Proposed Annual Budget 2012-2013- revised - v City of
Atlantic Beach, Florida.
11,Aj.\ P
ti- -10
..1110PP
Cr r _. *. 1:111
S S\
J-ii r, t ,r)
.....,
9 v 'r4
..kf--4 ,C) I 19
Proposed
Annual Budget
2012 2013
City of Atlantic Beach, Florida
Annual Budget
2012 - 201.3
Mayor
Louis M. Borno
City Commis
Jonathan Daugherty
Maria Mark ' c
Carolyn Woods -`
op 16611„„w.
Mark Beckenbach -
City Attorney �:
Alan C. Jensen -f 011 9
City Manager
Jim R. Hanson
City Clerk
Donna L. Bartle
City of Atlantic Beach
Proposed
Annual Budget
Fiscal Year 2012-2013
Table of Contents
Introduction
Budget Message I-VII
Combined Summary of all Funds, Revenues and Expenditures 1
Combined Summary of Expenditures by Department 2
Combined Summary of Revenues and Expenditures General Fund 3
Summary of General Fund Revenues 4-5
Summary of General Fund Expenditures by Division 6
Summary of Special Revenue Funds 7
Summary of Enterprise Funds 8
Summary of Trust and Agency Funds 9
Governing Body
Summary of Governing Body 10
City Commission 11
City Administration
Summary of City Administration 13
City Clerk 14
City Manager 16
Finance 18
Information Technology 20
Human Resources 22
Legal Counsel 24
General Government
Summary of General Government 26
General Government Non-Departmental 27
Convention Development Tax 29
Half Cent Discretionary Sales Tax 31
Debt Service 33
Energy Grant Fund 35
Capital Improvement Fund 37
Planning, Zoning and Building
Summary of Planning, Zoning and Building 39
Planning and Zoning 40
Community Development Block Grant 42
Building 44
Tree Protection 48
Public Safety
Summary of Public Safety 50
Police 51
Administration 53
Patrol 54
Crime Suppression Unit 55
Investigative 56
Dispatch 57
Animal Control 58
Police School Guards 59
Police Grant Funds 60
Police Special Revenue Fund 62
Fire Depaililient
Summary of Fire Department 64
Fire Control &Rescue 65
Lifeguards 66
Code Enforcement 67
Parks and Recreation
Summary of Parks and Recreation 69
Recreation Programs and Special Events 71
Parks Maintenance and Beautification 73
Public Works
Summary of Public Works 75
Public Works Administration 76
Street and Road Maintenance 78
Local Option Gas Tax 80
Sanitation 82
Storm Water Utility 85
Fleet Maintenance 88
Public Utilities
Summary of Public Utilities 90
Combined Summary of Revenues and Expenditures 91
Water Production 94
Sewer Treatment 95
Water Distribution 96
Sewer Collection 97
Non-Divisional and Administrative 98
Pension Funds
Summary of Pension Funds 99
General Employee Pension 101
Police Employee Pension 102
Supplemental Information
Schedule of Transfers 103
Schedule of Projected Cash Balances 104
Long Term Financial Plan 105-117
.1,95
q
fF
1 N H
-�rrt5 � Budget Message
To: The Honorable Mayor and City Commission
From: Jim Hanson, City Manager
Date: July 20, 2012
Attached for your review and amendment is a draft budget for the Fiscal
Year beginning October 1, 2012. This budget is balanced and maintains a This budget is balanced
twenty-five percent (25%) operating reserve for each major fund in and maintains a 25%
accordance with the policy set by the City Commission, r•eser've in each major
fiord.
The United States continues in a severe economic downturn that has lasted
over four years, The same economic factors that have affected other cities
across the country have also affected Atlantic Beach. These include lower
property values, lower revenues from several other sources, and large
increases in health insurance and pension costs. Atlantic Beach is in better Atlantic Beach is in
shape than most other cities across the country although the strain from the better economic shape
continued economic downturn is having an effect. Four vacant positions than most other-cities
were eliminated from the current FY-2012 budget and two more have been due to conservative
taken out of this draft budget for FY-2013. However, major service levels budgeting with a long
have been maintained in accordance with preferences expressed by the City teary,focus.
