,062 2,710 2,800 4,300 1 ,500 Postage Utilities Rentals and Leases Insurance Repairs and Maintenance 200 200 Printing and Publishing 208 82 200 200 0 Advertising and Promotions Other Current Charges 596 555 500 600 100 Office Supplies 91 347 500 500 0 Operating Supplies 1 ,159 3,651 5,700 5,700 0 Books, Training, Memberships 9, 133 6,915 11 ,400 11 , 100 (300) Internal Service Charges Total Operating Expenses 13,284 14,368 22,400 23,900 1 ,500 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles 11 ,771 0 Equipment 1 ,195 0 Total Capital Outlay 0 12,966 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DiVwS90`9 TOTALS 230,246 301 ,392 538,578 549, 112 10,534 17 �flflll . l nee an to Ast : n inistration Purpose: This department is responsible for the administration of all financial affairs of the City, including : investments, budget preparation, annual financial report generation, payroll tax reporting, regulatory and management reporting, grant and pension financial reporting, utility billing, purchasing, and vendor payables . Key Objectives : • O To continue to provide citizens and management with unqualified audit opinions annually O To prepare and monitor the annual operating budget and long term financial plan O To provide customers of the utility system with excellent customer service O To provide timely and efficient procurement support for all departments O To assist management with financial and performance analysis to aid in decision making Issues, Trends and Highlights : O Received unqualified audit opinion for FY 2008 , with no management comments . O Transferred document retention responsibility from the City Clerk' s department to individual departments in FY 2009 . The Finance Department is scanning : Utility Service Applications, fixed asset documents, grant documentation and other Finance Department generated documents into an electronic documentation system. O Installed the AVR system in the meter reader' s vehicles for better management control of vehicle and fuel usage . O Worked with financial advisor to determine financing options for various City projects and provided financial information to assist with State Revolving Loan application. O Coordinated City of Jacksonville audit of lifeguard and beach clean-up expenditures . O Performed reviews of and made recommendations for improved internal controls over Recreation and Building Department fee collections . Workload Data Measurement FY-08 FY-07 FY-06 FY-05 Utility Bills Generated 95 , 866 95 ,439 97, 028 94,716 Delinquent Notices Generated 23 , 091 20, 132 23 ,286 21 ,756 Accounts Payable Checks Processed 5 ,704 5 , 720 5 , 689 5 , 827 Purchase Orders Processed 2 , 935 2, 773 2 , 188 2 , 717 Grants Financially Administered 8 14 6 6 18 City Administration Finance and Administration Department Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 504,292 531 ,377 564,967 565,115 146 Overtime 5,491 5, 146 4, 125 3,500 (625) Special Pay 35,354 22,923 18,000 18,520 520 Sub-Total 545, 137 559,446 587,092 587,135 43 Benefits FICA 40,647 40,270 44,913 44,916 3 Pension 64,991 64,092 71 ,428 80,346 8,918 Health and Life Insurance 54,024 63,736 64,230 64,497 267 Worker and Unemploy Comp 5,944 5,063 5,550 6,384 834 Sub-Total 165,606 173, 161 186,121 196,142 10,021 Total Wages and Benefits 710,743 732,607 773,213 783,278 10,065 OPERATING EXPENSES Professional Services 47,225 43,060 51 ,560 53,060 1 ,500 Contract Services 733 186 200 200 0 Local Travel 96 90 75 125 50 Communications 6,491 6,452 6,000 6,000 0 Postage 35,717 38,025 40,050 41 ,550 1 ,500 Utilities Rentals and Leases 436 405 1 ,50D 1 ,500 0 Insurance Repairs and Maintenance 36,862 36,560 38,323 38,341 18 Printing and Publishing 24,295 23,529 25,150 25,000 (150) Advertising and Promotions Other Current Charges 29 0 Office Supplies 7,836 6,019 6,800 6,800 0 Operating Supplies 12,662 16,453 13,661 9,365 (4,296) Books, Training , Memberships 7,475 10,042 6,950 5,950 (1 ,000) Internal Service Charges Total Operating Expenses 179,857 180,821 190,269 187,891 (2,378) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 12,001 Total Capital Outlay 0 12,001 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To General Fund To Total Transfers 0 0 0 0 0 DIVISIOW TOTALS 890,600 925,429 963,482 971 , 169 7,687 19 Infor . .t ati €ern Technology Purpose: The Information Technology Division relies on its own internal staff, plus the assistance of external partners, to provide all computer-related services for the City. These services include : administration of the City' s application, data base, email, web, and file servers ; design and maintenance of the local and wide area networks (LANs/WANs) that connect the City offices and plants ; support of all workstations, laptops, printers, copiers, and telephone systems, and the evaluation and acquisition of all IT assets used throughout the City. Key Objectives : O For FY 2010, upgrade the physical access security application O Install new network connections to the community centers O Complete upgrade to the City' s data network O Upgrade the Public Safety file server to enable video file storage O Test the IT Disaster Recover Plan at an offsite location Issues, Trends and Highlights : O In FY 2009, redesigned the City' s website — www. coab .us; O Upgraded the City' s backbone network; O Replaced the file backup server; O Upgraded the City email sewer and software; O Implemented an Automatic Vehicle Locator system pilot program for City vehicles in FY 2009 (full roll-out of program budgeted and all expenditures moved to user departments in FY 2010, resulting in a $9,000 decrease in the Information Technology budget); O Upgraded to Microsoft Office 2007 ; and, O Installed wide format scanning capability in the Building Department. O In the FY 2010 budget, capital outlay and outside contract service expenses have been reduced approximately $ 50,000 . Diagnostics and computer repairs will be handled by in-house staff, if not under contract, and future computer upgrades will be deferred. 20 City Administration Information Technology Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONALSERVCES Wages Sacaries and Wages 150,674 162,816 169,589 169,894 305 Overtime 2,057 3,223 1 ,275 500 (775) Special Pay 5,957 4,842 1 ,000 1 ,325 325 Sub-Total 158,688 170,881 171 ,864 171 ,719 (145) Benefits FICA 11 ,729 12,366 13, 148 13, 137 (11 ) Pension 20,048 19,923 22,491 25,837 3,346 Health and Life Insurance 18,472 18, 757 18,220 20,582 2,362 Worker and Unemploy Comp 906 789 860 985 125 Sub-Total 51 ,155 51 ,835 54,719 60,541 5,822 Total Wages and Benefits 209,843 222,716 226,583 232,260 5,677 OPERATING EXPENSES Professional Services Contract Services 15,283 7,565 18,600 10,000 (8,600) Local Travel 87 94 200 200 0 Communications 8,899 8,207 11 ,000 9,600 (1 ,400) Postage 39 222 250 250 0 Utilities Rentals and Leases 9,000 (9,000) Insurance Repairs and Maintenance 40,645 35,299 57,775 65,000 7,225 Printing and Publishing 447 0 Advertising and Promotions Other Current Charges Office Supplies 747 71 500 500 0 Operating Supplies 36,643 19,134 17,566 20,250 2,684 Books, Training, Memberships 15,091 11 ,308 4,500 4,350 (150) Total Operating Expenses 117,434 82,347 119,391 110,150 (9,241 ) CAPITAL OUTLAY Land Buildings 4,065 Infrastructure Improvements Vehicles Equipment 143,650 43,645 140, 102 89, 150 (50,952) Total Capital Outlay 147,715 43,645 140,102 89,150 (50,952) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To General Fund Iota{ T:ansfhrs 0 0 3 0 0 DIVISI05! TOTALS 474,992 348,703 486,076 431 ,560 (54, 516) 21 Hum . n Resources Purpose: The Human Resource Department is responsible for supporting all Human Resource functions plus : payroll (employee and retiree), risk management, employee benefit programs (health, life, dental, vision, and pre-tax 457/401 investments), workers ' compensation insurance and claims, employer insurance and claims (property, liability, automobile, etc. ), negotiation of and administration of three union contracts (Local 630 "Blue Collar" , Local 630 "White Collar" and Police unions), and processing employee retirements. Key rl bjeetives : • Recruit and hire the best possible applicants for employment. O Complete contract negotiations with the City' s three unions . O Maintain the City's Personnel Policy and Procedures Manual. O Maintain the City's Employee and Retiree payroll systems . O Continue Supervisory training. O Continue programs to promote employee wellness . Issues , Trends and Highlights : a Completed Blue Collar and White Collar Union contracts . O Completed first Police Union contract with Coastal . Florida Police Benevolent -- Association (PBA) for period of May 2008 through September 2009 . O Based upon a projected +25 . 5 % rate increase, completed market survey of health insurance companies and, effective October 1 , 2009, will be changing health insurance to • CIGNA. Health insurance benefits were restructured with no increase to the City budget. O Completed the 7th Annual Employee Picnic and Recognition in November 2008 . O Changed several pay policies to include pay for holidays and the method of paying overtime from "hours paid" to "hours worked". Changed police officer average work period from 80 to 84 hours. O Changed percentage of health insurance paid by the City from 100% to 95 % of Employee Only coverage and from 50% of the difference to 45 % of the difference . O Included in the FY 2010 budget is $9,000 for a triennial actuarial valuation of post- employment benefits other than pension and approximately $ 6 , 000 for supervisory and department training. Department personnel did not attend and no formal, City-sponsored training was conducted in FY 2009 . 22 City Administration Human Resources Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 115,549 121 ,003 127,851 127,130 (721 ) Overtime 0 0 0 Special Pay 6,345 6,914 5, 177 9,327 4, 150 Sub-Total 121 ,894 127,917 133,028 136,457 3,429 Benefits FICA 9,155 9,660 10,483 10,439 (44) Pension 15,362 15,208 16,956 19,333 2,377 Health and Life Insurance 9, 008 9, 555 9, 804 9, 912 108 Worker and Unemploy Comp 677 591 645 736 91 Sub-Total 34,202 35,014 37,888 40,420 2,532 Total Wages and Benefits 156,096 162,931 170,916 176,877 5,961 OPERATING EXPENSES Professional Services - 3,583 8,000 9,000 9,000 Contract Services 9,297 8,857 8,450 8,450 0 Local Travel Communications 819 828 900 900 0 Postage 77 22 100 100 Utilities Rentals and Leases Insurance Repairs and Maintenance 4,540 4,675 4,815 5,008 193 Printing and Publishing 397 114 150 150 0 Advertising and Promotions Other Current Charges 15 26 300 0 (300) Office Supplies 1 ,092 1 ,411 1 ,265 1 ,200 (65) Operating Supplies 1 ,885 1 ,566 4,000 450 (3,550) Books, Training , Memberships 7,013 3,874 1 ,600 7,435 5,835 Total Operating Expenses 28,718 29,373 21 ,480 32,693 11 ,213 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To General Fund To Total Transfers 0 0 0 0 0 DIVISION TOTALS 184,814 192,304 192,396 209,570 17, 174 23 Legal Counsel Purpose : The purpose of this program is to provide legal services, including ordinance interpretation, legal opinion, negotiation, litigation, etc . , requested by the City Commission, City Manager or City staff Key Objectives : o The City Attorney is appointed by the City Commission and acts as the legal advisor for the municipality and all of its officers in matters relating to their official duties . The attorney prepares contracts, bonds, and other instruments in which the City is concerned and endorses on each his approval of the form and correctness thereof When required to do so by the City Commission, prosecutes and defends, for and on behalf of the City, complaints, suits and proceedings in which the City is a party . The attorney furnishes the City Commissioners, City Manager or department heads of the City an opinion on any question of law relating to their respective powers and duties . Issues, 'Trends and Highlights : O Legal counsel for code enforcement issues, labor negotiations, and specialized employee labor issues continue to be provided by outside contractors . Legal counsel for pension issues is included in the Pension program. o In FY 2009 , budgeted legal expenses were increased, anticipating additional legal services related to the removal of abandoned gas tanks from the City' s right-of-ways in various locations . • 24 City Ai dministration Legal) Counsel Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCCS Wages Salaries and Wages Overtime Special Pay Sub-Total 0 0 0 0 0 Benefits FICA Pension Health and Life insurance 10,442 11 , 956 13, 300 13,296 (4) Worker and Unemploy Comp Sub-Total 10,442 11 ,956 13,300 13,296 (4) Total Wages and Benefits 10,442 11 ,956 13,300 13,296 (4) OPERATING EXPENSES Professional Services 116,489 72,989 129,100 97 ,000 (32,100) Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training , Memberships 682 985 (985) Internal Service Charges Total Operating Expenses 117,171 72,989 130,085 97,000 (33,085) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIV6SION TOTALS 127,613 84,945 143,385 110,296 (33,089) 25 General G tvern ent Combined Summary of Revenues and Expenses , Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Revenues : General Fund Resources 978, 182 1 ,040,242 3,750,369 480,674 (3 ,269,695) Convention Development 80,521 46,406 70,500 80,500 10,000 Half Cent Sales Tax 788 ,987 710, 144 632, 188 622,259 (9,929) Debt Service 73 ,759 69,723 68,600 69 ,000 400 Capital Project Fund 0 332 ,938 332 , 000 3,702,000 3,370,000 Total Revenues 1 ,921 ,449 2, 199,453 4, 853,657 4,954,433 100,776 Expenses : General Government 978, 182 1 ,040,242 3 , 750,369 480,674 (3,269,695) Convention Development 35,000 40,000 277, 304 100,000 (177, 304) Half Cent Sales Tax 517,350 1 ,360 ,702 690,807 1 , 065 ,000 374, 193 Debt Service 72 ,482 70,965 71 ,355 71 ,560 205 Capital Project Fund 0 0 35,000 4,300,000 4 ,265,000 Total Expenses 1 ,603,014 2,511 ,909 4, 824,835 6,017,234 1 , 192,399 Resource Allocation : Personal Services 94,885 96,662 141 ,259 144 ,648 3 ,389 Operating Expenses 318 ,297 338 ,286 325,010 296,026 (28 , 984) Capital Outlay 280,350 230, 702 375,611 4,450,000 4,074,389 Debt Service 72,482 70,965 71 ,355 71 ,560 205 Transfers 837,000 1 ,775,294 3, 911 ,600 1 ,055,000 (2 ,856,600) Total Resource Allocation : 1 ,603,014 2,511 ,909 4,824,835 6,017,234 1 ,192,399 Summary of Authorized Positions 2008-2009 2009-2010 General Government Building Official 0.20 0.20 Building Permits Technician / Clerk II 0.20 0 .20 Receptionist / Permits Clerk 0.20 0.20 Painter II 1 .00 1 . 00 Painter I 1 .00 1 .00 2.60 2.60 26 Genert., 1 Government Purpose: This program is responsible for the non-departmental expenses of operating City Hall . These include the building maintenance expenses of the City Hall complex, such as carpentry, painting, plumbing, heating and air conditioning, and window cleaning . Expenditures that are not attributable to any one distinct area, such as liability insurance, and transfers from the General Fund to other programs to supplement operations are also accounted for in this program area. Issues, Trends and Highlights : ® A one-time $ 5 ,000 contribution to support the beaches trolley was made in FY 2009 . O A $ 1 ,424 , 100 transfer from the General Fund unrestricted reserve balance to the Storm Water Utility fund, to supplement funding for the Royal Palms drainage project, was also made in FY 2009 . O A $ 1 ,900,000 transfer from the General Fund unrestricted reserve balance to the Water and Sewer Utilities fund was approved through budget ordinance in FY 2009 to take advantage of lower construction costs and temporarily fund a well and design work related to TMDL requirements . When a more favorable borrowing environment occurs, the City plans to secure external financing and transfer the money back to the Utilities fund. ® Beginning in FY 2009 , twenty percent (20%) of the receptionist function' s salary and benefits was funded from this division. O For FY 2010, the City will transfer $ 55 , 000 to the Building Code Enforcement fund to cover program expenses . Reduced construction activity resulting from a downturn in the economy contributed to the need for this subsidy. 27 General Fund General Government Proposed Actual Actual Estimate Budget increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 64, 123 67,744 99,970 100,472 502 Overtime 0 346 15 15 0 Special Pay 1 ,609 34 1 ,332 365 (967) Sub-Total 65,732 68,124 101 ,317 100,852 (465) Benefits FICA 4,845 4,945 7,046 7,715 669 Pension 8, 106 8,482 13, 100 15,280 2, 180 Health and Life insurance 11 , 784 12,229 17, 163 16,492 (671) Worker and Unemploy Comp 4,418 2,882 2,633 4,309 1 ,676 Sub-Total 29,153 28,538 39,942 43,796 3,854 Total Wages and Benefits 94,885 96,662 141 ,259 144,648 3,389 OPERATING EXPENSES Professional Services 0 10,150 0 0 0 Contract Services 15,762 19,771 18,700 19,200 500 Local Travel Communications 3,331 3,547 3,680 3,780 100 Postage 9,188 7,628 10,200 10,700 500 Utilities 21 , 112 22,910 25,400 26,600 1 ,200 Rentals and Leases 3,012 3,012 3,200 3,500 300 Insurance 152,764 150,767 150,000 155,946 5,946 Repairs and Maintenance 41 ,176 47,911 43, 130 42,600 (530) Printing and Publishing 3,490 1 ,279 2,000 2,000 0 Other Current Charges 7,971 18,139 6,500 1 ,500 (5,000) Office Supplies 2,609 2,748 2,700 2,700 0 Operating Supplies 12,882 10,424 14,500 12,500 (2,000) Books, Training, Memberships 0 0 0 0 Aid to other Gov Agency 10,000 0 5,000 0 (5,000) Total Operating Expenses 283,297 298,286 285,010 281 ,026 (3,984) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 0 0 0 0 0 Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To Debt Service To Storm Water Utility 600,000 460,675 1 ,424,100 0 (1 ,424, 100) To Sewer Utility Fund 1 ,900,000 0 (1 ,900,000) To Pension Funds To Internal Service Funds To Other Misc. 0 184,619 0 55,000 55,000 Total Transfers 600,000 G15,294 3,32.4, 100 55,000 (3,269, 100) DIV5SIOM TOTALS 978, 182 1 ,0/:0,242 3,750,369 480,674 (3,269,695) 28 Convention Develop ent T . x Fund Purpose: This program is funded through the levy of the local tourist development tax. The City receives 2% of the collections on the rental of living quarters, net of a 1 % administrative fee charged by the County, plus interest earnings on the finds received and invested. These funds are restricted by Florida Statute 212 . 