Proposed Annual Budget 2008-2009 Oty of
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Proposed
1.
n. aal Budget
2003 — 2009
City of Atlantic : each, FloyVIR
i nl dg t
Q - AG9
Mayor
John S. Meserve
City Commisstou � (-)\
John Louis M. orn�a
_ f
Jahn L. Fletcher i'
Carolyn F . Woods
ods
,r1C ' Yx
Paul B. Parsons
City Attorney C `
Alan C. Jensen -� 1
City Manager
Jim R. Hanson
Cty Clerk
Donna. L. Bartle
City of Atlantic Beach
Proposed
Annual Budget
Fiscal Year 2008-2009
Table of Contents
Introduction
Budget Message I-VII
Calendar 1
Combined Summary of all Funds, Revenues and Expenditures 2
Combined Summary of Expenditures by Department 3
Combined Summary of Revenues and Expenditures General Fund 4
Summary of General Fund Revenues 5-6
Summary of General Fund Expenditures by Division 7
Summary of Special Revenue Funds 8
Summary of Enterprise Funds 9
Summary of Trust and Agency Funds 10
Governing Body
Summary of Governing Body 11
City Commission 12-13
City Administration
Summary of City Administration 14
City Clerk 15
City Manager 17
Finance 19
Information Technology 21
Human Resources 23
Legal Counsel 25
General Government
Summary of General Government 27
General Government Non-Departmental 28
Convention Development Tax 30
Half Cent Discretionary Sales Tax 32
Debt Service 34
Capital Improvement Fund 36
Planning, Zoning and Building
Summary of Planning, Zoning and Building 38
Planning and Zoning 39
Community Development Block Grant 41
Building 43
Tree Protection 47
Public Safety
Summary of Public Safety 49
Police 50
Administration 52
Patrol 53
Crime Suppression Unit 54
Detectives 55
Dispatch 56
Animal Control 57
Police School Guards 58
Police Grant Funds 59
Police Special Revenue Fund 61
Fire Department
Summary of Fire Department 63
Fire Control &Rescue 65
Lifeguards 66
Code Enforcement 67
Parks and Recreation
Summary of Parks and Recreation 69
Parks Administration and Activities 70
Parks Maintenance and Beautification 72
Public Works
Summary of Public Works 74
Public Works Administration 75
Street and Road Maintenance 77
Local Option Gas Tax 79
Sanitation 81
Storm Water Utility 84
Fleet Maintenance 87
Public Utilities
Summary of Public Utilities 89
Combined Summary of Revenues and Expenditures 92
Water Production 93
Water Distribution 94
Sewer Collection 95
Sewer Treatment 96
Non-Divisional and Administrative 97
Utility Construction Fund 98
Pension Funds
Summary of Pension Funds 100
General Employee Pension 102
Police Employee Pension 103
Supplemental Information
Schedule of Cash Balances 104
Long Term Financial Plan 105-119
rte. / • .�
1.310.11 d.1L Messag
To: The Honorable Mayor and City Commission
From: Jim Hanson, City Manager
Date: July 30,2008
Attached is the draft budget for the City of Atlantic Beach for fiscal year
This budget is balanced
2008-2009 for your review and consideration. The budget is balanced and Tin includes 25%
and includes a minimum of 25% contingency in each of the major operating
contingency.clud e
funds hi accordance with the policy established by the Mayor and
Commission.
Actions taken by the State Legislature and the passage of a statewide
referendum to limit property tax collections have caused cities and counties
across Florida to anticipate considerably lower property tax revenues in the
Existing service levels
coming year and to make numerous, and sometimes drastic, reductions in are maintained in this
service levels. It is clear from the local vote on Amendment One that it budget.
was not supported locally although it passed statewide. It is also clear that
the Atlantic Beach citizens want to maintain the current service levels.
Following instructions from the City Commission, this draft budget
maintains service levels at the same levels that exist currently. Over the
last nine years, the City Commission has increased the service levels in
many departments, particularly for maintenance of parks, streets storm
water and police.
There is a nationwide crisis of deteriorating infrastructure that has been
building over many years, However, the overall condition of infrastructure infrastructure in Atlantic
in Atlantic Beach has improved. Several years ago the City prepared ten- Beach has been
year plans for the water, sewer, and storm water systems and set aside unproved during a
money for the recommended projects. Funding has been available without period when
issuing new debt. In the future, finding the funds needed for infrastructure maintenance is falling
maintenance will be more difficult and many of the projects in the ten-year behind nationally.
plans may not be done as quickly as originally proposed.
I
The Mayor and Commission have continued the annual strategic planning Each of the
process since 2000. This budget provides necessary funds for addressing Commission's strategic
each of the major strategic planning goals, and each of those will be goals is funded.
referenced in this memo.
The total City employment for FY 2008-09 is 155 employees, which
amounts to an increase of two over the original budget. Both of the
additions were recently hired relate to the Mayport Corridor initiative.
Even though revenues are going down dramatically for most cities and
counties in Florida as a result of the property tax measures, many costs are
beyond the ability of cities and counties to control. Atlantic Beach is no
different in this regard with increasing costs for the fire, garage, and
sanitation contracts, rapidly increasing group health insurance costs and
energy related costs for gasoline, diesel and electricity. The total increase
in the next fiscal year is over $400,000. The City is implementing several
policies to control gas and diesel usage including the downsizing of the
fleet, anti-idling policies and the use of hybrid vehicles, but these measures
are not enough to offset the increased cost of fuel.
Fronerty Tax.itate/Amendment One to the State Constitution;
Voters in January passed a statewide referendum that results in a reduction
in the tax digest by doubling the homestead exemption, placing a 10%o per
year cap on the increased value of non-residential property, allowing
people with homestead exemptions to have "portability" when they move
and exempting tangible personal property. This compounds the difficulties
imposed by the Legislature in 2007 attempting to limit local government
tax rates. The amount of revenue received from property taxes equals the
amount of the tax digest multiplied by the tax rate. When either the digest To maintain service
or the rate decreases, revenues decrease. During the strategic planning levels, this budget
sessions, the City Commission indicated a desire to increase our efforts on includes an increase in
in the Mayport corridir area and maintain the other current service levels in tax rate to raise the same
Atlantic Beach, even if it meant increasing the tax rate so that the City amount of revenue as
could receive equal property tax revenues to those received in past years. last year.
This draft budget includes an anticipated increase in tax rate from 2.9974
mils to 3.1317 mils to offset the reduction in the tax base. Note that the tax
rate in Atlantic Beach in 2000 was 3.1721 mils. To increase the City's tax
rate will require the unanimous vote of the City Commission. If the
Commission does not want to raise the tax rate, staff will be ready to assist
in the discussions to reduce service levels.
Other mayor General Fund revenue sources are mostly either flat or
decreasing next year. The exception is the franchise fees and taxes on
electric sales. The total estimate for electric franchise fees and taxes is up
II
by 7.5% next year. The other state revenue sources including
Communication Service Tax, revenue sharing, motor fuel tax and the
General Half Cent Sales Tax vary from no growth to a decrease of over
17%.
Mayport Corridor Revitalization Project;
The highest priority goal established by the City Commission in strategic
planning this year was the rehabilitation and revitalization of property on
either side of Mayport Road. This goal focuses not only on a reduction in
the crime rate but also on improvements in the quality of housing and
environmental conditions in the neighborhoods and, possibly most difficult, The highest strategic
in increasing the sense of neighborhood pride. No amount of government priority of the
intervention can be successful without support of residents. After the Commission is to
strategic planning sessions, staff set out a broad array of tasks to revitalize the Mayport
accomplish this goal. A budget amendment for the addition of two Corridor. Resources
positions was approved by the City Commission. These included a from several
Coordinator budgeted in the City Manager's Office and one patrol officer departments are being
to establish a neighborhood based community policing unit. Many focused on this project.
depathuients have put considerable time and effort into the Mayport
Corridor Project so far, adding recreational programs, forcing owners to
repair or demolish substandard housing and to activate various groups.
Generally, these have been done using existing resources. One major
program that has yet to be implemented is rental inspection which will
require landlords to register with the City and have their properties
inspected. It is anticipated that a new rental inspection fee will be charged
to the landlords to cover the cost for providing this service.
Royal Palms Subdivision Reconstruction;
The Royal Palms Subdivision is an older neighborhood in Atlantic Beach
where the storm water system was installed using corrugated metal pipes. Stormwater lines in the
Through the years, these pipes have deteriorated to a point where they are Royal Palms subdivision
failing at a rapid rate. Several major street cave-ins have occurred in recent are failing at a rapid
months. The City has planned for the reconstruction of lines in this rate so the
subdivision over four years with a cost estimate of just under four million reconstruction will be
dollars. However, the recent number of pipe failures indicates a need to do done sooner than
the work as soon as possible. Money has been accumulated anticipating originally planned.
the repairs so the first three phases totaling $2.8 million can be moved
ahead to the coming year. However, there will not be sufficient funds
available for the fourth phase scheduled in FY-12 without an increase in
the monthly storm water fee. The monthly fee only covers a small portion
of the stormwater costs, and an increase of$1.00 per month is proposed to
III
pay for this project in the short term and reduce the need for other funds to
subsidize this service after that. The rehabilitation of water and sewer lines
will be paid from the utility funds.
Water and Sewer Funds;
New state and federal mandates limiting the nitrogen that can be discharged
into the St. Johns River have been imposed on wastewater plant operators
in the region. Atlantic Beach is currently evaluating of the best way to
meet the standard. Alternatives include upgrading one or both of the City's Cleaning up the St Johns
wastewater plants, combining the flows for the two plants, providing reuse River will require
wastewater for irrigation to reduce the volume of discharge in the St. Johns Atlantic Beach to invest
River, and working jointly with the City of Neptune Beach to consolidate almost$10 million.
wastewater treatment in Atlantic Beach. A preliminary report is expected
in September. Evaluation of the Neptune Beach option may take between
two and six additional months. Consequently, estimates for the cost of
meeting the TMDL standards are subject to change. However, the current
estimate is that the City of Atlantic Beach will spend $9.5 million dollars
on the plant upgrades and a reuse system. The replacement of one of our
water wells will cost another $800,000. Financing next year will equal
$1.3 million dollars and include the design for the upgrade of the city's
main wastewater plant and the new well. A total of $10.3 million dollars
will be needed over the next three years.
Water and sewer sales in Atlantic Beach as well as many other cities have
been declining over several years. More efficient plumbing explains only a
portion of the loss. Some of the loss here results from declining population
related to the closure of several mobile home parks and apartment Although water and
complexes (with the intention of developers to reconstruct higher density sewer rates have been
condominium units) as well as a reduction in staffing at the Mayport Naval increased, revenues have
Station. Also, in 2004, the City Commission adopted a water conservation stayed level due to
rate to discourage the use of water for irrigation. Water sales have dropped declining sales.
in the last year alone by 10%. Consequently,water and sewer revenues are
considerably less than budgeted. While a three-year rate increase was
adopted last year of 10% each year to be able to pay for the necessary
wastewater plant upgrades, revenues so far have been flat because of the
sales volume reduction.
Because of the reduced revenues, the City will not be able to continue the Rehabilitation of the
sewer system rehabilitation project as rapidly as anticipated. Almost sewer system must be
$890,000 is being spent in the current fiscal year to rehabilitate sewer lines delayed due to lower
in the Royal Palms subdivision, but the sewer rehabilitation budget has revenues.
been all but eliminated in FY-09 and taken out of the proposed budget for
FY-11. Funding in the amount of$700,000 per year for the sewer system
IV
rehab project is included in FY-12 and thereafter.
Public Safety Building;
The need to provide better facilities for the Police Department has been
studied, discussed and debated over the last three years. An expansion of
the police building was first budgeted in the FY 2005-06. The discussion
has largely centered around where to put a new building. Several City- The best site for a new
owned properties have been studied, as well as possible sites on Mayport public safety building is
Road. There are no appropriate sites available on Mayport Road and, if on City-owned property
one were, it would increase the project cost considerably. The best next to City Hall.
alternative is to build a new facility adjacent to City Hall. The next steps Design costs are
will be to hire an architect, design the building, and get bids for included in this budget.
construction. If the City were to begin advertising for an architect now, the
project would go to bid in late fall of 2009. Funding is included in this FY-
09 budget for the building design and for debt retirement payments from
the Half Cent Sales Tax Fund beginning in FY-10. However, the capital
cost will best be budgeted and financing obtained after bids for
construction are opened.
Other Strategic Plan Priorities;
Two of the City's major strategic plan priorities are currently underway
with no additional funding needed. Construction of the Hopkins Creek
Regional Retention Pond is almost complete. Once finished, it will The Mayport Rd
alleviate flooding of buildings in an anticipated five-year storm event in medians will be installed
that basin. This is the last major project to eliminate house flooding that and the Hopkins Creek
was anticipated in the Storm Water Master Plan. Other future projects are retention pond will be
for infrastructure reconstruction or to alleviate "nuisance" flooding of complete in 2009 without
streets and yards. The second major project that is underway is the any additional funding
construction of the Mayport Road medians. This has been in the strategic
plan for many years and has required a joint agreement between the City of
Jacksonville and the Florida Department of Transportation. This project
will be completed close to the end of this calendar year.
Salaries and Benefits;
Included in this draft budget are funds to provide the normal merit
increases that have been City policy since the pay plan was adopted in
2001. While these merit raises occur on October 1st of each year(subject to The City Commission
union negotiations), and increase salaries by 3%, they are often offset will need to determine
through the year by retirements or other job changes where longer term the amount of the cost-
employees at the higher ends of the pay grades are replaced with newer of-living increase.
employees at the lower end of their pay grades. No cost of living increase
V
is included in this draft budget. This has traditionally been decided by the
City Commission during the budget workshops and is a subject of union
negotiations. The most current cost of living index shows a 5.3% increase
since this time last year. Each 1% cost of living adjustment will cost
$65,000 in salaries and benefits.
The rapidly increasing cost of group health insurance will be discussed Health insurance costs
during the budget workshops. This draft budget absorbs the full increase of continue to escalate
$147,000 or 17%. Many private employers have moved away from this rapidly. Many other
type of health insurance benefit entirely and many other cities in our region employers have
are changing their health insurance plans to reduce costs. Atlantic Beach's eliminated their
plan provides health care coverage for full-time employees at no cost to the programs or cut benefits.
employee, provides 50% of the cost for spouse or family coverage and has
a relatively low level of deductibles and co-pays.
One other subject that should be discussed in connection with the budget is
the policy for overtime. The City has been far more generous in making
overtime payments than required under the Fair Labors Standards Act,
which is both expensive and somewhat out of line with what other
employers in our area offer. Any changes would be subject to union
negotiations.
Miscellaneous Issues;
The budget for the Building Department is being moved to a separate fund
to comply with current accounting standards. This allows a clear
comparison of the building permit revenues to the expenses for providing
that service. A small portion of the Building Official's time will still be
allocated to the General Fund because of his remaining responsibilities for
building maintenance. A second change in the budget is the creation of a
position for an Assistant City Manager. It is anticipated that the Public
Safety Director will retire from that position effective September 30, 2008
and move into a new position as Assistant City Manager. Consequently,
the staffing in the City Manager's office will increase by one and the
staffing in the Police Department will be equally reduced.
One last strategic plan priority not yet reviewed is upgrading the
Information Technology systems. Several phases of improvements, mostly
consisting of new and upgraded software, were reviewed with the City
Commission during the strategic planning workshops. Phase One of those
improvements, the upgrade to "NAVILINE" software, is included in the
proposed budget. Phase Two and Phase Three improvements are proposed
in future years.
Sanitation rates should
Sanitation rates are proposed to be increased in FY-09 by 4% to mirror the be increased by 4%.
VI
increases in the sanitation contract. This appears relatively low in light of
the rising cost of gasoline over the last year.
Last, a list of major items that are not included in this draft is attached for
your review and consideration. These include such things as the cost of
living adjustment and rental inspection program which were previously
discussed as well as requests for new funds from various agencies, various
capital projects and other items.
Conclusion;
The City of Atlantic Beach has accomplished many goals in recent years to
improve the community through strong political leadership, strategic The City has upgraded
planning, conservative budgeting, and dedicated staff. Many of the services and
strategic priorities in recent years have revolved around infrastructure infrastructure in recent
maintenance. While infrastructure is deteriorating nationwide, Atlantic years and the citizens
Beach has handled long term maintenance responsibly. Continuing to do so want service levels kept
is becoming more difficult as state and federal governments agencies as they are. This budget
impose new environmental mandates in a variety of areas which compete provides necessary
for scarce dollars available. In the future, funding for long term capital funding to do so.
projects and infrastructure maintenance will require the commitment of
most of the resources that the City has available. There will be little
flexibility left to take on new discretionary projects.
Past strategic goals of the City Commission have also included increasing
the service levels of parks maintenance, maintenance of City buildings,
storm water and police services. Many people have commented on the
change in the City over these years. The City Commission concluded that
the citizens of Atlantic Beach wanted to maintain service levels and
increase them in the Mayport corridor. This draft budget supports those
services. It will be necessary to increase some rates for services, although
those rate adjustments are moderate compared to increasing prices that we
are faced with.
We look forward to working with the Mayor and Commission to amend
this draft budget as desired and to further implementing your goals and
objectives.
Respectfully submitted.
n Hanson
City Manager
VII
Items Not Included in Proposed Budget for FY 09
07/30/2008
Item Amount
Salaries&Benefits
Cost of Living adjustment; 1%= $65,000 ?
Agency Requests
> Friends of AB Elementary School; new sound system for cafeteria $10,000
>Cultural Arts& Recreation Committee; new program for Mayport
Middle School $14,130
Police Department
>Additional Part-time Records Clerk $12,000
> Drug dog $13,200
Other Operating Costs
> Rental Inspection program ?
> Enterprise software; Click-to-gov. package $92,000
Capital Projects
> Purchase of Buckman property $185,000
>Skate Park lights $20,000
> Pedestrian Paths $150,000
> Russell Ballpark lights, phase II $17,500
City of Atlantic Beach
Budget Calendar
Fiscal Year 2008-2009
Date Required Action 7-Responsibility
February 27 Strategic Planning Workshops Department Heads
to February Finance Director
28 City Manager
City Commission
April 14 to Update Ten Year CIP Requirements To Finance Director Department Heads
May ?
April 14 to Preparation of budget requests on-line,current year budget review. Department Heads
May 14 --May 14 to Review of on-line requests, CIP Requests, Meetings with Department Department Heads
May 25 Heads for explanations and justifications. Program pages are also to Finance Director
be included in discussions. Cit Manager
June 1 to Preparation of Proposed Budget, follow-up meetings with City Department Heads
July 13 Manager and Finance Director Finance Director
City Mana_er
July 20 to State Revenue Sharing Estimates provided Department of
July 31 Revenue
July 1 Receive Certification of Taxable Value Property Appraiser
July 9 or July City Commission to adopt proposed millal;e rate and schedule a public City Commission
23 hearing to consider the Tentative Millage and Tentative Budget. This
information is to be presented to the property appraiser within 35 days
from the date of certification, (August 4t ).
August 4 Proposed Budget submitted to the City Commission. City Manager
Finance Director
August 24 Tax notifications to be mailed within 55 days of Certification, (TRIM Property Appraiser
notice of ry osed roe taxes).