Commission in the recent strategic planning workshops.
Revenues
Atlantic Beach has maintained strong fund balances in each of the operating
funds. These can be spent for one-time expenses and capital projects as
needed, but should not be drawn upon to pay for continuing operating
expenses. The ten-year projections show limited revenues particularly in the The Property Tax Digest
General Fund, which has paid the largest part of the increased cost for health has dropped again and
insurance and pensions. The Property Tax Digest has dropped again and tax revenues next year
this budget anticipates the partial roll-up of the tax rate. This will increase will be lower than in any
the tax rate by approximately 1.8%. However, property tax revenues will qt.the past jive years.
still be below amounts collected in any of the past five years.
Several other General Fund revenue sources, which are beyond the control
of the City Commission to change, are anticipated to remain level or have
slight increases next year although they remain well below amounts
received in the FY 06-FY 08 timeframe. These include Municipal Revenue
Sharing, Half-Cent Sales Tax and interest revenues.
Water and sewer expenses are decreasing as a result of the consolidation and
modernization of the Wastewater Treatment Plant in connection with the Sewer system costs have
plant upgrades to meet new environmental regulations. Because of the cost decreased and rates can
decreases, rates can remain stable in FY-2013 and possibly even through remain stable for the
FY-2014. next two years.
Sanitation rates are proposed for an increase in the upcoming year of
approximately 3.2%. Rates have not been increased since 2008 although the
City's costs for hauling and collection have gone up and revenues have
declined due to commercial customers reducing services or closing.
Stormwater rates are not proposed for an increase in this FY-2013 budget.
The City recently completed an update to the Stormwater Master Plan which
laid out major capital projects over the next ten years. Most of these can be
funded over the next ten years if additional Half-Cent Sales Tax funds are
transferred as shown in this draft budget.
Strategic Plan Goals, Strategies and Funding
The City Commission has made it a practice to review, revise and update
strategic plan goals on an annual basis. Many of those require budget
support or have other budget implications. Following is a description of the
top goals that have budget implications in order of priority.
1. Union Negotiations: The City Commission directed that several changes
to the pension plans and other benefits be negotiated with the City's two
unions. Pension changes include the elimination of the Defined Benefit Proposals to replace the
Pension Plan for new general employees and increasing employee defined benefit pension
contributions for both Police and General employees that remain on the plan with a defined
Defined Benefit Plan. Amendments to the Personal Leave Program would contribution plan are
eliminate the buyback provision and reduce the number of days accrued. being negotiated with the
Elimination of the Longevity Plan is also proposed. city's unions.
Amendments in each of these areas are anticipated to increase the City's
costs on a one-time or short term basis, but reduce operating costs
significantly in the long term. Sufficient balances exist in the major
operating funds to pay for the short term costs. However, none of the costs
or long term savings have been incorporated into this draft FY-2013 budget.
The City is currently negotiating these changes with the unions and the
ultimate changes that are approved by all parties may be significantly
II
different. No cost of living or merit increases have been included in this
draft budget.
2. Budget: The City Commission has determined that the budget process
has become the second priority in the strategic list for the upcoming year. Maintaining the city's
This underscores the Commission's concern with the long term financial condition
sustainability of the City and indicates a willingness to make the tough through the budget
decisions necessary to ensure the City's future. This strategic goal does not process is the
have a budget cost in and of itself, but is an indicator of the commitment and commission's top
direction to the City budget process. strategic goal this year.
3. Pedestrian Safety: Options to improve the level of safety in our
pedestrian oriented community range from public education to various
crosswalk and intersection improvements. No additional costs are included
in this draft budget, but various proposals will be discussed at the upcoming
budget workshops.
