Agenda Item 3AAGENDA ITEM # 3A
JULY 23, 2012
July 16, 2012
MEMORANDUM
TO: The Honorable Mayor and Members of the City Commission
FROM: Jim Hans
I y anager
SUBJECT: Follow -up eport
Opening Times of Dutton Island Preserve; A request was made at a recent Commission
Meeting for the City to look into options open Dutton Island Preserve on weekends at 6 :00 a.m.
rather than the current time of 7:30 a.m. as for other City parks. The City can bring employees in
earlier on those days to open the gate, but there would be an additional cost of approximately
$3,000 per year. The Public Works Director reports that the earlier opening time can be
accommodated on Saturdays by a scheduling change for the weekend Park Attendant. However,
opening the gate earlier on Sundays would require the payment of approximately 1 % hours of
overtime every week.
A suggestion was made that police officers on duty should be able to open the gate at this earlier
time. On most Sundays, the Police Dispatcher could send an officer to open the gate at 6 am.
However, there would be a significant number of times when all of the officers are tied up on
other more urgent matters. If the public were led to expect that the gate would always be opened
at 6 am on weekends, then it would inevitably lead to complaints about the times when the police
were not able to meet this timeframe. Consequently, if the City Commission wants these gates
opened at an earlier time, paying for the additional overtime on Sundays is the best option.
Debatable Motions; At the last Commission meeting, I made a statement that a motion to defer
was non - debatable. That statement was not correct. The motion is debatable. The appropriate
pages from "Robert's Rules of Order" are attached that outline which motions are debatable and
which are not.
SO Robert's Rules of Order
N DEBATABLE MOTIONS
Q Main motion
Postpone indefinitely
Amend
Refer to a committee
Postpone to a certain time
0 Appeal from the decision of the chair
cD
07 Rescind
o�
c� Amend something previously adopted
a Reconsider
0 a' Recess (as an incidental main motion)
o�
Fix the time to which to adjourn (as an incidental
main motion)
C
a,
C
a,
C
�o
M
ED
0
N
rl
ti
N
Chapter 4: Debating the Motion 51
UNDEBATABLE MOTIONS
Limit or extend the limits of debate
Previous question (close debate)
Lay on the table
Take from the table
Call for the orders of the day
Raise a question of privilege
Recess (as a privileged motion)
Adjourn
Fix the time to which to adjourn (as a privileged motion)
Point of order
Withdraw a motion
Suspend the rules
Object to consideration of the motion
Division of the assembly
Division of the question
Incidental motions relating to voting, when the subject is
pending
Dispense with the reading of the minutes
Y
�z
�d
Wa
N m
O
N �+
W