0305 for the extension, enlargement, improvement, or construction of a multipurpose convention center, coliseum, or exhibit center, or to acquire, construct, remodel, repair or maintain one or more convention centers , stadiums, exhibit halls, arenas, coliseums . In addition to the uses described above, the City of Atlantic Beach, through Resolution 91 -5 , has authorized these funds to be used to acquire and develop municipal parks, lifeguard stations, and/ or athletic fields . Contributions to promote tourism in the beaches communities is also an approved use of these funds . Issues , ''rends and Highlights : O With a significant donation from a private source, the City was able to successfully acquire the Buckman Trust property for preservation purposes in FY 2009 . The City' s capital outlay for this property was $ 191 ,000 . A budget of $ 85 , 000 is included in the FY 2010 budget for development of the Buckman Trust property. O Acquisition and installation of the public art "In Search of Atlantis" statue located on Seminole Road in Frazier Park was completed in FY 2009 . This project was partially funded with Convention Development Tax funds . O In FY 2009 , the City contributed the fifth and final installment of $25 ,000 to the Beaches Historical Museum project. © The City will continue to contribute $ 15 , 000 to the Chamber of Commerce to promote tourism through their web site in FY 2010 . 29 Conventlt n Development Tax Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Cash Forward 184,732 237,915 228,683 21 ,879 (206,804) Revenues Convention Development Tax 70,032 41 ,896 70,000 80,000 10,000 Interest Earnings 9,789 4,510 500 500 0 Donations and Contributions 700 Transfer - In from Fund 131 Total Revenues 80,521 46,406 70,500 80,500 10,000 Other Financing Sources 7,662 Total Resources 272,915 284,321 299,183 102,379 (196,804) Expenditures Promotions 10,000 15,000 15,000 15,000 0 Beaches Museum Installment 25,000 25,000 25,000 (25,000) Buckman Trust Property 191 ,000 85,000 (106,000) Public Art 46,304 (46,304) DIVISION TOTALS 35,000 40,000 277,304 100,000 (177,304) Other Financing Uses 15,638 Ending Cash 237,915 228,683 21 ,879 2,379 (19,500) Total Expenses and Cash 272,915 284,321 299,183 102,379 (196,804) Resource Allocation Operating Expenses 35,000 40,000 40,000 15,000 (25,000) Capital Outlay 0 0 237,304 85,000 (152,304) Transfers 0 Total 35,000 40,000 277,304 100,000 (177,304) 30 Half Cent DiscretiF,, n .., ry SAles Tax Fund Purpose: This fund provides for the collection and spending of the additional half cent sales tax . These funds are to be restricted for use for capital projects that are similar in nature to those of the Better Jacksonville Plan. These projects will typically include General Government projects such as streets, public facilities, parks or land acquisition. Issues , 'Trends and Highlights : O The Mayport Road medians construction project was completed in FY 2009 . Final cost for the City' s portion of this project was $75 ,000 in FY 2009, for a total project-to-date outlay of $424,000 . O Approximately $20, 000 of discretionary sale tax monies were used in FY 2009 for public art. Combined sales tax and convention development tax funds of $ 62,000 were used by the City to acquire the "In Search of Atlantis" statue. O Preliminary design for the new public safety building is almost complete . A total of $660 ,000 was transferred to the Governmental Capital Project Fund in FY 2008 and FY 2009 from the Discretionary Sales Tax fund for preliminary and final design. An additional $ 1 ,000,000 transfer is budgeted in FY 2010 for building construction. Beginning in FY 2011 , the Half Cent Discretionary Sales Tax revenue is proposed to be the source for debt service payments on $2,700 ,000 to complete construction of the building. O Replacement of the Donner Community Center roof is budgeted for $50,000 in FY 2010 . O Discretionary sales tax revenues are also the source for a new pavement management software that is GIS compatible . 31 Half Cent Discretionary Sales Tax Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Restricted 1 ,126,899 1 ,414,879 997,262 . 705,702 (291 ,560) Restricted/Designated Cash Forward 1 ,126,899 1 ,414,879 997 ,262 705,702 t291 ,560) Revenues Half Cent Sales Tax 723,303 685,927 630, 188 620,259 (9,929) Interest Earnings 65,684 24,217 2,000 2,000 0 Other Total Revenues 788,987 710, 144 632,188 622,259 (9,929) Other Financing Sources 16,343 232,941 Total Resources 1 ,932,229 2,357,964 1 ,629,450 1 ,327,961 (301 ,489) Expenditures Operating Expenses AB Elementry Improvements Capital Outlay Public Art 27,733 28,307 (28,307) Communications Center Renovation 0 Pavement Management Software 15,000 15,000 Bike Paths on Seminole to Plaza 76,804 Ped Paths - Orchard, W. Plaza 72,984 Roof at Donner Community Center 50,000 50,000 Mayport Road Medians 243,572 75,000 (75,000) Security Systems; Parks and Utilities • Welcome Sign / Landscaping Public Safety Building Renovation 27,409 (40,603) Fivepoints Intersection Improvements 8 ,164 Russell Park Ball Field Lights _ 17,500 Howell Park Bridges Sidewalks in Marsh Oaks area 77,489 Sidewalks on Francis, Royal and Sailfish Transfers To Storm Water Utility Fund 237,000 800,000 257,500 (257,500) To Capital Project Fund 330,000 330,000 1 ,000,000 670,000 To Debt Service Fund DIVISION TOTALS 517,350 1 ,360,702 690,807 1 ,065,000 374,193 Other Financing Uses 232,941 Restricted 1 ,414,879 997,262 705,702 262,961 (442,741 ) Restricted/Designated Ending Cash 1 ,414,879 997,262 705,702 262,961 (442,741 ) Total Expenses and Cash 1 ,932,229 2,357,964 1 ,629,450 1 ,327,961 (301 ,489) Resource Allocation Operating 0 0 0 0 0 Capital Outlay 280,350 230,702 103,307 65,000 (38,307) Transfers 237 ,000 1 ,130 ,000 587 ,500 1 ,000 ,000 412,500 Total Resources 517,350 1 ,360,702 690,807 1 ,065,000 374, 193 32 Debt Service Fund Purpose: This fund accumulates the resources necessary to service all general long-term debt, which is recorded in the City' s General Long-Term Debt Account Group . The interest and principal of the following governmental debt obligation is accounted for in this fund: o SunTrust f': evenue Refun ii ing Bonds Status : Matures December 1 , 2013 Rate: 4 .20% Payments : Principal annually, interest semiannually Security: Utilities Service Tax Funding : Gas Tax and Water and Sewer Operating revenues Purpose : Refund City of Gulf Breeze Note #2 to reduce interest rate on debt 33 Debt Service Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Cash Forward 77,265 78,542 77,300 74,545 (2,755) Revenues Transfer from Gas Tax Fund 70,648 68,566 68,500 68,500 0 Interest Earnings 3,111 1 , 157 100 500 400 Total Revenues 73,759 69,723 68,600 69,000 400 Other Financing Sources Total Resources 151 ,024 148,265 145,900 143,545 (2,355) DEBT SERVICE Sun Trust - 1999 Refunding Revenue Bonds Principal 53,213 53,925 56,680 59,299 2,619 Interest 19,269 17,040 14,675 12,261 (2,414) DIVISION TOTALS 72,482 70,965 71 ,355 71 ,560 205 Other Financing Uses Ending Cash 78,542 77,300 74,545 71 ,985 (2,560) Total Expenses and Cash 151 ,024 148,265 145,900 143,545 (2,355) Resource Allocation • Debt Service 72,482 70,965 71 ,355 71 ,560 205 Total 72,482 70,965 71 ,355 71 ,560 205 34 Govern PI IP ental Capit .� 1 Project Fund Purpose: o To build up cash reserve balances for future capital expenditures, including major purchases of equipment and vehicles, other than those recorded in the Enterprise (Proprietary) Funds O To account for the spending of capital expenditure reserves, which include items that are not reoccurring or that will take more than one year to complete O To account for the costs of projects in a separate fund from the associated activity, in order to separate the capital outlay expenditure from the operating budget O To track funding sources specifically designated for capital projects Issues, Trends and Highlights : ® Conceptual design of the new public safety building will be complete in FY 2009 . Adding to the preliminary design cost of $35 ,000 is a budget of $4,300,000 for final design and construction in FY 2010 . 35 Governmental Capital Project Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Restricted 0 0 332,938 629,938 297,000 Restricted/Designated 0 0 0 0 0 Cash Forward 0 0 332,938 629,938 297,000 Revenues Debt Proceeds 2,700,000 2,700,000 Transfer from Half Cent Sales Tax 330,000 330,000 1 ,000,000 670,000 r Miscellaneous Interest Earnings 2,938 2,000 2,000 0 Total Revenues 0 332,938 332,000 3,702,000 3,370,000 Other Financing Sources 0 Total Resources 0 332,938 664,938 4,331 ,938 3,667,000 Capital Outlay Public Safety Building - Design 35,000 415,000 380,000 Public Safety Building - Construction 3,885,000 3,885,000 Transfers To General Fund DIVISION TOTALS 0 0 35,000 4,300,000 4,265,000 Other Financing Uses 0 Restricted 332,938 629,938 31 ,938 (598,000) Restricted/Designated Ending Cash 0 332,938 629,938 31 ,938 (598,000) Total Expenses and Cash 0 332,938 664,938 4,331 ,938 3,667,000 Resource Allocation Capital Outiay 35,000 4,300,000 4,265,000 Transfers Total Resources 0 0 35,000 4,300,000 4,265,000 36 Planning , Z • hung awe = uU • ins Combined Summary of Revenues a Expenses Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Revenues : General Fund Resources 392 ,905 198 , 159 222 , 902 199, 146 (23 ,824) Building Code Enforcement 207 ,500 308 ,050 (91 ,877) C. D . B . G . 107 ,389 30 , 125 201 , 720 116 , 296 (85 ,424) Tree Protection 0 21 ,470 4, 914 0 (4,914) Total Revenues 500,294 249,754 637,036 623,492 (206,039) Expenses : Planning and Zoning 234,236 198 , 159 222 , 902 199 , 146 (23 ,756) C . D . B . G . 107, 389 30 , 125 201 , 720 116 ,296 (85,424) Building 158 ,669 0 295,654 295, 585 (69) Tree Protection 11 ,200 0 21 ,275 14 , 822 (6,453) Total Expenses 511 ,494 228,284 741 ,551 625,850 (115,701 ) Resource Allocation : Personal Services 331 ,546 175 , 123 416, 595 427,289 10,694 Operating Expenses 79,358 23, 036 124 , 823 94,829 (29 , 994) Capital Outlay 100 , 590 30 , 125 200 , 133 103, 732 (96 ,401 ) Transfers 0 0 Total Resource Allocation : 511 ,494 228,284 741 , 551 625,850 (115,701 ) Summary of Authorized Positions Allocation 2008-2009 2009-2010 Planning and Zoning Community Development Director 1 .00 1 .00 Building Official 0 .00 0 . 00 Planner II 1 .00 1 . 00 Board Liason 1 .00 0. 00 Receptionist / Permits Clerk 0.00 0.00 Building Permits Technician / Clerk II 0 . 00 0 .00 3.00 2.00 Building Building Official 0.80 0 . 80 0 . 80 Deputy Building Official 1 . 00 1 . 00 Building Permits Technician / Clerk II 0 . 80 0 .80 0. 80 Receptionist / Permits Clerk 0 .80 0. 80 0.80 3 .40 3.40 Total 6.40 5.40 37 Planning and Zo it ing Purpose: The Planning, Zoning and Community Development Department administers zoning and land use related functions of the City including: implementation and amendment of the Comprehensive Plan; review of applications for Development Permits to verify consistency with land development regulations and the Comprehensive Plan; compliance with requirements of State Growth Management laws ; proposes amendments to city land use regulations as appropriate; administers the tree protection ordinance; provides staff support to the Community Development Board and the Tree Conservation Board and implements studies, programs, and special projects as directed by the City Manager and City Commission. The Department also serves as City liaison with the Northeast Florida Regional Council, the Department of Community Affairs, and other State and Federal regulatory agencies as appropriate, and provides staff support to the Community Development Board. Performs all administrative functions associated with department activities and objectives. Key Objectives : ® Continue process or preparing state-mandated Evaluation and Appraisal Report (the EAR) of the Comprehensive Plan and subsequent amendments . Technical assistance will continue to be required for collection and analysis of transportation data, coastal and environmental information. a Mayport Road Corridor Revitalization efforts — At the direction of City Commission, establish regulations and implement a residential rental licensing and inspection program with the goal of improving housing conditions in the . neighborhoods along the Mayport Road Corridor. Issues, Trends and Highlights : O Several high profile development projects and controversial zoning applications occupied a significant amount of staff time during the previous year, and will continue to do so during FY 2010 . O Review of the Comprehensive Plan and related amendments has been completed. As a result, this budget includes an almost $23 ,000 decrease in outside, professional services . If needed, in-house amendment reviews will be performed by staff in FY 2010 . 38 Gener . 9 Fund Planning and Zoning Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 151 ,248 133,954 142,200 142,355 155 Overtime 15 0 0 0 0 Special Pay 3, 143 720 300 325 25 Sub-Total 154,406 134,674 142,500 142,680 180 Benefits FICA 12,471 10,792 11 ,291 10,915 (376) Pension 24,335 17,621 19, 150 21 ,336 2 , 186 Health and Life insurance 13, 137 11 ,564 12, 020 11 , 986 (34) Worker and Unemploy Comp 2,046 472 600 1 ,079 479 Sub-Total 51 ,989 40,449 43,061 45,316 2,255 Total Wages and Benefits 206,395 175,123 185,561 187,996 2,435 OPERATING EXPENSES Professional Services 8,212 11 ,587 24,810 2,000 (22,810) Contract Services 1 ,362 200 (200) Local Travel 40 50 100 100 0 Communications 730 1 ,626 800 600 (200) Postage 92 100 50 (50) Utilities Rentals and Leases Insurance Repairs and Maintenance 2, 150 2,200 2,330 2,500 170 Printing and Publishing 5,233 1 ,697 2,000 1 ,500 (500) Advertising and Promotions Other Current Charges 45 35 100 100 0 Office Supplies 1 ,286 752 1 ,000 800 (200) Operating Supplies 5, 194 1 , 113 2,000 1 ,500 (500) Books, Training, Memberships 3,497 3,976 2 ,500 2,000 (500) Internal Service Charges Total Operating Expenses 27,841 23,036 35,940 11 ,150 (24,790) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 1 ,401 (1 ,401 ) Total Capital Outlay 0 0 1 ,401 0 (1 ,401 ) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 234,236 198, 159 222,902 199, 146 (23,756) 39 Cs 4 unity Develop t ent Block Grant Fund Purpose: To provide funding for eligible Community Development Block Grant (CDBG) projects and activities that serve low and moderate-income persons and neighborhoods within that area of the City designated as the CDBG Project Area. Key Objectives : 9 Continue to fund infrastructure and neighborhood improvements within the CDBG Project Area, with a focus on provision of sidewalks, street enhancements and other neighborhood improvements that improve the physical character of neighborhoods and the quality of life within the overall CDBG project area. Issues, 'Trends and Highlights : O FY 2008 CDBG funds were used for water/sewer line extensions along Begonia Street. O Grant funds in the amount of $ 104,262 were awarded to the City of Atlantic Beach for FY 2009 in accordance with the terms of the Interlocal Agreement with the City of Jacksonville. O Included in this budget is $ 103 ,732 for FY 2010 projects. This year' s priorities are sidewalks on Dutton Island Road and Dudley Street and improvements at Jordan Park, including a water fountain, covered shelter and an upgraded parking area. O Only one eligible septic-to-sewer (UTIP) conversion will be completed in FY 2009 . However, the City plans to continue offering financial assistance to qualifying residents for septic-to-sewer conversions, with the $ 12,564 carryover of unused funds . O As a trend, Federal HUD CDBG allocations to local governments continue to decrease each year. Workload Data : The Community Development Block Grant program is administered by the Community Development Director, with assistance from the Finance Department with grant compliance in relation to purchasing requirements, preparation of reimbursement requests, financial accounting, internal controls, and grant monitoring. The Directors of Public Utilities and Public Works serve in a project management role with CDBG funded infrastructure projects . 