4. Atlantic Beach West Integration/Visioning Plan: The City Commission
has combined two strategic plan goals in preparation for a Visioning Plan
and has recently adopted a budget amendment to pay for the cost of a
consultant to help in this process. No significant additional funds are
anticipated for the FY-2013 budget, although directions recommended in the
Visioning Plan will probably have significant impacts on future year
budgets.
5. Enterprise Applications: The City has been using the same software
vendor for over 20 years and the outdated "green screen" technology should
be replaced with more modem and efficient software to support the user
departments and offer better public access to city services. Funds were
budgeted in FY 12 to begin the multi-year process of upgrading the
enterprise software systems, but the staff committee investigating this
upgrade concluded that the amount budgeted would not be sufficient to meet
original expectations. New cost estimates are available, although they are
not included in this draft budget for FY-2013. Instead, the affordability of
new enterprise software will be discussed with the Commission during the
budget workshops.
6. Tipping Fee Negotiations; Atlantic Beach's Interlocal Agreement with the
City of Jacksonville for use of Jacksonville's landfills to dispose of refuse
calls for the payment of landfill tipping fees to Jacksonville when the cost of The issue of paying
operating Jacksonville's sanitation system, including the landfills, are paid additional tipping fees to
by uniform residential user fees instead of property taxes. Atlantic Beach Jacksonville has not yet
officials have been working with Jacksonville staff over the last year to been resolved.
determine if this condition has been met. The matter has not been resolved.
This FY-2013 budget does not include funding for payment of these
III
additional fees to the City of Jacksonville which are estimated to equal
approximately $350,000 per year. Of this, approximately $250,000 would
be paid from the City's Sanitation Fund with the remaining $100,000 from
the wastewater accounts for disposal of sludge. This issue will also be
discussed with the Commission during the budget workshops.
7. Police Building: Staff and elected officials in Atlantic Beach have been
studying various options to provide adequate and updated physical facilities
for the Police Department for several years. A previous commission
authorized architects to prepare plans for a new building at a cost of
$430,000 but they were not sent out for bid. Most recently, this project has Determining how to
included the appointment of a committee of private citizens that met over provide better facilities
several months and submitted their recommendation to build a new, smaller for the police department
building than had been designed. Approximately $2.6 million dollars has will affect future capital
been accumulated in the General Capital Projects Fund which would fund flexibility for years to
over half of the estimated cost to build a new police building adjacent to come.
City Hall. Additional funding was to come from the issuance of bonds with
the payback to be paid from the Half-Cent Sales Tax Fund. The
Commission has asked that alternate locations be considered for the police
building and deferred any decisions on this matter until after the budget
workshops.
8. Marsh Master Plan Improvements: Following the acquisition of
approximately 350 acres of marsh property which connects the City's two
preserves along the Intercoastal Waterway, the City has prepared, with
considerable public input, a Marsh Master Plan outlining improvements to
both preserve the property and enhance access opportunities. We anticipate
that various grants will be available for several of the projects and the City Marsh Master Plan
Commission has indicated its support of the construction of the improvements can be
improvements over the next ten years. This FY-2013 budget includes a funded if matching
local share of the funding for the first phase of these improvements that will grants can be obtained.
include two scenic overlooks and a kayak launch. Future projects under this
Marsh Master Plan are included in the ten-year plans for both the
Convention Development Tax and Half-Cent Sales Tax Funds.
Other Funds and Departments
1. General Fund: The Atlantic Beach General Fund has been more affected
by the economic downturn in recent years than most others. To maintain the
level of services that have been funded in these accounts, all capital costs,
except for routine maintenance and replacement of vehicles and other
equipment, have been either funded from other sources or eliminated.
Those essential projects are shown in the Half-Cent Sales Tax Fund. A list
of other discretionary capital projects that have been discussed by the City
Commission in recent months will be submitted separately for Commission
IV
review, but are not included in this FY-2013 budget.