August 7 to City Commission Workshops to review the Proposed Budget. Department Heads
August 28 The tentative dates are August 12, 18,21 and 27 if needed. The Finance Director
meetings will be held at 6:00pm. City Manager
City Commission _
August 27 to Advertise in newspaper for public hearing on adoption of Tentative Finance Director
September 8 Budget and Proposed Millage (The property appraiser will also notify City Clerk
property owners). _ Property Appraiser
September 8 Hold Public Hearing to adopt the Tentative Budget and Millage (F.S. City Commission
200.065). -
September 18 Publish TRIM notice in public newspaper Finance Director
September 22 Final Hearing to a rove Bud.et and Millage Rate City Commission
1
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Cash Forward 25,274,211 26,959,398 29,683,208 28,467,931 (1,215,277)
Revenues
General Fund 10,485,321 10,665,729 10,673,148 10,856,754 183,606
Special Revenue Funds 1,754,850 1,709,853 1,468,949 1,501,914 32,965
Debt Service Fund 72,669 73,759 69,566 69,500 (66)
Capital Project Fund 0 0 333,000 335,000 2,000
Enterprise Funds 8,799,935 9,485,776 11,744,393 13,061,075 1,316,682
Trust and Agency Funds 2,117,320 2,980,968 1,509,846 2,132,708 622,862
Total Revenues 23,230,095 24,916,085 25,798,902 27,956,951 2,158,049
Other Financing Sources 91,111 952,675 0 0 0
Total Resources 48,595,417 52,828,158 55,482,110 56,424,882 942,772
Expenditures
General Fund 9,594,009 10,692,435 10,766,585 12,091,080 1,324,495
Special Revenue Funds 1,675,362 1,329,069 2,425,816 1,447,762 (978,054)
Debt Service Fund 71,505 72,482 70,966 71,355 389
Capital Project Fund 0 0 0 660,000 660,000
Enterprise Funds 9,237,098 10,141,428 12,854,544 13,851,537 996,993
Trust and Agency Funds 782,479 881,520 896,268 936,194 39,926
DIVISION TOTALS 21,360,453 23,116,934 27,014,179 29,057,928 2,043,749
Other Financing Uses 275,566 28,016 0 0 0
Cash Reserves 26,959,398 29,683,208 28,467,931 27,366,954 (1,100,977)
Total Expenses and Cash 48,595,417 52,828,158 55,482,110 56,424,882 942,772
Resource Allocation
Personal Services 8,371,588 9,086,164 9,312,929 9,885,070 572,141
Operating Expenses 8,391,538 8,406,218 9,169,237 9,113,155 (56,082)
Capital Outlay 2,042,419 2,605,940 4,364,315 5,764,196 1,399,881
Debt Service 1,765,831 1,675,553 1,683,805 1,681,207 (2,598)
Transfers 789,077 1,343,059 2,483,893 2,614,300 130,407
Total 21,360,453 23,116,934 27,014,179 29,057,928 2,043,749
2
Summary of Ail Departments
Combined Summary of Expenses
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Expenses:
Governing Body 52,454 51,557 47,561 48,076 515
City Administration 1,934,361 2,139,980 2,211,627 2,705,526 493,899
General Government 1,110,278 1,603,014 2,755,053 3,140,610 385,557
Planning and Building 624,830 511,494 609,630 623,341 13,711
Public Safety 4,393,946 4,574,961 4,606,791 4,660,986 54,195
Parks and Recreation 1,002,602 1,161,108 986,681 1,215,311 228,630
Public Works 4,768,247 5,539,969 6,680,107 7,733,326 1,053,219
Public Utilities 6,711,256 6,653,331 8,220,461 7,994,558 (225,903)
Pension 782,479 881,520 896,268 936,194 39,926
Total Expenses 21,380,453 23,116,934 27,014,179 29,057,928 2,043,749
Resource Allocation:
Personal Services 8,371,588 9,086,164 9,312,929 9,885,070 572,141
Operating Expenses 8,411,538 8,406,218 9,169,237 9,113,155 (56,082)
Capital Outlay 2,042,419 2,605,940 4,364,315 5,764,196 1,399,881
Debt Service 1,765,831 1,675,553 1,683,805 1,681,207 (2,598)
Transfers 789,077 1,343,059 2,483,893 2,614,300 130,407
Total Resource Allocation: 21,380,453 23,116,934 27,014,179 29,057,928 2,043,749
Summary of Authorized Positions
2007-2008 2008-2009
Department
Governing Body 5.00 5.00
City Administration 24.00 25.00
General Government 2.00 2.60
Planning and Building 7.00 6.40
Public Safety 63.00 62.00
Parks and Recreation 12.00 12.00
Public Works 18.30 18.30
Public Utilities 23.70 23.70
Pension 0.00 0.00
155.00 155.00
3
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
General Fund
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Cash Forward 4,256,110 5,019,719 5,140,749 5,047,312 (93,437)
Revenues
Taxes 5,249,254 5,561,620 6,001,094 6,113,254 112,160
Licenses and Permits 435,190 418,269 93,125 97,525 4,400
Intergovernmental Revenues 2,394,302 2,380,760 - 2,318,351 2,302,371 (15,980)
Charges for Services 1,494,112 1,526,019 1,562,819 1,669,484 106,665
Fines and Forfeitures 126,479 123,900 112,613 82,600 (30,013)
Miscellaneous 322,275 407,750 193,113 195,720 2,607
Interfund Transfers 463,709 247,411 392,033 395,800 3,767
Total Revenues 10,485,321 10,665,729 10,673,148 10,856,754 183,606
Other Financing Sources 147,736
Total Resources 14,741,431 15,833,184 15,813,897 15,904,066 90,169
Expenditures
City Administration 1,986,815 2,191,537 2,259,188 2,753,602 494,414
Community Development 213,874 234,236 220,591 207,431 (13,160)
Building 245,904 158,669 0
General Government 349,027 978,182 1,063,027 1,739,255 676,228
Public Safety 4,208,446 4,428,809 4,555,898 4,620,986 65,088
Public Works 1,587,341 1,539,894 1,681,200 1,554,494 (126,706)
Parks and Recreation 1,002,602 1,161,108 986,681 1,215,311 228,630
DIVISION TOTALS 9,594,009 10,692,435 10,766,585 12,091,080 1,324,495
Other Financing Uses 127,703
Cash Reserves 5,019,719 5,140,749 5,047,312 3,812,986 (1,234,326)
Total Expenses and Cash 14,741,431 15,833,184 15,813,897 15,904,066 90,169
Resource Allocation
Personal Services 5,839,982 6,226,677 6,290,540 6,731,552 441,012
Operating Expenses 3,225,057 3,296,392 3,322,817 3,445,193 122,376
Capital Outlay 528,970 569,366 507,934 614,335 106,401
Debt Service 0
Transfers 0 600,000 645,294 1,300,000 654,706
Total 9,594,009 10,692,435 10,766,585 12,091,080 1,324,495
4
City of Atlantic Beach
Summary of Revenues
General Fund
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Taxes and Franchise Fees
Real Estate Tax-Current 3,528,853 3,868,172 4,262,594 4,302,378 39,784
Real Estate Tax-Prior Year 979 0
Sub-Total Ad Valorem Taxes 3,529,832 3,868,172 4,262,594 4,302,378 39,784
Electric Franchise Fees 717,986 696,477 735,000 780,000 45,000
Gas Franchise 7,384 6,995 7,700 7,700 0
Sub-Total Franchise Fees 725,370 703,472 742,700 787,700 45,000
Electric Public Service Tax 372,226 363,285 370,000 392,000 22,000
Communication Tax 596,368 602,177 600,000 605,376 5,376
Gas Tax 23,710 22,413 24,800 24,800 0
Fuel Oil Tax 132 35 0
Sub-Total Utility Taxes 992,436 987,910 994,800 1,022,176 27,376
Penalties and Interest on Taxes 1,616 2,066 1,000 1,000 0
Total Taxes and Franchise Fees 5,249,254 5,561,620 6,001,094 6,113,254 112,160
Licenses and Permits
City Occupational Licenses 94,405 85,383 90,000 94,500 4,500
Building Permits 337,670 327,746 0 0 0
Other 3,115 5,140 3,125 3,025 (100)
Total Licenses and Permits 435,190 418,269 93,125 97,525 4,400
Intergovernmental Revenues
Municipal Revenue Sharing 481,474 475,622 410,000 429,644 19,644
Mobile Home License 9,339 8,981 11,600 11,000 (600)
Alcoholic Beverage Licenses 11,834 9,865 10,500 10,500 0
Half Cent Sales Tax 1,457,543 1,392,383 1,310,000 1,336,989 26,989
Motor Fuel Tax Rebate 4,478 3,948 4,000 4,000 0
F.E.M.A. Reimbursement 8,887 0 0
Duval County/Misc. Grants 4,550 1,470 1,177 0 (1,177)
Federal Justice Assistance Grant 98,317 43,250 (55,067)
Cost Reimbursment Proceeds 24,722 80,154 53,302 36,000 (17,302)
County Occupational Licenses 20,088 26,080 26,000 26,000 0
Duval County Shared Revenues 371,387 382,257 393,455 404,988 11,533
Total Intergovernmental 2,394,302 2,380,760 2,318,351 2,302,371 (15,980)
5
City of Atlantic Beach
Summary of Revenues
General Fund
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Charges for Services
Internal Service Charges 1,324,156 1,350,761 1,369,621 1,471,784 102,163
911 Interlocal Agreement 83,294 86,000 88,580 91,200 2,620
Public Safety Fees 674 741 1,100 600 (500)
Department of Transportation 75,997 74,192 84,068 83,000 (1,068)
Reimb. of Fire Service Expenses 9,497 10,286 11,450 14,900 3,450
Animal Control Fees 494 4,039 8,000 8,000 0
Total Charges for Services 1,494,112 1,526,019 1,562,819 1,669,484 106,665
Fines and Forfeitures
Fines and Forfeitures 104,655 100,716 80,000 50,000 (30,000)
Parking Tickets 9,075 18,400 12,000 12,000 0
Violations of Ordinances 12,749 4,784 20,613 20,600 (13)
Total Fines and Forfeitures 126,479 123,900 112,613 82,600 -30,013
Miscellaneous Revenues
Interest Earnings 242,478 302,500 140,000 140,000 0
Special Assessments 3,798 1,520 0 (1,520)
Property Loss Reimbursements 7,641 33,067 5,000 5,000 0
Surplus Property Sales 6,075 9,788 18,536 10,000 (8,536)
Contributions and Sales 6,900 6,423 2,624 300 (2,324)
Other 55,383 55,972 25,433 40,420 14,987
I Ann AAn AtlC 1. 2,n7
Total Miscellaneous Revenues 322,275 407,750 193,i ∎3 i a5,i 2O
Interfund Transfers
From Water Utility 81,150 83,585 98,060 93,800 (4,260)
From Sewer Utility 150,706 43,226 48,000 46,200 (1,800)
From Sanitation Utility 231,853 120,600 245,973 255,800 9,827
From Convention Dev.Tax Fund
From Gas Tax Fund
Other
Total Interfund Transfers 463,709 247,411 392,033 395,800 3,767
Grand Total 10,485,321 10,665,729 10,673,148 10,856,7 54 183,606
6
City of Atlantic Beach
Summary of Expenditures by Division
General Fund
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
City Administration
City Commission 52,454 51,557 47,561 48,076 515
City Manager 219,333 230,246 322,504 547,734 225,230
City Clerk 212,858 231,715 252,160 262,364 10,204
Finance and Administration 803,843 890,600 930,986 952,270 21,284
Information Technology 369,888 474,992 408,733 611,267 202,534
Human Resources 172,733 184,814 196,140 215,065 18,925
Legal Counsel 155,706 127,613 101,104 116,825 15,721
Total 1,986,815 2,191,537 2,259,188 2,753,602 494,414
Planning and Zoning 213,874 234,236 220,591 207,431 -13,160
Building Department 245,904 158,669 0 0 0
General Government 349,027 978,182 1,063,027 1,739,255 676,228
Police Department
Administration 607,006 689,101 642,946 525,095 -117,851
Patrol 2,030,840 2,030,655 1,907,204 2,023,757 116,553
Crime Suppression Unit 16,092 90,198 163,804 157,601 -6,203
Detective 87,638 120,303 251,685 302,206 50,521
Dispatch 275,952 293,875 319,049 335,667 16,618
Animal Control 79,763 82,033 95,600 95,367 -233
School Crossing Guards 9,844 8,284 8,054 9,509 1,455
Total 3,107,135 3,314,449 3,388,342 3,449,203 60,861
Fire
Fire Control/Rescue 870,127 869,391 896,673 918,128 21,455
Lifeguards 172,338 181,167 206,164 188,428 -17,736
Total 1,042,465 1,050,558 1,102,837 1,106,556 3,719
Code Enforcement 58,846 63,802 64,719 65,227 508
Public Works
Administration 439,647 442,219 459,271 457,140 -2,131
Fleet Maintenance 241,395 259,079 238,957 247,329 8,372
Streets and Road Maintenance 906299 838,596 982,972 850,025 -132,947
1,587,341 1,539,894 1,681,200 1,554,494 -126,706
Parks and Recreation
Administration and Activities 327,531 397,378 382,507 427,419 44,912
Maintenance and Beautification 675,071 763,730 604,174 787,892 183,818
Total 1,002,602 1,161,108 986,681 1,215,311 228,730
Grand Total 9,594,009 10,692,435 10,766,585 12,091,080 1,324,595
7
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Special Revenue Funds
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 _ (Decrease)
Cash Forward 1,542,890 1,606,902 2,012,159 1,055,292 - (956,867)
Revenues
Community Dev.Block Grant 154,987 107,389 129,478 104,262 (25,216)
Convention Dev.Tax Fund 96,885 80,521 34,000 94,000 60,000
Better Jax Half Cent Sales Tax 785,280 788,967 725,000 732,630 7,630
Local Option Gas Tax Fund 542,482 556,133 517,000 530,872 13,872
Police Grant Funds 137,4660 120,364 6,293 0 (6,293)
Police Special Revenue Funds 37,766 56,459 37,990 40,150 2,160
Tree Protection Fund 0 0 19,188 0 (19,188)
Total Revenues 1,754,850 1,709,853 1,468,949 1,501,914 32,965
Other Financing Sources 46,232 44,122 _ 0 0 0
Total Resources 3,343,972 3,360,877 3,481,108 2,557,206 (923,902).
Expenditures
Community Dev. Block Grant 154,987 107,389 129,478 104,262 (25,216)
Convention Day.Tax Fund 66,866 35,000 85,000 40,000 (45,00D)
Better Jax Half Cent Sales Tax 602,880 517,350 1,536,060 630,000 (906,060)
Local Option Gas Tax Fund 655,064 511,978 624,385 613,500 (10,885)
Police Grant Funds 137,450 120,364 6,293 0 (6,293)
Police Special Revenue Funds 48,050 25,788 44,600 40,000 (4,600)
Tree Protection Fund 10,065 11,200 0 20,000 20,000
DIVISION TOTALS 1,675,362 1,329,069 2,425,816 1,447,762 (978,054)
Other Financing Uses - 61,708 19,649 _ 0 4 _ 0
Cash Reserves 1,606,902 _ 2,012,159 1,055,292 1,109,444 54,152
Total Expenses and Cash 3,343,972 3,360,877 3,481,108 _ 2,557,206- (923,90A
Resource Allocation
Personal Services 73,760 91,670 0 0 0
Operating Expenses 473,988 331,481 359,600 375,000 15,400
Capital Outlay 802,246 410,270 619,650 154,262 (465,388)
Debt Service
Transfers 325,368 495,648 1,446,566 918,500 (528,066)
Total 1,675,362 1,329,069 2,425,816 1,447,762 (978,054)
8
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Enterprise Funds
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Cash Forward 7,819,518 7,360,811 6,985,412 5,875,261 (1,110,151)
Revenues
Water Utility 2,828,602 2,801,864 2,748,670 2,987,772 239,102
Sewer Utility 3,902,681 3,701,160 3,871,340 4,298,303 426,963
Sanitation 1,309,275 1,464,137 1,830,500 1,880,500 50,000
Storm Water Utility 759,377 1,518,615 2,901,764 2,377,000 (524,764)
Building Code Enforcement 392,119 207,500 (184,619)
Utility Bond Construction 0 0 0 1,310,000 1,310,000
Total Revenues 8,799,935 9,485,776 11,744,393 13,061,075 1,316,682
Other Financing Sources 44,879 288,620 0 0 0
Total Resources 16,664,332 17,135,207 18,729,805 18,936,336 206,531
Expenditures
Water Utility 2,575,760 2,375,430 2,439,355 2,414,142 (25,213)
Sewer Utility 4,135,496 4,277,901 5,781,106 4,270,416 (1,510,690)
Sanitation 1,423,435 1,567,957 1,757,421 1,829,316 71,895
Storm Water Utility 1,102,407 1,920,140 2,617,101 3,736,016 1,118,915
Building Code Enforcement 259,561 291,648 32,087
Utility Bond Construction 0 0 0 1,310,000 1,310,000
DIVISION TOTALS 9,237,098 10,141,428 12,854,544 13,851,537 996,993
Other Financing Uses 66,423 8,367 0 0 0
Cash Reserves 7,360,811 6,985,412 5,875,261 5,084,799 (790,462)
Total Expenses and Cash 16,664,332 17,135,207 18,729,805 18,936,336 206,531
Resource Allocation
Personal Services 1,755,562 1,922,160 2,159,806 2,287,035 127,229
Operating Expenses 4,612,298 4,742,482 5,453,135 5,223,251 (229,884)
Capital Outlay 711,203 1,626,304 3,236,731 1,335,599 1,098,868
Debt Service 1,694,326 1,603,071 1,612,839 1,609,852 (2,987)
Transfers 463,709 247,411 392,033 395,800 3,767
Total 9,237,098 10,141,428 12,854,544 13,851,537 996,993
9
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Trust and Agency Funds
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Cash Forward 11,579,592 12,894,701 15,466,346 16,079,924 613,578
Revenues
General Employee Pension 1,288,630 1,808,323 935,005 1,320,428 385,423
Police Employee Pension 828,690 1,172,645 574,841 812,280 237,439
Total Revenues 2,117,320 2,980,968 1,509,846 2,132,708 622,862
Other Financing Sources 0 472,197 0 0 0
Total Resources 13,696,912 16,347,866 16,976,192 18,212,632 1,236,440
Expenditures
General Employee Pension 397,121 447,904 464,168 485,031 20,863
Police Employee Pension 385,358 433,616 432,100 451,163 19,063
DIVISION TOTALS 782,479 881,520 896,268 936,194 39,926
Other Financing Uses 19,732 0 0 0 0
Cash Reserves 12,894,701 15,466,346 16,079,924 17,276,438 1,196,514
Total Expenses and Cash 13,696,912 16,347,866 16,976,192 18,212,632 1,236,440
Resource Allocation
Personal Services 702,284 845,657 862,583 866,483 3,900
Operating Expenses 80,195 35,863 33,685 69,711 36,026
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
0
Total 782,479 881,520 896,268 936,194 39,926
10
Governing y
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Revenues:
General Fund Resources 52,454 51,557 47,561 48,076 515
Total Revenues 52,454 51,557 47,561 48,076 515
Expenses:
City Commission 52,454 51,557 47,561 48,076 515
Total Expenses 52,454 51,557 47,561 48,076 515
Resource Allocation:
Personal Services 40,062 41,487 37,261 37,326 65
Operating Expenses 12,392 10,070 10,300 10,750 450
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation: 52,454 51,557 47,561 48,076 515
Summary of Authorized Positions
2007-2008 2008-2009
City Commission
Mayor 1 1
City Commissioner 4 4
5 5
Appointed Boards
Code Enforcement Board
Community Development Board
Tree Conservation Board
Pension Board of Trustees
11
City Commission
Code: 001-1001-511
Purpose:
The City Commission is the legislative and policy making body of the City. The City
Commission is comprised of an elected Mayor/Commissioner, who serves two-year
terms, and four City Commissioners who serve four-year terms. The City Commission is
responsible for appointing the City Manager, City Clerk and City Attorney; adopting an
operating budget for the City; establishing boards and committees as necessary and
appointing the members thereof; passing ordinances and laws for the preservation of the
public peace and order; and adopting zoning standards for the City.
Mission Statement:
It is the intention of the City Commission to ensure that the City maintains and improves
the residential quality of life now enjoyed by residents.
Issues, Trends and Highlights:
In order to ensure that the mission of the City is carried out, the City Commission holds
annual, strategic planning sessions and solicits input from City Boards, City Staff, and
citizens for Commission consideration.
12
Governing Body
City Commission
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 36,997 38,292 34,462 34,507 45
Overtime 0
Special Pay 0
Sub-Total 36,997 38,292 34,462 34,507 45
Benefits
FICA 2,830 2,929 2,636 2,640 4
Pension 0 0
Health and Life Insurance 0
Worker and Unemploy Comp 235 266 163 179 16
Sub-Total 3,065 3,195 2,799 2,819 20
Total Wages and Benefits 40,062 41,487 37,261 37,326 65
OPERATING EXPENSES
Professional Services 25 50 100 50 (50)
Contract Services
Local Travel 170 116 300 300 0
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing 3,193 3,045 3,000 3,000 0
Advertising and Promotions
Other Current Charges 6,307 489 200 200 0
Office Supplies
Operating Supplies 898 900 900 0
Books,Training,Memberships 1,799 6,370 5,800 6,300 500
Internal Service Charges
Total Operating Expenses 12,392 10,070 10,300 10,750 450
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 52,454 51,557 47,561 48,076 515
13
City Administration
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Revenues:
General Fund Resources 1,934,361 2,139,980 2,211,627 2,705,526 493,899
Transfers 0 0 0 0 0
Total Revenues 1,934,361 2,139,980 2,211,627 2,705,526 493,899
Expenses:
City Clerk 212,858 231,715 252,160 262,364 10,204
City Manager 219,333 230,246 322,504 547,734 225,230
Finance and Accounting 803,843 890,600 930,986 952,270 21,284
Information Technology 369,888 474,992 408,733 611,267 202,534
Human Resources 172,733 184,814 196,140 215,065 18,927
Legal Counsel 155,706 127,613 101,104 116,825 15,721
Total Expenses 1,934,361 2,139,980 2,211,627 2,705,526 493,901
Resource Allocation:
Personal Services 1,326,940 1,469,092 1,579,242 1,872,097 292,855
Operating Expenses 514,991 501,935 524,537 575,674 51,137
Capital Outlay 92,430 168,953 107,848 257,755 149,907
Transfers 0 0 0 0 0
Total Resource Allocation: 1,934,361 2,139,980 2,211,627 2,705,526 493,899
Summary of Authorized Positions
2007-2008 2008-2009
City Clerk
City Clerk 1 1
Secretary 1 Records Clerk 1 1
Secretary 1 1
3 3
City Manager
City Manager 1 1
Assistant City Manager 1
Community Redevelopment Cooridinator 1 1
Administrative Assistant 1 1
3 4
Finance
Finance Director 1 1
Deputy Finance Director 1 1
Accountant 1 1
Purchasing Agent 1 1
Utility Billing Supervisor 1 1
Utility Specialist 1 1
Accounts Payable Clerk 1 1
Customer Service Super. 1 1
Customer Service Rep. 2 2
Meter Reader 2 2
12 12
Information Technology
Computer Network Manager 1 1
Computer Network and PC/Server Technician 2 2
3 3
Human Resources
Human Resources Director 1 1
Human Resources Assistant 1 1
2 2
Legal Counsel
City Attorney 1 1
Total 24 25
14
City Clerk
Code: 001-1007-517
Purpose:
The City Clerk's Department is responsible for a variety of duties including those listed below.
® Administrative functions of the City Commission
® Secretary to the Code Enforcement Board
® Member of the Board Member Review Committee
® Custodian of official City records in accordance with State guidelines
® Processing and issuing local business tax receipts
® Conducting municipal elections
® Website Administrator
O Notarizing City Documents
o Preparing, maintaining, certifying and recording city liens with the County Clerk of
the Courts
Key Objectives:
6 Continue document imaging
® Reduce the volume of obsolete records by purging/destroying documents that have
met State retention requirements
® Continue to upgrade and improve records filing, retrieval and research capabilities
Issues, Trends and Highlights:
® In the fall of 2007, the City Clerk conducted both a Primary Election and a General (Run-
off) Election. The City Clerk acted as the City's Supervisor of Elections which included
providing election information and timelines to citizens and candidates, qualifying the
candidates, monitoring required reports, preparing resolutions for approving election
workers, coordinating advertising, participating in canvassing and declaring the results,
preparing resolutions for certifying the results, and coordinating with individuals
administering the oath of office. In addition, two referendums were placed on the ballot.