40 Community ®evelo • ment :' ock Grant Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Cash Forward 0 0 0 0 0 Revenues Grant Proceeds 107 ,389 30,125 201 ,720 116,296 (85,424) Total Revenues 107,389 30,125 201 ,720 116,296 (85,424) Other Financing Sources 0 0 Total Resources 107,389 30, 125 201 ,720 116,296 (85,424) Expenditures Salaries and Benefits Operating Expenses Contract Services Operating Supplies Aid to Private Citizens 6,799 2,988 12,564 9,576 Capital Outlay Infrastructure Improvements 100,590 30, 125 198,732 103,732 (95,000) Equipment Land DIVISION TOTALS 107,389 30,125 201 ,720 116,296 (85,424) Other Financing Uses Ending Cash 0 0 0 0 0 Total Expenses and Cash 107,389 30,125 201 ,720 116,296 (85,424) Resource Allocation Personal Services 0 0 0 0 0 Operating Expenses 6,799 0 2,988 12,564 9,576 Capital Outlay 100,590 30,125 198,732 103,732 (95,000) 107,389 30,125 201 ,720 116,296 (85,424) 41 Building Purpose: The Building Department provides efficient and effective professionally certified services for the enforcement of the adopted Florida Building Code related to building, mechanical, plumbing, electrical, flood control, energy efficiency and handicapped accessibility. The department strives to ensure a safe built environment. The department coordinates activities with the City of Jacksonville Fire Depailiuent and State of Florida Agencies. Our mission is to help homeowners, licensed contractors, architects and engineers properly navigate though the State of Florida regulated building permitting process . The Building Department is also responsible for enforcing portions of the City adopted International Property Maintenance Code relating to dangerous and substandard buildings. The department provides administrative support to other City departments and is responsible for supervising maintenance of City Hall and the Commission Chambers. Key Objectives: O Improve customer service by providing necessary information concerning the building permitting process, especially on the City' s web site. O Monitor activities related to the Federal Emergency Management Agency' s Community Rating System to reduce flood insurance rates for property owners. O Review and implement a Green Building Program to provide the information needed for the renovation of existing homes, as promulgated by the Florida Green Coalition. O Participate in the State of Florida Building Official' s education committees and programs to provide information to building professionals for a safe built enviromnent and to maintain professional certifications . O Improve contractor awareness of neighborhoods / safety via enforcement of the site- management ordinance. Issue, Trends and Highlights : O Accounted for Building Department activity in a separate enterprise fund starting in FY 2008, so all fees collected for building code enforcement activity would be used to fund department expenditures, in accordance with State guidelines. O Twenty percent of the receptionist' s salary and benefits is allocated to the General Government division in the General Fund. O For FY 2010, the budget includes $46,000 of new fees to cover cost of services . This additional revenue source helped limit the subsidy from the General Fund to only $55 ,000 . Workload Data Activity FY-09 est. FY-08 FY-07 FY-06 Permits Reviewed and Issued 1 ,730 1 , 702 1 ,792 2,352 Plan Reviews 492 548 463 * 1 ,062 Inspections 2,950 2 ,345 2,345 3 ,624 *"number was reduced due to reroofing permits not being required for plan review. 42 : Wilding Code Enforcement Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Restricted 65,146 73,914 8,767 Operating Cash 84,371 (12,551 ) (96,921 ) Cash Forward 0 0 149,517 61 ,363 (88,154) Revenues Building Permit Fees 172,636 170,000 216,000 46,000 Plan Check Fees 35,411 35,000 35,000 0 Re-inspection Fees 2, 100 2,000 1 ,700 (300) Radon Gas Fee 41 50 50 0 Construction Surcharge 82 100 100 0 Interest Earnings 838 350 200 (150) Transfer from General Fund 184,619 0 55,000 55,000 Miscellaneous Revenues Total Revenues 0 395,727 207,500 308,050 100,550 Other Financing Sources 14,375 Total Resources 0 410, 102 357,017 . 369,413 12,396 Expenditures Building Code Enforcement 0 260,585 295,654 295,585 (69) DIVISION TOTALS 0 260,585 295,654 295,585 (69) Other Financing Uses Restricted 65,146 73,914 73,896 (17) Operating Cash 84,371 (12,551 ) (69) 12,482 Ending Cash 0 149,517 61 ,363 73,828 12,465 Total Expenses and Cash 0 410,102 357,017 369,413 12,396 Resource Allocation Personal Services 0 217,543 231 ,034 239,292 8,258 Operating Expenses 0 43,042 64,620 56,293 (8,327) Capital Outlay 0 0 0 0 0 Debt Service 0 0 0 0 Transfers 0 0 0 0 0 Total Resources 0 260,585 295,654 295,585 (69) AUTHORIZED PERSONNEL Position Allocation 2008-2009 2009-2010 Building Official 0.80 0.80 0.80 Deputy Building Official 1 .00 1 .00 Building Permits Technician / Clerk II 0.80 0.80 0.80 Receptionist / Permits Clerk 0.80 0.80 0.80 43 -wilding Code Enforcement Fund Building Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 157 ,280 171 ,432 171 ,363 (69) Overtime 0 0 0 0 Special Pay 10,747 245 740 495 Sub-Total 0 168,027 171 ,677 172,103 426 Benefits FICA 12,819 12,770 13, 166 396 Pension 15,830 21 ,651 26,060 4,409 Health and Life insurance 16,858 21 ,816 23, 167 1 ,351 Worker and Unemploy Comp 4,009 3, 120 4,797 1 ,677 Sub-Total 0 49,516 59,357 67,189 7,832 Total Wages and Benefits 0 217,543 231 ,034 239,292 8,258 OPERATING EXPENSES Professional Services 530 165 165 0 Contract Services 22,619 1 ,000 1 ,000 0 Local Travel 100 0 (100) Communications 2,598 1 ,990 1 ,993 3 Postage 198 50 200 150 Utilities Rentals and Leases 0 1 ,000 1 ,000 Insurance 1 ,689 1 ,600 (89) Repairs and Maintenance 2,563 8,079 8,438 359 Printing and Publishing 3,571 2,000 500 (1 ,500) Advertising and Promotions Other Current Charges 84 (84) Office Supplies 1 ,386 450 500 50 Operating Supplies 5,349 6,338 6,400 62 Books, Training, Memberships 4,228 3,869 3,500 (369) ' Internal Service Charges 38,806 30,997 (7,809) Total Operating Expenses 0 43,042 64,620 56,293 (8,327) CAPITAL, OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To To'_al Trensfars 0 0 0 0 0 DIVISIO; i ':O i ALS 0 260, 585 2E5,654 295,585 (69) 44 General Fund Building Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 81 ,613 0 Overtime 15 0 Special Pay 596 0 Sub-Total 82,224 0 0 0 0 Benefits FICA 6,597 0 Pension 23,996 0 Health and Life insurance 6, 318 0 Worker and Unemploy Comp 6,016 0 Sub-Total 42,927 0 0 0 0 Total Wages and Benefits 125,151 0 0 0 0 OPERATING EXPENSES Professional Services 124 0 Contract Services 19,687 0 Local Travel 5 0 Communications 3,501 0 Postage 0 Utilities 0 Rentals and Leases 0 Insurance 0 Repairs and Maintenance 2,309 0 Printing and Publishing 1 ,760 0 Advertising and Promotions 0 Other Current Charges 11 0 Office Supplies 1 ,528 0 Operating Supplies 2,233 0 Books, Training, Memberships 2,360 0 Internal Service Charges 0 Total Operating Expenses 33,518 0 0 0 0 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 158,669 0 0 0 0 45 Tree Protectio u Fund Purpose : To provide funding to ensure compliance with Chapter 23 of the Code of Ordinances governing protected trees and landscaping requirements. Funding sources will include contributions, donations, and mitigation proceeds for tree removal and site clearings . The funds generated are to be used for planting of trees within the City of Atlantic Beach. Key Objectives : o To promote the health, safety, welfare and general well-being of the citizens of Atlantic Beach, through the preservation of natural plant communities, the installation of landscaping, and the protection of trees on public and private property 0 To promote the conservation of energy and limited fresh water resources by encouraging the planting of natural or cultivated areas and planting trees a To promote and improve the aesthetic integration of natural and man-made environments in order to reduce the harmful effects of development and use on vegetation; and, thereby, improve the quality of life through the abatement of noise, glare, dust, and air pollution Issues, Trends and Highlights : o Use available funds for projects that plant or replace trees along public right-of- ways or on properties or lands in public use to provide needed shade, aesthetic enhancement or the re-establishment of tree canopy in neighborhoods and along public roadways. Example : Jordan Park enhancement, through removal of invasive species, planting of new oaks. O Use available funds for projects that educate private property owners and encourage tree placement in required front yards of residential properties . Example: Florida Arbor Day Event & Adopt-a-Tree Program, through which 60 Drake Elms and Live Oaks were provided to residences in FY 2009 . Workload Data: o These funds are requested through the City Commission as projects arise and meet the requirements of the ordinance . They are primarily expended under the recommendations of the Tree Conservation Board, City staff, and the City Manager. 46 Tree Protection Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Cash Forward 20,913 9,713 31 ,183 14,822 (16,361 ) Revenues Tree Mitigation Proceeds Contributions/Donations 21 ,470 4,914 (4,914) Total Revenues 0 21 ,470 4,914 0 (4,914) Other Financing Sources Total Resources 20,913 31 ,183 36,097 14,822 (21 ,275) Expenditures Contract Services 11 ,200 0 21 ,275 14,822 (6,453) Operating supplies DIVISION TOTALS 11 ,200 0 21 ,275 14,822 (6,453) Other Financing Uses Ending Cash 9,713 31 ,183 14,822 0 (14,822) Total Expenses and Cash 20,913 31 ,183 36,097 14,822 (21 ,275) Resource Allocation Personal Services 0 0 0 0 0 Operating Expenses 11 ,200 0 21 ,275 14,822 (6,453) Capital Outlay 0 0 0 0 0 Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 11 ,200 0 21 ,275 14,822 (6,453) 47 Pf • lucc S • f`? try Combined Summary of ' avenues and Expenses Proposed , Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Revenues : General Fund Resources 4 ,428 ,809 4,882 ,020 4 ,889,490 4,820,349 (69, 141 ) Police Grants 120,364 6,293 0 0 0 Police Trust 56,459 187,679 33 ,036 25, 750 (7 ,286) Total Revenues 4,605,632 5,075, 992 4,922,526 4,846,099 (76,427) Expenses : Police Services 3,314,449 3, 723, 501 3,725, 793 3 ,642 ,611 (83 , 182) Police Grants 120 ,364 6,293 0 0 0 Police Trust 25,788 51 ,705 64, 760 50,000 (14 , 760) Rescue Services 1 ,050,558 1 ,097,553 1 ,096, 753 1 , 109, 135 12 , 382 Code Enforcement 63 ,802 60 ,966 66 ,944 68 ,603 1 ,659 Total Expenses 4, 574,961 4,940,018 4,954,250 4, 870,349 (83,901 ) Resource Allocation : Personal Services 3,098,301 3,367,723 3,365 ,246 3, 395, 121 29,875 Operating Expenses 1 , 283,860 11356, 377 1 ,407,720 1 , 373,728 (33 ,992) Capital Outlay 192,800 215, 918 181 ,284 101 ,500 (79, 784) Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 Total Resource Allocation : 4, 574,961 4,940,018 4,954,250 4,870,349 (83,901 ) Summary of Authorized Positions Allocation 2008-2009 2009-2010 Police Police Chief 1 .0 1 .0 Lieutenant . 2 .0 3 .0 Sergeant 5.0 5 .0 Detective 4. 0 4.0 Patrol Officer 17.0 16 .0 Administrative Assistant 1 . 0 1 . 0 Communications Supervisor 1 .0 1 . 0 Emergency Communications Officer 5 .0 5 . 0 Police Records Specialist 1 . 0 1 .0 Police Records Clerk 1 .0 1 . 0 Police Records Clerk - (Part Time) 1 .0 1 .0 Property Evidence Records Clerk 1 .0 1 .0 Animal Control Officer 2 .0 2. 0 School Crossing Guard - (Part Time) 2 . 0 2 . 0 44.0 44.0 Fire, Rescue and Lifeguard Operations Life Guard Captain - (Part Time) 2 .0 2 .0 Lifeguard Lieutenant - (Part Time) 4. 0 4 .0 Lifeguards - (Part Time) 12 . 0 12 .0 18.0 18.0 Code Enforcement Code Enforcement Officer 1 .0 1 .0 Total Public Safety 63.0 63.0 48 Police Purpose : The Mission of the Atlantic Beach Police Department is to provide for the safety and protection of lives and property through courteous and professional public service, timely response to problems and relentless pursuit of criminals, while always respecting each person' s Constitutional Rights and personal dignity. Our focus is to improve the quality of life in the City of Atlantic Beach by maintaining community partnerships that promote safe streets and neighborhoods . The Police Department operates seven (7) divisions including Administration, Patrol, Investigations , Communications, Animal Control, Crossing Guards, and Crime Suppression. Each of these divisions actively engages in pro -active activities relative to community service, law enforcement and safety. The Police Department members engage in criminal investigations, preventive patrol, traffic enforcement, crime prevention, traffic crash investigations, SWAT functions, DUI enforcement, record keeping, animal control, and support for the Police Explorer Program. The Communications Division handles all 911 calls for police, fire, and emergency medical responses. Key Objectives : O The major strategic initiative for the City of Atlantic Beach and the Police Department for FY 2010 continues to be the redevelopment of the Mayport Road corridor project. Two full-time police officers have been assigned to a Community Oriented Policing (COPs) Unit. During strategic planning this year, the City Commission decided to expand this project to include Phase II, which incorporates the Royal Palms redevelopment district. Both projects consist of citywide revitalization efforts, although the dynamics of the two areas are very different. O To continue and increase traffic enforcement throughout the city, with an emphasis on speed and DUI enforcement and collision reductions in number and severity. O To continue the implementation of technology improvements and updates, including mobile video cameras, computers, mobile printers, crime analysis mapping, GPS tracking and less-than-lethal force equipment, to enhance performance and safety for citizens and police officers, and to seek alternative funding sources for their purchase. O To continue to proactively expand the Neighborhood Watch Program by soliciting more community involvement and by providing more crime prevention education. 49 O To provide supervisory training, in order to prepare those officers who aspire to attain position advancement and the future assignments and responsibilities that will coincide with their new roles . In addition, to provide additional training for current supervisors for their continued career development. O To seek and utilize all available grant funding for all police operations, including personnel cost, equipment upgrades or purchases and emergency preparedness initiatives . Issues, 'Trends and Highlights : O The Atlantic Beach Police Department (ABPD) has teamed up with the City of Jacksonville, both in code enforcement and COPs officers, in the Mayport corridor. The Jacksonville Sheriff s Office (JSO) has committed two full-time police officers to the corridor, and mutual assistance is provided. There has been a dramatic improvement in the transient and prostitution problems . When comparing violent crime statistics from 2007 and 2008 , there was a 41 % decrease in 2008 . There has also been a 12% reduction in traffic accidents . O Atlantic Beach continues to have the lowest per capita crime rate in Duval County and is lower than the state average. There was a drop in Part I crimes of over 10% from 2007 . This was a record breaking year in the number of arrests, exceeding 2007 by more than 10% . O The ABPD has the highest clearance rate of all of Duval County and the local agencies . We solved 25 . 7% of all index crimes, with the second place finisher reporting 20 . 8 % . The police department continues to have an excellent emergency response time, with an annual average of 2 minutes and 10 seconds. O The ABPD had an increase of 45% in DUI arrests in 2008 . There was a corresponding decrease in traffic accidents of over 10% . Even more dramatically, there was a decrease of 66% in alcohol involved accidents . O The department has eliminated all VHS in-video cameras, and all vehicles now have digital recording devices . The fleet is equipped with laptop computers and mobile printers . All marked police vehicles have been equipped with GPS tracking devices to improve efficiency of operation. The City has subscribed to a service whereby all members of the community can view any crimes that have occurred anywhere in the City. The report is mapped out and updated every 24 hours . O The ABPD has conducted hundreds of hours of training in supervision and management. Six promotions were made within a year, which represents 66% of our management team. Two employees have obtained their Masters Degree, and others are enrolled in undergraduate programs . Training costs are currently covered 100% through local government grants and court costs reimbursements . 50 O FY 2009 includes $245 , 000 for a settlement agreement with a police officer who was reinstated by court order. The settlement covers compensation for lost wages . O The FY 2010 budget was prepared assuming the department was fully staffed. In prior years , the amount budgeted assumed turnovers would occur during the year. O For FY 2009 and into FY 2010, the ABPD has secured more than $ 325 ,000 in grant funds . These grants are being utilized for a variety of projects, including funding the COPs officers, paying the salary for a Crime Suppression Unit detective, obtaining a brand new police car fully outfitted for DUI enforcement, and updating the interview room with digital recording equipment. Workload 's1 Ma Activity 2008 2007 2006 2005 Avg Emergecy Response Time in minutes 2 . 16 2 . 346 2 . 704 2. 367 Total Crime Rate per 1 ,000 population 38 . 53 43 . 02 38 . 54 32. 49 Arrests 1 ,292 1 , 173 917 1 ,044 Calls 28 ,786 35 ,710 26,483 25 ,793 Traffic Citations 4, 815 6, 583 6,491 6, 868 Index Crimes 538 603 541 457 51 PoBAcc AviSaol Divisional Summary of General Fund Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Resource Allocation Personal Services 2 , 779, 342 3, 138,341 3, 135 , 190 3 , 1851161 49, 971 Operating Expenses 369,605 404,471 418 ,519 367 ,950 (50,569) Capital Outlay 165 ,502 180,689 172,084 89 ,500 (82 ,584) Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 Total 3,314,449 3,723,501 3,725,793 3, 642,611 (83, 182) Expenses : Administrative 689 , 101 , 667 ,676 548 , 527 591 ,991 43,464 Patrol 2, 030,655 2 ,221 ,692 2 ,288 , 197 2 , 156, 531 (131 , 666) Crime Suppression 90, 198 152,518 177,352 194 ,203 16, 851 Investigations 120, 303 258,947 313, 359 279 ,967 (33 ,392) Dispatch 293,875 322,960 302,905 321 ,219 18,314 Animal Control 82, 033 91 ,670 85,489 88 , 758 3,269 School Guard 8 ,284 8 ,038 9, 964 9, 942 (22) Total Expenses 3,314,449 3,723,501 3,725,793 3,642, 611 (83, 182) Summary of Authorized Positions Allocation 2008-2009 2009-2010 Police Police Chief 1 . 