The General Fund balance remains very strong with over $2 million dollars
above the Commission's 25% reserve. However, there are several one-time
costs related to proposed pension and benefit amendments that are currently
being negotiated with the City's unions that could reduce the General Fund The General Fund
balance considerably. balance is sufficient to
pay for one-time costs
2. Sanitation Fund: Rates have not been increased for sanitation services related to pension and
since 2008. The multi-year contract with the City's hauler for waste other benefit changes
includes provisions for inflationary cost escalations which have not been that will result in long
passed along to customers for several years. A 3.2% rate increase is term savings.
proposed that would bring in approximately $55,000 per year in new
revenues to off-set the cost increases. The City Commission may want to A small sanitation rate
delay implementation of this rate increase until the tipping fee issue with the increase is proposed, but
City of Jacksonville is resolved. the tipping fee issue may
cause for a larger
3. Stormwater: The City has made numerous capital improvements to the increase.
stormwater system in recent years and increased maintenance so that house
flooding has been virtually eliminated during the normal five and ten-year
storm events and street flooding is rare. However, some problem areas in
Atlantic Beach remain. The City's Stormwater Master Plan has been
updated in the last year to identify and prioritize the remaining projects.
These are shown in the ten-year cost projections for this fund although
paying for them has required an increased transfer from the Half-Cent Sales
Tax Fund. Rates for City stormwater service only pay for a portion of the
operating costs for the stormwater system even though the monthly charge
was increased at the beginning of the current fiscal year. No rate increase is
projected for this fund in FY-2013.
4. Water and Sewer Funds: One source of good news in these otherwise
grim economic times is cost savings in the Sewer Fund. Recent State
regulations requiring the removal of additional amounts of nitrogen from the
City's wastewater plant discharge caused the consolidation of the City's two
wastewater plants and modernization of equipment at the remaining site.
Resulting operating costs for the wastewater process have been reduced by Operating and debt
several hundred thousand dollars per year. The construction of the savings in the Sewer
necessary improvements came in well under budget estimates allowing for Fund will allow rates to
the addition of sludge handling and odor control equipment. Funding remain stable for the
required for the bonds to finance these improvements was received through next couple of years.
the State Revolving Loan Fund (SRF) at a much lower rate than would have
been available on the private market. This has allowed for the increase in
transfer from the Water and Sewer Funds to the General Fund to its historic
level of 25% of the outside city revenues. No rate increases are needed in
FY-2013 or anticipated in FY-2014. Atlantic Beach's water and sewer rates
V
Remain some of the least expensive in the region.
5. Half-Cent Discretionary Saks Tax Fund: Half-Cent Sales Tax Funds are
limited for capital projects similar to those that have been built by the City
of Jacksonville using their share of this revenue from the Better Jacksonville
Plan. Over the last few years, funding has been set aside for the police Funds are available for
building project. Additional money will be needed to complete any of the police building
options currently being considered. However, no new funding is shown improvements in the Half=
going toward the Police Building in this draft budget. Funding is available Cent Sales Tax Fund but
in future years to pay off a limited amount of debt that can be issued. The the amount to pay off debt
City Commission should be cautious about borrowing too much money for rrxa-Ylirrritfrrtrrreflexihrlrty.
this building and leaving too little flexibility for future Commissions as
capital needs arise. Funding for the police building project will be one of
the main items of discussion during the budget workshops.
The City Commission has discussed several capital projects in recent
months for possible funding in FY-2013. These have been included on a
supplemental list for Commission discussion, but have not been included in
this draft budget. These include the expansion and upgrade of Rose Park,
new sidewalks on West 9th Street, and decorative crosswalks at various
locations across the City.
Other Budget Issues
This draft budget includes an estimated increase of five (5%) percent for
health insurance costs in FY-2013. The health insurance policy has been
shifted to a calendar year basis, so it is too early to receive bids for the next
policy year.