Both referendums required prior research and coordination from the City Clerk.
® During the election, the two referendums were voted on and passed, which approved
changes to future municipal elections in regards to the calendar/schedule and district
representation. The City Clerk will continue to perform and/or assist with various tasks
necessary to transition into districting.
Workload data
Activity FY—08 (Est.) FY—07 FY—06
Meetings attended (evening) 50 53 62
Lien Letters prepared 277 275 371
Business Tax Receipts issued (new) 157 152 185
Business Tax Receipts renewed 775 870 886
Business Tax Receipts transferred 16 42 89
15
City Administration
City Clerk
Proposed
Actual Actual Estimate Budget Increase
PERSONAL SERVCES 2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Wages
Salaries and Wages 100,606 115,007 126,182 129,737 3,555
Overtime 1,015 2,200 1,700 1,800 100
Special Pay 8,498 7,745 8,200 8,200 0
Sub-Total 110,119 124,952 136,082 139,737 3,655
Benefits
FICA 8,253 9,347 10,411 10,690 279
Pension 14,779 16,037 15,822 17,865 2,043
Health and Life Insurance 12,319 13,988 14,040 16,655 2,615
Worker and Unemploy Comp 531 682 491 661 170
Sub-Total 35,882 40,054 40,764 45,871 5,107
Total Wages and Benefits 146,001 165,006 176,846 185,609 8,763
OPERATING EXPENSES
Professional Services . 75 172 0
Contract Services 12,654 5,337 12,368 1,800 (10,568)
Local Travel 185 365 300 400 100
Communications 1,681 1,532 1,300 1,500 200
Postage 82 410 500 500 0
Utilities
Rentals and Leases 300 500 500 0
Insurance
Repairs and Maintenance 2,499 5,541 3,000 3,000 0
Printing and Publishing 37,617 24,087 45,000 57,435 12,435
Advertising and Promotions
Other Current Charges 40 65 200 500 300
Office Supplies 922 987 1,000 1,600 600
Operating Supplies 5,260 3,436 5,500 3,765 (1,735)
Books,Training,Memberships 2,996 3,539 4,000 4,000 0
Internal Service Charges
Total Operating Expenses 64,311 45,471 73,668 75,000 1,332
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 2,546 21,238 1,646 1,755 109
Total Capital Outlay 2,546 21,238 1,646 1,755 109
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 212,858 231,715 252,160 262,364 10,204
16
City Manager
Code: 001-1002-512
Purpose:
To administer and enforce the enactments of the City Commission, to assist the
Commission in making policy and program decisions, and to otherwise administer the
affairs of the City.
Ivey Objectives:
® Prepare a long-range financial plan
® To assist the Commission annually to establish a Strategic Plan and then to supervise the
accomplishment of established priorities
• Continuously examine and monitor city departments to ensure that the City is operating
in an effective and productive manner
® Provide the Commission with adequate, pertinent and clear information to allow them to
make prudent decisions
® Ensure that the handling of citizen complaints is done in an efficient, timely and
professional manner
® Communicate with citizens and the press to maintain an open and responsive atmosphere
necessary in a democratic government
® Carry out the goals, objectives and policies established by the City Commission
Issues, Trends and Highlights:
® The salary and benefits for the Mayport Redevelopment Director and Assistant City
manager are included in the budget for FY09.
17
City Administration
City Manager
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 153,822 161,609 203,650 353,471 149,821
Overtime 584 1,000 2,000 1,000
Special Pay 11,870 13,670 20,236 45,325 25,089
Sub-Total 166,276 175,279 224,886 400,796 175,910
Benefits
FICA 10,868 11,172 17,571 30,661 13,090
Pension 16,017 16,570 17,104 40,284 23,180
Health and Life Insurance 11,085 12,964 18,292 37,661 19,369
Worker and Unemploy Comp 826 977 2,651 4,533 1,882
Sub-Total 38,796 41,683 55,618 113,138 57,520
Total Wages and Benefits 205,072 216,962 280,504 513,934 233,430
OPERATING EXPENSES
Professional Services 197 200 500 300
Contract Services 23 35 0
Local Travel 31 300 500 200
Communications 2,497 2,062 2,200 4,100 1,900
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 200 200
Printing and Publishing 700 208 300 1,000 700
Advertising and Promotions
Other Current Charges 395 596 400 500 100
Office Supplies 445 91 500 1,000 500
Operating Supplies 2,224 1,159 16,000 12,500 (3,500)
Books,Training,Memberships 7,749 9,133 8,900 13,500 4,600
Internal Service Charges
Total Operating Expenses 14,261 13,284 28,800 33,800 5,000
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 12,000 (12,000)
Equipment 1,200 (1,200)
Total Capital Outlay 0 0 13,200 0 (13,200)
DEBT SERVICE
Principal
Interest
Other
Tntat Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 219,333 230,246 322,504 547,734 225,230
18
Finance and Administration
Code: 001-1003-513
Purpose:
This department is responsible for the administration of all financial affairs of the City,
including: investments, budget preparation, annual financial report generation,payroll tax
reporting, regulatory and management reporting, grant and pension financial reporting,
utility billing,purchasing, and vendor payables.
Key Objectives:
® To continue to provide citizens and management with unqualified audit opinions annually
a To prepare and monitor the annual operating budget and long term financial plan
® To provide customers of the utility system with excellent customer service
® To provide timely and efficient procurement support for all departments
® To assist management with financial and performance analysis to aid in decision making
Issues, Trends and Highlights:
® Increased bid threshold from $10,000 to $25,000 to expedite purchase of large items
® Implemented banking product that allows for online bill pay through electronic funds
® Accelerated cash receipts from City of Jacksonville by receiving funds electronically
® Completed enterprise-wide software evaluation
® Worked with Utility Department and consultant on ordinance revision and accounting for
new impact fees, per State statute
® Worked with Building Department on set up of new enterprise fund to separately account
for fees and expenses associated with building code enforcement, per State statute
Workload Data
Measurement FY-07 FY-06 FY-05 FY-04
Utility Bills Generated 93,408 95,175 92,004 91,367
Delinquent Notices Generated 20,132 23,286 21,756 21,763
Final Bills Processed 2,031 1,853 2,712 2,743
Accounts Payable Checks Processed 5,720 5,689 5,827 5,871
Purchase Orders Processed 2,773 2,188 2,717 2,650
General Ledger Funds Maintained 25 27 27 29
Debt Instruments Managed 3 3 3 2
Grants Financially Administered 14 6 6 8
19
City Administration
Finance and Administration Department
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 463,679 504,292 531,125 544,498 13,370
Overtime 5,333 5,491 4,500 5,500 1,000
Special Pay 10,054 35,354 20,000 18,000 (2,000)
Sub-Total 479,066 545,137 555,628 567,998 12,370
Benefits
FICA 36,098 40,647 43,000 43,452 452
Pension 64,420 64,991 64,033 71,073 7,040
Health and Life Insurance 46,328 54,024 63,173 73,239 10,066
Worker and Unemploy Comp 5,232 5,944 4,075 5,345 1,270
Sub-Total 152,078 165,606 174,281 193,108 18,827
Total Wages and Benefits 631,144 710,743 729,909 761,106 31,197
OPERATING EXPENSES
Professional Services 39,547 47,225 48,060 48,560 500
Contract Services 1,650 733 500 500 0
Local Travel 68 96 80 100 20
Communications 6,883 6,491 6,700 6,700 0
Postage 34,939 35,717 38,000 40,300 2,300
Utilities
Rentals and Leases 453 436 450 468 18
Insurance
Repairs and Maintenance 31,501 36,862 38,290 38,290 0
Printing and Publishing 25,562 24,295 26,000 25,000 (1,000)
Advertising and Promotions
Other Current Charges 103 29 0
Office Supplies 6,242 7,836 7,000 7,000 0
Operating Supplies 17,213 12,662 14,995 15,496 501
Books,Training,Memberships 8,538 7,475 9,000 8,750 (250)
n internal Service Charges
Total Operating Expenses 172,699 179,857 189,075 191,164 2,089
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 12,002 (12,002)
Total Capital Outlay 0 0 12,002 0 (12,002)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 803,843 890,600 930,986 952,270 21,284
20
Information Technology Division
Code: 001-1011-513
Purpose:
The Information Technology Division relies on its own internal staff, plus the
assistance of external partners, to provide all computer related services for the City.
These services include: administration of the City's application, data base, email, web,
and file servers; design and maintenance of the local and wide area networks
(LANs/WANs) that connect the City offices and plants; support of all workstations,
laptops, printers, copiers, and telephone systems, and the evaluation and acquisition of all
IT assets used throughout the City.
Key Objectives:
® For FY09, upgrade the City's Enterprise Application System
® Implement an Automatic Vehicle Locator system for City vehicles
® Design and install a high speed network backbone to markedly improve server
and internet access speeds
® Replace key servers: mail, file, and backup servers
® Upgrade City user to the current Microsoft Office platform
Issues, Trends and Highlights:
® In FY08, performed a formal study to review the replacement of the City's
Enterprise Application system
® Upgraded the Enterprise Application software to the most current levels
® Updated the City's IT Disaster Plan
® Replaced the City's Internet firewall and email filter
® Expanded the data backup capability to include more servers and key
workstations
21
City Administration
Information Technology
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 127,307 150,674 156,866 163,312 4,426
Overtime 3,103 2,057 2,500 1,700 (800)
Special Pay 4,917 5,957 2,900 1,000 (1,900)
Sub-Total 135,327 158,688 164,286 166,012 1,726
Benefits
FICA 9,981 11,729 12,354 12,700 346
Pension 26,076 20,048 19,923 22,489 2,566
Health and Life Insurance 11,491 18,472 18,506 21,487 2,981
Worker and Unemploy Comp 945 906 614 830 216
Sub-Total 48,493 51,155 51,397 57,506 6,109
Total Wages and Benefits 183,820 209,843 215,683 223,517 7,834
OPERATING EXPENSES
Professional Services 344
Contract Services 19,380 15,283 15,000 16,500 1,500
Local Travel 229 87 500 500 0
Communications 8,297 8,899 11,000 14,000 3,000
Postage 37 39 250 250 0
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 36,179 40,645 48,000 62,700 14,700
Printing and Publishing 1,292 500 500 0
Advertising and Promotions
Other Current Charges
Office Supplies 730 747 800 800 0
Operating Supplies 17,643 36,643 21,000 23,500 2,500
Books,Training,Memberships 12,053 15;091 15,000 13,000 (2,000)
Total Operating Expenses 96,184 117,434 112,050 131,750 19,700
CAPITAL OUTLAY
Land
Buildings 2,434 4,065 0
Infrastructure Improvements
Vehicles
Equipment 87,450 143,650 81,000 256,000 175,000
Total Capital Outlay 89,884 147,715 81,000 256,000 175,000
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund
Total Transfers 0 0 0 0 0
DIVISION TOTALS 369,888 474,992 408,733 611,267 202,534
22
Human Resources
Code: 550-1010-513
Purpose:
The Human Resource Department is responsible for supporting all Human Resource functions
plus: payroll (employee and retiree), risk management, employee benefit programs (health, life,
dental, vision, and pre-tax 457/401 investments), workers' compensation insurance and claims,
employer insurance and claims (property, liability, automobile, etc.), negotiation of and
administration of three union contracts (Local 630 "Blue Collar", Local 630 "White Collar" and
Police unions), and processing employee retirements.
Key Objectives:
® Recruit and hire the best possible applicants for employment.
® Complete contract negotiations with the City's three unions.
o Maintain the City's Personnel Policy and Procedures Manual.
® Maintain the City's Employee and Retiree payroll systems.
O Continue Supervisory training.
® Continue programs to promote employee wellness.
Issues, Trends and Highlights:
® Completed Blue Collar and White Collar Union contracts after impasse.
® General Employee pension vesting change to 10 years saving $14,500 annually.
® Police Union contract pending based upon change in Police Union from FOP to PBA.
® Restructured employee health insurance plans effective 10/01/07 with City budget
increase reduced from 14.5%to 6.26% and budget need reduced by $69,347.
® Completed non-benefit insurance BID (RFP 07-3) saving $64,758 in premium renewal
over October 2006 and reducing budget need by $100,677.
® Completed two Citywide Supervisor training classes.
® Updated Human Resource WEB page.
® Implemented system to maintain Certificates of Insurance on vendors.
® Completed the 6th Annual Employee Picnic and Recognition in November 2007.
23
City Administration
Human Resources
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 - 2007-2008 _ (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 109,724 115,549 121,281 123,425 2,147
Overtime 0 0
Special Pay 9,321 6,345 7,610 9,177 1,567
Sub-Total 119,051 121,894 126,891 132,605 3,714
Benefits
FICA 9,086 9,155 10,115 10,144 29
Pension 15,748 15,362 15,208 16,997 1,789
Health arid Llfe Insurance 7,649 9,006 11,617 13,537 1,920
Worker and Unemploy Comp 569 677 465 623 _ _ 156
Sub-Total 33,052 34,202 37,405 41,300 _ 3,895
Total Wages and Benefits 152,103 156,096 165,296 173,905 7,609
OPERATING EXPENSES
Professional Services 3,533 13,000 14,700 6,700
Contract Services 5,904 9,297 9,464 8,000 (1,464)
Local Travel
Communications 920 619 900 900 0
Postage 159 77 150 150 0
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 6,406 4,540 4,675 4,675 0
Printing and Publishing 102 397 114 150 36
Advertising and Promotions
Other Current Charges (553) 15 2 0
Office Supplies 1,387 1,092 1,300 1,265 (35)
Operating Supplies 2,399 1,885 1,566 4,320 2,754
Books,Training,Memberships 3,906 7,013 3,573 7,000 3,327
Total Operating Expenses 20,630 28,718 29,844 41,180 11,318
CAPITAL OUTLAY
Land
Buildings
infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principai
Interest
Other
Total Debt ServiCe 0 0 0 0 0
TRANSFERS
To General Fund
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 172,733 184,814 196,140, - 215,055 _ 18,927
24
Legal Counsel
Code: 001-1004-514
Purpose:
The purpose of this program is to provide legal services, including ordinance
interpretation, legal opinion, negotiation, litigation, etc., requested by the City
Commission, City Manager or City staff
Key Objectives:
The City Attorney is appointed by the City Commission and acts as the legal advisor for
the municipality and all of its officers in matters relating to their official duties. The
attorney prepares contracts, bonds, and other instruments in which the City is concerned
and endorses on each his approval of the form and correctness thereof When required to
do so by the City Commission, prosecutes and defends, for and on behalf of the City,
complaints, suits and proceedings in which the City is a party. The attorney furnishes the
City Commissioners, City Manager or department heads of the City an opinion on any
question of law relating to their respective powers and duties.
Issues, Trends and Highlights:
® Legal counsel for code enforcement issues, labor negotiations, and specialized employee
labor issues continue to be provided by outside contractors. Legal counsel for pension
issues is included in the Pension program.
25
City Administration
Legal Counsel
Proposed
Actual Actual Estimate Budget Increase
20062006 2006-2007 2007-2008 _2000-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total 0 0 0 0 0
Benefits
FICA
Pension
Health and Life Insurance 8,800 10,442 10,004 14,025 4,021
Worker and Unemploy Comp
-
Sub-Total 8,800 10,442 10,004 14,025 4,021
Total Wages and Benefits 8,500 10,442 10,004 14,025 4,021
OPERATING EXPENSES
ProfessionalSeivices 145,817 116,459 94,300 102.000 11,7450
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books,Training,Memberships 1,088 682 800 800 0
Internal Service Charges
Total Operating'Expenses 146,908 117,171 91,100 102,800 11,700
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment -
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 155,706 127,613 101,104 116,628
16,121
26
General Government
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Revenues:
General Fund Resources 349,027 978,182 1,063,027 1,739,255 676,228
Convention Development 96,885 80,521 34,000 94,000 80,000
Half Cent Sales Tax 785,280 788,987 725,000 732,630 7,630
Debt Service 72,669 73,759 69,566 69,500 (66)
Capital Project Fund 0 0 333,000 335,000 2,000
Total Revenues 1,303,861 1,921,449 2,224,593 2,970,385 745,792
Expenses:
General Government 349,027 978,182 1,063,027 1,739,255 676,228
Convention Development 66,866 35,000 85,000 40,000 (45,000)
Half Cent Sales Tax 602,880 517,350 1,536,060 630,000 (906,060)
Debt Service 71,505 72,482 70,966 71,355 389
Capital Project Fund 0 0 0 660,000 660,000
Total Expenses 1,090,278 1,603,014 2,755,053 3,140,610 385,557
Resource Allocation:
Personal Services 82,672 94,885 103,323 145,198 41,875
Operating Expenses 317,687 318,297 354,410 334,057 (20,353)
Capitaf Outfay 638,414 280,350 451,060 660,000 208,940
Debt Service 71,505 72,482 70,966 71,355 389
Transfers 0 837,000 1,775,294 1,930,000 154,706
Total Resource Allocation: 1,110,278 1,603,014 2,755,053 3,140,610 385,557
Summary of Authorized Positions .
2007-2008 2008-2009
General Government
Piiiiriing Official 0.20
Building Permits Technician/Clerk II
Receptionist/Permits Cferk 0.20
Painter II 1.00 1.00
Painter I 1.00 1.00
2.00 2.60
27
General Government
•
Code: 001-1009-519
Purpose:
This program is responsible for the non-departmental expenses of operating City Hall.
These include the building maintenance expenses of the City Hall complex, such as
carpentry, painting, plumbing, heating and air conditioning, and window cleaning.
Expenditures that are not attributable to any one distinct area, such as liability insurance,
and transfers from the General Fund to other programs to supplement operations are also
accounted for in this program area.
Issues, Trends and Highlights:
® A one-time $10,000 contribution to the Sulzbacher Center for a hope team van for the
beaches communities was made in 2007-08.
® A $184,619 transfer was made from the General Fund restricted reserve balance to the
newly-created Building Code Enforcement enterprise fund in 2007-08, as required by
Florida Statute, to accurately account for the fees generated from building code
enforcement activity.
® A $15,000 remodeling of the men's bathroom at City Hall was completed in 2007-08.
® Beginning in 2008-09, twenty percent (20%) of the receptionist function's salary and
benefits will be funded from this division.
• A $1,300,000 transfer from the General Fund unrestricted reserve balance to the Storm
Water Utility fund, to supplement funding for the Royal Palms drainage project, is
included in this budget.
28
General Fund
General Government
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 56,399 64,123 67,647 95,027 27,380
0 0 400 20 (380)
Special Pay 0 1,609 800 1,720 920
Sub-Total 56,399 65,732 68,847 96,767 27,920
Benefits
FICA 4,210 4,845 5,297 7,403 2,106
Pension 8,055 8,106 8,482 13,086 4,604
Health and Life Insurance 9,937 11,784 17,106 24,351 7,245
Worker and Unemploy Comp 4,071 4,418 3,591 3,591 0
Sub-Total 26,273 29,153 34,476 48,431 13,955
Total Wages and Benefits 82,672 94,885 103,323 145,198 41,875
OPERATING EXPENSES
Professional Services 3,000 0 (3,000)
Contract Services 16,076 15,762 21,200 21,700 500
Local Travel
Communications 4,048 3,331 3,500 3,480 (20)
Postage 9,611 9,188 9,300 9,300 0
Utilities 21,062 21,112 22,900 24,700 1,800
Rentals and Leases 3,012 3,012 3,012 3,012 0
Insurance 118,200 152,764 165,043 158,165 (6,878)
Repairs and Maintenance 26,329 41,176 .51,500 37,000 (14,500)
Printing and Publishing 3,316 3,490 2,200 2,300 100
Other Current Charges 5,960 7,971 19,500 9,500 (10,000)
Office Supplies 2,325 2,609 2,400 2,400 0
Operating Supplies 10,401 12,882 10,855 12,500 1,645
Books,Training,Memberships 0 0 0 0
Aid to other Gov Agency 0 10,000 0 10,000 10,000
1 410 `9A 557 (20153)
Total Operating Expenses 222,667 203,27 314,410 (`0,353)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 43,668 0 0 0 0
Total Capital Outlay 43,668 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
To Storm Water Utility 0 600,000 460,675 1,300,000 839,325
To Other Misc. 0 0 184,619 0 (184,619)
Total Transfers 0 600,000 645,294 1,300,000 654,706
DIVISION TOTALS 349,027 978,182 1,063,027 1,739,255 676,228
29
Convention Development Tax Fund
Code: 120-xxxx-xx
Purpose:
This program is funded through the levy of the local tourist development tax. The City
receives 2% of the collections on the rental of living quarters, net of a 1% administrative
fee charged by the County, plus interest earnings on the funds received and invested.
These funds are restricted by Florida Statute 212.0305 for the extension, enlargement,
improvement, or construction of a multipurpose convention center, coliseum, or exhibit
center, or to acquire, construct, remodel, repair or maintain one or more convention
centers, stadiums, exhibit halls, arenas, coliseums.
In addition to the uses described above, the City of Atlantic Beach, through Resolution
91-5, has authorized these funds to be used to acquire and develop municipal parks,
lifeguard stations, and/ or athletic fields. Contributions to promote tourism in the beaches
communities is also an approved use of these funds.
Issues, Trends and Highlights:
® The City designated $290,000 of fund balance for the proposed purchase of the Buchman
Trust property for preservation purposes in 2007-08. An agreement could not be reached
with the owner of the property, so $245,000 of the original designation of fund balance
was released. The remaining $45,000 was designated to be used for public art.