0 1 .0 Lieutenant 2.0 10 Sergeant 5. 0 5.0 Detective 4. 0 4.0 Patrolman 17. 0 16.0 Administrative Assistant 1 . 0 1 .0 Communications Supervisor 1 .0 1 .0 Emergency Communications Officer 5. 0 5.0 Secretary 1 .0 1 . 0 Records Specialists / Clerk 2 .0 2 .0 Records Clerk Part - Time 1 . 0 1 .0 Animal Control Officer 2.0 2.0 School Crossing Guard 2.0 2.0 44. 0 44.0 52 Genera Fund Police Administration Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 287,657 290,594 230,000 298,397 68,397 Overtime 8,648 7,024 2,300 2,300 0 Special Pay 24,159 27,284 28,000 11 ,611 (16,389) Sub-Total 320,464 324,902 260,300 312,308 52,008 Benefits FICA 22,495 22,437 20,500 23,892 3,392 Pension 54,829 43,701 33,448 51 ,442 17,994 Health and Life Insurance 28, 959 27, 174 16, 926 26,429 9,503 Worker and Unemploy Comp 9,261 8,558 4,500 9,421 4,921 Sub-Total 115,544 101,870 75,374 111 ,184 35,810 Total Wages and Benefits 436,008 426,772 335,674 423,491 87,817 OPERATING EXPENSES Professional Services 4,501 47,264 9,000 6,600 (2,400) Contract Services 36,085 37,670 32,500 28 ,000 (4,500) Local Travel 16 134 (134) Communications 60, 154 43,365 44,700 55,800 11 , 100 Postage 786 351 500 400 (100) Utilities 13,988 15,837 17,500 18,600 1 ,100 Rentals and Leases 1 ,405 1 ,843 2,000 1 ,500 (500) Insurance Repairs and Maintenance 39,988 32,743 43,000 30,000 (13,000) Printing and Publishing 11 ,822 9,525 12,000 12,000 0 Advertising and Promotions 1 ,795 Other Current Charges 3,265 661 1 ,700 (1 ,700) Office Supplies 8,695 8,070 8,504 8,500 (4) Operating Supplies 41 ,275 33,392 38,315 7,100 (31 ,215) Books, Training, Memberships 10,294 10, 183 3,000 0 (3,000) Total Operating Expenses 234,069 240,904 212,853 168,500 (44,353) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 19,024 0 Total Capital Outlay 19,024 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 689, 101 667,676 548,527 591 ,991 43,464 53 Genes jl Fund Police Patrol Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 1 ,002,759 1 ,208,469 1 ,301 ,600 1 , 178,130 (123,470) Overtime 166, 189 143,073 81 ,000 70,000 (11 ,000) Special Pay 92,306 122,963 97,032 102,877 5,845 Sub-Total 1 ,261 ,254 1 ,474,505 1 ,479,632 1 ,351 ,006 (128,626) Benefits FICA 93,518 111 ,534 104,723 103,352 (1 ,371 ) Pension 235,837 156,337 188,437 236,008 47,571 Health and Life insurance 128,293 126,227 134,400 142,420 8, 020 Worker and Unemploy Comp 60,028 54,325 55,025 64,844 9,819 Sub-Total 517,676 448,423 482,585 546,624 64,039 Total Wages and Benefits 1 ,778,930 1 ,922,928 1 ,962,217 1 ,897,631 (64,586) OPERATING EXPENSES Professional Services Contract Services 153 104 100 4,100 4,000 Local Travel 200 200 Communications Postage Utilities Rentals and Leases 2,317 2,696 3, 100 12,600 9,500 Insurance Repairs and Maintenance 9, 142 6,390 7,669 20,500 12,831 Printing and Publishing Advertising and Promotions Other Current Charges 67,527 (67,527) Office Supplies Operating Supplies 97,271 116,568 101 ,000 132,000 31 ,000 Books, Training, Memberships 4,388 6,522 0 0 0 Internal Service Charges Total Operating Expenses 113,271 132,280 179,396 169,400 (9,996) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles 87,603 21 ,329 104,349 72,000 (32,349) Equipment 50,851 145, 155 42,235 17,500 (24,735) Total Capital Outlay 138,454 166,484 146,584 89,500 (57,084) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 2,030,655 2,221 ,692 2,288,197 2,156,531 (131 ,666) 54 General Fund Police Crime Suppression Unit Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 25,728 81 ,061 102,600 104,679 2 ,079 Overtime 7,674 5,599 5,000 5,000 0 Special Pay 12,800 13,522 14,000 21 ,931 7, 931 Sub-Total 46,202 100,182 121 ,600 131 ,610 10,010 Benefits FICA 6,945 7,340 9,000 10,068 1 ,068 Pension 11 ,938 13,367 14,268 20,970 6,702 Health and Life insurance 5,275 7,615 15, 793 12,542 (3,251) Worker and Unemploy Comp 4,408 4,322 4,391 5,713 1 ,322 Sub-Total 28,566 32,644 43,452 49,293 5,841 Total Wages and Benefits 74,768 132,826 165,052 180,903 15,851 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications 300 300 0 Postage Utilities Rentals and Leases 1 ,895 6,613 7,500 8,500 1 ,000 Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies 1 ,596 1 , 145 1 ,500 1 ,500 0 Books, Training, Memberships 1 ,915 71 0 Investigations 2,000 2,000 3,000 3,000 0 Total Operating Expenses 7,406 9,829 12,300 13,300 1 ,000 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles 8,615 Equipment 8,024 1 ,248 0 Total Capital Outlay 8,024 9,863 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 90,198 152,518 177,352 194,203 16,851 55 General Fund Police Investigations Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 62,650 145,361 178,409 162,490 (15,919) Overtime 7,905 14,199 7,000 7,000 0 Special Pay 20,204 31 ,951 23,220 26,990 3,770 Sub-Total 90,759 191 ,511 208,629 196,479 (12,150) Benefits FICA 6,691 14,227 15,923 15,031 (892) Pension 10,371 24,376 28,186 32,551 4,365 Health and Life Insurance 5, 169 13,436 21 , 989 22,368 379 Worker and Unemploy Comp 4,093 7,292 8,432 8,838 406 Sub-Total 26,324 59,331 74,530 78,788 4,258 Total Wages and Benefits 117,083 250,842 283,159 275,267 (7,892) OPERATING EXPENSES Professional Services Investigations 58 2,000 Local Travel 200 300 100 Communications Postage Utilities Rentals and Leases 1 ,500 1 ,500 0 Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges I Investigations Office Supplies Operating Supplies 1 ,561 4,986 3,000 2,900 (100) Books, Training, Memberships 1 ,601 1 ,119 Total Operating Expenses 3,220 8,105 4,700 4,700 0 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles 25,500 0 (25,500) Equipment Total Capital Outlay 0 0 25,500 0 (25,500) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 120,303 258,947 313,359 279,967 (33,392) 56 General Fund Police Dispatch Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONALSERVCES Wages Salaries and Wages 197,871 211 ,283 200,000 217,818 17,818 Overtime 25,851 26,381 20,000 15,000 (5,000) Special Pay 10,661 20,237 12,000 15,991 3,991 Sub-Total 234,383 257,901 232,000 248,809 16,809 Benefits FICA 17,680 19,370 20,000 19,034 (966) Pension 17,031 16,602 22,446 23,607 1 , 161 Health and Life insurance 21 ,512 26,530 25,659 27, 044 1 ,385 Worker and Unemploy Comp 1 ,286 1 , 187 1 ,200 1 ,326 126 Sub-Total 57,509 63,689 69,305 71 ,010 1 ,705 Total Wages and Benefits 291 ,892 321 ,590 301 ,305 319,819 18,514 OPERATING EXPENSES Professional Services Contract Services Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance 500 500 Printing and Publishing 59 Advertising and Promotions Other Current Charges Office Supplies Operating Supplies 1 ,232 1 ,080 1 ,600 900 (700) Books, Training, Memberships 692 290 0 0 Internal Service Charges Total Operating Expenses 1 ,983 1 ,370 1 ,600 1 ,400 (200) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 293,875 322,960 302,905 321 ,219 18,314 57 General Fund Police Animal Control Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 49,363 52,920 57,493 57,616 123 Overtime 4,080 3,770 500 500 0 Special Pay 719 1 ,670 1 ,200 400 (800) Sub-Total 54,162 58,360 59,193 58,516 (677) Benefits FICA 4, 143 4,464 4,630 4,476 (154) Pension 7,437 6,645 7,625 8,762 1 , 137 Health and Life Insurance 4,877 4,790 5,278 5, 000 (278) Worker and Unemploy Comp 1 ,758 1 ,231 1 ,343 1 ,503 160 Sub-Total 18,215 17,130 18,876 19,742 866 Total Wages and Benefits 72,377 75,490 78,069 78,258 189 OPERATING EXPENSES Professional Services 100 150 100 (50) Contract Services 446 1 ,000 1 ,000 0 Local Travel Communications Postage Utilities '130 139 170 200 30 Rentals and Leases 1 ,000 1 ,000 Insurance Repairs and Maintenance 1 ,024 1 ,267 600 1 ,200 600 Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies 6,041 8,872 5,500 7,000 1 ,500 Books, Training, Memberships 2,015 1 ,460 0 Total Operating Expenses 9,656 11 ,838 7,420 10,500 3,080 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles 4,342 Equipment Total Capital Outlay 0 4,342 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 82,033 91 ,670 85,489 88,758 3,269 58 General Fund Police School Guards Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 7,348 7,045 8,655 8,672 17 Overtime Special Pay Sub-Total 7,348 7,045 8,655 8,672 17 Benefits FICA 562 . 539 662 663 1 Pension Health and life insurance Worker and Unemploy Comp 374 309 397 457 60 Sub-Total 936 848 1,059 1 ,120 61 Total Wages and Benefits 8,284 7,893 9,714 9,792 78 OPERATING EXPENSES Professional Services Contract Services 100 0 (100) Local Travel Communications Postage Utilities Rentals and Leases Insurance Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies 145 150 150 0 Books, Training, Memberships Internal Service Charges Total Operating Expenses 0 145 250 150 (100) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 8,284 8,038 9,964 9,942 (22) . 59 Police Grants Purpose: The Police Grants are used to enhance Public Safety operations and utilize available grants to provide the funding for public safety initiatives. Issues, Trends and Highlights : 0 Starting in FY08, police grants were moved to and accounted for in the General Fund in various divisions of the Police Department. This change simplified the accounting for activities that were partially-funded by grants and General Fund revenues. 1 60 Police Grant FU nds Police Department Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Cash Forward 0 0 0 0 0 Revenues Grant Proceeds 120,364 6,293 0 Interest Total Revenues 120,364 6,293 0 0 0 Other Financing Sources 0 Total Resources 120,364 6,293 0 0 0 Expenditures Salaries and Wages 91 ,670 0 Operating Expenses Professional Services Contract Services Communications 3,071 0 Rentals and Leases Other Current Charges Operating Supplies 1 ,830 0 Training Total Operating Expenses 4,901 0 0 0 0 Capital Outlay Vehicles Equipment 23,793 6,293 0 Total Capital Outlay 23,793 6,293 0 0 0 Transfers To Police Trust fund To General Fund To Various Grant Funds Total Transfers 0 0 0 0 0 DIVISION TOTALS 120,364 6,293 0 0 0 Other Financing Uses Ending Cash 0 0 0 0 0 Total Expenses and Cash 120,364 6,293 0 0 0 Resource Allocation Personal Services 91 ,670 0 0 0 0 Operating Expenses 4,901 0 0 0 0 Capital Outlay 23,793 6,293 0 0 0 Debt Service Transfers 0 0 0 0 0 Total Resources 120,364 6,293 0 0 0 61 Police Special Revenue Funds The Police Special Revenue Funds receive revenue from several distinct sources . The funding derived from those revenue sources is restricted to very specific purposes . Police Training Funds Purpose : Restricted funding from a surcharge on Uniform Traffic Citations is dedicated to police training. Historically, when available, the City has funded police training from this account. When there are insufficient revenues in these funds, the training has been funded with General Fund resources . !' adio Communications Special Revenue Fund Purpose : The purpose of this restricted funding is to purchase radios and related equipment for the Police Department to participate in countywide emergency communications systems, which provides immediate communications with the area law enforcement, fire, and rescue, and other emergency services organizations . Contraband/Forfeiture Funds Purpose: Revenue in this account is received . from court dispositions including, but not limited to, the seizure and forfeiture of property that has been used in felony crimes . Federal and State forfeiture funds are tracked separately because each has its own set of limitations . Key Objectives : To provide a finding source for Police training, to use as matching funds for grants, to procure equipment, and to finance investigative expenses for protracted operations . Issues, Trends and Highlights : O In fiscal year 2008 , the City received a payment of $ 151 , 131 from the Duval Clerk of the Court for three years of unapplied ticket citation revenues . The back log was discovered by the Clerk' s office during the implementation of a new computer system. This money will be the source of 100% of the training costs for the Police Department for several years . O The revenue generated from contraband/seized property is very difficult to predict. The funding is dependent on the investigations that are being conducted at any given time, and the resulting seizures are often a result of chance. O In FY 2010 , Radio Communications funds will be used to cover the monthly radio airtime charges paid to the City of Jacksonville . 62 Police Special Revenue Funds Public Safety Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Cash Forward 8,215 59,003 207,793 176,069 (31 ,724) Revenues State Forfeitures 15,027 3,548 7,236 0 (7,236) Federal Forfeitures Clerk-Court Costs 8,410 158, 181 6,500 6,500 0 Radio Communications Fees 31 ,987 22, 146 19,000 19,000 0 Interest 1 ,035 1 ,509 300 250 (50) Miscellaneous 2,295 0 Total Revenues 56,459 187,679 33,036 25,750 (7,286) Other Financing Sources 20,117 12,816 Total Resources 84,791 259,498 240,829 201 ,819 (39,010) OPERATING EXPENSES Contract Services Investigations Communications 17,839 27, 148 27,000 17,000 (10,000) Training Printing and Publishing Operating Supplies 60 (60) Other Current Charges 9,679 Books, Training, Memberships 7,949 11 ,778 29,000 27,000 (2,000) Total Operating Expenses 25,788 48,605 56,060 44,000 (12,060) CAPITAL OUTLAY Vehicles 3,100 Equipment 8,700 6,000 (2,700) Total Capital Outlay 0 3,100 8,700 6,000 (2,700) TRANSFERS To Police Grant & Trust Funds Total Transfers 0 0 0 0 0 DIVISION TOTALS 25,788 51 ,705 64,760 50,000 (14,760) Other Financing Uses Ending Cash 59,003 207,793 176,069 151 ,819 (24,250) Total Expenses and Cash 84,791 259,498 240,829 201 ,819 (39,010) 63 Fire Division Divisional Summary Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Resource Allocation Personal Services 168,517 170,918 167,887 146,007 (21 ,880) Operating Expenses 878,536 900,799 928,366 957, 128 28,762 Capital Outlay 3,505 25,836 500 6,000 5,500 Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 Total Resources 1 ,050,558 1 ,097,553 1 ,096,753 1 ,109,135 12,382 Expenses: Fire Control ! Rescue 869,391 894,868 909,528 937,525 27,997 Lifeguards 181 ,167 202,685 187,225 171 ,610 (15,615) Total Expenses 1 ,050,558 1 ,097,553 1 ,096,753 1 , 109,135 12,382 Summary of Authorized Positions Allocation 2008-2009 2009-2010 Fire Department Public Safety Director 0.0 0.0 Lifeguards Lieutenant 2.0 2.0 Captain 4.0 4.0 Lifeguard 12.0 12.0 18.0 18.0 64 Fire 1 Department Purpose : The Fire and Emergency Medical Services in Atlantic Beach are provided through a contract between the City of Atlantic Beach and the City of Jacksonville . Atlantic Beach provides facilities and funding to Jacksonville, and Jacksonville staffs the Atlantic Beach Fire Station. The agreement provides for an Advance Life Support (ALS) level of emergency medical care for citizens, and the department members continue to provide tours, blood pressure checks, and community services as requested. Lifeguards are also provided in this budget, and they provide for the protection of lives and property on the beach from April until September each year. Key Objectives : O Maintain ALS level of service O Maintain a quick response time to all incidents ® Utilize staff expertise to assure fire prevention and accident prevention programs © Utilize staff expertise to assure adequate maintenance and testing of hydrant and water systems Workload Data : Alarms Response Times Year Fire Rescue Fire Rescue 2000 177 805 4. 8682 4 .4136 2001 187 772 4. 9151 4 .4755 2002 173 820 4 . 5007 4 . 3643 2003 189 788 4 . 6716 4. 3681 2004 230 820 4 . 1966 4 . 1605 2005 170 810 4. 2178 4 . 0933 2006 163 833 4. 1151 4 . 0445 2007 191 918 3. 8200 4 . 