Conclusions
While the economic downturn that has affected local governments
worldwide has also affected Atlantic Beach, conservative budgeting with a
long term focus has left our City in stronger financial shape than most
others. The citizens of Atlantic Beach have received a high level of Conservative budgeting
municipal services and those service levels have been maintained, with with a long term focus
minor changes, throughout these difficult times,
has left Allan/ic Beach
While economic indicators in many areas are up, it is not anticipated that with the crlaility try
revenues will grow to their previous levels any time soon. We are fortunate maintain service levels
that Atlantic Beach has spent the money that was available during better in tough eccrnorni limes.
economic times on major infrastructure projects. The City's water, sewer,
stormwater and park systems are all in good condition. As a result,
maintenance costs to repair unanticipated breaks and otherwise maintain
these systems have been minimized. Yearly capital investments should be
VI
continued to maintain these levels of efficiency. Some capital funding is
available for projects in the coming year, but the Commission should be
cautious in committing to any projects that would increase future operating
costs.
We look forward to working with the Mayor and Commission to review,
discuss and amend this draft budget. Thanks are due to the City's Finance
Director, and many other staff members who have worked hard to contain
costs while maintaining high service levels.
Respect submitted,
im anso
C y Manager
VII
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Cash Forward 29,093,219 30,599,832 32,307,612 35,719,834 3,412,222
Revenues
General Fund 10,821,328 11,477,762 10,821,752 10,768,878 (52,874)
Special Revenue Funds 1,731,870 1,653,595 1,945,750 1,371,521 (574,229)
Debt Service Fund 71,152 69,719 71,900 71,900 0
Capital Project Fund 1,085,724 947,525 535,470 5,000 (530,470)
Enterprise Funds 12,027,437 16,221,714 17,752,233 11,805,909 (5,946,324)
Trust and Agency Funds 2,826,710 1,371,433 3,336,827 3,408,137 71,310
Total Revenues 28,564,221 31,741,748 34,463,932 27,431,345 (7,032,587)
Other Financing Sources 679,211 1,106,319 0 0 0
Total Resources 58,336,651 63,447,899 66,771,544 63,151,179 (3,620,365)
Expenditures
General Fund 9,721,772 10,193,315 10,839,179 10,721,323 (117,856)
Special Revenue Funds 2,236,249 1,829,084 2,116,396 1,140,577 (975,819)
Debt Service Fund 71,560 71,343 70,791 72,040 1,249
Capital Project Fund 29,901 452,086 107,162 0 (107,162)
Enterprise Funds 13,900,595 16,288,520 16,445,588 11,978,505 (4,467,083)
Trust and Agency Funds 1,066,368 1,295,322 1,471,702 1,442,541 (29,161)
DIVISION TOTALS 27,026,445 30,129,670 31,050,818 25,354,986 (5,695,832)
Other Financing Uses 710,374 1,010,617 892 0 (892)
Cash Reserves 30,599,832 32,307,612 35,719,834 37,796,193 2,076,359
Total Expenses and Cash 58,336,651 63,447,899 66,771,544 63,151,179 (3,620,365)
Resource Allocation
Personnel Services 8,946,509 9,140,073 9,490,525 9,552,641 62,116
Operating Expenses 9,039,430 9,763,711 10,413,700 10,057,807 (355,893)
Capital Outlay 5,141,669 6,962,507 7,687,827 1,823,368 (5,864,459)
Debt Service 1,679,951 1,740,872 1,790,784 2,519,412 728,628
Transfers 2,218,886 2,522,507 1,667,982 1,401,758 (266,224)