® Next year, the City will again contribute $25,000 to the Beaches Historical Museum.
This is the fifth and final installment for the project.
® The City will continue to contribute $15,000 to the Chamber of Commerce to promote
tourism through their web site in 2008-09.
30
Convention Development Tax Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Cash Forward 156,365 184,732 237,915 186,915 (51,000)
Revenues
Convention Development Tax 89,810 70,032 30,000 90,000 60,000
Interest Earnings 7,075 9,789 4,000 4,000 0
Donations and Contributions 700
Transfer-In from Fund 131
Total Revenues 96,885 80,521 34,000 94,000 60,000
Other Financing Sources 7,662
Total Resources 253,250 272,915 271,915 280,915 9,000
Expenditures
Promotions 5,000 10,000 15,000 15,000 0
Atlantic Beach Elementry 25,000
Beaches Museum Installment 25,000 25,000 25,000 25,000 0
Skateboard Park
Welcome Sign 11,866
Beautification
Buckman Trust Property
Public Art 45,000 (45,000)
DIVISION TOTALS 66,866 35,000 85,000 40,000 (45,000)
Other Financing Uses 1,652
Ending Cash 184,732 237,915 186,915 240,915 54,000
Total Expenses and Cash 253,250 272,915 271,915 280,915 9,000
Resource Allocation
Operating Expenses 55,000 35,000 40,000 40,000 0
Capital Outlay 11,866 0 45,000 0 (45,000)
Transfers 0 0 0 0 0
Total 66,866 35,000 85,000 40,000 (45,000)
31
H. 1f Cent Discretionary Sales Tax Fund
Code: 131-xxxx-xxx
Purpose:
To provide for the collection and spending of the additional half cent sales tax. These
funds are to be restricted for use for capital projects that are similar in nature to those of
the Better Jacksonville Plan. These projects will typically include General Government
projects such as streets, public facilities, parks or land acquisition.
Issues, Trends and Highlights:
® Mayport Road medians construction funds of$350,000 for FY08 were anticipated to be
spent by the end of the fiscal year for completion of this project.
® Approximately $28,000 was spent in FY08 to purchase and install a new emergency
communication center console in the existing police building.
® The FY08 budget provided $360,000 for the purchase of the Buchman Trust property for
conservation. An agreement could not be reached with the owner of the property, so
$335,000 was returned to unreserved fund balance. Part of the remaining $25,000 was
used for public art.
® A $300,000 transfer in FY09 will be used to support capital projects in the Storm Water
Utility fund.
® Design for Public Safety building renovations has begun. $330,000 was provided in the
FY08 budget as a transfer to the Governmental Capital Project Fund. An additional
$330,000 transfer is budgeted in FY09 to complete the funding for building design.
® Beginning in FY10, the Half Cent Sales Tax revenue is proposed to be the source for debt
service payments on the Public Safety building, currently estimated at $457,000 per year.
32
Half Cent Discretionary Sales Tax Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
'
Restricted 1,002,807 1,126,899 1,414,879 603,819 (811,060)
Restricted/Designated
Cash Forward 1,002,807 1,126,899 1,414,879 603,819 (811,060)
Revenues
Half Cent Sales Tax 741,335 723,303 700,000 707,630 7,630
Interest Earnings 43,805 65,684 25,000 25,000 0
Other 140 0
Total Revenues 785,280 7B8,987 725,000 732,630 7,630
Other Financing Sources 16,343
Total Resources 1,788,087 1,932,229 2,139,879 1,336,449 (803,430)
Expenditures
Operating Expenses
AB Elementry Improvements 20,000
Capital Outlay 28,307 (28,307)
Public Art
Communications Center Renovation 25,953 (25,953)
Plaza Entrance to Post Office 54,687 0
Bike Paths on Seminole to Plaza 58,973 76,804 0
Ped Paths -Orchard,W.Plaza 2,500 72,984
City Hall Expansion
Mayport Road Medians 55,858 350,000 (350,000)
Security Systems;Parks and Utilities 13,574
Welcome Sign/Landscaping
Public Safety Building Renovation 8,570 27,409 1,800 (1,800)
Mandalay Park Mail Box Median 16,068
Windscreens for City Buildings 15,933 0
Fivepoints Intersection Improvements 316,137 8,164
Russell Park Ball Field Lights 17,500 0
Buckman Trust Property 0
Sidewalks in Marsh Oaks area 77,489 0
Sidewalks on Francis,Royal and Sailfi; 40,580 0
Transfers
To Storm Water Utility Fund 237,000 800,000 300,000 (500,000)
To Capital Project Fund 330,000 330,000 0
To Debt Service Fund
DIVISION TOTALS 602,880 517,350 1,536,060 630,000 (906,060)
Other Financing Uses 58,308
Restricted 1,126,899 1,414,879 603,819 706,449 102,630
Restricted/Designated
Ending Cash 1,126,899 1,414,879 603,819 706,449 102,630
Total Expenses and Cash 1,788,087 1,932,229 2,139,679 .1,3336,449 (863,436)
Resource Allocation
Operating 20,000 0 0 0 0
Capital Outlay 582,880 280,350 406,060 0 (406,060)
Transfers 0 237,000 1,130,000 630,000 (500,000)
Total Resources 602,880 517,350 1,536,060 630,000 (906,060)
33
Debt Service Fund
Code: 200-0000-582
Purpose:
This fund accumulates the resources necessary to service all general long-term debt,
which is recorded in the City's General Long-Term Debt Account Group. The interest
and principal of the following governmental debt obligation is accounted for in this fund:
® SunTrust Revenue Refunding Bonds
Status: Matures December 1, 2013
Rate: 4.20%
Payments: Principal annually, interest semiannually
Security: Utilities Service Tax, funding sources are Gas Taxes and Water and Sewer
Operating revenues
Purpose: Refund City of Gulf Breeze Note#2 to reduce interest rate on debt
34
Debt Service Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Cash Forward 76,101 77,265 78,542 77,142 (1,400)
Revenues
Transfer from General Fund
Transfer from Gas Tax Fund 70,000 70,648 68,566 68,500 (66)
Interest Earnings 2,669 3,111 1,000 1,000 0
Total Revenues 72,669 73,759 69,566 69,500 (66)
Other Financing Sources
Total Resources 148,770 151,024 148,108 146,642 (1,466)
DEBT SERVICE
Sun Trust-1999 Refunding Revenue Bonds
Principal 50,066 53,213 53,925 56,680 2,755
Interest 21,439 19,269 17,041 14,675 (2,366)
DIVISION TOTALS 71,505 72,482 70,966 71,355 389
Other Financing Uses
Ending Cash 77,265 78,542 77,142 75,287 (1,855)
Total Expenses and Cash 148,770 151,024 148,108 146,642 (1,466)
Resource Allocation
Debt SeI vicC 389
%I,JVJ 72,482 I V,JVV 71,355
Total 71,505 72,482 70,966 71,355 389
35
Governmental Capital Project Fund
Code: 300-xxxx.xxx
Purpose:
® To build up cash reserve balances for future capital expenditures, including major
purchases of equipment and vehicles, other than those recorded in the Enterprise
(Proprietary) Funds
® To account for the spending of capital expenditure reserves, which include items that
are not reoccurring or that will take more than one year to complete
® To account for the costs of projects in a separate fund from the associated activity, in
order to separate the capital outlay expenditure from the operating budget
® To track funding sources specifically designated for capital projects
Issues, Trends and Highlights:
® The budget includes a transfer from the Half Cent Sales Tax Fund for the design of a
new public safety building.
36
Governmental Capital Project Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Restricted 0 0 0 333,000 333,000
Restricted/Designated 0 0 0 0 0
Cash Forward 0 0 0 333,000 333,000
Revenues
Debt Proceeds
Transfer from Half Cent Sales Tax 330,000 330,000 0
Miscellaneous
Interest Earnings 3,000 5,000 2,000
Total Revenues 0 0 333,000 335,000 2,000
Other Financing Sources 0
Total Resources 0 0 333,000 668,000 335,000
Capital Outlay
Public Safety Building 660,000 660,000
•
Transfers
To General Fund
DIVISION TOTALS 0 0 0 660,000 660,000
Other Financing Uses 0
Restricted 333,000 8,000 (325,000)
Restricted/Designated
Ending Cash 0 0 333,000 8,000 (325,000)
Total Expenses and Cash 0 0 333,000 668,000 335,000
Resource Allocation
Capital Outlay 0 660,000 660,000
Transfers
Total Resources 0 0 0 660,000 660,000
37
Planning, Zoning and Building
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Revenues:
General Fund Resources 459,778 392,905 220,591 207,431 18,927
Building Code Enforcement 392,119 207,500 (5,216)
C.D.B.G. 154,987 107,389 129,478 104,262 (25,216)
Tree Protection 0 0 19,188 0 (19,188)
Total Revenues 614,765 500,294 761,376 519,193 (30,693)
Expenses:
Planning and Zoning 213,874 234,236 220,591 207,431 (13,160)
C.D.B.G. 154,987 107,389 129,478 104,262 (25,216)
Building 245,904 158,669 259,561 291,648 32,087
Tree Protection 10,065 11,200 0 20,000 20,000
Total Expenses 624,830 511,494 609,630 623,341 13,711
Resource Allocation:
Personal Services 301,478 331,546 385,782 408,117 22,335
Operating Expenses 214,303 79,358 94,370 108,362 13,992
Capital Outlay 109,049 100,590 129,478 106,862 (22,616)
Transfers 0 0
Total Resource Allocation: 624,830 511,494 609,630 623,341 13,711
Summary of Authorized Positions
Allocation 2007-2008 2008-2009
Planning and Zoning
Community Development Director 1.00 1.00
Building Official 0.20 0.00
Planner II 1.00 1.00
Board Liason 1.00 1.00
Receptionist/Permits Clerk 0.50 0.00
Building Permits Technician/Clerk II 0.50 0.00
4.20 3.00
Building
Building Official 0.80 0.80 0.80
Deputy Building Official 1.00 1.00
Building Permits Technician/Clerk II 0.80 0.50 0.80
Receptionist/Permits Clerk 0.80 0.50 0.80
2.80 3.40
Total 7.00 6.40
38
Planning and Zoning
Code: 001-1005-515
Purpose:
The Planning, Zoning and Community Development Department administers
zoning and land use related functions of the City including: implementation and
amendment of the Comprehensive Plan; review of applications for Development
Permits to verify consistency with land development regulations and the
Comprehensive Plan; compliance with requirements of State Growth
Management laws; proposes amendments to city land use regulations as
appropriate; administers the tree protection ordinance; provides staff support to
the Community Development Board and the Tree Conservation Board and
implements studies, programs, and special projects as directed by the City
Manager and City Commission. The Department also serves as City liaison with
the Northeast Florida Regional Council, the Department of Community Affairs,
and other State and Federal regulatory agencies as appropriate, and provides staff
support to the Community Development Board. Performs all administrative
functions associated with department activities and objectives.
Key Objectives:
• Continue process or preparing state-mandated Evaluation and Appraisal Report
(the EAR) of the Comprehensive Plan and subsequent amendments. Technical
assistance will continue to be required for collection and analysis of transportation
data, coastal and environmental information.
• Mayport Road Corridor Revitalization efforts — At the direction of City
Commission, establish regulations and implement a residential rental licensing
and inspection program with the goal of improving housing conditions in the
neighborhoods along the Mayport Road Corridor.
Issues, Trends and Highlights:
• Several high profile development projects and controversial zoning applications
occupied a significant amount of staff time during the previous year, and will
continue to do so during FY09.
39
General Fund
Planning and Zoning
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 98,479 151,248 137,763 141,653 3,890
Overtime 31 15 0 0 0
Special Pay 2,417 3,143 750 300 (450)
Sub-Total 100,927 154,406 138,513 141,953 3,440
Benefits
FICA 8,371 12,471 10,600 10,859 259
Pension 16,421 24,335 17,530 18,701 1,171
Health and Life insurance 9,491 13,137 11,620 15,892 4,272
Worker and Unemploy Comp 1,603 2,046 528 927 399
Sub-Total 35,886 51,989 40,278 46,378 6,100
Total Wages and Benefits 136,813 206,395 178,791 188,331 9,540
OPERATING EXPENSES
Professional Services 53,347 8,212 30,000 5,000 (25,000)
Contract Services 12,658 1,362 500 500 0
Local Travel 40 100 200 100
Communications 518 730 1,500 1,500 0
Postage 133 92 200 100 (100)
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 2,090 2,150 2,200 2,200 0
Printing and Publishing 2,787 5,233 1,700 3,000 1,300
Advertising and Promotions
Other Current Charges 45 100 100 0
Office Supplies 1,315 1,286 1,000 1,000 0
Operating Supplies 2,134 5,194 2,000 3,000 1,000
Books,Training,Memberships 2,079 3,497 2,500 2,500 0
Internal Service Charges _
Total Operating Expenses 77,061 27,841 41,800 19,100 (22,700)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 0
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 213,874 234,236 220,591 207,431 (13,160)
40
Community Development Block Gra t Fund
Code: 110-xxxx.xxx
Purpose:
To provide funding for eligible Community Development Block Grant (CDBG)
projects and activities that serve low and moderate-income persons and
neighborhoods within that area of the City designated as the CDBG Project Area.
Key Objectives:
® Continue to fund infrastructure and neighborhood improvements within the
CDBG Project Area, with a focus on provision of sidewalks, street enhancements
and other neighborhood improvements that improve the physical character of
neighborhoods and the quality of life within the overall CDBG project area.
Issues, Trends and Highlights:
• FY08 CDBG funds were used for park improvements and construction of
sidewalks.
® Federal HUD CDBG allocations to local governments continue to decrease each
year.
® Grant funds in the amount of$104,262 have been awarded to the City of Atlantic
Beach for the FY09 budget year in accordance with the terms of an Interlocal
Agreement with the City of Jacksonville. This money is planned for park and
street-end improvements, including landscaping and drainage ditch
improvements, and fencing along the Mayport Road Corridor.
Workload Data:
The Community Development Block Grant program is administered by the
Community Development Director, with assistance from the Deputy Finance Director
in the preparation of reimbursement requests and financial accounting requirements.
The Directors of Public Utilities and Public Works serve a project management role
with CDBG funded infrastructure projects.
41
Community Development Block Grant
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Cash Forward 0 0 0 0 0
Revenues
Grant Proceeds 154,987 107,389 129,478 104,262 (25,216)
Total Revenues 154,987 107,389 129,478 104,262 (25,216)
Other Financing Sources 0 0
Total Resources 154,987 107,389 129,478 104,262 (25,216)
Expenditures
Salaries and Benefits
Operating Expenses
Contract Services
Operating Supplies 1,831
Aid to Private Citizens 60,129 6,799 0
Capital Outlay
Infrastructure Improvements 93,027 100,590 129,478 104,262 (25,216)
Equipment
Land
DIVISION TOTALS 154,987 107,389 129,478 104,262 (25,216)
Other Financing Uses
Ending Cash 0 0 0 0 0
Total Expenses and Cash 154,987 107,389 129,478 104,262 (25,216)
Resource Allocation
Personal Services 0 0 0 0 0
Operating Expenses 61,960 6,799 0 0 0
Capital Outlay 93,027 100,590 129,478 104,262 (25,216)
154,987 107,389 129,478 104,262 (25,216)
42
Building
Code: 455-1008-524
Purpose:
The Building Department provides efficient and effective professionally certified services for the
enforcement of the adopted Florida Building Code related to building, mechanical, plumbing,
electrical, flood control, energy efficiency and handicapped accessibility. The department also
coordinates enforcement and compliance of development regulations with City Zoning, City
Public Works, City Utilities, Jacksonville Fire Department and State of Florida Agencies such as
the Health Department, Department of Environmental Regulation, Department of Business and
Professional Regulation and Army Corp of Engineers. Our goal is to help homeowners, licensed
contractors, architects and engineers properly navigate through the State of Florida driven
building permitting process. The Building Department is also responsible for enforcing portions
•
of the City adopted International Property Maintenance Code relating to dangerous and
substandard buildings. The department is also responsible for supervision of plumbing, electrical,
mechanical and structure maintenance of the City Hall and Council Chambers. The department
also provides administrative support to other City departments and programs where needed.
Key Objectives:
® Be helpful to applicants trying to obtain permitting approval by providing necessary
information concerning process.
® Increase activities related to the Federal Emergency Management Agency's Community
Rating System to reduce flood insurance rates for property owners.
® Pursue condemnation program for dangerous and substandard buildings that are located
throughout the City.
Issue,Trends and Highlights:
® Accounted for Building Department activity in a separate Enterprise Fund starting in
F loo, so all ices collected for building code ciiforcciiieiit activity will be used to fund
department expenditures, in accordance with State guidelines.
a Move 20% of the receptionist function's salary and benefits to the General Government
division in the General Fund.
® Increase information on City website for citizens and applicants relating to the building
permitting process.
® Maintain professional certification by participating in programs related to building codes,
particularly Green Building.
® Improve contractor awareness of neighborhoods / safety via enforcement of the site-
management ordinance.
® Continue to review daily operations to determine if more effective and efficient methods
could be used to improve customer service.
Workload Data
Activity FY-08 (est.) FY-07 FY-06 FY-05
Permits Reviewed and Issued 1,799 1,952 2,352 2,539
Plan Reviews 409 *424 1,062 1,116
Inspections 3,005 3,100 3,624 3,840
43
*number was reduced due to reroofing permits not being required for plan review.
Building Code Enforcement
Cornbined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Restricted 0 64,890. 64,890
Operating Cash 0 67,668 67,668
Cash Forward 0 0 0 132,558 132,558
Revenues
Building Permit Fees 170,000 170,000 0
Plan Check Fees 35,000 35,000 0
Re-inspection Fees 2,000 2,000 0
Radon Gas Fee 50 50 0
Construction Surcharge 100 100 0
Interest Earnings 350 350 0
Transfer from General Fund 184,619 0 (184,619)
Miscellaneous Revenues
Total Revenues 0 0 392,119 207,500 (184,619)
Other Financing Sources
Total Resources 0 0 392,119 340,058 (52,061)
Expenditures
Building Code Enforcement 0 0 259,561 291,648 32,087
DIVISION TOTALS 0 0 259,561 291,648 32,087
Other Financing Uses
Restricted 64,890 72,262 7,372
Operating Cash 67,668 (23,852) (91,520)
Ending Cash 0 0 132,558 48,410 (84,148)
Total Expenses and Cash 0 0 392,119 340,058 (52,061)
Resource Allocation
Personal Services 0 0 206,991 219,786 12,795
Operating Expenses 0 0 52,570 69,262 16,692
Capital Outlay 0 0 0 2,600 2,600
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resources 0 0 259,5S1 291,648 32,087
AUTHORIZED PERSONNEL
Position Allocation 2007-2008 2008-2009
Building Official 0.80 0.80
Deputy Building Official 1.00 1.00
Building Permits Technician!Clerk II 0.50 0.50 0.80
Receptionist!Permits Clerk 0.50 0.50 0.80
44
Building Code Enforcement Fund
Building
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 142,061 166,760 14,699
Overtime 100 80 (20)
Special Pay 5,000 480 (4,520)
Sub-Total 0 0 147,161 157,320 10,159
Benefits
FICA 13,362 12,035 (1,327)
Pension 15,830 21,587 5,757
Health and Life Insurance 25,638 24,947 (691)
•
Worker and Unemploy Comp 5,000 3,897 (1,103)
Sub-Total 0 0 59,830 62,466 2,636
Total Wages and Benefits 0 0 206,991 219,786 12,795
OPERATING EXPENSES
Professional Services 530 150 (380)
Contract Services 30,000 5,000 (25,000)
Local Travel 200 200 0
Communications 2,000 2,000 0
Postage 500 225 (275)
Utilities
Rentals and Leases
Insurance 1,608 1,608
Repairs and Maintenance 2,940 6,118 3,178
Printing and Publishing 2,100 2,500 400
Advertising and Promotions
Other Current Charges 0
Office Supplies 1,400 800 (600)
Operating Supplies 6,600 4,800 (1,800)
Books,Training,Memberships 6,300 4,250 (2,050)
internal Service Charges 41,611 41,611
Total Operating Expenses 0 0 52,570 69,262 16,692
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 2,600 2,600
Total Capital Outlay 0 0 0 2,600 2,600
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 0 0 259,561 291,648 32,087
45
General Fund
Building
Proposed
Actual Actual Estimate Budget Increase
2045-2008 2006.2007 20074008 2006-2009 _(Decrease)
PERSONAL SEKVCES
Wages
Salaries and Wages 108,878 81,613 0
Overtime 98 15 0
Special Pay _ 9,389 596_ 0
Sub-Total 118,385 82,224 0 0 0
Benefits
FICA 8,755 6,597 0
Pension 18.820 23,996 0
Health and Life insurance 9,583 5,318 0
Worker and Unemploy Comp 9,142 6,016 0
Sub-Total - 46,300 42,927_ 0 0 - 0
Total Wages and Benefits 164,665 125,151 0 0 0
OPERATING EXPENSES
Professional Services 185 124 A
Contract Services 47,649 19,887 0
Local Travel 5 0
Communications 2,909 3,501 0
0
Postage 198 0
Utilities
Rentals and Leases 0
Insurance 0
Repairs and Maintenance 2,306 2,309 0
Printing and Publishing 3,139 1,760 0
Advertising and Promotions 0
Other Current Charges 159 11 0
Office Supplies 1,538 1,628 0
Operating Supplies 5,367 2,233 0
Books,Training,Memberships 1,747 2,360 0
Internal Service Charges _ - 0
Total Operating Expenses 65,217 33,518 0 0 0
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 16,022
Equipment -
Total Capital Outlay 16,022 0 0 0 0
DEBT SERVICE
Principal
Interest
Other - - -
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 246,904 166 _ 0 _ 0
46
Tree Protection Fund
Code: 112-6020-537
Purpose:
To provide funding to ensure compliance with Chapter 23 of the Code of
Ordinances governing protected trees and landscaping requirements. Funding
sources will include contributions, donations, and permit proceeds for tree
removal and site clearings (mitigation). The funds generated are to be used for
planting of trees within the City of Atlantic Beach.