0385 65 General Fund Fire Control I Rescue Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 10,671 10,690 0 0 0 Overtime 0 0 Special Pay 1 ,528 1 ,983 0 0 0 Sub-Total 12,199 12,673 0 0 0 Benefits FICA 774 763 0 0 0 Pension Health and Life insurance 906 918 0 0 0 Worker and Unemploy Comp 554 496 0 0 0 Sub-Total 2,234 2,177 0 0 0 Total Wages and Benefits 14,433 14,850 0 0 0 OPERATING EXPENSES Professional Services Contract Services 841 ,949 867,208 893,228 920,025 26,797 Local Travel Communications Postage Utilities 10,476 12,636 15,300 15,500 200 Rentals and Leases Insurance Repairs and Maintenance 2,533 174 1 ,000 2,000 1 ,000 Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies Books, Training, Memberships Internal Service Charges Total Operating Expenses 854,958 880,018 909,528 937,525 27,997 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DIVISION TOTALS 869,391 894,868 909,528 937,525 27,997 66 General Fund Lifeguards Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 133,580 138,628 149,623 129,455 (20, 168) Overtime Special Pay Sub-Total 133,580 138,628 149,623 129,455 (20,168) Benefits RCA 10,219 10,605 11 ,446 9,903 (1 ,543) Pension Health and Life Insurance Worker and Unemploy Comp 10,285 6,835 6,818 6,649 (169) Sub-Total 20,504 17,440 18,264 16,553 (1 ,711 ) Total Wages and Benefits 154,084 156,068 167,887 146,007 (21 ,880) OPERATING EXPENSES Professional Services 2,346 3,021 2,000 2,500 500 Contract Services 680 605 1 ,679 1 ,679 0 Local Travel Communications 2,170 1 ,906 4,000 4,000 0 Postage Utilities 1 ,925 2,038 2,000 2,000 0 Rentals and Leases 197 500 500 Insurance Repairs and Maintenance 726 2,067 3,000 2,500 (500) Printing and Publishing 262 317 35 350 315 Advertising and Promotions Other Current Charges Office Supplies 99 0 Operating Supplies 14576 10572 4524 5,274 350 Books, Training , Memberships 893 159 1 ,200 800 (400) Total Operating Expenses 23,578 20,781 18,838 19,603 765 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles 20,560 Equipment 3,505 5,276 500 6,000 5,500 Total Capital Outlay 3,505 25,836 500 6,000 5,500 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 181 ,167 202,685 187,225 171 ,610 (15,615) 67 Code Enforcement Purpose : The Code Enforcement Department is responsible for the investigation and enforcement of City Code violations, preparation of cases to be brought before the Code Enforcement Board, and public information relative to the understanding and interpretation of the Code . The Code Enforcement Officer also serves as the City ' s Safety Coordinator. In that capacity, he works with employees relative to establishing and complying with safety standards . He also chairs the Safety Committee, which reviews all accidents and injuries to City employees . Key I) b j ectives : O Focus efforts on Mayport Road Corridor, Royal Palms, and Aquatic Gardens neighborhoods O Continue with risk management initiatives to improve safety citywide O Continue efforts to better educate the public relative to City Codes and Ordinances Issues, 'Trends and Highlights : O The International Property Maintenance Code, as adopted in FY08 , was brought into alignment with existing City Codes, and enforcement was initiated citywide . O New processes for streamlining Code Enforcement violation tracking and notifications were put into operation. O Emphasis on improving the conditions and maintenance of properties in the Royal Palms and Aquatic Gardens neighborhoods was implemented. Workload Data: 2008 2007 2006 2005 2004 Total Complaints 3 , 358 2, 832 2,763 2,953 3 , 103 Compliance 3 ,237 2, 811 2, 824 2,951 3 ,076 Pending Cases 121 21 44 61 59 Appeals 0 0 0 0 0 68 General Fund Code Enforcement Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONALSERVCES Wages Salaries and Wages 44,718 46,969 49,875 49,962 87 Overtime Special Pay 376 319 300 407 107 Sub-Total 45,094 47,288 50,175 50,369 194 Benefits FICA 3,401 3,566 3,838 3,853 15 Pension 5,931 5,890 6,615 7,598 983 Health and Life Insurance 189 191 241 241 0 Worker and Unemploy Comp 4,157 1 ,529 1 ,300 1 ,892 592 Sub-Total 13,678 11 ,176 11 ,994 13,584 1 ,590 Total Wages and Benefits 58,772 58,464 62,169 63,953 1 ,784 OPERATING EXPENSES Professional Services 75 50 50 50 0 Contract Services 175 100 (75) Local Travel 8 0 150 150 0 Communications 456 522 500 500 0 Postage Utilities Rentals and Leases 500 500 0 Insurance Repairs and Maintenance 23 600 0 (600) Printing and Publishing 1 ,051 495 1 ,000 1 ,000 0 Advertising and Promotions Other Current Charges Office Supplies 575 362 350 400 50 Operating Supplies 1 ,101 633 1 ,000 1 ,100 100 Books, Training, Memberships 1 ,764 417 450 850 400 Total Operating Expenses 5,030 2,502 4,775 4,650 (125) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment Total Capital Outlay 0 0 0 0 0 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 63,802 60,966 66,944 68,603 1 ,659 69 Parks anc•J ! ecreatuon Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Revenues : General Fund Resources 1 , 161 , 108 988 ,017 1 , 143,984 1 ,002 ,451 (141 , 533) Total Revenues 1 , 161 ,108 988,017 1 , 143,984 1 ,002,451 (141 ,533) Expenses : Park Administration 397,378 381 ,548 428,656 347 , 104 (81 , 552) Maint. & Improvements 763,730 606,469 715,328 655,347 (59, 981 ) Total Expenses 1 , 161 , 108 988,017 1 , 143,984 1 ,002,451 (141 ,533) Resource Allocation : Personal Services 560,637 568 ,082 560,870 563,081 2 ,211 Operating Expenses 501 ,841 401 ,500 463,570 401 ,370 (62,200) Capital Outlay 98 ,630 18,435 119,544 38 ,000 (81 ,544) Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 Total Resource Allocation : 1 , 161 ,108 988,017 1 , 143,984 1 ,002,451 (141 ,533) Summary of Authorized Positions Allocation 2008-2009 2009-2010 Park Administration and Activities Parks and Recreation Director 1 .00 1 .00 Administrative Assistant 1 .00 1 .00 Recreation Coordinator 1 .00 1 .00 Recreation Leader (Part Time) 2.00 2.00 5.00 5.00 Maintenance and Beautification Park Maintenance Division Chief 1 .00 1 .00 Gardener 1 .00 1 .00 Park Ranger 5.00 5.00 7.00 7.00 Total Parks and Recreation 12.00 12.00 70 Location of City Parks Active Parks : Those parks primarily used for athletics or specialized recreation activities . Typical facilities include baseball field(s), softball field(s), football field(s), soccer field(s), restrooms, parking, recreation building, basketball courts, tennis courts and walking trails . Passive Parks : Those parks that are primarily used for non-athletic activities . Typical facilities include nature, hiking, exercise trails, nature center, restrooms, parking and picnic areas . Park Summary Name Type Acres Location River Branch Preserve Passive 350 . 0 Marshes on Westernmost Side of City Beach Passive 56 . 5 Atlantic Blvd. to end of Seminole Road Dutton Island Passive 27 . 0 West end of Dutton Road Johansen Park Passive 13 . 0 Seminole Rd & Park Terrace E . & W. Russell Park Active 12 . 0 200 Seminole Road Howell Park Passive 10 . 3 500 Seminole Road Tideviews Passive 8 . 0 Begonia St. and West 1St Street Donner Park Active 4. 5 2072 George Street Jordan Park Active 3 . 5 1671 Francis Avenue Bull Park Active 3 . 0 716 Ocean Avenue Rose Park Passive 1 . 75 Corner of Rose & Orchid Street Veteran' s Memorial Park Passive 1 . 62 1 West First Street Fairway Villas Park Passive 0 .4 Mayport Rd & Fairway Villas Lane Frazier Park Passive 0 .4 Plaza St. (Median) Seminole Rd . & E. Coast Mandalay Park Passive 0 .4 Seminole and 16th Avenue Marvin' s Garden Passive 0 . 3 Dewees Avenue Total 492.67 71 Recreation Programs .: Special Events Purpose : The Recreation Programs & Special Events Department is responsible for the recreational activities and special events throughout the City. This department sponsors such programs as basketball, flag football, summer camps, festivals, and senior and after- school programs through the community centers and parks . The department sponsors city-wide events such as the Bowl Bash, Family Fun Day and Campout, the Holiday Tree Lighting, and movies in the park. In addition, the department director works with the Cultural Arts and Recreation Advisory Board Committee (CARAC) to offer cultural and recreation events such as the Holiday Sing-along, Acoustic and Songwriters ' Concerts, Arts in the Park, and Bicycle Tour de Parks . Key Objectives : O To update the department fee schedule O To maintain the current program and events O To promote the health, safety, welfare and general well-being through recreation O To continue to find ways to enhance the use of the City' s parks and recreational facilities Issues , Trends and Highlights : O Increased the number of events, especially reaching out to the Mayport Corridor community, to include Concert for Change, Movies in the Park, Music in the Park, Fall Festival, and community clean-ups . O Increased the number of participants at events O Increased facility rentals and special events applications over the last 3 years O Excluded from the FY 2010 budget is all aid to schools for various after-school cultural programs and landscape maintenance, and aid to private organizations, such as the Beaches Resource Center and Dial-a-Ride. 72 General Fund Parks Administration and Activities Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONALSERVCES Wages Salaries and Wages 152,653 174,187 183, 196 183,827 631 Overtime 2,740 2,878 2,600 2,000 (600) Special Pay 8,524 31 ,471 5,504 5,711 207 Sub-Total 163,917 208,536 191 ,300 191 ,538 238 Benefits FICA 11 ,652 15,197 14,579 14,653 74 Pension 18,254 17,849 20,346 23,259 2,913 Health and Life Insurance 18,409 15,829 18, 498 14, 762 (3,736) Worker and Unemploy Comp 10,936 6,475 8,264 7,953 (311 ) Sub-Total 59,251 55,350 61 ,687 60,627 (1 ,060) Total Wages and Benefits 223,168 263,886 252,987 252,164 (823) OPERATING EXPENSES Professional Services 164 425 (425) Contract Services 13,204 11 ,718 33,233 32,040 (1 ,193) Local Travel 116 132 300 1 ,000 700 Communications 6,703 6,878 7,400 7,000 (400) Postage 400 234 300 250 (50) Utilities 22,480 23,561 16,700 17,400 700 Rentals and Leases 6,092 2,723 3,500 4,000 500 Insurance Repairs and Maintenance 365 646 4,645 2,000 (2,645) Printing and Publishing 787 398 1 ,266 (1 ,266) Advertising and Promotions Other Current Charges 36,510 27,572 20,000 19,550 (450) Office Supplies 699 951 800 800 0 Operating Supplies 11 ,047 12,670 12,600 9,700 (2,900) Books, Training, Memberships 1 ,788 1 ,430 1 ,000 1 ,200 200 Grants & Aid to Other Organizations 66,968 28,749 52,500 (52,500) Total Operating Expenses 167,323 117,662 154,669 94,940 (59,729) CAPITAL OUTLAY Land Buildings Infrastructure Improvements 6,887 Vehicles 21 ,000 0 (21 ,000) Equipment Total Capital Outlay 6,887 0 21 ,000 0 (21 ,000) DEBT SERVICE Principal • Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 397,378 381 ,548 428,656 347,104 (81 ,552) 73 Parks Maintenance and Beautification Purpose : The Parks Maintenance and Beautification Division within Public Works manage the day-to-day operations of the parks and beach accesses throughout the city and maintain and upgrade city-owned landscaped properties . The division responsibilities include all aspects of providing a safe recreational area for the citizens of Atlantic Beach and visitors who use the parks as well as keeping the plants and foliage in landscaped areas throughout the City aesthetically pleasing using native species when available. Specific duties include parks facility and building maintenance, irrigation systems maintenance, landscape bed installation and maintenance, and administering the tree adoption and beach access adoption program. Key Objectives : O Replace or repair playground equipment as needed O Continue to maintain and improve the quality of the parks O Removal of dead Red Bay trees in the parks O Ensure City irrigation systems operate properly O Continue Tree Adoption Program O Maintain and enhance existing landscaped areas O Work with citizen groups to landscape beach accesses Issues, Trends and Highlights : O Acquisition of the River Branch Preserve, adding 350 acres of park land O Landscaping and irrigation upgrades along the Seminole Road Ditch O Construction of sidewalk and drainage improvements on George Street to enhance Donner Park O Construction of two new tennis courts at Donner Park, with storage facility and walkways O Ahern Street Beach Access/Ocean Rescue landscape reconstruction and improvements O Began bridge replacement in Howell Park during FY 2009, with $20,000 budgeted in FY 2010 for continuation of this project Workload Data : Activity Est. FYO8-09 FY07-08 FY06-07 Acres of Park Land Maintained 492 . 67 143 . 12 143 . 12 Color Flower Beds Maintained 5 7 20 Irrigation Systems 44 44 39 74 General Fund Park Maintenance & Beautification Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONALSERVCES Wages Salaries and Wages 214,256 191 ,757 206,000 206,627 627 Overtime 8,476 9,674 6,800 6,800 0 Special Pay 8,238 13,504 3,600 2,700 (900) Sub-Total 230,970 214,935 216,400 216,127 (273) Benefits FICA 17,069 15,811 16,555 16,534 (21 ) Pension 32, 144 25,624 27,016 31 ,423 4,407 Health and Life insurance 40,551 36,961 37, 882 36, 110 (1 , 772) Worker and Unemploy Comp 16,735 10,865 10,030 10,722 692 Sub-Total 106,499 89,261 91 ,483 94,790 3,307 Total Wages and Benefits 337,469 304,196 307,883 310,917 3,034 OPERATING EXPENSES Professional Services 617 641 400 400 0 Contract Services 186,695 165,550 155,000 153,000 (2,000) Local Travel 267 500 300 (200) Communications 7, 176 6,327 5,000 2,850 (2, 150) Postage 83 17 61 Utilities 28,945 27,363 41 ,800 44,000 2 ,200 Rentals and Leases 3,619 2,853 2,200 5,880 3,680 Insurance Repairs and Maintenance 21 ,844 21 ,202 51 ,900 45,400 (6,500) Printing and Publishing 2,713 1 ,629 1 ,300 1 ,500 200 Advertising and Promotions Other Current Charges Office Supplies Operating Supplies 82,826 57,989 50,440 52,500 2,060 Books, Training, Memberships 300 600 300 Total Operating Expenses 334,518 283,838 308,901 306,430 (2,410) CAPITAL OUTLAY Land Buildings 2,000 (2,000) Infrastructure Improvements 71 ,137 15,917 64, 184 20,000 (44, 184) Vehicles 13,150 32,360 18,000 (14,360) Equipment 7,456 2,518 0 Total Capital Outlay 91 ,743 18,435 98,544 38,000 (60,544) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 763,730 606,469 715,328 655,347 (59,920) 75 s ublec Works Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Revenues: General Fund Resources 1 ,539,894 1 ,552, 153 1 ,514,503 1 ,545,690 31 , 187 Local Option Gas Taxes 556, 133 480, 774 465,500 463, 167 (2,333) Sanitation Utility 1 ,464, 137 1 ,922,879 1 ,8221000 11822 ,000 0 Storm Water Utility 1 ,518,615 2 , 886,639 2,365,600 933,000 (1 ,432,600) Total Revenues 5,078,779 6,842,445 6,167,603 4,763,857 (1 ,403,746) Expenses: Public Works Admin. 442,219 439,500 473,957 478,765 4,808 Street and Road Maint. 838 ,596 859,071 793,788 810,472 16,684 Local Option Gas Tax 511 ,978 593,035 617, 114 516,500 (100,614) Sanitation Utility 1 ,567,957 1 ,902,477 1 ,798,410 1 ,793,337 (5,073) Storm Water Utility 1 ,920, 140 2,255,226 4,454,266 895,544 (3, 558,722) Fleet Maintenance 259,079 253,582 246,758 256,453 9,695 Total Expenses 5,539,969 6,302,891 8,384,293 4,751 ,071 (3,633,222) Resource Allocation : Personal Services 999, 726 1 ,001 ,510 1 ,082,350 1 , 109,763 27,413 Operating Expenses 2,653,368 3, 121 ,475 3,011 ,567 2,610,583 (400, 984) Capital Outlay 1 ,296, 179 1 ,404,451 3,575,485 81 ,600 (3,493,885) Debt Service 211 ,448 212 ,916 212,591 212,461 (130) Transfers 379,248 562,539 502,300 736,664 234,364 Total Resource Allocation : 5,539,969 6,302,891 8,384,293 4,751 ,071 (3,633,222) Summary of Authorized Positions Allocation 2008-2009 2009-2010 Public Works Administration Public Works Director 1 .00 1 .00 Deputy Public Works Director 1 .00 1 .00 Public Works Inspector 1 .00 1 .00 Administrative Assistant 1 .00 '1 .00 Dispatcher 1 .00 1 .00 Clerk - ( Part Time ) 1 .00 1 .00 6.00 6.00 Street and Road Maintenance Streets and Maintenance Division Director 0.60 0.60 Crew Chief 0.50 0.50 Heavy Equipment Operator 0.30 0.30 Mechanic 0.85 0.85 Sign / Building Maintenance 0.90 0.90 General Maintenance Worker 3. 75 3. 75 6.90 6.90 Storm Water Maintenance Streets and Maintenance Division Director 0.40 0.40 Crew Chief 0.50 0.50 Heavy Equipment Operator 2.60 2 .60 Sign 1 Building Maintenance 0. 10 0. 10 Mechanic 0. 15 0. 15 General Maintenance Worker 1 .25 1 .25 5.00 5.00 Sanitation Heavy Equipment Operator 0.40 040 Total Public Works 18.30 18.30 76 Public Works Administration Purpose: The Public Works Administration Department is responsible for engineering and administrative support for the Public Works divisions, Public Works Capital Improvement Program and construction projects, and customer requests related to Public Works functions . Key Objectives : ® Continue to complete new projects in synchronization with the City Commission' s strategic planning priorities (Royal Palms Drainage Improvements) . ® Continue to improve upon the effectiveness and productivity of the Parks Maintenance and Beautification Division as well as combining and coordinating efforts between all Public Works staff and equipment. ® Continue to administer the Capital Improvement Program by completing projects at minimum cost while assuring quality construction. ® Streamline plan reviews and ensure building contractors understand submittal requirements for permit applications . ® Continue master planning and mapping of city facilities using Geographic Information System Issues, Trends and Highlights : O Prepared and delivered the annual National Pollutant Discharge Elimination System (NPDES) report. O Provided construction engineering and inspection services on major projects, including Hopkins Creek Regional Stormwater Facility, various concrete projects, water/sewer/stormwater upgrades, milling and paving, and many additional minor projects . ® Engineering and administrative support provided for regulatory permits and permit renewals . a Continued training of supervisory staff, via professional seminars, including the Florida Stormwater Association' s (FSA) 2008 Winter and 2009 Annual Conference. O Continued organization of City maps and plan files, preparing for document imaging and archiving of files. No funds are budgeted in FY 2010 for outside document imaging services . All imaging will have to be performed using in-house staff O Continued contract administration for annual contracts, including asphalt, beach cleaning, concrete, ditch spraying, engineering, fleet maintenance, hurricane debris removal, landscape maintenance of City parks, Atlantic Blvd./Town Center medians and the Mayport Flyover, mosquito control, palm tree trimming, point repairs, lawn fertilization and pest control, sanitation, stormwater jetting, street sweeping, surveying, and uniforms . O With City of Jacksonville Public Works, completed median construction and resurfacing of Mayport Road. 77 General Fund Public Works Administration Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 274,408 270,716 304,400 307,549 3,149 Overtime 92 0 200 200 Special Pay 7, 174 7,485 8,800 7,150 (1 ,650) Sub-Total 281 ,582 278,293 313,200 314,899 1 ,699 Benefits FICA 20,484 20, 167 22,870 24,090 1 ,220 Pension 35,159 34,660 38,632 44,930 6,298 Health and Life Insurance 32,784 29,096 34,780 35,600 820 Worker and Unemploy Comp 15,773 16,597 8,970 12,167 3,197 Sub-Total 104,200 100,520 105,252 116,786 11 ,534 Total Wages and Benefits 385,782 378,813 418,452 431 ,685 13,233 OPERATING EXPENSES Professional Services 8,743 24,205 9,000 9,000 0 Contract Services 9,822 4,715 10,000 4,800 (5,200) Local Travel 563 1 ,201 600 600 0 Communications 8,729 7,351 8,000 8,000 0 Postage 16 200 100 (100) Utilities Rentals and Leases 54 480 426 insurance Repairs and Maintenance 6,874 5,799 9,051 10,300 1 ;249 Printing and Publishing 3, 195 1 ,673 1 ,500 1 ,500 0 Advertising and Promotions Other Current Charges Office Supplies 1 ,851 1 ,472 1 ,900 1 ,900 0 Operating Supplies 9,518 8,877 8,600 6,400 (2,200) Books, Training, Memberships 5,701 3,493 5,000 4,000 (1 ,000) Total Operating Expenses 55,012 58,786 53,905 47,080 (6,825) CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 1 ,425 1 ,901 1 ,600 (1 ,600) Total Capital Outlay 1 ,425 1 ,901 1 ,600 0 (1 ,600) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 442,219 439,500 473,957 478,765 4,808 78 Streets and Road Maintenance Purpose: The Streets and Road Maintenance Division of the Public Works Department is responsible for maintaining and improving the City' s streets, rights-of-way, signs, and stormwater conveyance and treatment systems . Key Objectives : O Continue improvement of signs, sidewalks and rights-of way O Document roadway status in the City ' s GIS database O Continue ten year plan for street maintenance utilizing Pavement Management System to update roadway inventory and maintenance plan O Continue maintenance and replacement of street signs and inventory O Continue maintenance of Town Center, Atlantic Boulevard and Mayport Road medians, and the Mayport Road flyover area Issues, Trends and Highlights : O Resurfacing using Gas Tax funds was accomplished on two streets O Mayport Road resurfacing and medians project completed O Awarded new contract for lawn maintenance for Town Center, Atlantic Blvd. Medians, Myaport Road flyover areas and medians on Mayport Road. Workload Data Activity Est. FY-07/08 FY-06/07 FY-05/06 FY-08/09 City Street Overall Condition Index Ip * 74 .7 74 . 