Total 27,026,445 30,129,670 31,050,818 25,354,986 (5,695,832)
1
Summary of All Departments
Combined Summary of Expenses
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Expenses:
Governing Body 42,764 41,205 41,624 42,645 1,021
City Administration 2,236,513 2,450,845 2,531,865 2,349,849 (182,016)
General Government 1,658,949 2,121,342 1,805,942 974,063 (831,879)
Planning and Building 638,302 544,508 824,862 526,216 (298,646)
Public Safety 4,698,879 4,723,050 5,054,757 5,092,855 38,098
Parks and Recreation 1,013,527 1,055,270 1,140,716 1,121,016 (19,700)
Public Works 7,130,467 4,972,698 4,709,392 5,090,678 381,286
Public Utilities 8,540,676 12,925,430 13,469,958 8,693,919 (4,776,039)
Pension 1,066,368 1,295,322 1,471,702 1,442,541 (29,161)
Total Expenses 27,026,445 30,129,670 31,050,818 25,333,782 (5,717,036)
Resource Allocation:
Personnel Services 8,946,509 9,140,073 9,490,525 9,552,641 62,116
Operating Expenses 9,039,430 9,763,711 10,413,700 10,036,807 (376,893)
Capital Outlay 5,141,669 6,962,507 7,687,827 1,823,164 (5,864,663)
Debt Service 1,679,951 1,740,872 1,790,784 2,519,412 728,628
Transfers 2,218,886 2,522,507 1,667,982 1,401,758 (266,224)
Total Resource Allocation: 27,026,445 30,129,670 31,050,818 25,333,782 (5,717,036)
Summary of Authorized Positions
2011-2012 2012-2013
Department
Governing Body 5.00 5.00
City Administration 24.50 23.00
General Government 3.56 2.56
Planning and Building 4.44 4.44
Public Safety 62.50 62.00
Parks and Recreation 12.00 12.00
Public Works 17.30 17.30
Public Utilities 23.70 22.70
Pension 0.00 0.00
153.00 149.00
2
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
General Fund
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Cash Forward 2,858,043 3,981,530 5,234,895 5,217,468 (17,427)
Revenues
Taxes 5,387,056 5,189,257 5,135,210 5,115,653 -19,557
Licenses and Permits 920,033 955,141 924,420 871,520 -52,900
Intergovernmental Revenues 1,450,744 1,526,451 1,465,039 1,520,135 55,096
Charges for Services 2,106,402 2,136,238 2,273,965 2,188,022 -85,943
Fines and Forfeitures 111,162 77,891 79,640 79,640 0
Miscellaneous 207,083 211,777 119,430 96,150 -23,280
Interfund Transfers 638,848 1,381,007 824,048 897,758 73,710
Total Revenues 10,821,328 11,477,762 10,821,752 10,768,878 (52,874)
Other Financing Sources 23,931
Total Resources 13,703,302 15,459,292 16,056,647 15,986,346 (70,301)
Expenditures
City Administration 2,279,277 2,492,050 2,573,489 2,392,494 (180,995)
Community Development 197,317 172,060 243,519 178,062 (65,457)
General Government 484,928 522,033 440,534 474,723 34,189
Public Safety 4,296,664 4,497,215 4,894,361 4,961,355 66,994
Public Works 1,450,059 1,454,687 1,546,560 1,593,673 47,113
Parks and Recreation 1,013,527 1,055,270 1,140,716 1,121,016 (19,700)
DIVISION TOTALS 9,721,772 10,193,315 10,839,179 10,721,323 (117,856)
Other Financing Uses 31,082
Cash Reserves 3,981,530 5,234,895 5,217,468 5,265,023 47,555
Total Expenses and Cash 13,703,302 15,459,292 16,056,647 15,986,346 (70,301)
Resource Allocation
Personnel Services 6,396,388 6,694,613 7,106,739 7,134,924 28,185
Operating Expenses 2,976,541 3,081,092 3,308,008 3,337,099 29,091
Capital Outlay 260,305 285,610 414,498 218,300 (196,198)
Debt Service
Transfers 88,538 132,000 9,934 31,000 21,066