Key Objectives:
® To promote the health, safety, welfare and general well-being of the citizens of
Atlantic Beach, through the preservation of natural plant communities, the
installation of landscaping, and the protection of trees on public and private
property
® To promote the conservation of energy and limited fresh water resources by
encouraging the planting of natural or cultivated areas and planting trees
® To promote and improve the aesthetic integration of natural and man-made
environments in order to reduce the harmful effects of development and use on
vegetation; and, thereby, improve the quality of life through the abatement of
noise, glare, dust, and air pollution
Issues, Trends and Highlights:
® Use available tree mitigation funds annually to re-establish canopy on private
property through Beautification Committee tree giveaway program.
• Deposited approximately $13,000 from the Storm Water Drainage Fund for tree
mitigation related to the Hopkins Creek Regional Retention Facility construction
project.
Workload Data:
® These funds are requested through the City Commission as projects arise and
meet the requirements of the ordinance. They are primarily expended under the
recommendations of the Tree Conservation Board, the Beautification Advisory
Committee and the City Manager.
47
Tree Protection Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Cash Forward 30,979 20,913 9,713 28,901 19,188
Revenues
Tree Mitigation Proceeds 19,188 (19,188)
Contributions/Donations
Total Revenues 0 0 19,188 0 (19,188)
Other Financing Sources
Total Resources 30,979 20,913 28,901 28,901 0
Expenditures
Contract Services 10,065 11,200 0 20,000 20,000
Operating supplies
DIVISION TOTALS 10,065 11,200 0 20,000 20,000
Other Financing Uses 1
Ending Cash 20,913 9,713 28,901 8,901 (20,000)
Total Expenses and Cash 30,979 20,913 28,901 28,901 0
Resource Allocation
Personal Services 0 0 0 0 0
Operating Expenses 10,065 11,200 0 20,000 20,000
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
10,065 11,200 0 20,000 20,000
48
Public Safety
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Revenues:
General Fund Resources 4,208,446 4,428,809 4,555,898 4,620,986 65,088
Police Grants 137,450 120,364 6,293 0 (6,293)
Police Trust 37,766 56,459 37,990 40,150 2,160
Total Revenues 4,383,662 4,605,632 4,600,181 4,661,136 60,955
Expenses:
Police Services 3,107,135 3,314,449 3,388,342 3,449,203 60,861
Police Grants 137,450 120,364 6,293 0 (6,293)
Police Trust 48,050 25,788 44,600 40,000 (4,600)
Rescue Services 1,042,465 1,050,558 1,102,837 1,106,556 3,719
Code Enforcement 58,846 63,802 64,719 65,227 508
Total Expenses 4,393,946 4,574,961 4,606,791 4,660,986 54,195
Resource Allocation:
Personal Services 2,970,851 3,098,301 3,096,028 3,173,058 77,030
Operating Expenses 1,251,266 1,283,860 1,312,603 1,357,348 44,745
Capital Outlay 171,829 192,800 198,160 130,580 (67,580)
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation: 4,393,946 4,574,961 4,606,791 4,660,986 54,195
Summary of Authorized Positions
Allocation 2007-2008 2008-2009
Police
Public Safety Director 0.9 1.0
Deputy Police Chief 1.0
Lieutenant 2.0 2.0
Sergeant 5.0 5.0
Detective 4.0 4.0
Patrol Officer 17.0 17.0
Administrative Assistant 1.0 1.0
Communications Supervisor 1.0 1.0
Emergency Communications Officer 5.0 5.0
Police Records Specialist 1.0 1.0
Police Records Clerk 1.0 1.0
Property Evidence Records Clerk 1.0 1.0
Animal Control Officer 2.0 2.0
School Crossing Guard-(Part Time) 2.0 2.0
43.9 43.0
Fire, Rescue and Lifeguard Operations
Public Safety Director 0.1
Life Guard Captain-(Part Time) 2.0 2.0
Lifeguard Lieutenant-(Part Time) 4.0 4.0
Lifegdaiu8-(Pait Time) 12.0 12.0
18.1 18.0
Code Enforcement
Code Enforcement Officer 1.0 1.0
Total Public Safety 63.0 62.0
49
Police
Code: 001-200x-521
Purpose:
The Mission of the Atlantic Beach Police Department is to provide for the safety
and protection of lives and property through courteous and professional public
service, timely response to problems and relentless pursuit of criminals, while
always respecting each person's Constitutional Rights and personal dignity. Our
focus is to improve the quality of life in the City of Atlantic Beach by maintaining
community partnerships that promote safe streets and neighborhoods.
The Police Department operates seven (7) divisions including Administration,
Patrol, Investigations, Communications, Animal Control, Crossing Guards, and
Crime Suppression. Each of these divisions actively engages in pro-active
activities relative to community service, law enforcement and safety. The Police
Department members engage in criminal investigations, preventive patrol, traffic
enforcement, crime prevention, traffic crash investigations, SWAT functions, DUI
enforcement, record keeping, animal control, and support for the Police Explorer
Program. The Communications Division handles all 911 calls for police, fire, and
emergency medical responses.
Key Objectives:
® The major strategic initiative for the City of Atlantic Beach and the Police
Department is to develop and begin implementation of an improvement plan for
the Mayport Road corridor. Additional police resources will be allocated to this
area as part of an overall City Wide revitalization effort.
® Continue the increased traffic enforcement throughout the city, with an emphasis
on Speed and DUI enforcement and collision reductions in number and severity.
® Continue the implementation of technology improvements including mobile video
cameras, computers, mobile printers, crime analysis mapping, GPS tracking and
less-than-lethal force equipment to enhance performance and safety for citizens
and police officers, and to seek alternative funding sources for their purchases.
• Provide additional supervisory training for officers and supervisors for staff
development and in preparation for future assignments and responsibilities. Seek
and utilize grant funding for emergency preparedness initiatives.
50
Issues,Trends and Highlights:
is Atlantic Beach has the lowest per capita crime rate in Duval County and is lower
than the state average. The police department continues to have an excellent
emergency response time.
• Crime Suppression Unit, funded with grant funds, has continued to address
specific problem areas especially Mayport Road re: drugs and prostitution.
• There was a 15.7% increase in call volume between 2003 and 2006. The large
increase between 2006 and 2007 was primarily attributable to a Computer
Automated Dispatch system, which more effectively tracks all activity.
is Successful grants were obtained with Department of Justice, Florida Division of
Emergency Management Bureau of Preparedness and Justice Assistance Grants.
is The Police Department has utilized grant funding from the State Justice
Assistance Grant for several years to cover the salary costs of the Crime
Suppression Unit. The Crime Suppression Unit is comprised of two (2) detectives
that focus on illegal narcotics, prostitution, and violent crimes in the Mayport
Road Corridor. In the past year, the federal funding flowing to the State for these
grants was reduced by 66%. For this reason, the 2007-08 funding of$98,317 has
been reduced to $43,455 for 2008-09.
• The Public Safety Director position and related salary and benefits were
eliminated in FY09.
Workload Data
Activity 2004 2005 2006 2007
Avg Emergency Response Under 3 2.367 2.704 2.346
Time in Minutes
Total Crime Rate 38.68 32.49 38.54 43.02
Per 1,000 Population
Arrests 849 1,044 917 1,173
Drug Related Arrests 167 395 332 354
Responses 23,354 25,793 26,483 35,710
Traffic Citations 4,812 6,868 6,491 6,583
Index Crimes 538 457 541 603
51
General Fund
Police Administration
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 262,592 287,657 296,000 226,269 (69,731)
Overtime 3,549 8,648 8,000 4,000 (4,000)
Special Pay 61,048 24,159 27,000 6,760 (20,240)
Sub-Total 327,189 320,464 331,000 237,029 (93,971)
Benefits
FICA 23,490 22,495 25,502 18,133 (7,369)
Pension 51,586 54,829 43,701 33,445 (10,256)
Health and Life Insurance 19,545 28,959 22,763 16,309 (6,454)
Worker and Unemploy Comp 12,077 9,261 8,025 4,828 (3,197)
Sub-Total 106,698 115,544 99,991 72,715 (27,276)
Total Wages and Benefits 433,887 436,008 430,991 309,745 (121,246)
OPERATING EXPENSES
Professional Services 3,299 4,501 4,600 5,000 400
Contract Services 23,468 36,085 40,000 32,500 (7,500)
Local Travel 16
Communications 26,945 60,154 49,000 51,700 2,700
Postage 545 786 800 800 0
Utilities 12,837 13,988 14,500 15,150 650
Rentals and Leases 1,219 1,405 2,300 2,500 200
Insurance
Repairs and Maintenance 28,500 39,988 42,250 45,000 2,750
Printing and Publishing 6,942 11,822 10,000 10,000 0
Advertising and Promotions 1,795
Other Current Charges 2,909 3,265 1,000 3,000 2,000
Office Supplies 7,799 8,695 8,500 8,000 (500)
Operating Supplies 42,407 41,275 30,105 37,600 7,495
Books,Training,Memberships 16,249 10,294 7,000 4,100 (2,900)
Total Operating Expenses 173,119 234,069 210,055 215,350 5,295
CAPITAL OUTLAY
, Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 19,024 1,900 (1,900)
Total Capital Outlay 0 19,024 1,900 0 (1,900)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 607,006 689,101 642,946 525,095 (117,851)
52
General Fund
Police Patrol
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 1,041,751 1,002,759 960,000 1,080,018 120,018
Overtime 126,455 166,189 142,400 108,000 (34,400)
Special Pay 106,080 92,306 75,646 88,807 13,161
Sub-Total 1,274,286 1,261,254 1,178,046 1,276,826 98,780
Benefits
FICA 98,719 93,518 90,121 97,677 7,556
Pension 217,295 235,837 156,337 188,349 32,012
Health and Life Insurance 135,009 128,293 158,865 178,574 19,709
Worker and Unemploy Comp 77,096 60,028 50,535 56,731 6,196
Sub-Total 528,119 517,676 455,858 521,331 65,473
Total Wages and Benefits 1,802,405 1,778,930 1,633,904 1,798,157 164,253
OPERATING EXPENSES
Professional Services
Contract Services 172 153 100 (100)
Local Travel
Communications
Postage
Utilities
Rentals and Leases 2,237 2,317 2,600 3,100 500
Insurance
Repairs and Maintenance 9,264 9,142 7,000 7,500 500
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 100,961 97,271 100,000 112,000 12,000
Books,Training,Memberships 8,953 4,388 3,000 5,000 2,000
Internal Service Charges
Total Operating Expenses 121,587 113,271 112,700 127,600 14,900
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 65,940 87,603 150,000 78,000 (72,000)
Equipment 40,908 50,851 10,600 20,000 9,400
Total Capital Outlay 106,848 138,454 160,600 98,000 (62,600)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 2,030,840 2,030,655 1,907,204 2,023,757 116,553
53
General Fund
Police Crime Suppression Unit
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 25,726 64,000 67,228 3,226
Overtime 11,667 7,674 8,000 8,300 300
Special Pay 12,800 14,000 4,267 (9,733)
Sub-Total 11,667 46,202 106,000 99,795 (6,205)
Benefits
FICA 918 6,945 9,200 7,634 (1,566)
Pension 11,938 13,367 14,233 866
r Health and Life Insurance 5,275 14,201 18,648 4,447
Worker and Unemploy Comp 4,408 4,336 4,292 (44)
Sub-Total 918 28,566 41,104 44,807 3,703
Total Wages and Benefits 12,585 74,768 147,104 144,601 (2,503)
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases 1,895 7,200 7,500 300
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 1,095 1,596 1,500 1,500 0
Books,Training,Memberships 412 1,915 500 1,000 500
Investigations 2,000 2,000 4,000 3,000 (1,000)
Total Operating Expenses 3,507 7,406 13,200 13,000 (200)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 8,024 3,500 (3,500)
Total Capital Outlay 0 8,024 3,500 0 (3,500)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 16,092 90,198 163,804 157,601 (6,203)
54
General Fund
Police Investigations
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 48,599 62,650 147,000 173,400 26,400
Overtime 1,572 7,905 15,000 7,000 (8,000)
Special Pay 13,798 20,204 22,154 22,940 786
Sub-Total 63,969 90,759 184,154 203,340 19,186
Benefits
FICA 4,883 6,691 15,080 15,556 476
Pension 9,142 10,371 24,376 28,293 3,917
Health and Life Insurance 3,831 5,169 14,206 16,813 2,607
Worker and Unemploy Comp 3,477 4,093 7,369 8,204 835
Sub-Total 21,333 26,324 61,031 68,866 7,835
Total Wages and Benefits 85,302 117,083 245,185 272,206 27,021
OPERATING EXPENSES
Professional Services
Investigations 58 2,000 (2,000)
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges/Investigations
Office Supplies
Operating Supplies 2,277 1,561 3,000 3,000 0
Books,Training,Memberships 59 1,601 1,500 1,500 0
Total Operating Expenses 2,336 3,220 6,500 4,500 (2,000)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 25,500 25,500
Equipment
Total Capital Outlay 0 0 0 25,500 25,500
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 87,638 120,303 251,685 302,206 50,521
55
General Fund
Police Dispatch
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 185,308 197,871 215,000 227,969 12,969
Overtime 24,590 25,851 22,000 15,400 (6,600)
Special Pay 8,290 10,661 8,100 8,340 240
Sub-Total 218,188 234,383 245,100 251,709 6,609
Benefits
FICA 16,437 17,680 18,900 19,256 356
Pension 16,653 17,031 16,602 22,476 5,874
Health and Life Insurance 21,344 21,512 35,845 39,419 3,574
Worker and Unemploy Comp 1,066 1,286 902 1,208 306
Sub-Total 55,500 57,509 72,249 82,359 10,110
Total Wages and Benefits 273,688 291,892 317,349 334,067 16,718
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing 760 59 100 0 (100)
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 398 1,232 600 600 0
Books,Training,Memberships 1,106 692 1,000 1,000 0
Internal Service Charges
Total Operating Expenses 2,264 1,983 1,700 1,600 (100)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 , 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 275,952 293,875 319,049 335,667 16,618
56
General Fund
Police Animal Control
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 47,132 49,363 52,500 54,850 2,350
Overtime 2,753 4,080 3,500 3,500 0
Special Pay 1,438 719 1,500 400 (1,100)
Sub-Total 51,323 54,162 57,500 58,750 1,250
Benefits
FICA 3,925 4,143 4,400 4,494 94
Pension 7,144 7,437 6,645 7,553 908
Health and Life Insurance 5,926 4,877 9,255 11,000 1,745
Worker and Unemploy Comp 1,417 1,758 1,190 1,299 109
Sub-Total 18,412 18,215 21,490 24,347 2,857
Total Wages and Benefits 69,735 72,377 78,990 83,097 4,107
OPERATING EXPENSES
Professional Services 1,846 300 300 0
Contract Services 23 446 200 500 300
Local Travel
Communications
Postage
Utilities 126 130 150 170 20
Rentals and Leases 0
Insurance
Repairs and Maintenance 690 1,024 950 1,100 150
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 5,167 6,041 13,010 8,000 (5,010)
Books,Training,Memberships 2,176 2,015 2,000 2,200 200
Total Operating Expenses 10,028 9,656 16,610 12,270 (4,340)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 79,763 82,033 95,600 95,367 (233)
57
General Fund
Police School Guards
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 8,528 7,348 6,700 8,249 1,549
Overtime
Special Pay
Sub-Total 8,528 7,348 6,700 8,249 1,549
Benefits
FICA 652 562 678 631 (47)
Pension
Health and Life Insurance
Worker and Unemploy Comp 524 374 376 379 3
Sub-Total 1,176 936 1,054 1,010 (44)
Total Wages and Benefits 9,704 8,284 7,754 9,259 1,505
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities 140
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 300 250 (50)
Books,Training,Memberships
Internal Service Charges
Total Operating Expenses 140 0 300 250 (50)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 9,844 8,284 8,054 9,509 1,455
58
Police Grants
Code: 15x-xxxx.521 and 16x-xxxx.521
Purpose:
The Police Grants are used to enhance Public Safety operations and utilize available
grants to provide the funding for public safety initiatives.
Issues,Trends and Highlights:
0 Starting in FY08, police grants were moved to and accounted for in the General Fund
in various divisions of the Police Department. This change simplified the accounting
for activities that were partially-funded by grants and General Fund revenues.
59
Police Grant Funds
Police Department
1P ppsed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 -2008-2009 (Decrease)
Cash Forward 0 0 0 0 0
Revenues
Grant Proceeds 137,450 120,364 6,293 0 (6,293)
Interest
Transfer from General Fund
Transfer from Within Police Grants
Total Revenues 137,450 120,364 6,293 0 (6,293)
Other Financing Sources 0
Total Resources 137,450 120,364 6,293 0 (6,293)
Expenditures
Salaries and Wages 73,760 91,670 0
Operating Expenses
Professional Services
Contract Services
Communications 3,071 0
Rentals and Leases
Other Current Charges
Operating Supplies 4,898 1,830 0
Training
Total Operating Expenses 4,898 4,901 0 0 0
Capital Outlay
Vehicles
Equipment 58,792 23,793 6,293 (6,293)
Total Capital Outlay 58,792 23,793 6,293 0 (6,293)
Transfers
To Police Trust fund
To General Fund
To Various Grant Funds
Total Transfers 0 0 0 0 0
DIVISION TOTALS 137,450 120,364 6,293 0 (6,293)
Other Financing Uses
Ending Cash 0 0 0 0 0
Total Expenses and Cash 137,450 120,364 6,293 0 (6,293)
Resource Allocation
Personal Services 73,760 91,670 0 0 0
Operating Expenses 4,898 4,901 0 0 0
Capital Outlay 58,792 23,793 6,293 0 (6,293)
Debt Service
Transfers 0 0 0 0 0
Total Resources 137,450 120,364 6,293 0 (6,293)
60
Police Special Revenue Funds
Code: 1 4x-xxxx-xxx
The Police Special Revenue Funds receive revenue from several distinct sources. The
funding derived from those revenue sources is restricted to very specific purposes.
Police Training Funds
Purpose:
Restricted funding from a surcharge on Uniform Traffic Citations is dedicated to
police training. Historically, when available, the City has funded police training
from this account. When there are insufficient revenues in these funds, the
training has been funded with General Fund resources.
Radio Communications Special Revenue Fund
Purpose:
The purpose of this restricted funding is to purchase radios and related equipment
for the Police Department to participate in countywide emergency
communications systems, which provides immediate communications with the
area law enforcement, fire, and rescue, and other emergency services
organizations.
Contraband/Forfeiture Funds
Purpose:
Revenue in this account is received 110111 court dispositions including, uuL IIOL
limited to, the seizure and forfeiture of property that has been used in felony
crimes. Federal and State forfeiture funds are tracked separately because each has
its own set of limitations.
Key Objectives:
To provide a funding source for Police training, to use as matching funds for
grants, to procure equipment, and to finance investigative expenses for protracted
operations.
Issues, Trends and Highlights:
® The revenue generated from this source is very difficult to predict. The
funding is dependent on the investigations that are being conducted at any
given time, and the resulting seizures are often a result of chance.
® In FY09, the Radio Communications funds will be needed to cover the
cost of the monthly airtime for public safety radios and laptop computers
in the patrol cars.
61
Police Special Revenue Funds
Public Safety
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Cash Forward 20,246 8,215 59,003 52,393 (6,610)
Revenues
State Forfeitures 15,027 5,000 5,000 0
Federal Forfeitures
Clerk-Court Costs 8,409 8,410 7,500 7,000 (500)
Radio Communications Fees 29,002 31,987 22,000 27,000 5,000
Interest 355 1,035 1,190 1,150 (40)
Miscellaneous 2,300 (2,300)
Total Revenues 37,766 56,459 37,990 40,150 2,160
Other Financing Sources 20,117
Total Resources 58,012 84,791 96,993 92,543 (4,450)
OPERATING EXPENSES
Contract Services
Investigations
Communications 38,000 17,839 30,000 27,000 (3,000)
Training
Printing and Publishing
Operating Supplies 3,100 (3,100)
Other Current Charges
Books,Training,Memberships 10,050 7,949 11,500 13,000 1,500
Total Operating Expenses 48,050 25,788 44,600 40,000 (4,600)
CAPITAL OUTLAY
Vehicles
Equipment 0
Total Capital Outlay 0 0 0 0 0
TRANSFERS
To Police Grant&Trust Funds
Total Transfers 0 0 0 0 0
DIVISION TOTALS 48,050 25,788 44,600 40,000 (4,600)
Other Financing Uses 1,747
Ending Cash 8,215 59,003 52,393 52,543 150
Total Expenses and Cash 58,012 84,791 96,993 92,543 (4,450)
62
Fire Department
Code: 001-300x-522
Purpose:
The Fire and Emergency Medical Services in Atlantic Beach are provided through
a contract between the City of Atlantic Beach and the City of Jacksonville.
Atlantic Beach provides facilities and funding to Jacksonville, and Jacksonville
staffs the Atlantic Beach Fire Station. The agreement provides for an Advance
Life Support (ALS) level of emergency medical care for citizens, and the
department members continue to provide tours, blood pressure checks, and
community services as requested.
Lifeguards are also provided in this budget, and they provide for the protection of
lives and property on the beach from April until September each year.
Key Objectives:
® Maintain ALS level of service
® Maintain a quick response time to all incidents
® Utilize staff expertise to assure fire prevention and accident prevention programs
® Utilize staff expertise to assure adequate maintenance and testing of hydrant and
water systems
Issues,Trends and Highlights:
® A portion of the salary and benefits for the Public Safety Director previously
charged to the Fire Department were moved to the City Manager budget in FY09,
when the Assistant City Manager position was created.