6 73 . 7 (OCI) Tons of Asphalt Patching 200 343 150 150 Tons of Limerock 75 125 300 300 Miles of Paved Roadway (incl . FDOT) 57 .2 57 .2 57 .2 57 .2 *Pavement Management inspections still in progress 79 General Fund Public Works Streets Division Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 227,433 235,426 254,400 254,645 245 Overtime 15 649 675 500 (175) Special Pay 4,116 6,670 5,566 5,535 (31 ) Sub-Total 231 ,564 242,745 260,641 260,680 39 Benefits FICA 17,454 18,406 18,492 19,942 1 ,450 Pension 30,278 30,104 33,986 38,726 4,740 Health and Life insurance 33, 381 31 ,819 33,583 33,811 228 Worker and Unemploy Comp 23,940 16,888 15,170 21 ,409 6,239 Sub-Total 105,053 97,217 101 ,231 113,888 12,657 Total Wages and Benefits 336,617 339,962 361 ,872 374,568 12,696 OPERATING EXPENSES Professional Services 112 236 3,340 2,000 (1 ,340) Contract Services 131 ,508 174,216 165,000 120, 114 (44,886) Town Center Maintenance 71 ,142 47,768 50,000 50,000 0 Transportation, Postage 38 0 Communications 5,791 5, 158 4,200 2,800 (1 ,400) Utilities 101 ,997 112,285 133,000 134,500 1 ,500 Rentals and Leases 2,181 2,376 2, 100 8,990 6,890 Insurance Repairs and Maintenance 12,453 2,694 3,300 8,900 5,600 Printing and Publishing 1 ,213 3,204 2,455 3,000 545 Advertising and Promotions Other Current Charges Office Supplies 171 171 200 200 0 Operating Supplies 57,614 66,691 55,700 59,100 3,400 Books, Training, Memberships 706 342 200 200 0 Mosquito Control 7,500 7,500 7,500 7,500 0 Total Operating Expenses 392,426 422,641 426,995 397,304 (29,691 ) CAPITAL OUTLAY Land Buildings Infrastructure Improvements 53,626 26,272 4,921 (4,921 ) Vehicles 34,367 21 ,730 38,600 38,600 Equipment 21 ,560 48,466 0 Total Capital Outlay 109,553 96,468 4,921 38,600 33,679 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 838,596 859,071 793,788 810,472 16,684 80 Local Option Gas Tax Fn d Purpose: This fund consists of the City' s share of County Gas Tax revenues and related interest earnings, to be used in support of capital outlay and maintenance for local roads and drainage systems . This includes public transportation, maintenance of roadways, rights-of-way, and drainage systems, street lighting, bridge maintenance, traffic engineering, signs, signalization, and pavement markings, equipment and structures for storage of equipment, and debt service on projects related to the above programs . Key Objectives : O To fund the Street and Road Maintenance Division' s top prioritized street paving and resurfacing projects as well as curb and gutter repair projects . O To provide funds for the City' s Stormwater Utility for maintenance of the MS4 . O To fund a portion of the debt service payments for the SunTrust 1999 Revenue Bonds . Fund proceeds are pledged for debt service on these bonds and will be transferred to the Debt Service Fund for such purpose (original loan proceeds were used to fund streets and drainage improvements in Marsh Oaks) . Issues, Trends and Highlights : O Selection of streets for milling and paving of streets is prioritized by the ongoing pavement management program. In FY 2009, Rose Street and Seminole Road were resurfaced. Six streets were resurfaced in FY 2008 . Remaining funds from FY 2009 will be used to resurface streets in the Royal Palms subdivision. O The FY 2010 budget for sidewalk and curb and gutter repair was reduced to only $25,000 . O The budget for FY 2010 includes a $423 ,000 transfer from the Local Option Gas Tax Fund to the Stormwater Fund for street resurfacing in the Royal Palms subdivision, in conjunction with the drainage rehabilitation project. 81 Local Option Gas Tax Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Restricted 266, 143 290,649 220,075 68,461 (151 ,614) Restricted/Designated 0 0 0 0 0 Cash Forward 266,143 290,649 220,075 68,461 (151 ,614) Revenues Local Option Gas Taxes 542,920 474,388 465,000 462,667 (2,333) Interest Earnings 13,213 6,386 500 500 0 Total Revenues 556,133 480,774 465,500 463,167 (2,333) Other Financing Sources 41 ,687 Total Resources 822,276 813,110 685,575 531 ,628 (153,947) Expenditures Operating Expenses Professional Services Contract Services 247,793 244,493 317,614 0 (317,614) Operating Supplies Repair and Maintenance Capital Outlay Street and Sidewalk Improvements 5,537 31 ,976 45,000 25,000 (20,000) Core City Project Paving Transfers Out To Debt Service 70,648 68,566 68,500 68,500 0 To General Fund To Storm Water Utility Fund 188,000 248,000 186,000 423,000 237,000 DIVISION TOTALS 511 ,978 593,035 617,114 516,500 (100,614) Other Financing Uses 19,649 Restricted 290,649 220,075 68,461 15,128 (53,333) Ending Cash 290,649 220,075 68,461 15,128 (53,333) Total Expenses and Cash 822,276 813,110 685,575 531 ,628 (153,947) Resource Allocation Personal Services 0 0 0 0 0 Operating Expenses 247,793 244,493 317,614 0 (317,614) Capital Outlay 5,537 31 ,976 45,000 25,000 (20,000) Debt Service 0 0 0 0 0 Transfers 258,648 316,566 254,500 491 ,500 237,000 Total Resources 511 ,978 593,035 617,114 516,500 (100,614) 82 Sanitation Fund Purpose : The Sanitation Department is responsible for overseeing the refuse contractor' s compliance with their contractual obligation to the City, including removal of garbage, yard waste, construction debris and recycling. Key Objectives : O Continue to monitor the contractor' s performance for strict compliance with the contract, which provides for liquidated damages O Continue efforts to increase recycling volumes in the City O Prepare for storm debris cleanup efforts by ensuring contracts are in place and vendors are prepared O Continue monthly meetings with contractor Issues, 'Trends and Highlights : O City' s franchise hauler is Advanced Disposal . O Sanitation contract includes white goods, tire pickup and pickup at City facilities. O All commercial accounts are now being serviced by the franchise hauler, resulting in declining revenues, as businesses "right size" dumpster needs . O In FY 2009, debris removal expenses related to Tropical Storm Fay of $40,000 were paid to the City of Jacksonville and included in contractual services . Of the total $ 130,000 of debris-related expenses incurred in FY 2008 and FY 2009, approximately $ 117,000 was recouped from FEMA and the State of Florida in FY 2009 . O The FY 2010 budget includes $ 5 ,000 for a solid waste transfer station study. Activity Fs FY-07/08 FY-06/07 FY-05/06 FY-08/09 Number of Residential Accounts 4,966 4, 966 4,966 4,966 Number of Commercial Accounts 610 619 650 650 83 Sanitation Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Restricted 355,859 357,063 474,744 448,203 (26,542) Operating Cash 123,991 23,954 (135,357) (23, 194) 112, 164 Cash Forward 479,854 381 ,017 339,387 425,009 85,622 Revenues Garbage Services 1 ,429,031 1 ,749,742 1 ,800,000 1 ,800,000 0 Interest Earnings 23,067 8,575 2,000 2,000 0 Commercial Franchise Fees 11 ,461 13,186 5,000 5,000 0 Miscellaneous Collections 30,396 15,000 15,000 0 Disaster Relief Grants 578 120,980 Total Revenues 1 ,464,137 1 ,922,879 1 ,822,000 1 ,822,000 0 Other Financing Sources 4,987 62,032 (62,032) Total Resources 1 ,948,974 2,303,896 . 2,223,419 2,247,009 23,590 Expenditures Sanitation 1 ,567,957 1 ,902,477 1 ,798,410 1 ,793,337 (5,073) DIVISION TOTALS 1 ,567,957 1 ,902,477 1 ,798,410 1 ,793,337 (5,073) Other Financing Uses 82,032 Restricted 357,063 474,744 448,203 448,334 132 Operating Cash 23,954 (135,357) (23, 194) 5,338 28,532 Ending Cash 381 ,017 339,387 425,009 453,672 28,663 Total Expenses and Cash 1 ,948,974 2,303,896 2,223,419 2,247,009 23,590 Resource Allocation Personal Services 24,567 24,784 26,265 26,355 90 Operating Expenses 1 ,283,086 1 ,628,220 1 ,518,745 1 ,521 ,818 3,073 Capital Outlay 139,704 3,500 5,600 0 (5,600) Debt Service 0 0 0 0 0 Transfers 120,600 245,973 247,800 245,164 (2,636) Total Resources 1 ,567,957 1 ,902,477 1,798,410 1 ,793,337 (5,073) AUTHORIZED PERSONNEL Position Allocation 2008-2009 2009-2010 Heavy Equipment Operator 0.40 0.40 0.40 84 Sanitation Fund Public Works Sanitation Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 15,372 16,096 17,200 16,838 (362) Overtime 28 21 47 25 (22) Special Pay 1 ,450 1 ,396 1 ,330 1 ,203 (128) Sub-Total 16,850 17,513 18,577 18,065 (512) Benefits FICA 1 ,232 1 ,262 1 ,421 1 ,380 (41 ) Pension 2,091 2,050 2,263 2,561 298 Health and Life insurance 2,658 2, 737 2,804 2,825 21 Worker and Unemploy Comp 1 ,736 1 ,222 1 ,200 1 ,524 324 Sub-Total 7,717 7,271 7,688 8,290 602 Total Wages and Benefits 24,567 24,784 26,265 26,355 90 OPERATING EXPENSES Professional Services 11 0 0 5,000 5,000 Contract Services 1 ,140,152 1 ,464,986 1 ,343,096 1 ,340,990 (2, 106) Local Travel Communications Postage Utilities Rentals and Leases Insurance 19 3,017 3,832 3,720 (112) Repairs and Maintenance 7,861 7,567 6,696 (871 ) Printing and Publishing 742 200 200 Advertising and Promotions Other Current Charges 1 ,637 Office Supplies Operating Supplies Books, Training , Memberships Internal Service Charges 142, 162 150,719 164,250 165,212 962 Total Operating Expenses 1 ,283,086 1 ,628,220 1 ,518,745 1 ,521 ,818 3,073 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles 136,204 Equipment 3,500 3,500 5,600 (5,600) Total Capital Outlay 139,704 3,500 5,600 0 (5,600) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To General Fund 120,600 245,973 247,800 245, 164 (2,636) To To Total Transfers 120,600 245,973 247,800 245,164 (2,636) DIVISION TOTALS 1 ,567,957 1 ,902,477 1 ,798,410 1 ,793,337 (5,073) 85 Storm Water €I lrt,, inage Fund Purpose : The Storm Water Utility is responsible for funding improvements to reduce the impact of severe weather by providing effective treatment and removal of the City' s storm water. Key Objectives : O Continue storm water collection, conveyance and treatment system preventive maintenance O Implement additional areas of the Storm Water Master Plan ® Continue storm water system inspections, monitoring, and reporting required by the National Pollutant Discharge Elimination System (NPDES) and Municipally Separate Stormsewer System (MS4) permits Issues, Trends and Highlights : O Monitored compliance with NPDES storm water permit requirements and submitted Annual MS4 Report to the Florida Department of Environmental Protection (FDEP) on April 7, 2009 . ® Royal Palms drainage rehabilitation project under design . Anticipate construction underway before beginning of fiscal year. ® Construction of the Hopkins Creek Regional Retention Pond completed and ribbon cutting ceremony held on November 13 , 2008 . ® Performed preventive maintenance on storm drain lines and catch basins, including vacuuming and water jetting, using City personnel and equipment and contracted support for large pipe systems . O Reshaped over 4,237 linear feet of ditches, cleaned out approximately 127 catch basins, and jetted and cleaned 9,763 linear feet of storm sewer pipe lines, removing over 97 cubic yards of debris . O Piggy backed off of JEA contract for ditch spraying for invasive aquatic weeds, with current City contractor. O Continued public education program using Watershed Action Volunteers and the coastal environment interactive (Enviroscape) model. Workload Data Est. FY-07/08 FY-06/07 FY-05/06 Activity FY-08/09 Miles of Drainage Ditches 14.4 14 .4 14 .4 14 .4 Miles of Storm Sewer 22 22 22 22 Number of Catch Basins 939 928 928 928 Feet of Ditch Maintained 34, 500 34, 500 34, 500 34, 500 86 Storm Water Utility Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Restricted 370,576 368,593 357, 136 343,000 (14, 136) Operating Cash 2,437,748 2,029,839 2,167, 165 598,179 (1 ,568,986) Cash Forward . 2,808,324 2,398,432 2,524,301 941 ,179 (1 ,593,122) Revenues Storm Water Fees 380,309 390,774 495,000 495,000 0 Interest Earnings 113,066 48,765 3,000 15,000 12,000 Fl. Dept of Environmental Protection 938, 145 Other 240 280 Transfers From Half Cent Sales Tax Fund 237,000 800,000 257,500 (257,500) From Gas Tax Fund 188,000 248,000 186,000 423,000 237,000 From General Fund 600,000 460,675 1 ,424,100 (1 ,424, 100) Total Revenues 1 ,518,615 2,886,639 2,366,600 933,000 (1 ,432,600) Other Financing Sources 505,544 (505,544) Total Resources 4,326,939 5,285,071 5,395,445 1 ,874,179 (3,521 ,266) Expenditures Storm Water Utility 1 ,920, 140 2,255,226 4,454,266 895,544 (3,558,722) DIVISION TOTALS 1 ,920,140 2,255,226 4,454,266 895,544 (3,558,722) Other Financing Uses 8,367 505,544 Restricted 368,593 357,136 343,000 328,356 (14,644) Operating Cash 2,029,839 2,167, 165 598j79 650,279 52, 100 Ending Cash 2,398,432 2,524,301 941 ,179 978,635 37,456 Total Expenses and Cash 4,326,939 5,285,071 5,395,445 1 ,874,179 (3,521 ,266) Resource Attocation Personal Services 252,760 257,951 275,761 277,155 1 ,394 Operating Expenses 437,770 525,254 450,900 390,928 (59,972) Capital Outlay 1 ,018,162 1,259,105 3,515,014 15,000 (3,500,014) Debt Service 211 ,448 212,916 212,591 212,461 (130) Transfers 0 0 0 0 0 Total Resources 1 ,920,140 2,255,226 4,454,266 895,544 (3,558,722) 87 Storm Water Utility Public Works Storm Water Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 168,133 176,472 190,554 190,379 (175) Overtime 169 1 ,207 600 600 0 Special Pay 4,834 5, 166 5,624 1 ,040 (4,584) Sub-Total 173,136 182,845 196,778 192,019 (4,759) Benefits FICA 13, 126 13,871 14,571 14,689 118 Pension 24,536 24,603 27,874 28,952 1 ,078 Health and Life Insurance 23,117 23,199 24,478 24,529 51 Worker and Unemploy Comp 18,845 13,433 12,060 16,965 4,905 Sub-Total 79,624 75,106 78,983 85,136 6,153 Total Wages and Benefits 252,760 257,951 275,761 277,155 1 ,394 OPERATING EXPENSES Professional Services 36,743 32,690 7, 125 7,100 (25) Contract Services 134,893 216,229 169,649 142,500 (27,149) Local Travel 74 0 0 0 0 Communications 1 ,624 1 ,432 981 1 ,100 119 Postage Utilities Rentals and Leases 462 416 900 980 80 Insurance 28,048 22,603 17,989 23,432 5,443 Repairs and Maintenance 26,843 31 ,994 38,673 12,436 (26,237) Printing and Publishing 690 1 ,232 400 400 0 Advertising and Promotions Other Current Charges 493 1 ,102 570 600 30 Office Supplies 161 142 200 200 0 Operating Supplies 33,457 41 ,877 32,750 30,700 (2,050) Books, Training, Memberships 1 ,763 1 ,727 2,800 2,800 0 Internal Service Charges 172,519 173,810 178,863 168,680 (10,183) Total Operating Expenses 437,770 525,254 450,900 390,928 (59,972) CAPITAL OUTLAY Land 870,573 Buildings - Infrastructure Improvements 147,589 1 ,259,105 3,515,014 15,000 (3,500,014) Vehicles Equipment , Total Capital Outlay 1 ,018,162 1 ,259,105 3,515,014 15,000 (3,500,014) DEBT SERVICE Principal 102,054 106,947 109,044 111 ,840 2,796 Interest 109, 104 105,770 103,237 100,311 (2 ,926) Other 290 199 310 310 0 Total Debt Service 211 ,448 212,916 212,591 212,461 (130) TRANSFERS To miscellaneous other funds To Total Transfers 0 0 0 0 0 DIVISION TOTALS 1 ,920,140 2,255,226 4,454,266 895,544 (3,558,722) 88 Fleet Mainte i cc Purpose: The Fleet Maintenance Department is responsible for overseeing the fleet maintenance contractor ' s compliance with their contractual obligation to the City, including services and repairs on all City vehicles and small equipment. The contract includes routine lubricating, oil change, mechanical repairs and other vehicle modifications as needed. Key Objectives : O Ensure City vehicles and equipment is properly maintained for safety and efficiency O Continue to monitor contractor' s performance, to ensure an efficient and effective service facility capable of handling a high volume of maintenance and repairs O Continue a strict policy for Department Head approval of non-contract work O Ensure City vehicles and equipment are properly inspected and maintained for safety and efficiency to reduce the amount of non-contract work by performing routine preventive maintenance O Continue to review corrective action in cases of vehicle or equipment abuse as reported by contractor O Continue efforts to improve fleet fuel efficiency by providing mileage reports to department heads and researching alternative operating