Workload Data:
Alarms Response Times
Fire Rescue Fire Rescue
2000 177 805 4.8682 4.4136
2001 187 772 4.9151 4.4755
2002 .173 820 4.5007 4.3643
2003 189 788 4.6716 4.3681
2004 230 820 4.1966 4.1605
2005 170 810 4.2178 4.0933
2006 163 833 4.1151 4.0445
2007 191 918 3.82 4.0385
63
Fire Division
Divisional Summary
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Resource Allocation
Personal Services 156,003 168,517 174,332 161,298 (13,034)
Operating Expenses 880,273 878,536 902,638 938,178 35,540
Capital Outlay 6,189 3,505 25,867 7,080 (18,787)
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resources 1,042,465 1,050,558 1,102,837 1,106,556 3,719
Expenses:
Fire Control/Rescue 870,127 869,391 896,673 918,128 21,455
Lifeguards 172,338 181,167 206,164 188,428 (17,736)
Total Expenses 1,042,465 1,050,558 1,102,837 1,106,556 3,719
Summary of Authorized Positions
Allocation 2007-2008 2008-2009
Fire Department
Public Safety Director 0.1
0.1 0.0
Lifeguards
Lieutenant 2.0 2.0
Captain 4.0 4.0
Lifeguard 12.0 12.0
18.0 18.0
64
General Fund
Fire Control / Rescue
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 10,118 10,671 11,142 0 (11,142)
Overtime 0
Special Pay 1,537 1,528 1,454 0 (1,454)
Sub-Total 11,655 12,199 12,596 0 (12,596)
Benefits
FICA 755 774 964 0 (964)
Pension
Health and Life insurance 767 906 979 0 (979)
Worker and Unemploy Comp 621 554 473 0 (473)
Sub-Total 2,143 2,234 2,416 0 (2,416)
Total Wages and Benefits 13,798 14,433 15,012 0 (15,012)
OPERATING EXPENSES
Professional Services
Contract Services 817,427 841,949 867,211 893,228 26,017
Local Travel
Communications
Postage
Utilities 9,497 10,476 11,450 14,900 3,450
Rentals and Leases
Insurance
Repairs and Maintenance 29,405 2,533 3,000 5,000 2,000
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 5,000 5,000
Books,Training,Memberships
Internal Service Charges
Total Operating Expenses 856,329 854,958 881,661 918,128 36,467
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DIVISION TOTALS 870,127 869,391 896,673 918,128 21,455
65
General Fund
Lifeguards
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 123,136 133,580 139,800 143,853 • 4,053
Overtime
Special Pay
Sub-Total 123,136 133,580 139,800 143,853 4,053
Benefits
FICA 9,455 10,219 11,158 11,005 (153)
Pension
Health and Life Insurance
Worker and Unemploy Comp 9,614 10,285 8,362 6,440 (1,922)
Sub-Total 19,069 20,504 19,520 17,445 (2,075)
Total Wages and Benefits 142,205 154,084 159,320 161,298 1,978
OPERATING EXPENSES
Professional Services 2,605 2,346 3,090 3,000 (90)
Contract Services 680 680 965 700 (265)
Local Travel
Communications 3,982 2,170 4,120 4,000 . (120)
Postage
Utilities 1,758 1,925 1,957 1,900 (57)
Rentals and Leases
Insurance
Repairs and Maintenance 3,662 726 3,990 3,000 (990)
Printing and Publishing 228 262 350 350 0
Advertising and Promotions
Other Current Charges
Office Supplies 88 100 (100)
Operating Supplies 9,521 14,576 5,205 5,900 695
Books,Training,Memberships 1,420 893 1,200 1,200 0
Total Operating Expenses 23,944 23,578 20,977 20,050 (927)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 20,065 (20,065)
Equipment 6,189 3,505 5,802 7,080 1,278
Total Capital Outlay 6,189 3,505 25,867 7,080 (18,787)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 172,338 181,167 206,164 188,428 (17,736)
66
Code Enforcement
Code: 001-1006-516
Purpose:
The Code Enforcement Department is responsible for the investigation and
enforcement of City Code violations, preparation of cases to be brought before the
Code Enforcement Board, and public information relative to the understanding
and interpretation of the Code.
The Code Enforcement Officer also serves as the City's Safety Coordinator. In
that capacity, he works with employees relative to establishing and complying
with safety standards. He also chairs the Safety Committee, which reviews all
accidents and injuries to City employees.
Key Objectives:
® Focus efforts on Mayport Road Corridor
® Continue with Risk Management initiatives to improve safety citywide
o Continue efforts to better educate the public relative to City Codes and
Ordinances
Issues, Trends and Highlights:
® In FY08, Safety Committee initiated in depth processes for training and
documenting competency on various tools utilized throughout the City
® A new Property Maintenance Code was adopted, and the enforcement of those
codes was initiated
o New Codes have been drafted for City Commission review and action
® New process was adopted relative to filing liens and collecting outstanding fines
Workload Data:
2003 2004 2005 2006 2007
Total
Complaints 2,970 3,103 2,953 2,763 2,832
Compliance 3,042 3,076 2,951 2,824 2,811
Pending
Cases 32 59 61 44 21
Appeals 0 0 0 0 0
67
General Fund
Code Enforcement
. Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 40,452 44,718 46,976 48,165 1,189
Overtime
Special Pay 301 376 300 300 0
Sub-Total 40,753 45,094 47,276 48,465 1,189
Benefits
FICA 3,069 3,401 3,617 3,708 91
Pension 5,780 5,931 5,890 6,633 743
Health and Life insurance 167 189 227 233 6
Worker and Unemploy Comp 4,013 4,157 3,409 1,589 (1,820)
Sub-Total 13,029 13,678 13,143 12,162 (981)
Total Wages and Benefits 53,782 58,772 60,419 60,627 208
OPERATING EXPENSES
Professional Services 25 75 50 50 0
Contract Services 400 100 100 0
Local Travel 8 0 50 50
Communications 593 456 500 550 50
Postage 11 100 100 0
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 1,250 (1,250)
Printing and Publishing 1,359 1,051 600 1,000 400
Advertising and Promotions
Other Current Charges
Office Supplies 666 575 500 650 150
Operating Supplies 975 1,101 700 1,100 400
Books,Training,Memberships 1,035 1,764 500 1,000 500
Total Operating Expenses 5,064 5,030 4,300 4,600 300
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 58,846 63,802 64,719 65,227 508
68
Parks and ecreati n
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Revenues:
General Fund Resources 1,002,602 1,161,108 986,681 1,215,311 228,630
Total Revenues 1,002,602 1,161,108 986,681 1,215,311 228,630
Expenses:
Park Administration 327,531 397,378 382,507 427,419 44,912
Maint. & Improvements 675,071 763,730 604,174 787,892 183,718
Total Expenses 1,002,602 1,161,108 986,681 1,215,311 228,630
Resource Allocation:
Personal Services 532,948 560,637 569,495 551,601 (17,894)
Operating Expenses 457,728 501,841 446,666 496,710 90,044
Capital Outlay 11,926 98,630 10,520 167,000 156,480
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation: 1,002,602 1,161,108 986,681 1,215,311 228,630
Summary of Authorized Positions
Allocation 2007-2008 2008-2009
Park Administration and Activities
Parks and Recreation Director 1.00 1.00
Administrative Assistant 1.00 1.00
Recreation Coordinator 1.00 1.00
Recreation Leader(Part Time) 2.00 2.00
5.00 5.00
Maintenance and Beautification
Park Maintenance Division Chief 1.00 1.00
Gardener 1.00 1.00
Park Ranger 5.00 5.00
7.00 7.00
Total Parks and Recreation 92.00 92.00
69
Recreation Programs & Specials Events
Code: 001-6010-572 and 001-6030-572
Purpose:
The Recreation Programs and Special Events Department is responsible for the
recreational activities and special events throughout the City. This department sponsors
such programs as basketball, flag football, summer camps, festivals, and senior and after-
school programs through the community centers and parks. The department sponsors
city-wide events such as the Bowl Bash, Family Fun Day and Campout, the Holiday
Sing-along, and movies in the park. In addition, the department director works with the
Cultural Arts and Recreation Advisory Board Committee (CARAC) to offer cultural and
recreation events such as Acoustic and Songwriters' Concerts, Arts in the Park, and
Bicycle Tour de Parks.
Key Objectives:
® Maintain current programs and events.
® To continue to find ways to enhance the use of the City's parks and recreational facilities.
® To increase the number of event attendees at events through advertising and marketing.
Issues, Trends and Highlights:
® Increase the number of events, especially reaching out to the Mayport Corridor
community.
® Increase visibility of programs through advertising of events, signage, bulletin boards,
increased website information of events, public service announcements in newspapers,
calendars, and magazines; year schedule of events; and event flyers.
® Improve maintenance of the community centers and equipment for public use.
Workload Data:
® Coordinate and present event and program information for the City Manager's weekly
meetings, the City Commission meetings, and the Cultural Arts and Recreation Advisory
Board events.
® Coordinate with Public Works to provide maintenance support for facility rentals.
® Coordinate with Public Works to provide staff support for department's programs and
events.
® Coordinate and support volunteers who cover city programs and events throughout the
year.
• Coordinate community events and programs with the Community Redevelopment
Coordinator.
® Advise public works on park maintenance.
70
General Fund
Parks Administration and Activities
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 150,949 152,653 169,200 176,272 7,072
Overtime 2,183 2,740 2,300 2,500 200
Special Pay 7,550 8,524 30,500 5,504 (24,996)
Sub-Total 160,682 163,917 202,000 184,276 (17,724)
Benefits
FICA 11,893 11,652 16,450 14,097 (2,353)
Pension 18,501 18,254 17,840 20,335 2,495
Health and Life insurance 14,823 18,409 15,561 21,835 6,274
Worker and Unemploy Comp 10,123 10,936 7,491 7,975 484
Sub-Total 55,340 59,251 57,342 64,243 6,901
Total Wages and Benefits 216,022 223,168 259,342 248,519 (10,823)
OPERATING EXPENSES
Professional Services 164
Contract Services 6,956 13,204 12,000 33,000 21,000
Local Travel 97 116 100 150 50
Communications 6,246 6,703 7,900 7,400 (500)
Postage 387 400 355 300 (55)
Utilities 23,876 22,480 22,800 30,100 7,300
Rentals and Leases 3,373 6,092 6,000 4,000 (2,000)
Insurance
Repairs and Maintenance 1,039 365 760 6,300 5,540
Printing and Publishing 874 787
Advertising and Promotions
Other Current Charges 33,672 36,510 27,800 24,900 (2,900)
Office Supplies 699 1,200 800 (400)
Operating Supplies 15,735 11,047 12,650 17,900 5,250
Books,Training,Memberships 1,204 1,788 1,400 1,600 200
Grants&Aid to Other Organizations 18,050 66,968 30,200 31,450 1,250
Total Operating Expenses 111,509 167,323 123,165 157,900 34,735
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 6,887
Vehicles 21,000 21,000
Equipment
Total Capital Outlay 0 6,887 0 21,000 21,000
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 327,531 397,378 382,507 427,419 44,912
71
Parr Maintenance and Beautification
Code: 001-6020-572
Purpose:
The Parks Maintenance and Beautification Division within Public Works manage the
day-to-day operations of the parks and beach accesses throughout the city and maintain
and upgrade city-owned landscaped properties. The division responsibilities include all
aspects of providing a safe recreational area for the citizens of Atlantic Beach and visitors
who use the parks as well as keeping the plants and foliage in landscaped areas
throughout the City aesthetically pleasing using native species when available. Specific
duties include parks facility and building maintenance, irrigation systems maintenance,
landscape bed installation and maintenance, administering the tree adoption program, and
administering the beach access adoption program.
Key Objectives:
® Replace or repair playground equipment as needed.
® Continue to resurface and maintain the surfaces of the tennis courts
® Install improved gates at Dutton Island Park and Tideviews Park
® Ensure City irrigation systems are working and mapped
® Continue Tree Adoption Program
® Maintain and enhance existing landscaped areas
® Work with citizen groups to landscape beach accesses
Issues,Trends and Highlights:
® Installation of basketball court lights at Veterans Memorial Park and Jordan Park
® Grounds upgrades in Jordan Park
® Construction of a picnic shelter at Donner Park
® Reworked 5-ways intersection landscape areas
® Mandalay Park upgrades following 16th Street improvements
® Elimination of a Beautification position (one less body in the field)
Workload Data:
Activity Est.FY07-08 FY06-07 FY05-06
Acres of Park Land Maintained 143.12 143.12 143.12
Color Beds Maintained 7 20 30
Irrigation Systems 44 39 25
72
Genera! Fund
Park Maintenance & Beautification
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 206,252 214,256 198,027 194,721 (3,306)
Overtime 4,653 8,476 9,279 8,200 (1,079)
Special Pay 7,288 8,238 11,000 3,600 (7,400)
Sub-Total 218,193 230,970 218,306 206,521 (11,785)
Benefits
FICA 16,121 17,069 16,520 15,799 (721)
Pension 31,553 32,144 25,624 26,814 1,190
Health and Life Insurance 35,577 40,551 38,537 45,081 6,544
Worker and Unemploy Comp 15,482 16,735 11,166 8,866 (2,300)
Sub-Total 98,733 106,499 91,847 96,560 4,713
Total Wages and Benefits 316,926 337,469 310,153 303,082 (7,071)
OPERATING EXPENSES
Professional Services 527 6}7 344 400 56
Contract Services 210,778 186,695 162,700 136,000 (26,700)
Local Travel 300 300
Communications 6,844 7,176 5,300 5,410 110
Postage 83 100
Utilities 29,379 28,945 29,124 27,800 (1,324)
Rentals and Leases 2,645 3,619 2,748 3,200 452
Insurance
Repairs and Maintenance 18,567 21,844 15,500 91,700 76,200
Printing and Publishing 3,205 2,713 1,000 1,300 300
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 74,007 82,826 66,685 72,400 5,715
Books,Training,Memberships 267 300 300
Total Operating Expenses 346,219 334,518 283,501 338,810 55,409
CAPITAL OUTLAY
Land
Buildings 2,000 2,000
Infrastructure Improvements 10,431 71,137 8,000 110,000 102,000
Vehicles 13,150 34,000 34,000
Equipment
1,495 7,456 2,520 (2,520)
Total Capital Outlay 11,926 91,743 10,520 146,000 135,480
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 675,071 763,730 604,174 787,892 183,818
73
Public Works
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Revenues:
General Fund Resources 1,587,341 1,539,894 1,681,200 1,554,494 (126,706)
Local Option Gas Taxes 542,482 556,133 517,000 530,872 13,872
Sanitation Utility 1,309,275 1,464,137 1,830,500 1,880,500 50,000
Storm Water Utility 759,377 1,518,615 2,901,764 2,377,000 (524,764)
Total Revenues 4,198,475 5,078,779 6,930,464 6,342,866 (587,598)
Expenses:
Public Works Admin. 439,647 442,219 459,271 457,140 (2,131)
Street and Road Maint. 906,299 838,596 982,972 850,025 (132,947)
Local Option Gas Tax 655,064 511,978 624,385 613,500 (10,885)
Sanitation Utility 1,423,435 1,567,957 1,757,421 1,829,316 71,895
Storm Water Utility 1,102,407 1,920,140 2,617,101 3,736,016 1,118,915
Fleet Maintenance 241,395 259,079 238,957 247,329 8,372
Total Expenses 4,768,247 5,539,969 6,680,107 7,733,326 1,053,219
Resource Allocation:
Personal Services 894,484 999,726 1,010,284 1,083,152 72,868
Operating Expenses 2,517,870 2,653,368 3,035,239 2,970,083 (65,156)
Capital Outlay 574,390 1,296,179 1,859,018 2,923,200 1,064,182
Debt Service 224,282 211,448 213,027 212,591 (436)
Transfers 557,221 379,248 562,539 544,300 (18,239)
Total Resource Allocation: 4,768,247 5,539,969 6,680,107 7,733,326 1,053,219
Summary of Authorized Positions
Allocation 2007-2008 2008-2009
Public Works Administration
Public Works Director 1.00 1.00
Deputy Public Works Director 1.00 1.00
Public Works Inspector 1.00 1.00 "
Administrative Assistant 1.00 1.00
Dispatcher 1.00 1.00
Clerk-( Part Time) 1.00 1.00
6.00 6.00
Street and Road Maintenance
Streets and Maintenance Division Director 0.60 0.60
Crew Chief 0.50 0.50
Heavy Equipment Operator 0.30 0.30
Mechanic 0.85 0.85
Sign/Building Maintenance 0.90 0.90
General Maintenance Worker 3.75 3.75
6.90 6.90
Storm Water Maintenance
Streets and Maintenance Division Director 0.40 0.40
Crew Chief 0.50 0.50
Heavy Equipment Operator 2.60 2.60
Sign/Building Maintenance 0.10 0.10
Mechanic 0.15 0.15
General Maintenance Worker 1.25 1.25
5.00 5.00
Sanitation
Heavy Equipment Operator 0.40 0.40
Total Public Works 18.30 18.30
74
Public Works Administration
Code: 001-5001-541
Purpose:
The Public Works Administration Department is responsible for engineering and administrative support
for the Public Works divisions, Public Works Capital Improvement Program and construction projects,
and customer requests related to Public Works functions.
Key Objectives:
® Continue to complete new projects in synchronization with the City Commission's strategic
planning priorities(Hopkins Creek Regional Retention Pond,Mayport Road Medians).
® Incorporated the Parks Maintenance and Beautification Divisions into Public Works Department
effective 10/1/07. Continue to improve upon the effectiveness and productivity of this division as
well as combining and coordinating efforts between all Public Works staff and equipment.
® Continue to administer the Capital Improvement Program by completing projects at minimum
cost while assuring quality construction.
® Streamline plan reviews and ensure building contractors understand submittal requirements for
permit applications.
® Continue master planning and mapping of city facilities using Geographic Information System
Issues,Trends and Highlights:
® Prepared and delivered the annual National Pollutant Discharge Elimination System (NPDES)
report.
® Provided construction engineering and inspection services on major projects, including Hopkins
�, nth ,nth
Creek Regional Stormwater Facility, Ocean Blvd. Drainage improvements Prujeet (14th-16th
Street), various concrete projects, water/sewer/stormwater upgrades, milling and paving, and
many additional minor projects.
® Engineering and administrative support provided for regulatory permits and permit renewals.
® Continued training of supervisory staff, via professional seminars, including the NPDES
Stormwater Program MS4 Retreat, Florida Stormwater Association's (FSA) 2007 Winter
Conference, and FSA's TMDL Workshop.
® Continued organization of City maps and plan files, preparing for document imaging and
archiving of files.
® Continued contract administration for annual contracts, including asphalt, beach cleaning,
ditch fleet tena ce hurricane debris removal,concrete, ui�Cii spraying, engineering, fleet maintenance, liuillvuil� debris .eu,�va., vVVu
maintenance of City parks, Atlantic Blvd./Town Center medians maintenance, mosquito control,
palm tree trimming, point repairs, lawn fertilization and pest control, sanitation, stormwater
jetting, street sweeping, surveying, and uniforms.
® With City of Jacksonville Public Works, continued efforts to complete median construction and
resurfacing of Mayport Road.
75
General Fund
Public Works Administration
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 256,232 274,408 273,000 292,295 19,295
Overtime 200 200 0
Special Pay 3,460 7,174 7,500 5,200 (2,300)
Sub-Total 259,692 281,582 280,700 297,695 16,995
Benefits
FICA 19,109 20,484 22,583 22,774 191
Pension 35,755 35,159 34,660 38,589 3,929
Health and Life Insurance 24,257 32,784 23,593 27,943 4,350
Worker and Unemploy Comp 13,578 15,773 17,775 5,739 (12,036)
Sub-Total 92,699 104,200 98,611 95,045 (3,566)
Total Wages and Benefits 352,391 385,782 379,311 392,740 13,429
OPERATING EXPENSES
Professional Services 15,040 8,743 30,000 15,000 (15,000)
Contract Services 12,764 9,822 15,550 12,300 (3,250)
Local Travel 266 563 800 1,200 400
Communications 8,199 8,729 8,000 8,000 0
Postage 21 16 100 100
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 11,261 6,874 7,450 7,500 50
Printing and Publishing 1,068 3,195 1,900 1,800 (100)
Advertising and Promotions
Other Current Charges
Office Supplies 1,994 1,851 2,000 2,000 0
Operating Supplies 16,650 9,518 9,260 8,500 (760)
Books,Training,Memberships 3,153 5,701 5,000 5,000 0
Total Operating Expenses 70,416 55,012 79,960 61,400 (18,560)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 14,677
Equipment 2,163 1,425 3,000 3,000
Total Capital Outlay 16,840 1,425 0 3,000 3,000
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 439,647 442,219 459,271 457,140 (2,131)
76
Streets and Road Maintenance
Code: 001-5002-541
Purpose:
The Streets and Road Maintenance Division of the Public Works Department is responsible for
maintaining and improving the City's streets, rights-of-way, signs, and storm water conveyance
and treatment systems.
Key Objectives:
® Continue improvement of signs, sidewalks and rights-of way
® Document roadway status in the City's GIS database
® Continue ten year plan for street maintenance utilizing Pavement Management System to update
roadway inventory and maintenance plan
® Continue maintenance and replacement of street signs and inventory
® Continue maintenance of Town Center, Atlantic Boulevard medians and Mayport Flyover area in
accordance with the Interlocal Agreement with Neptune Beach
Issues,Trends and Highlights:
® Resurfacing using Gas Tax funds was accomplished on six streets. Portions of two additional streets
were resurfaced as part of a drainage improvement project and one street was resurfaced as a joint
project with City of Jacksonville.
Workload Data
Activity Est. FY-06/07 FY-05/06 FY-04/05
FY-07/08
City Street Overall Condition Index 74.7 74.6 73.7 73.3
(OCI)
Tots of Asphalt natct,;,,g 132 150 150 163
Tons of Limerock 75 300 300 200
Miles of Paved Roadway(incl. FDOT) 57.2 57.2 57.2 57.2
77
General Fund
Public Works Streets Division
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 207,968 227,433 236,000 246,765 10,765
Overtime 896 15 900 900 0
Special Pay 5,628 4,116 6,070 6,070 0
Sub-Total 214,492 231,564 242,970 253,735 10,765
Benefits
FICA 16,312 17,454 18,892 19,411 519
Pension 30,204 30,278 30,104 33,981 3,877
Health and Life Insurance 26,718 33,381 39,335 45,961 6,626 -
Worker and Unemploy Comp 18,674 23,940 15,788 18,113 2,325
Sub-Total 91,908 105,053 104,119 117,465 13,346
Total Wages and Benefits 306,400 336,617 347,089 371,200 24,111
OPERATING EXPENSES
Professional Services 5,346 112 2,000 4,000 2,000
Contract Services 134,069 131,508 196,554 168,000 (28,554)
Town Center Maintenance 45,182 71,142 55,450 48,762 (6,688)
Transportation,Postage 43 38 0 0
Communications 5,413 5,791 4,000 4,200 200
Utilities 98,961 101,997 105,400 122,000 16,600
Rentals and Leases 2,393 2,181 2,500 2,500 0
Insurance
Repairs and Maintenance 12,020 12,453 3,500 4,000 500
Printing and Publishing o 1,270 1,213 2,600 3,900 1,300
Advertising and Promotions
Other Current Charges
Office Supplies 66 171 200 200 0
Operating Supplies 56,007 57,614 69,582 62,363 (7,219)
Books,Training,Memberships 1,832 706 400 400 0
Mosquito Control 10,500 7,500 7,500 7,500 0
Total Operating Expenses 373,102 392,426 449,686 427,825 (21,861)
CAPITAL OUTLAY
Land
Buildings 8,800
Infrastructure Improvements 169,153 53,626 100,000 50,000 (50,000)
Vehicles 15,866 34,367 49,837 (49,837)
Equipment 32,978 21,560 36,360 1,000 (35,360)
Total Capital Outlay 226,797 109,553 186,197 51,000 (135,197)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 906,299 838,596 982,972 850,025 (132,947)
78
Local Option Gas Tax Fund
Code: 130-5002-541
Purpose:
This fund consists of the City's share of County Gas Tax revenues and related
interest earnings, to be used in support of capital outlay and maintenance for local
roads and drainage systems. This includes public transportation, maintenance of
roadways, rights-of-way, and drainage systems, street lighting, bridge
maintenance, traffic engineering, signs, signalization, and pavement markings,
equipment and structures for storage of equipment, and debt service on projects
related to the above programs.
Key Objectives:
® To fund the Street and Road Maintenance Division's top prioritized street paving
and resurfacing projects as well as curb and gutter repair projects.
® To provide funds for the City's Stormwater Utility for maintenance of the MS4.
® To fund a portion of the debt service payments for the SunTrust 1999 Revenue
Bonds. Fund proceeds are pledged for debt service on these bonds and will be
transferred to the Debt Service Fund for such purpose (original loan proceeds
were used to fund streets and drainage improvements in Marsh Oaks).
Issues,Trends and Highlights:
® Selection of streets for milling and paving of streets is prioritized by the ongoing
pavement management program. In FY 07/08, six streets were resurfaced. Nine
streets were also resurfaced in FY 06/07.
® Sidewalks repairs are budgeted at $50,000.
79
Local Option Gas Tax
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Restricted 332,493 266,143 290,649 183,264 (107,385)
Restricted/Designated 0 0 0 0 0
Cash Forward 332,493 266,143 290,649 183,264 (107,385)
Revenues
Local Option Gas Taxes 525,296 542,920 510,000 522,872 12,872
Interest Earnings 17,186 13,213 7,000 8,000 1,000
Total Revenues 542,482 556,133 517,000 530,872 13,872
Other Financing Sources 46,232
Total Resources 921,207 822,276 807,649 714,136 (93,513)
Expenditures
Operating Expenses
Professional Services
Contract Services 274,015 247,793 275,000 275,000 0
Operating Supplies
Repair and Maintenance
Capital Outlay
Street and Sidewalk Improvements 55,681 5,537 32,819 50,000 17,181
Core City Project
Paving
Transfers Out
To Debt Service 70,000 70,648 68,566 68,500 (66)
To General Fund
To Storm Water Utility Fund 255,368 188,000 248,000 220,000 (28,000)
DIVISION TOTALS 655,064 511,978 624,385 613,500 (10,885)
Other Financing Uses 19,649
Restricted 266,143 290,649 183,264 100,636 (82,628)
Ending Cash 266,143 290,649 183,264 100,636 (82,628)
Total Expenses and Cash 921,207 822,276 807,649 714,136 (93,513)
Resource Allocation
Personal Services 0 0 0 0 0
Operating Expenses 274,015 247,793 275,000 275,000 0
Capital Outlay 55,681 5,537 32,819 50,000 17,181
Debt Service 0 0 0 0 0
Transfers 325,368 258,648 316,566 288,500 (28,066)
Total Resources 655,064 511,978 624,385 613,500 (10,885)
80
Sanitation Fund
Code: 420-4201-534
Purpose:
The Sanitation Department is responsible for overseeing the refuse contractor's
compliance with their contractual obligation to the City, including removal of garbage,
yard waste, construction debris and recycling.
Key Objectives:
® A new solid waste contract was executed in June 2007 with Waste Services of Florida
(WSF). Advanced Disposal purchased WSF in February 2008.
e Continue to monitor the contractor's performance for strict compliance with the new.
contract, which provides for liquidated damages.
® Continue monthly meetings with contractor.
Issues, Trends and Highlights:
O Sanitation contract includes tire pickup and pickup of City facilities.
• All commercial accounts are now being serviced by franchise hauler.
® City's franchise hauler is Advanced Disposal.
Activity Est' FY-06/07 FY-05/06 FY-04/05
FY-07/08
Number of Residential Accounts 4,966 4966 4966 4966
Number of Commercial Accounts 619 650 650 650
81
Sanitation Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Restricted 339,759 355,859 391,989 439,355 47,366
Operating Cash 237,381 123,991 (10,972) 14,741 25,713
Cash Forward 577,140 479,850 381,017 454,096 73,079
Revenues
Garbage Services 1,285,366 1,429,031 1,775,000 1,846,000 71,000
Interest Earnings 23,909 23,067 8,000 12,000 4,000
Commercial Franchise Fees 11,461 7,500 7,500 0
Miscellaneous Collections 40,000 15,000 (25,000)
Disaster Relief Grants 578
Total Revenues 1,309,275 1,464,137 1,830,500 1,880,500 50,000
Other Financing Sources 16,870 4,987
Total Resources 1,903,285 1,948,974 2,211,517 2,334,596 123,079
Expenditures
Sanitation 1,423,435 1,567,957 1,757,421 1,829,316 71,895
DIVISION TOTALS 1,423,435 1,567,957 1,757,421 1,829,316 71,895
Other Financing Uses
Restricted 355,859 391,989 439,355 456,279 16,924
Operating Cash 123,991 (10,972) 14,741 49,001 34,261
Ending Cash 479,850 381,017 454,096 505,280 51,184
Total Expenses and Cash 1,903,285 1,948,974 2,211,517 2,334,596 123,079
Resource Allocation
Personal Services 4,722 24,567 25,096 25,102 6
Operating Expenses 1,183,460 1,283,086 1,482,852 1,544,214 61,362
Capital Outlay 3,400 139,704 3,500 4,200 700
Debt Service 0 0 0 0 0
Transfers 231,853 120,600 245,973 255,800 9,827
Total Resources 1,423,435 1,567,957 1,757,421 1,829,316 71,895
AUTHORIZED PERSONNEL
Position Allocation 2007-2008 2008-2009
Heavy Equipment Operator 0.40 0.40 0.40
82
Sanitation Fund
Public Works Sanitation
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 3,245 15,372 16,352 16,490 138
Overtime 24 28 0 0 0
Special Pay 53 1,450 1,443 1,443 (1)
Sub-Total 3,322 16,850 17,795 17,933 138
Benefits
FICA 251 1,232 1,361 1,372 11
Pension 464 2,091 2,050 2,271 221
Health and Life Insurance 376 2,658 2,750 2,227 (523)
Worker and Unemploy Comp 309 1,736 1,140 1,300 160
Sub-Total 1,400 7,717 7,301 7,169 (132)
Total Wages and Benefits 4,722 24,567 25,096 25,102 6
OPERATING EXPENSES
Professional Services 11 15 (15)
Contract Services 1,037,875 1,140,152 1,320,664 1,372,630 51,966
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance 15 19 3,354 3,759 405
Repairs and Maintenance 8,100 7,468 (632)
Printing and Publishing 742 200 200
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 5,000
Books,Training,Memberships
Internal Service Charges 140,570 142,162 150,719 160,157 9,438
Total Operating Expenses 1,183,460 1,283,086 1,482,852 1,544,214 61,362
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 136,204
Equipment 3,400 3,500 3,500 4,200 700
Total Capital Outlay 3,400 139,704 3,500 4,200 700
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund 231,853 120,600 245,973 255,800 9,827
To
To
Total Transfers 231,853 120,600 245,973 255,800 9,827
DIVISION TOTALS 1,423,435 1,567,957 1,757,421 1,829,316 71,895
83
Storm ater Drainage Fund
Code: 470-0000-538
Purpose:
The Storm Water Utility is responsible for funding improvements to reduce the impact of severe
weather by providing effective treatment and removal of the City's storm water.
Key Objectives:
® Continue storm water preventive maintenance program and reshaping the ditches.
® Implement additional areas of the Storm Water Master Plan, specifically the Royal Palms area in
FY09.
o Continue storm water system inspections, monitoring, and reporting required by the National
Pollutant Discharge Elimination System (NPDES) and Municipally Separate Stormsewer System
(MS4)permits.
Issues,Trends and Highlights:
® Monitored compliance with NPDES storm water permit requirements and submitted Annual MS4
Report to the Florida Department of Environmental Protection(FDEP) on April 7, 2008.
® New drainage system installed on Ocean Blvd. from 14th St. to 16th St and west on 16th St. to the
Seminole Road ditch.
® Construction of the Hopkins Creek Regional Retention Pond will be completed this year.
• Provided professional training for two employees on erosion and sedimentation control practices
and a storm water operator level 1.
® Performed preventive maintenance on storm drain lines and catch basins, including vacuuming
and water jetting using city personnel and equipment and contracted support for large pipe
systems.
® Reshaped over 5,315 linear feet of ditches, cleaned out approximately 214 catch basins and jetted
and cleaned 15,411 linear feet of storm sewer pipe lines,removing over 82 cubic yards of debris.
® Extended contract for ditch spraying for invasive aquatic weeds.
® Continued public education program using Watershed Action Volunteers and the coastal
environment interactive (Enviroscape)model.
Workload Data
Est. FY-06/07 FY-05/06 FY-04/05
Activity nn i,o
Miles of Drainage Ditches 14.4 14.4 14.4 14.4
Miles of Storm Sewer 22 22 22 22
Number of Catch Basins 939 928 928 926
Feet of Ditch Maintained 34,500 34,500 34,500 34,500
84
Storm Water Utility
Combined Summary of Revenues and Expenditures
- -- - Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease
Restricted 362308 370,576 368,593 414,547 45,954
Operating Cash 2,781,039 2,437,748 2,029,839 2,268,548 - 238,709
Cash Forwsrd 3,123,345 2,808.324 2,398,432 2,683,095 284,883
Revenues
Storm Water Fees 377,565 380,309 386,000 462,000 96,000
Interest Earnings 126,344 113,066 50,000 75,000 25,000
FL Dept of Environmental Protection 956,789 0 (956,789)
Disaster Relief Grants
Water Mgt,Dist.Grant•Consl.
' Other 100 240 300 (300)
Transfers
From Half Cent SalsS Tax Fund 237,000 800,000 300,000 (500,000)
From Gas Tax Fund 255,368 188,000 248,000 220,000 (28,000)
From General Fund 800,000 460,675 1,300,000 839,325
Total Revenues 759,377 1,518,615 2,901,764 2,377,000 (524,764)
Other Financing Sources 25,009
Total Resources 3,910,731 4.326,939 5,300,196 5,060,096 (240,101
Expenditures
Storm Water Utility 1,102,407 1,920,140 2,617,101 3,736,016 1,118,915
DIVISION TOTALS 1,102,40T 1,920,140 2,617,101 3,736,016 1,118,915
Other Financing Uses 8,367
Restficted 370,576 368,593 414,547 399,801 (14,746)
Operating Cash 2437,748 2,029,839 2,268,548 924,278 (1,344,270)
Ending Cash 2,808,324 2,398,432 2,683,095 1,324,079 (1,359,016)
Total Expensed and Cash 3,910,731 4,326,939 5,300,195 5,060,095 (240,101)
Resource Aifooatfon
Personal Services 230,971 252,760 258,788 294.110 35,322
Operating Expenses 383,732 437,770 520,286 419,315 (100,971)
Capital Outlay 263,422 1,018,162 1,625,000 2,810,000 1,185,000
Debt Service 224,282 211,448 213,027 212,591 (436)
Transfers 0 0 0 0 0
Total Resources 1,102,407 1,920,140, 2,617,101 3,736,016 1 ,118,915
85
Storm Water Utility
Public Works Storm Water
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 155,376 168,133 175,000 202,884 27,884
Overtime 1,274 169 800 600 (200)
Special Pay 3,977 4,834 5,000 2,075 (2,925)
Sub-Total 160,627 173,136 180,800 205,559 24,759
Benefits
FICA 12,200 13,126 15,215 15,725 510
Pension 24,552 24,536 24,603 27,938 3,335
Health and Life Insurance 18,970 23,117 24,633 29,107 4,474
Worker and Unemploy Comp 14,622 18,845 13,537 15,781 2,244
Sub-Total 70,344 79,624 77,988 88,551 10,563
Total Wages and Benefits 230,971 252,760 258,788 294,110 35,322
OPERATING EXPENSES
Professional Services 3,409 36,743 36,870 3,000 (33,870)
Contract Services 123,041 134,893 197,343 150,000 (47,343)
Local Travel 74 0 0 0
Communications 1,607 1,624 1,200 1,300 100
Postage
Utilities
Rentals and Leases 453 462 700 500 (200)
Insurance 21,643 28,048 25,127 17,101 (8,026)
Repairs and Maintenance 23,064 26,843 45,000 24,271 (20,729)
Printing and Publishing 529 690 600 700 100
Advertising and Promotions
Other Current Charges 387 493 570 750 180
Office Supplies 61 161 150 200 50
Operating Supplies 34,593 33,457 36,116 38,880 2,764
Books,Training,Memberships 2,599 1,763 2,800 2,800 0
Internal Service Charges 172,346 172,519 173,810 179,813 6,003
Total Operating Expenses 383,732 437,770 520,286 419,315 (100,971)
CAPITAL OUTLAY
Land 5,000 870,573
Buildings
Infrastructure Improvements 195,569 147,589 1,625,000 2,810,000 1,185,000
Vehicles 58,663
Equipment 4,190
Total Capital Outlay 263,422 1,018,162 1,625,000 2,810,000 1,185,000
DEBT SERVICE
Principal 98,559 102,054 106,947 109,044 2,097
Interest 125,433 109,104 105,770 103,237 (2,533)
Other 290 290 310 310 0
Total Debt Service 224,282 211,448 213,027 212,591 (436)
TRANSFERS
To miscellaneous other funds
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 1,102,407 1,920,140 2,617,101 3,736,016 1,118,915
86
Fleet Maintenance
Code: 001-5004-549
Purpose:
The Fleet Maintenance Department is responsible for overseeing the fleet maintenance
contractor's compliance with their contractual obligation to the City, including services
and repairs on all City vehicles and small equipment. The contract includes routine
lubricating, oil change, mechanical repairs and other vehicle modifications as needed.
Key Objectives:
® Ensure City vehicles and equipment is properly maintained for safety and efficiency.
® Continue to monitor contractor's performance, to ensure an efficient and effective service
facility capable of handling a high volume of maintenance and repairs.
® Continue a strict policy for Department Head approval of non-contract work.
® Ensure City vehicles and equipment are properly inspected and maintained for safety and
efficiency to reduce the amount of non-contract work by performing routine preventive
maintenance.
® Continue to review corrective action in cases of vehicle or equipment abuse as reported
by contractor.
® Obtain new equipment maintenance contract with current level of service.
Issues, Trends and Highlights:
® The City continues to experience a downward trend in vehicle repair costs and contractor
received a bonus for keeping expenses below target level.
Workload Data:
Under the contract, the average number of work orders completed annually is about 814.
Workload Data
Est.
Activity I+Y-06/07 FY-05/06 FY-04/05
FY-07/08
Number of Vehicle Repairs 739 831 821 866
87
Fleet Maintenance
Public Works Fleet Maintenance
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 {Decrease}
PERSONAL S'ERVCES _.
Wages
Salaries and Wages
Overtime
Special Pay -
Sub-Total 0 0 0 0 0
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp _
Sub-Total 0 0 0 0 — 0
Total Wages and Benefits 0 0 0 0 0
OPERATING EXPENSES
Professional Services
Contract Services 229,572 233,502 224,267 238,000 13,733
Local Travel
Communications 1,696 1,666 1.186 1,589 401
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 348 250 300 300 0
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 1,531 1,863 1,700 2,440 740
Books,Training,Memberships
Total Operating Expenses 233,145 237,281 227,455 242,329 14,874
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 8,250 21,798 11,502 5,000 _ (6,502)
u Total Capital Outlay 8,250 21,798 11,502 5.000 6,502}
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 241,396 259,079 238,957 247,329 8,372
88
Public Utilities
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Revenues:
Water Utility 2,828,602 2,801,864 2,748,670 3,787,772 239,102
Sewer Utility 3,902,681 3,701,160 3,871,340 4,808,303 426,963
Total Revenues 6,731,283 6,503,024 6,620,010 8,596,075 666,065
Expenses:
Water Utility
Water Plant 779,176 700,326 733,278 1,529,052 795,774
Water Distribution 675,024 576,023 577,065 564,415 (12,650)
Administrative/Non Div. 1,121,560 1,099,081 1,129,012 1,120,675 (8,337)
Total 2,575,760 2,375,430 2,439,355 3,214,142 774,787
Sewer Utility
Sewer Collection 621,901 756,796 1,657,980 724,824 (933,156)
Sewer Treatment 1,803,608 1,924,427 2,512,694 2,463,508 (49,186)
Administrative/Non Div. 1,709,987 1,596,678 1,610,432 1,592,084 (18,348)
Total 4,135,496 4,277,901 5,781,106 4,780,416 (1,000,690)
Total Expenses 6,711,256 6,653,331 8,220,461 7,994,558 (225,903)
Resource Allocation:
Personal Services 1,519,869 1,644,833 1,668,931 1,748,038 79,107
Operating Expenses 3,045,106 3,021,626 3,397,427 3,190,460 (206,967)
Capital Outlay 444,381 468,438 1,608,231 1,518,799 (89,432)
Debt Service 1,470,044 1,391,623 1,399,812 1,397,261 (2,551)
Transfers 231,856 126,811 146,060 140,000 (6,060)
Total Resource Allocation: 6,711,256 6,653,331 8,220,461 7,994,558 (225,903)
Summary of Authorized Positions
2007-2008 2008-2009
Water Utility
Public Utilities Director n.50 0.50
Utility Plant Division Director 0.50 0.50
Water Plant Superintendent 1.00 1.00
Conveyance Division Director 0.50 0.50
Utilities Collection/Distribution Operators 3.00 3.00
Cross Connection Administrator/GIS Technician 0.50 0.50
Sewer Utility
Public Utilities Director 0.50 0.50
Utility Plant Division Director 0.50 0.50
Wastewater Plant Superintendent 1.00 1.00
Conveyance Division Director 0.50 0.50
Wastewater/Water Operators 6.00 6.00
Utilities Collection/Distribution Operators 3.00 3.00
Heavy Equipment Operator 0.70 0.70
Heavy Equipment Operator(Part Time) 1.00 1.00
Wastewater i Water Operator-(Part Time) 4.00 4.00
Cross Connection Administrator/GIS Technician 0.50 0.50
23.70 23.70
89
Water Utility Fund
Code: 400-5502-533 and 400-5504-533
Purpose:
The Water Production and Water Distribution Divisions operate and maintain four
water treatment plants, eight potable water wells, and the distribution system to
supply potable water and fire protection.
Key Objectives:
® To insure adequate quantity and quality of future water supplies throughout the
service area through proper maintenance and planning
® To protect existing water facilities through accurate system mapping
® To maintain water supply and facilities to provide fire protection
® To protect the public health through compliance with local, state and federal
regulatory requirements for drinking water standards
Issues, Trends and Highlights:
® The City's Consumptive Use Permit Renewal Application is under review.
Additional monitoring requirements and conservation initiatives will be included
in the permit.
® Consumption and production have dropped over the last few years, leading to a
revenue shortage. A combination of factors, including conservation, vacant
apartments and mobile home parks, installation of private wells and construction
of new homes with water conserving plumbing fixtures and smaller yards may
account for the decreased water use.
® Increased state and federal security requirements, including Vulnerability
Assessments, Emergency Response Plans and improved security measures at
treatment plants have increased costs while doing little to upgrade the overall
level of service or maintain the system.
® Continued cost increases for operations include electricity, chemicals and fuel.