procedures and vehicles Issues, Trends and Highlights : O The City continues to experience a downward trend in vehicle repair costs, and contractor received a bonus for keeping expenses below target level . Workload Data : Under the contract, the average number of work orders completed annually is about 822 . Workload Data Est. Activity FY-08/09 FY-07/08 FY-06/07 FY-05/06 Number of Vehicle Repairs 820 814 831 821 89 Fleet Maintenance Public Works Fleet Maintenance Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages Overtime Special Pay Sub-Total 0 0 0 0 0 Benefits FICA Pension Health and Life insurance Worker and Unemploy Comp Sub-Total 0 0 0 0 0 Total Wages and Benefits 0 0 0 0 0 OPERATING EXPENSES Professional Services Contract Services 233,502 238,677 240,078 248,000 7,922 Local Travel Communications 1 ,666 1 ,606 1 ,076 1 ,053 (23) Postage Utilities Rentals and Leases Insurance Repairs and Maintenance 250 150 2,650 2,500 Printing and Publishing Advertising and Promotions Other Current Charges Office Supplies Operating Supplies 1 ,863 1 ,798 2,104 1 ,750 (354) Books, Training, Memberships Total Operating Expenses 237,281 242,081 243,408 253,453 10,045 CAPITAL OUTLAY Land Buildings Infrastructure Improvements Vehicles Equipment 21 ,798 11 ,501 3,350 3,000 (350) Total Capital Outlay 21 ,798 11 ,501 3,350 3,000 (350) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To General Fund To Total Transfers 0 0 0 0 0 DIVISION TOTALS 259,079 253,582 246,758 256,453 9,695 90 Public Utilities Combined Summary of Revenues and Expenses Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Revenues : Water Utility 2,801 ,864 2,719, 388 3,599,489 3 ,838,256 238, 767 Sewer Utility 3,701 ,160 4,019,414 5,355,436 91646,642 4,291 ,206 Total Revenues 6,503,024 6,738,802 8,954,925 13,484,898 4,529,973 Expenses : Water Utility Water Plant 700, 326 627,219 1 ,566, 083 796,874 (769,209) Water Distribution 576 ,023 578,807 562,836 654,428 91 ,592 Administrative / Non Div. 1 ,099,081 1 , 121 , 861 1 , 113,258 11992,322 879, 064 Total 2,375,430 2,327,887 3,242,177 3,443,624 201 ,447 Sewer Utility Sewer Collection 756,796 1 ,625,706 1 ,769,384 4,795,222 3 , 025, 838 Sewer Treatment 1 ,924,427 1 ,946, 186 2 ,684,352 1 ,885, 116 (799,236) Administrative / Non Div. 1 ,596,678 1 ,597,601 1 ,548,447 2,635,273 1 , 086, 826 Total 4,277,901 5, 169,493 6,002, 183 9,315,611 3,313,428 Total Expenses 6,653,331 7,497,380 9,244,360 12,759,235 3,514, 875 Resource Allocation: Personal Services 1 ,644,833 1 ,700,017 1 ,734,038 1 ,784,043 50,005 Operating Expenses 3,021 ,626 31315,341 3,303,910 3, 171 ,301 (132,609) Capital Outlay 468 ,438 936,929 2,695,851 4,315, 100 1 ,619,249 Debt Service 1 ,391 ,623 1 ,399,033 1 ,396,661 1 ,471 ,474 74,813 Transfers 126,811 146,060 113,900 2,017,317 1 , 903,417 Total Resource Allocation: 6,653,331 7,497,380 9,244,360 12,759,235 3,514,875 Summary of Authorized Positions 2008-2009 2009-2010 Water Utility Public Utilities Director 0.50 0.50 Utility Plant Division Director 0.50 0.50 Water Plant Superintendent 1 .00 1 . 00 Conveyance Division Director 0.50 0.50 Utilities Collection / Distribution Operators 3.00 3.00 Cross Connection Administrator / GIS Technician 0.50 0.50 Sewer Utility Public Utilities Director 0.50 0.50 Utility Plant Division Director 0.50 0.50 Wastewater Plant Superintendent 1 .00 1 .00 Conveyance Division Director 0. 50 0.50 Wastewater / Water Operators 6. 00 6. 00 Utilities Collection / Distribution Operators 3.00 3.00 Heavy Equipment Operator 0.70 0.70 Heavy Equipment Operator (Part Time) 1 . 00 1 .00 Wastewater / Water Operator - (Part Time) 4.00 4.00 Cross Connection Administrator / GIS Technician 0.50 0.50 23.70 23.70 91 Public Utilities Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Restricted 3,064,932 3,064,052 3,058,004 3,161 ,361 103,356 Operating Cash 1 ,007,705 1 , 141 ,911 516,553 123,761 (392,791 ) Cash Forward 4,072,637 4,205,963 3,574,557 3,285,122 (289,435) Revenues Grants / Loan Proceeds 34,384 79, 180 Inside City Charges 3,561 ,780 3,642,009 3,927,182 4,319,507 392,325 Outside City Charges 2,219,576 2,340,685 2,579,114 2,837,515 258,401 Cut-in-Fees 18,376 11 ,490 5,724 0 (5,724) Service Charges 113,960 116,108 117,000 117,000 0 Delinquent Charges 165,935 141 ,916 160,000 165,000 5,000 Water / Sewer Connection Charges 128,573 170,369 142,756 0 (142,756) Water Cross Connection 1 ,750 2,010 2,000 2,000 0 Water Impact Fees 22,460 39,950 25,045 0 (25,045) Interest Earnings 197,586 80,271 5,100 8,100 3,000 Miscellaneous 38,644 84,297 54,007 42,000 (12,007) Assessments 0 9 0 0 0 System Development Charges 0 0 21 ,997 150,000 128,003 Financed Charges 0 30,508 15,000 15,000 0 Loan Proceeds 0 0 0 5,828,776 5,828,776 Transfer from General Fund 0 0 1 ,900,000 0 (1 ,900,000) Total Revenues 6,503,024 6,738,802 8,954,925 13,484,898 4,529,973 Other Financing Sources 283,633 127,172 0 0 0 Total Resources 10,859,294 11 ,071 ,937 12,529,482 16,770,020 4,240,538 Expenditures Water Production 700,326 627,219 1 ,566,083 796,874 (769,209) Sewer Treatment 1 ,924,427 1 ,946,186 2,684,352 1 ,885, 116 (799,236) Distribution and Collection 1 ,332,819 2,204,513 2,332,220 5,449,649 3, 117,429 Non-Divisional 2,695,759 2,719,462 2,661,705 4,627,595 1 ,965,890 DIVISION TOTALS 6,653,331 7,497,380 9,244,360 12,759,235 3,514,875 Other Financing Uses 0 0 0 0 0 Restricted 3,064,052 3,058,004 3,161 ,361 3,622,913 461 ,552 Operating Cash 1 , 141 ,911 516,553 123,761 387,873 264,111 Ending Cash 4,205,963 3,574,557 3,285,122 4,010,785 725,663 Total Expenses and Cash 10,859,294 11 ,071 ,937 12,529,482 16,770,020 4,240,538 Resource Allocation Personal Services 1 ,644,833 1 ,700,017 1 ,734,038 1 ,784,043 50,005 Operating Expenses 3,021 ,626 3,315,341 3,303,910 3, 171 ,301 (132,609) Capital Outlay 468,438 936,929 2,695,851 4,315, 100 1 ,619,249 Debt Service 1 ,391 ,623 1 ,399,033 1 ,396,661 1 ,471 ,474 74,813 Transfers 126,811 146,060 113,900 2,017,317 1 ,903,417 Totals 6,653,331 7,497,380 9,244,360 12,759,235 3,514,875 92 Water Utility Fund Purpose: The Water Production and Water Distribution Divisions operate and maintain four water treatment plants, eight potable water wells, and the distribution system to supply potable water and fire protection. Key Objectives : O To insure adequate quantity and quality of future water supplies throughout the service area through proper maintenance and planning O To protect existing water facilities through accurate system mapping O To maintain water supply and facilities to provide fire protection O To protect the public health through compliance with local, state and federal regulatory requirements for drinking water standards Issues, Trends and Highlights : O The City' s Consumptive Use Permit Renewal Application is under review. Additional monitoring requirements and conservation initiatives will be included in the permit. O Consumption has dropped over the last several years, leading to a revenue shortage. A combination of factors, including conservation, vacant apartments and mobile home parks, installation of private wells and construction of new homes with water conserving plumbing fixtures and smaller yards may account for the decreased water use. O The St. Johns River Water Management District is preparing the 2010 Water Supply Plan. This plan currently shows the entire Northeast Florida area as a potential Priority Water Caution Area with possible limits on withdrawals from the Floridan Aquifer. The City will be working with other utilities and the District to determine potential effects on water supply allocations and costs . Workload Data Activity FY-09 (est.) FY-08 FY-07 Million Gallons Treated 888 886 982 Miles of distribution system maintained 90 90 90 Number of Meters/Services (April) 8, 120 8 , 110 8 ,081 93 Sewer Utility Fund Purpose : The Sewer Collection and Sewer Treatment Divisions operate and maintain two wastewater treatment plants designed to treat a total of 4 . 9 million gallons of wastewater per day (MGD) . These divisions also operate and maintain lift stations, force mains, sewer collection piping, and the effluent pumping system and outfall force mains which discharge to the St. Johns River. Biosolids, the treated product of the wastewater treatment plants, are disposed of at the Trail Ridge Landfill. Key Objectives : O To protect the environment and the public health by maintaining compliance with local, state and federal regulatory requirements 0 O To maintain and improve facilities and equipment to extend the life of the system O To implement the Capital Improvement Program outlined in the Sewer Master Plan Update O To protect the system by continually updating sewer maps using the GIS system Issues, Trends and Highlights : O Preliminary engineering to determine the most cost-effective method of meeting the Total Maximum Daily Load (TMDL) for nitrogen is complete. Wastewater Plant # 1 will - be upgraded for nitrogen removal. Wastewater Plant #2 will be abandoned and its flow pumped to Wastewater Plant # 1 . Final design of improvements is underway. O TMDL regulation will require engineering and construction costing millions of dollars . Appropriate funding methods must be determined. O The operating budget will maintain current levels of service only and maintain compliance with new and existing regulatory requirements . O The FY 2010 budget includes $3 ,700,000 to transfer flow from water plants to comply with TMDL regulations Workload Data Activity FY09 (est.) FY08 FY07 Millions of Gallons Treated 800 796 857 Miles of Sewer Lines Maintained 88 88 86 *Number of Lift Stations Maintained 32 * 32 * 32* Sewer Services Maintained (April) 7,463 7,461 7,391 * Includes storm water pump station. 94 Water Utility Fund Water Production Division Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 173,483 198,778 209,071 208, 151 (920) Overtime 5,384 3,455 3,800 3300 0 Special Pay 14, 131 21 ,774 18,020 19,833 1 ,813 Sub-Total 192,998 224,007 230,891 231 ,784 893 Benefits FICA 12,953 16,507 17,663 17,731 68 Pension 26,788 24,866 27,728 31 ,655 3,927 Health and Life insurance 14, 618 19, 303 19, 825 20,033 208 Worker and Unemploy Comp 9,992 8,370 9,000 10,158 1 ,158 Sub-Total 64,351 69,046 74,216 79,578 5,362 Total Wages and Benefits 257,349 293,053 305,107 311,361 6,254 OPERATING EXPENSES Professional Services 40,884 18,501 8,000 15,500 7 ,500 Contract Services 209,992 143,121 211 ,235 182,000 (29,235) Local Travel 424 100 200 200 0 Communications 3,726 3,079 1300 1 ,000 (300) Postage 1 ,979 99 200 200 0 Utilities 92,814 97,643 125,996 127,000 1 ,004 Rentals and Leases 532 358 500 2,040 1 ,540 Insurance Repairs and Maintenance 25,925 15,689 17,227 12,880 (4,347) Printing and Publishing 1 ,189 2,026 1 ,300 1 ,300 0 Advertising and Promotions Other Current Charges 9,000 7,000 20,120 20,200 80 Office Supplies 2,076 2,369 2,000 2,000 0 Operating Supplies 39,880 31 ,772 36,300 38,100 1 ,800 Books, Training, Memberships 7,019 7,378 4,807 5,493 686 Total Operating Expenses 435,440 329,135 429,185 407,913 (21 ,272) CAPITAL OUTLAY Land Buildings Infrastructure Improvements 7,537 2,926 804,500 55,000 (749,500) Vehicles 12,000 (12,000) Equipment 2,105 15,291 22,600 7,309 Total Capital Outlay 7,537 5,031 831 ,791 77,600 (754, 191 ) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 700,326 627,219 1 ,566,083 796,874 (769,209) 95 Sewer Utility Fund Sewer Treatment Division Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 485,727 524,890 552,223 560,515 8,292 Overtime 28,278 17,553 8,700 10,000 1 ,300 Special Pay 81 ,772 50,078 41 ,390 38,821 (2,569) Sub-Total 595,777 592,521 602,313 609,336 7,023 Benefits FICA 44,467 43,842 46,444 46,614 170 Pension 64,301 62,857 71 ,228 82,853 11 ,625 Health and Life insurance 51 ,860 53, 927 57,421 58, 922 1 ,501 Worker and Unemploy Comp 28,426 21 ,361 22,000 26,220 4,220 Sub-Total 189,054 181 ,987 197,093 214,610 17,517 Total Wages and Benefits 784,831 774,508 799,406 823,946 24,540 OPERATING EXPENSES Professional Services 5,274 16,488 3,000 7,000 4,000 Contract Services 269,539 - 264,575 246,500 268,400 21 ,900 Local Travel 21 177 100 100 0 Communications 10,296 9,075 7,000 6,500 (500) Postage 343 790 300 450 150 Utilities 403,353 425,666 511 ,000 514,500 3,500 Rentals and Leases 1 ,801 1 ,331 2,200 3,700 1 ,500 Insurance Repairs and Maintenance 86,798 109,654 89,767 71 ,920 (17,847) Printing and Publishing 7,252 5,900 3,500 (2,400) Advertising and Promotions 0 Other Current Charges 19,250 16,928 14,550 15,000 450 Office Supplies 2,373 1 ,731 1 ,700 1 ,700 0 Operating Supplies 124,099 146,922 127, 174 130,900 3,726 Books, Training, Memberships 7,186 5,921 6,530 6,500 (30) Total Operating Expenses 937,585 999,258 1 ,015,721 1 ,030,170 14,449 CAPITAL OUTLAY Land Buildings 21 ,235 0 Infrastructure Improvements 158,001 166,755 812,601 31 ,000 (781 ,601 ) Vehicles 15, 156 0 Equipment 7,619 5,665 56,624 (56,624) Total Capital Outlay 202,011 172,420 869,225 31 ,000 (838,225) DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 1 ,924,427 1 ,946,186 2,684,352 1 ,885,116 (799,236) 96 Water Utility Fund Water Distribution Division Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 204,063 207,182 202,900 212,706 9,806 Overtime 18,821 25,357 15,000 15,000 0 Special Pay 8,329 17,554 15,000 17,163 2,163 Sub-Total 231 ,213 250,093 232,900 244,869 11 ,969 Benefits FICA 17,365 18,444 16,000 18,732 2,732 Pension 26,743 26,901 30, 143 32,348 2,205 Health and Life insurance 23,724 27,894 26,286 29,464 3, 178 Worker and Unemploy Comp 15,644 11 ,738 10,735 13,449 2,714 Sub-Total 83,476 84,977 83,164 93,994 10,830 Total Wages and Benefits 314,689 335,070 316,064 338,863 22,799 OPERATING EXPENSES Professional Services 2,550 2,125 1 ,000 2,500 1 ,500 Contract Services 50,451 60,324 65,000 57,000 (8,000) Local Travel 810 791 800 800 0 Communications 4,785 4,699 4,200 3,600 (600) Postage 47 72 50 50 0 Utilities 1 ,749 2,063 2,100 2,200 100 Rentals and Leases 1 ,146 1 ,265 2,000 3,500 1 ,500 Insurance Repairs and Maintenance 30,826 31 ,667 30,113 40,915 10,802 Printing and Publishing 94 1 ,516 817 800 (17) Advertising and Promotions Other Current Charges Office Supplies 692 690 700 700 0 Operating Supplies 102,582 97,022 104,000 109,000 5,000 Books, Training, Memberships 3,921 3,453 3,125 3,000 (125) Internal Service Charges Total Operating Expenses 199,653 205,687 213,905 224,065 10,160 CAPITAL OUTLAY Land Buildings Infrastructure Improvements 47,137 6,175 30,000 84,000 54,000 Vehicles 14,544 31 ,875 0 Equipment 2,867 7,500 4,633 Total Capital Outlay 61 ,681 38,050 32,867 91 ,500 58,633 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To To To Total TTanSI3YS 0 0 0 0 0 DIVISION TOTALS 576,023 578,807 562,836 654,428 91 ,592 97 Sewer Utility Fund Sewer Collection Division Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) PERSONAL SERVCES Wages Salaries and Wages 181 ,579 192,319 208,900 207,090 (1 ,810) Overtime 9,475 9,681 6,500 5,250 (1 ,250) Special Pay 18,506 19,025 18,000 10,413 (7,587) Sub-Total 209,560 221 ,025 233,400 222,753 (10,647) Benefits FICA 15,594 16,370 16,976 17,041 65 Pension 23,648 23,437 27,285 31 ,494 4,209 Health and Life Insurance 25,382 26,426 26,800 26,589 (211) Worker and Unemploy Comp 13,780 10,128 9,000 11 ,997 2,997 Sub-Total 78,404 76,361 80,061 87,120 7,059 Total Wages and Benefits 287,964 297,386 313,461 309,873 (3,588) OPERATING EXPENSES Professional Services 1 ,615 3,700 500 1 ,000 500 Contract Services 168,331 456,678 370,000 244,000 (126,000) Local Travel 1 ,358 840 800 800 0 Communications 3,479 3,018 1 ,300 2,020 720 Postage 17 25 50 25 Utilities 42,360 49,972 54,900 57,600 2,700 Rentals and Leases 932 8,085 800 1 ,940 1 , 140 Insurance Repairs and Maintenance 28,316 38,334 29,080 24,789 (4,291 ) Printing and Publishing 250 250 0 Advertising and Promotions Other Current Charges Office Supplies Operating Supplies 24,973 44,884 34,800 36,400 1 ,600 Books, Training, Memberships 242 1 ,381 1 ,500 1 ,500 0 Total Operating Expenses 271 ,623 606,892 493,955 370,349 (123,606) CAPITAL OUTLAY Land Buildings Infrastructure Improvements 185,589 694,267 961 ,968 4,115,000 3,153,032 Vehicles Equipment 11 ,620 27, 161 0 Total Capital Outlay 197,209 721 ,428 961 ,968 4,115,000 3,153,032 DEBT SERVICE Principal Interest Other Total Debt Service 0 0 0 0 0 TRANSFERS To To Total Transfers 0 0 0 0 0 DIVISION TOTALS 756,796 1 ,625,706 1 ,769,384 4,795,222 3,025,838 98 Public Utilities Fund Administrative and Non- Divisional Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) OPERATING EXPENSES Professional Services Contract Services 1 ,351 53 0 0 0 Local Travel Communications Postage Utilities Rentals and Leases Insurance 248,573 220,333 164,065 183,136 19,071 Repairs and Maintenance Printing and Publishing Advertising and Promotions Other Current Charges 20 5,014 0 0 0 Office Supplies Operating Supplies Books, Training , Memberships Internal Service Charges 927,381 948,969 987,079 955,668 (31 ,411 ) Total Operating Expenses 1 ,177,325 1 ,174,369 1 ,151 ,144 1 ,138,804 (12,340) DEBT SERVICE Utility Revenue Bonds - 1996 Principal 477,411 21 ,506 21 ,506 21 ,506 0 Interest 48,143 35,898 34,791 33,662 (1 ,129) Other 882 882 600 600 0 Utility Revenue Bonds - 2004 Principal 150,535 636,548 649,452 666,656 17,204 Interest 623, 178 614,914 600,438 583,560 (16,878) Other 904 340 350 350 0 SRF 75,000 75,000 Suntrust - 1999 Revenue Refunding Principal 66,490 67390 70,835 74,107 3,272 Interest 24,080 21 ,292 18339 15,323 (3,016) Other 0 263 350 710 360 Total Debt Service 1 ,391 ,623 1 ,399,033 1 ,396,661 1 ,471 ,474 74,813 TRANSFERS To General Fund 126,811 146,060 113,900 117,317 3,417 To General Fund-LOAN 0 1 ,900,000 1 ,900,000 Total Transfers 126,811 146,060 113,900 2,017,317 1 ,903,417 