Workload Data
Activity FY-08 (est.) FY-07 FY-06
Million Gallons Treated 927 982 993
Miles of distribution system maintained 90 90 89
Number of Meters/Services (April) 8141 8081 8183
90
Sewer Utility Fund
Code: 410-5506-535 and 410-5508-535
Purpose:
The Sewer Collection and Sewer Treatment Divisions operate and maintain two
wastewater treatment plants designed to treat a total of 4.9 million gallons of
wastewater per day (MGD). These divisions also operate and maintain lift
stations, force mains, sewer collection piping, the effluent pumping system and
outfall force mains which discharge to the St. Johns River. Biosolids, the treated
product of the wastewater treatment plants, are disposed of at Trail Ridge
Landfill.
Key Objectives:
® To protect the environment and the public health by maintaining compliance with
local, state and federal regulatory requirements
® To maintain and improve facilities and equipment to extend the life of the system
® To implement the Capital Improvement Program outlined in the Sewer Master
Plan Update
® To protect the system by continually updating sewer maps using the GIS system
Issues, Trends and Highlights:
® Preliminary engineering to determine the most cost-effective method of meeting
the Total Maximum Daily Load for nitrogen is currently underway. Included in
the analysis are treatment plant upgrades, reclaimed water, and flow re-routing.
Any combination of these methods may be used to reduce the City's nitrogen load
on the St. Johns River.
® The Total Maximum Daily Load regulation will require modifications to the
existing treatment plants costing millions of dollars. Appropriate funding
methods must be determined.
® Several key components of the operating budget continue to increase in price
including electricity, chemicals, and fuel.
Workload Data
Activity FY08 (est.) FY07 FY06
Millions of Gallons Treated 840 857 830
Miles of Sewer Lines Maintained 86 86 84
*Number of Lift Stations Maintained 32 32* 32*
Sewer Services Maintained (April) 7508 7391 7351
*Includes storm water pump station.
91
Public Utilities Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Restricted 3,022,866 3,064,932 3,064,052 3,176,503 112,451
Operating Cash 1,096,167 1,007,705 1,141,911 (570,991) (1,712,902)
Cash Forward 4,119,033 4,072,637 4,205,963 2,605,512 (1,600,451)
Revenues
Grants/Loan Proceeds 81,736 34,384
Inside City Charges 3,499,707 3,561,780 3,614,388 3,976,322 361,934
Outside City Charges 2,364,543 2,219,576 2,355,082 2,590,953 235,871
Cut-in-Fees 20,055 18,376 9,000 9,000 0
Service Charges 125,981 113,960 120,000 120,000 0
Delinquent Charges 173,909 165,935 136,000 136,000 0
Water/Sewer Connection Charges 191,274 128,573 116,000 4,000 (112,000)
Water Cross Connection 3,805 1,750 2,000 2,000 0
Water Impact Fees 48,295 22,460 28,000 0 (28,000)
Interest Earnings 155,362 197,586 78,000 78,000 0
Miscellaneous 62,008 38,644 99,740 58,000 (41,740)
System Development Charges 0 0 0 300,000 300,000
Financed Charges 4,608 0 61,800 11,800 (50,000)
Total Revenues 6,731,283 6,503,024 6,620,010 7,286,075 666,065
Other Financing Sources 0 283,633 0 0 0
Total Resources 10,850,316 10,859,294 10,825,973 9,891,587 (934,386)
Expenditures
Water Production 779,176 700,326 733,278 729,052 (4,226)
Sewer Treatment 1,803,608 1,924,427 2,512,694 1,953,508 (559,186)
Distribution and Collection 1,296,925 1,332,819 2,235,045 1,289,239 (945,806)
Non-Divisional 2,831,547 9 69F 7FQ 9,73Q 444 2,712,759 (9R 685)
DIVISION TOTALS 6,711,256 6,653,331 8,220,461 6,684,558 (1,535,903)
Other Financing Uses 66,423 0 0 0 0
Restricted 3,064,932 3,064,052 3,176,503 3,149,372 (27,131)
Operating Cash 1,007,705 1,141,911 (570,991) 57,658 628,649
Ending Cash 4,072,637 4,205,963 2,605,512 3,207,029 601,517
Total Expenses and Cash 10,850,316 10,859,294 10,825,973 9,891,587 (934,386)
Resource Allocation
Personal Services 1,519,869 1,644,833 1,668,931 1,748,038 79,107
Operating Expenses 3,045,106 3,021,626 3,397,427 3,190,460 (206,967)
Capital Outlay 444,381 468,438 1,608,231 208,799 (1,399,432)
Debt Service 1,470,044 1,391,623 1,399,812 1,397,261 (2,551)
To biib ef3 2',1,1,850 123,811 143,000 143,003 (3,033)
Totals 6,711,256 6,653,331 8,220,461 6,684,558 (1,535,903)
92
Water Utility Fund
Water Production Division
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 186,551 173,483 198,306 202,296 3,990
Overtime 3,104 5,384 4,500 5,500 1,000
Special Pay 17,839 14,131 20,620 20,620 0
Sub-Total 207,494 192,998 223,426 228,416 4,990
Benefits
FICA 15,578 12,953 17,130 17,474 344
Pension 26,575 26,788 24,866 27,857 2,991
Health and Life Insurance 13,659 14,618 1&,534 19,447 2,813 --
Worker and Unemploy Comp 10,368 9,992 8,446 9,250 804
Sub-Total 66,180 64,351 67,076 74,028 6,952
Total Wages and Benefits 273,674 257,349 290,502 302,445 11,943
OPERATING EXPENSES
Professional Services 5,015 40,884 22,151 22,500 349
Contract Services 204,270 209,992 170,000 182,000 12,000
Local Travel 424 200 200 0
Communications 3,375 3,726 3,600 2,360 (1,240)
Postage 2,120 1,979 200 200 0
Utilities 90,697 92,814 101,850 111,500 9,650
Rentals and Leases 439 532 500 600 100
Insurance
Repairs and Maintenance 9,833 25,925 18,000 17,227 (773)
Printing and Publishing 1,571 1,189 1,300 1,300 0
Advertising and Promotions
Other Current Charges 8,000 9,000 8,000 20,120 12,120
Office Supplies 1,972 2,076 2,000 2,000 0
Operating Supplies 45,904 39,880 44,475 46,700 2,225
Books,Training,Memberships 5,672 7,019 7,500 6,000 (1,500)
Total Operating Expenses 378,868 435,440 379,776 412,707 32,931
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 33,391 7,537 15,000 (15,000)
Vehicles 12,500 12,500
Equipment 93,243 48,000 1,400 (46,600)
Total Capital Outlay 126,634 7,537 63,000 13,900 (49,100)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 779,176 700,326 733,278 729,052 (4,226)
93
Water Utility Fund
Water Distribution Division
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 190,610 204,063 214,534 219,292 4,758
Overtime 19,817 18,821 19,000 20,000 1,000
Special Pay 17,729 8,329 19,775 19,775 D
Sub-Total 228,156 231,213 253,309 259,067 5,758
Benefits
FICA 17,075 17,365 19,378 19,819 441
Pension 26,901 26,743 26,901 30,198 3,297
Health and Life Insurance 22,214 23,724 26,581 30,960 4,379
Worker and Unemploy Comp 14,838 15,644 10,806 10,556 (250)
Sub-Total 81,028 83,476 83,666 91,532 7,866
Total Wages and Benefits 309,184 314,689 336,975 350,599 13,624
OPERATING EXPENSES
Professional Services 2,550 4,000 4,000 0
Contract Services 58,177 50,451 50,248 56,000 5,752
Local Travel 577 810 700 800 100
Communications 4,975 4,785 4,000 3,000 (1,000)
Postage 47 50 50 0
Utilities 1,551 1,749 1,650 1,650 0
Rentals and Leases 875 1,146 1,200 1,200 0
Insurance
Repairs and Maintenance 26,359 30,826 31,342 29,717 (1,625)
Printing and Publishing 562 94 700 700 0
Advertising and Promotions
Other Current Charges
Office Supplies 362 692 700 700 0
Operating Supplies 95,309 102,582 103,600 109,500 5,900
Books,Training,Memberships 4,392 3,921 3,500 3,500 0
Internal Service Charges
Total Operating Expenses 193,139 199,653 201,690 210,817 9,127
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 153,423 47,137 6,175 (6,175)
Vehicles 14,175 14,544 32,225 (32,225)
Equipment 5,103 2,999 2,999
Total Capital Outlay 172,701 61,681 38,400 2,999 (35,401)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 675,024 576,023 577,065 564,415 (12,650)
94
Sewer Utility Fund
Sewer Collection Division
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 161,860 181,579 186,911 197,743 10,832
Overtime 6,490 9,475 7,000 7,000 0
Special Pay 5,156 18,506 13,000 10,925 (2,075)
Sub-Total 173,506 209,560 206,911 215,668 8,757
Benefits
FICA 13,011 15,594 15,670 16,499 829
Pension 25,279 23,648 23,437 27,230 3,793
Health and Life insurance 17,984 25,382 26,448 3D,856 4,408
Worker and Unemploy Comp 13,924 13,780 9,009 8,571 (438)
Sub-Total 70,198 78,404 74,564 83,156 8,592
Total Wages and Benefits 243,704 287,964 281,475 298,824 17,349
OPERATING EXPENSES
Professional Services 50,387 1,615 10,000 2,500 (7,500)
Contract Services 215,356 168,331 316,175 215,000 (101,175)
Local Travel 505 1,358 700 800 100
Communications 3,602 3,479 2,500 2,220 (280)
Postage 17 0 0
Utilities 46,139 42,360 49,300 56,900 7,600
Rentals and Leases 791 932 8,400 900 (7,500)
Insurance
Repairs and Maintenance 14,975 28,316 39,381 25,180 (14,201)
Printing and Publishing 2,462 500 500 0
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 27,465 24,973 26,940 36,500 9,560
Books,Training,Memberships 2,831 242 1,500 1,500 0
Total Operating Expenses 364,513 271,623 455,396 342,000 (113,396)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 13,684 185,589 887,109 84,000 (803,109)
Vehicles
Equipment
11,620 34,000 (34,000)
Total Capital Outlay 13,684 197,209 921,109 84,000 (837,109)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 621,901 756,796 1,657,980 724,824 (933,156)
95
Sewer Utility Fund
Sewer Treatment Division
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
PERSONAL SERVCES
Wages
Salaries and Wages 439,854 485,727 517,312 532,899 15,587
Overtime 28,827 28,278 17,000 18,000 1,000
Special Pay 51,666 81,772 41,390 41,390 0
Sub-Total 520,347 595,777 575,702 592,289 16,587
Benefits
FICA 38,705 44,467 44,883 45,310 427
Pension 63,790 64,301 62,857 71,395 8,538
Health and Life insurance 45,676 51,860 56,598 65,488 8,890
Worker and Unemploy Comp 24,789 28,426 19,939 21,689 1,750
Sub-Total 172,960 189,054 184,277 203,882 19,605
Total Wages and Benefits 693,307 784,831 759,979 796,170 36,191
OPERATING EXPENSES
Professional Services 75,098 5,274 22,000 12,500 (9,500)
Contract Services 245,810 269,539 356,470 268,146 (88,324)
Local Travel 21 100 100 0
Communications 9,493 10,296 7,700 7,700 0
Postage 759 343 400 450 50
Utilities 415,546 403,353 446,000 504,000 58,000
Rentals and Leases 1,820 1,801 1,200 2,000 800
Insurance
Repairs and Maintenance 99,551 86,798 172,723 85,567 (87,156)
Printing and Publishing 1,736 7,252 1,000 1,500 500
Advertising and Promotions 0
Other Current Charges 19,750 19,250 21,000 16,550 (4,450)
Office Supplies 2,738 2,373 2,500 2,500 0
Operating Supplies 99,926 124,099 128,900 141,425 12,525
Books,Training,Memberships 6,712 7,186 7,000 7,000 0
Total Operating Expenses 978,939 937,585 1,166,993 1,049,438 (117,555)
CAPITAL OUTLAY
Land
Buildings 21,235 0
Infrastructure Improvements 129,323 158,001 535,382 55,000 (480,382)
Vehicles 15,156 40,000 40,000
Equipment 2,039 7,619 50,340 12,900 (37,440)
Total Capital Outlay 131,362 202,011 585,722 107,900 (477,822)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 1,803,608 1,924,427 2,512,694 1,953,508 (559,186)
96
Public Utilities Fund
Administrative and Non- Divisional
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 jDecrease)
OPERATING EXPENSES
Professional Services
Contract Services 2,293 1,351 0 0 0
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance 191,810 248,573 244,803 189,778 (54,825)
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges 25,588 20 0 0 0
Office Supplies
Operating Supplies
Books,Training,Memberships
Internal Service Charges , 909,956 927,381_ 948,969 965.720 36,751
Total Operating Expenses 1,129,647 1,177,325 1,193,572 1,175,498 118,074)
DEBT SERVICE
Utility Revenue Bonds-1996
Principal 455,908 477,411 21,506 21,506 0
Interest 62,345 48,143 35,898 34,791 (1,107)
Other 882 882 960 600 (360)
Utility Revenue Bonds-2004
Principal 156,536 150,535 638,548 849,452 12,904
interest 709,453 623,178 614,914 600,438 (14,476)
Other 480 904 950 950 0
Suntrast-1999 Revenue Refunding
Principal 62,557 66,490 67,390 70,835 3,445
Interest 27,194 24,080 21,296 18,339 (2,957)
Other _ 691 - 0 350. 350_ 0
Total Debt Service 1,470,044 1,391,623 1,399,812 1,397,261 (2,651)
TRANSFERS
To Gam at Find. 231,868 121,811 146,060 140,000 (6,0601
Total Transfers 231,856 128,811 146,060 140,000 (6,060)
DIVISION TOTALS 2,831,547 2,695,759 2,739,444 2,712,759 {26,686,1,
97
Utility Construction Fund
Code:
Purpose:
The purpose of this program is to provide funding for Water, Sewer, and Storm
Water System Improvements through the issuance of debt. Funding for these
projects includes debt proceeds and investment earnings on those proceeds.
Key Objectives:
® Periodically revise and update project estimated costs based on engineering and
bid results.
Issues, Trends and Highlights:
® Debt proceeds in the amount of$1,310,000 were budgeted to fund the estimated,
improvement costs of$510,000 for the design of the TMDL sewer—related project
and $800,000 for a new well for the Water utility.
® Upon project completion, costs are allocated to the applicable Water, Sewer or
Storm Water Fund, based on the percentage of work performed in each area, as
provided by the vendor or engineering study.
98
Utility Bond Construction Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2005-2007 2007-2008 2008.2009 (Decrease)
Cash Forward 0 0 0- 0 0
Revenues
Bond Proceeds-Water Projects 800,000 800,000
Bond Proceeds-Sewer Projects 510,040 510,000
Interest Earnings
Total Revenues 0 0 0 1,310,000 1,310,000
Other Financing Sources -
Total Resources 0 0 0 X00 1.310,000
Expenditures
Water Utility
Production 300,000 1400,400
Distribution
Sewer
Collection
Treatment 510,000 510,000
Bond Construction 0
DIVISION TOTALS 0 0 0 1,310,000 1,310,000
Other Financing Uses 0
Operating Cash 0 0 0 0 _ 0
Ending Cash 0 0 0 0 0
Total Expenses and Cash 0 _ 0 ,� 0 1,310,000 1,310,000
Resource Allocation
Personal Services
Operating Expenses
Capital Outlay 0 0 0 1,310,000 1,310,000
Debt Service
Transfers
Total Resources 0 0 0 1,310,000 1,310,000
99
Pension Funds
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Revenues:
General Pension 1,288,630 1,808,323 935,005 1,320,428 385,423
Police Pension 828,690 1,172,645 574,841 812,280 237,439
Total Revenues 2,117,320 2,980,968 1,509,846 2,132,708 622,862
Expenses:
General Pension 397,121 447,904 464,168 485,031 20,863
Police Pension 385,358 433,616 432,100 451,163 19,063
Total Expenses 782,479 881,520 896,268 936,194 39,926
Resource Allocation:
Personal Services 702,284 845,657 862,583 866,483 3,900
Operating Expenses 80,195 35,863 33,685 69,711 36,026
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation: 782,479 881,520 896,268 936,194 39,926
Summary of Authorized Positions
Allocation 2007-2008 2008-2009
Pension
* Plan Administrator-Duties currently under Finance Department
100
Pension Funds
Codes: 601-8010-51x and 603-8030-51x
Purpose:
The General Employee and Police Employee Pension Funds are funded by
contributions from both the City and the employees. Some funding is also
provided from Police supplemental benefits. These benefits are a result of
casualty insurance premium tax monies collected by and received from the sate of
Florida, in accordance with Florida State Statute, Chapter 185. Interest from
investment earnings on Plan assets also assists in funding the Plan. The assets
within these funds are held in trust for the future benefits of the employees and
are directed by two separate pension boards,
Key Objectives:
• The funding objective for both plans is to establish and receive contributions,
expressed as a percent of active member payroll, which will remain
approximately level from year to year and will not have to be increased for future
generations of citizens in the absence of benefit improvements.
To monitor the Plan's fund manager for compliance with the Plan's investment
policy and recommend changes to the policy, if necessary, to assure the plan's
participants and recipients that the benefits specified in the Plan will be available,
• To keep the plan current as to compliance with IRS code requirements and any
State or Federal changes,
• To provide employees with an annual individual retirement benefit statement.
Issues, Trends and Highlights:
• Total Net Assets as of September 30, 2007 for the Police Pension fund was
$5,922,696. This represents an increase of$739,028 over 2006.
• Total Net Assets as of September 30, 2007 for the General Pension fund was
$9,067,486. This represents an increase of$1,360,418 over 2006.
101
General Employee Pension Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2048-2006 2006,2007 2007.2008 2008-2009 (Decrease)
Cash Forward 6,828,970 7,708,992 9,241,434 8,712,271 470,837
Revenues
Earnings on Investments 696,090 1,151,994 300,000 609,000 309,000
Employer Contributions 480,029 482,363 4557,005 528,428 71,423
Employee Contribulions 112,511 173,986 178,000 183,000 5,000
Total Revenues 1,288,630 1,808,323 936,005 1,320,428 386,423
Other Financing Sources 172,023
TotalReSOUrcos 8,117,600 9,989,338 10,176,439 11,032,699 856,260
Expenditures
Benefits Paid
Retirement Benefits 342,535 419,252 427,251 427,251 0
Contribution Refunds 12,814 11,997 20,000 20,000 0
Subtotal 355,349 431,249 447,251 447,251 0
Operating Expenses
Professional Services 40,451 12,604 9,400 24,000 15,000
Contract Services 450 450 450 0
Insurance 1,039 1,103 2,343 1,875 (468)
Printing 32 30 73 100 27
Office Supplies 1,200 1,200 0
Beaks,Training 2,468 3,851 3,000 (851)
Other 250 7.155 7,155
Subtotal 41,772 16,656 16,917 37,780 20,863
DIVISION TOTALS 397,121 _ 447,904 464,168 485,031 2003
Other Financing Uses 11,487
Ending Cash 7,708,992 9,241,434 9,712,211 10,547,669 836,397
Total Expenses and Cash 8,117,GDD 9,689,338 101176,439 11,032,699 856,260
Resource Allocation
Personal Services 355,349 431,249 447,251 447,251 0
Operating Expenses 41,772 16,655 16,917 37,784 20,853
Capital Outlay
Debt Service
Transfers - -
Tutal Resources 397,121 447,904 _ 464,169 465,031 20,863
102
Police Employee Pension Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2005-2006 2006-2007 2007-2008 2008-2009 (Decrease)
Cash Forward 4,750,622 5,185,709 6,224,912 6,367,653 142,741
Revenues
Insurance Premium Tax Sec 185 108,818 108,818 88,806 88,806 0
Earnings on Investments 439,797 742,382 200,000 400,000 200,000
Employer Contributions 261,354 301,688 221,035 256,474 35,439
Employee Contributions 18,721 19,757 65,000 67,000 2,000
Total Revenues 828,690 1,172,645 574,841 812,280 237,439
Other Financing Sources 300,174
Total Resources 5,579,312 6,658,528 6,799,753 7,179,933 380,180
Expenditures
Benefits Paid
Retirement Benefits 346,585 399,599 410,332 414,232 3,900
Contribution Refunds 350 14,809 5,000 5,000 0
Subtotal 346,935 414,408 415,332 419,232 3,900
Operating Expenses
Professional Services 36,717 16,363 11,750 24,000 12,250
Contractual Services 450 450 450 0
Insurance 1,445 1,535 2,343 1,875 (468)
Printing 11 10 25 25 0
Office Supplies 200 200 0
Other 250 3,381 3,381
Books,Training 850 2,000 2,000 0
Subtotal 38,423 19,208 16,768 31,931 15,163
Transfers
DIVISION TOTALS 385,358 433,616 432,100 451,163 19,063
Other Financing Uses 8,245
Ending Cash 5,185,709 6,224,912 6,367,653 6,728,770 361,117
Total Expenses and Cash 5,579,312 6,658,528 6,799,753 7,179,933 380,180
Resource Allocation
Personal Services 346,935 414,408 415,332 419,232 3,900
Operating Expenses 38,423 19,208 16,768 31,931 15,163
Capita,Out,sy
Debt Service
Transfers 0 0 0 0 0
Total Resources 385,358 433,616 432,100 451,163 19,063
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Total Revenues and Expenditures
Gas Tax Fund
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City of Atlantic Beach
Total Revenues and Expenditures
Half Cent Sales Tax
N 1 ,400 -- - -
3
1,200
1 ,000
800
600
400
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112
City of Atlantic Beach
Total Revenues and Expenditures
Storm Water Utility
5
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113
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City of Atlantic Beach
Total Revenues and Expenses
Sanitation Fund
3,500 - --
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115
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