DIVISION TOTALS 2,695,759 2,719,462 2,661 ,705 4,627,595 1 ,965,890 99 Pensi • n F tuts Combined Summary of Revenues . nd Expenses Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Revenues : General Pension 1 ,808,323 (452,037) 1 ,334,428 1 ,449,292 114,864 Police Pension 1 , 172,645 (304,960) 827,280 910,823 83,543 Total Revenues 2,980,968 (756,997) 2,161 ,708 2,360, 115 198,407 Expenses :, General Pension 447,904 447,798 507,009 512,984 5,975 Police Pension 433,616 440,041 513,070 519, 131 6,061 Total Expenses 881 ,520 887,839 1 ,020,079 1 ,032, 115 12,036 Resource Allocation : Personal Services 845,657 861 ,255 950,233 950,233 0 Operating Expenses 35,863 26,584 69,846 81 ,882 12,036 Capital Outlay 0 0 0 0 0 Debt Service 0 0 0 0 0 Transfers 0 0 0 0 0 Total Resource Allocation : 881 ,520 887,839 1 ,020,079 1 ,032,115 12,036 Summary of Authorized Positions Allocation 2008-2009 2009-2010 Pension * Plan Administrator - Duties currently under Finance Department 100 Pension Funds Purpose : The General Employee and Police Employee Pension Funds are funded by contributions from both the City and the employees . Some funding is also provided from Police supplemental benefits . These benefits are a result of casualty insurance premium tax monies collected by and received from the sate of Florida, in accordance with Florida State Statute, Chapter 185 . Interest from investment earnings on Plan assets also assists in funding the Plan. The assets within these funds are held in trust for the future benefits of the employees and are directed by two separate pension boards. Key Objectives : O The funding objective for both plans is to establish and receive contributions, expressed as a percent of active member payroll, which will remain approximately level from year to year and will not have to be increased for future generations of citizens in the absence of benefit improvements. O To monitor the Plan' s fund manager for compliance with the Plan' s investment policy and recommend changes to the policy, if necessary, to assure the plan' s participants and recipients that the benefits specified in the Plan will be available . O To keep the plan current as to compliance with IRS code requirements and any State or Federal changes. O To provide employees with an annual individual retirement benefit statement. Issues, Trends and Highlights : O Total Net Assets as of September 30, 2008 for the General Pension fund was $ 8 , 167,648 . This represents a decrease of $ 899, 838 over 2007 . O Total Net Assets as of September 30, 2008 for the Police Pension fund was $ 5 ,206,099 . This represents a decrease of $716,597 over 2007 . O The City contributions to the General Pension Fund are projected to increase $71 , 000 in FY 2010 . O The City contributions to the Police Pension Fund are projected to increase $ 80, 000 in FY 2010 . 101 General Employee Per IsIon Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Cash Forward 7,708,992 9,241 ,434 8,383,162 9,210,581 827,419 Revenues Earnings on Investments 1 ,151 ,994 (1 ,094,248) 609,000 600,000 (9,000) Employer Contributions 482,363 457,005 528,428 599,292 70,864 Employee Contributions 173,966 185,206 197,000 250,000 53,000 Total Revenues 1 ,808,323 (452,037) 1 ,334,428 1 ,449,292 114,864 Other Financing Sources 172,023 41 ,563 Total Resources 9,689,338 8,830,960 9,717,590 10,659,873 942,283 Expenditures Benefits Paid Retirement Benefits 419,252 425,472 439,000 439,000 0 Contribution Refunds 11 ,997 14,950 30,000 30,000 0 Subtotal 431,249 440,422 469,000 469,000 0 Operating Expenses Professional Services 12,604 918 24,000 30,000 6,000 Contract Services 450 50 450 450 0 Insurance 1 ,103 2,343 1 ,983 1 ,875 (108) Printing 30 59 100 100 0 Office Supplies 1 ,000 1 ,000 0 Books, Training 2,468 4,006 3,200 3,200 0 Other 7,276 7,359 83 Subtotal 16,655 7,376 38,009 43,984 5,975 DIVISION TOTALS 447,904 447,798 507,009 512,984 5,975 Other Financing Uses Ending Cash 9,241 ,434 8,383,162 9,210,581 10,146,889 936,308 Total Expenses and Cash 9,689,338 8,830,960 9,717,590 10,659,873 942,283 Resource Allocation Personal Services 431 ,249 440,422 469,000 469,000 0 Operating Expenses 16,655 7,376 38,009 43,984 5,975 Capital Outlay Debt Service Transfers Total Resources 447,904 447,798 507,009 512,984 5,976 102 P dice Employee Pension Fund Combined Summary of Revenues and Expenditures Proposed Actual Actual Estimate Budget Increase 2006-2007 2007-2008 2008-2009 2009-2010 (Decrease) Cash Forward 5,185,709 6,224,912 5,576,869 5,891 ,079 314,210 Revenues Insurance Premium Tax Sec 185 108,818 88,806 88,806 88,806 0 Earnings on Investments 742,382 (683,666) 400,000 400,000 0 Employer Contributions 301 ,688 221 ,036 256,474 337,017 80,543 Employee Contributions 19,757 68,864 82,000 85,000 3,000 Total Revenues 1 ,172,645 (304,960) 827,280 910,823 83,543 Other Financing Sources 300,174 96,958 Total Resources 6,658,528 6,016,910 6,404,149 6,801,902 397,753 Expenditures Benefits Paid Retirement Benefits 399,599 418,188 476,233 476,233 0 Contribution Refunds 14,809 2,645 5,000 5,000 0 Subtotal 414,408 420,833 481 ,233 481 ,233 0 Operating Expenses Professional Services 16,363 16,363 24,000 30,000 6,000 Contractual Services 450 450 0 Insurance 1 ,535 1 ,535 1 ,983 1 ,875 (108) Printing 10 10 0 Office Supplies 200 200 0 Other 3,454 3,623 169 Books, Training 850 850 2,200 2,200 0 Subtotal 19,208 19,208 31 ,837 37,898 6,061 Transfers DIVISION TOTALS 433,616 440,041 513,070 519,131 6,061 Other Financing Uses Ending Cash 6,224,912 5,576,869 5,891,079 6,282,771 391 ,692 Total Expenses and Cash 6,658,528 6,016,910 6,404,149 6,801 ,902 397,753 Resource Allocation Personal Services 414,408 420,833 481 ,233 481 ,233 0 Operating Expenses 19,208 19,208 31 ,837 37,898 6,061 Capital Outlay Debt Service Transfers 0 0 0 0 0 Total Resources 433,616 440,041 513,070 519,131 6,061 103 City of AtL nt c z) each Schedule of Interfund Transfers Operating Budget Fiscal Year 2010 Transfer Transfer In Out General Fund From Water Utility 896 , 614 From Sewer Utility 1 , 120,703 From Sanitation Fund 245, 164 To Building Code Enforcement 55, 000 Local Option Gas Tax Fund To Storm Water Utility Fund 423 , 000 To Debt Service 68, 500 Half Cent Sales Tax Fund To Capital Project Fund 1 , 000, 000 Debt Service Fund From Local Option Gas Tax Fund 68 , 500 Capital Project Fund. From Half Cent Sales Tax Fund 1 , 000 , 000 Water Utility Fund To General Fund 896,614 Sewer Utility Fund To General Fund 1 , 120,703 Sanitation Fund To General Fund 245 , 164 Building Code Enforcement From General Fund 55 , 000 Storm Water Utility From Local Option Gas Tax Fund 423, 000 Total Transfers 3,808 ,981 3,808,981 Sanitation Water Utility Debt Service Sewer Utility Gener 4I Fund Gas Tax Building Code Enforcement ' Storm Water Haig Cent CapitaU z Sales Tai; Prc4ect!s • 104 City of Atlantic Beach Klement-Object Classifications 31-00 Professional Services Legal, medical (including employee physicals, drug screenings, hepatitis/flu shots, and medical laboratory tests), engineering, architectural, and City Attorney litigation expenses . 31-02 City Attorney Retainer Monthly retainer paid to the City Attorney. 32-00 Accounting and Auditing Services received from independent certified public accountants . 34-00 Other Contractual Services Janitorial and other services procured by contract or agreement with persons, firms, corporations, or other governmental units, for example : Lawn service Tree removal Pest Control Asphalt work Ditch spraying Concrete sidewalk pouring Polygraph testing Street sweeping Uniform cleaning Water and soil laboratory testing Beach cleaning Sludge hauling Security system monitoring Towing Permits from governmental Employee assistance program fees agencies (unless related Motor vehicle tags/titles/registration to a capital project) Customized printing (embroidering, decals, signs, plaques, etc.) Infrastructure repairs also included in this classification are, for example : Point repairs to lines Electrical troubleshooting Pump and motor repairs Tower or lift station repairs Chlorinator replacement parts Irrigation system repairs Fence repairs 34-0X Specific Contracts Contract expenses for fire services provided by the City of Jacksonville, sanitation services provided by Advanced Disposal Services, fleet and equipment maintenance services provided by First Vehicle Services , Town Center maintenance, Mayport Flyover maintenance, etc . 105 City of Atlantic Beach Element-Object Classifications 35-00 Investigations Confidential expenditures handled pursuant to criminal investigations . 36-00 Pension Benefits Benefits paid to participants in the pension plans . 40-00 Travel and Per !Diem Public transportation or mileage per diem reimbursement for use of private vehicles while conducting City business . Note : All costs incurred for seminars or conferences, including mileage per diem reimbursement, will be charged to 55-00 Training. 41-00 Communications Periodic service charges for land telephone lines, cellular telephones, modem lines, cable television connections, pagers, Internet user charges, radio airtime, etc. Note : Purchase of a telephone handset or replacement pager would be charged to 52-00 Operating Supplies . Installation of a new phone line or charges for switching a user on the existing phone tree would be charged to 46-00 Repair and Maintenance, as it represents a repair or maintenance to a piece of equipment. 42-00 Transportation, Postage, Messenger Outgoing freight and express mail charges, such as Federal Express, postage, messenger and courier services . Note: Freight on items purchased is charged to the same element-object classification as the items acquired. 43-00 Utilities Electricity provided by an outside vendor and used for City operations . 43-01 Utilities — City Provided Water, sewer, storm water and garbage disposal services provided by the City of Atlantic Beach for City facilities . 106 City of Atlantic Beach Element-Object Classifications 44-00 Rentals and Leases Amounts paid for the lease or rent of land, buildings, or equipment, including vehicles . Note : Not to be used for copier maintenance charges use 46-00 Repair and Maintenance. 45-00 Insurance Insurance, other than workers ' compensation, carried for the protection of the local government, such as fire, theft, casualty, general and professional liability (including notary services), auto coverage, surety bonds, etc. 46-00 Repair and Maintenance Costs incurred for the repair and maintenance of buildings or equipment (other than fleet vehicles and equipment maintained by First Vehicles Services — see 46-01 below) . Note: Equipment is described as any movable, stand-alone item, versus something that is permanently affixed to a structure or infrastructure. A submersible pump repair would be charged to this classification. 46-01 Fleet and Equipment Maintenance - First Vehicles Services Contract and non-contract costs incurred through First Vehicles Services for repairs and maintenance to fleet vehicles and small equipment. Note: Maintenance of fleet vehicles not performed by or through First Vehicles Services, such as car washes, should be charged to 46-00 Repair and Maintenance . 47-00 Printing and Publishing Cost of printing, including advertisements in newspapers and periodicals, binding, and other reproduction services which are contracted for or purchased from outside vendors . This includes printing of stationery and envelopes with the City logo, business cards, other foinis, microfilming and film developing. Note : Help wanted advertisements, bids and request for proposals advertisements, ordinance notices and meeting notices placed in newspapers or periodicals will be charged to the requesting department and/or project. 107 City of Atlantic Beach Element-Object Classifications 48-00 Promotional Activities Includes any type of promotional advertising. 49-00 Other Current Charges Includes current charges not otherwise classified — could include a contingency amount for unanticipated, emergency needs . 51-00 Office Supplies Materials and supplies, such as preprinted forms, paper, maps, pens, plain stationery or envelopes without the City logo, that are used in an office environment. The general rule for office supplies includes those items that are consumable within a one year operating cycle and that have to be reordered on a frequent basis, such as staples, computer paper, calculator paper and ribbons, etc. Note: Office equipment with a longer life and a cost of < $ 1 ,000, such as calculators, staplers, hole punches, file cabinets, printers, desks, shelving, etc . , would be charged to 52-00 Operating Supplies . 52-00 Operating Supplies Supplies consumed in the conduct of operations — may include food, coffee, road and other signs, lubricants, chemicals, laboratory supplies, raincoats, boots , uniforms (purchased, not rentals), recording tapes, film, transcript supplies , toilet paper, paper towels, soap and other non-capital office equipment individually < $ 1 ,000, for example : computer printers, file cabinets, desks, weed eaters, etc. (see element-object 64-02 for additional information on computer equipment) . Note: Computer software < $ 5 ,000 would be charged to 52-00 Operating Supplies. If the software cost is > or = $ 5 , 000, it would be capitalized in element-object 64-02. 52-01 Gasoline Monthly allocation based on usage from pump at 1200 Sandpiper Lane. 52-02 Diesel Monthly allocation based on usage from pump at 1200 Sandpiper Lane and charges incurred for direct purchase of diesel for emergency generators . 108 City of Atlantic Beach Element-Object Classifications 53-00 Road and Material Supplies Those materials and supplies used exclusively in the repair or reconstruction of roads, such as lime rock and cold patch. Note : Road signs should be charged to 52-00 Operating Supplies . Asphalt and concrete repairs should be charged to 34-00 Other Contractual Services . 54-00 Books, Subscriptions , and Memberships Includes books, subscriptions, memberships, licenses not related to specific training. 55-00 'Training All costs associated with training, including travel, books, registration, etc . 59-00 Depreciation Expense to reflect the systematic and rational allocation of the historical cost of a capital asset over its estimated useful service life . 71 -00 Principal Principal paid related to debt issues . 72-00 Interest Interest paid related to debt issues . 73-00 Other Debt Service Costs Debt service-related expenses, e. g, bond administration costs . 81-00 Aid to Government Agencies Assistance in funding for the : Jacksonville Beach fireworks , City of Jacksonville Sea & Sky Show, enrichment programs at Atlantic Beach Elementary & Mayport Middle School , and recreation facility maintenance . 83-00 Grants and Aid to Citizens Includes all grants, subsidies, and contributions to individuals, such as improvements to privately owned homes through CDBG grant funding . 91 -00 Interfund Transfers Includes all transfers between funds that do not represent operating expenditures . 109 City of Atlantic Beach Element-Object Classifications Capital Assets All expenditures charged to element classifications 61 , 62, or 63 will be assigned unique project numbers by the Finance Department for cost capitalization tracking purposes . Project costs to be capitalized will include permits, surveys, appraisals, design, architectural, construction and construction engineering, and administration costs . 61 -00 Land Land acquisition cost, easements, and right-of-ways . 62-00 Buildings Office buildings, garages , parks and recreational buildings, and building improvements . 63-XX Infrastructure Structures , and facilities other than buildings, such as : roads, curbs, gutters, docks, fences , landscaping, lighting systems , parking areas, drainage systems, athletic fields, land improvements, pipes, lift stations, etc . 64-00 Machinery and Equipment Equipment purchased that meets the capitalization policy, e. g. , individual item > or = $ 1 ,000 with an estimated useful life of greater than one year following the date of acquisition. These items will be tagged and monitored through the Sunguard Public Sector fixed asset application. 64-01 Motor Vehicles Vehicles, trailers, boats, etc. , that require registration with the Division of Motor Vehicles or other state agency. Note : Vehicle registration and titles for used vehicles should be charged to 34-00 Other Contractual Services . 64-02 Computer Equipment Computer equipment purchased that meets the capitalization policy (see 64-00 above) . Note : If the cost of computer equipment is bundled, e. g. , monitor, tower, software, etc . , is quoted as one price, the total cost would be capitalized, if it meets the capitalization policy . Capitalization policy for computer software is cost must be > or = $ 5 ,000 . 110 City of Atlantic Beach Long-Term Financial Plan ' ` -, S .. 2, Fiscal Year 2009-2010 111 M OOO VMN 00 CO 0) CO 00 0 rO OV O Co CO T r h O N r CO CD O h 0 CD 0 CO 0 CO CD r N r CO r O O crt CO 0 0 ON0 V Orh co CO N O 0) Ct cO , ? t CO r r CO N O) 0 CO t0 0 CA O r V r00r ti Ol h V CO- 0 L'-: 0 r h M O O D) r 0 CO- r r c0 M c0 O V C0 0 O N r 'o o N C4' trh 0rN 0 to fO COCO O CO V r 0) (0 r Cr O 0 N N CO O CO_/ 0 h M 01 M t-- n- r . �N. M (O N- r c M 0) r CA V r p r 1.. 0. CO 0 N t (00 0 V CD 0 M N CO co r V O O 0 r CD 0 C O O O r 0 r tame O 0 r CO CO r N el' N CO CA CO V_ r M 0 N 0 0 co 0 N O V co O h CO 0 Ct r CO(O (� M V Ct O N o) CO CO O M V N C4 LO M cO to r cO Or o 61 O r rM O r N CA N W 0 0 0 r0) r co C1' r 0 CO cD r O CDD r r r O CO r 0 CO r N r (A M 0 Ct cO d' M M CD C9 CO r r r r1 Ct) O r 00 Ch rr r N r °. r P r V 0.. 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