Total 9,721,772 10,193,315 10,839,179 10,721,323 (117,856)
3
City of Atlantic Beach
Summary of Revenues
General Fund
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Taxes
Ad Valorem Tax 4,146,432 3,968,233 3,978,820 3,889,216 (89,604)
Utility Service Tax
Electricity 486,475 487,585 435,000 485,000 50,000
Propane, Natural Gas& Fuel Oil 26,193 28,094 25,890 25,940 50
Subtotal-Utility Service Tax 512,668 515,679 460,890 510,940 50,050
Communication Services Tax 624,254 604,567 585,000 604,997 19,997
Local Business Tax 103,702 100,778 110,500 110,500 0
Total Taxes 5,387,056 5,189,257 5,135,210 5,115,653 (19,557)
Permits, Fees,&Assessments
Building Permits 0 0 0
Franchise Fees
Electricity 901,589 930,890 900,000 847,000 (53,000)
Natural Gas 10,579 9,356 10,000 10,000 0
Subtotal-Franchise Fees 912,168 940,246 910,000 857,000 (53,000)
Impact Fees-Transportation 0 0 0
Other Permits and Fees
Plan Review&Other Fees 7,865 14,895 14,420 14,520 100
Total Permits, Fees, &Assessments 920,033 955,141 924,420 871,520 (52,900)
Intergovernmental Revenues
Federal Grants
Public Safety 2,504 2,039 0 (2,039)
Economic Environment(FEMA) 0 0 0
Subtotal-Federal Grants 2,504 0 2,039 0 (2,039)
State Grants
Economic Environment(FEMA) 0 0 0
State-Shared Revenues
State Revenue Sharing Proceeds 379,579 379,502 376,500 381,629 5,129
Mobile Home License Tax 9,857 10,677 10,500 10,500 0
Alcoholic Beverage License Tax 9,101 11,746 12,500 12,500 0
Local Govt Half-Cent Sales Tax 1,045,630 1,106,329 1,060,000 1,112,006 52,006
Motor Fuel Tax Rebate 4,073 2,997 3,500 3,500 0
Subtotal-State-Shared Revenues 1,448,240 1,511,251 1,463,000 1,520,135 57,135
Local Grants
Public Safety 0 0 0
Recreation 15,200 0 0 0
Subtotal-Local Grants 0 15,200 0 0 0
Total Intergovernmental Revenues 1,450,744 1,526,451 1,465,039 1,520,135 55,096
4
City of Atlantic Beach
Summary of Revenues
General Fund
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Charges for Services
Internal Service Fund Charges 1,425,420 1,438,862 1,542,491 1,436,068 (106,423)
Other Gen! Govt Charges&Fees 5,580 3,907 4,037 4,250 213
Service Charges
Public Safety 326,134 340,259 354,255 360,777 6,522
Parking Facilities 5,811 5,800 5,900 5,900 0
Other Transportation 115,697 95,364 111,870 118,005 6,135
Animal Control 9,179 11,986 7,900 9,750 1,850
Lifeguard &Beach Maintenance 189,980 195,410 201,002 206,762 5,760
Recreation&Cultural Events 9,818 12,294 27,010 27,010 0
Recreation Facilities 18,783 32,356 19,500 19,500 0
Total Charges for Services 2,106,402 2,136,238 2,273,965 2,188,022 (85,943)
Judgments, Fines, &Forfeits
Fines
Traffic 65,295 56,722 60,060 60,060 0
Parking 18,425 16,150 17,000 17,000 0
Dog 151 164 350 350 0
Other 27,291 4,855 2,230 2,230 0
Subtotal-Fines 111,162 77,891 79,640 79,640 0
Total Judgments, Fines&Forfeits 111,162 77,891 79,640 79,640 0
Miscellaneous Revenues
Interest 141,374 142,770 75,250 75,250 0
Disposition of Fixed Assets 8,550 17,310 14,000 10,000 (4,000)
Donations from Private Sources 33,225 28,790 18,180 900 (17,280)
Settlements& Insurance Reimburse 16,149 18,694 10,282 10,000 (282)
Other 7,785 4,213 1,718 (1,718)
Total Miscellaneous Revenues 207,083 211,777 119,430 96,150 (23,280)
Other Sources
Transfer from Convention Dev Tax 72,000 (72,000)
Contribution from Water Fund 156,484 205,275 196,766 205,534 8,768
Contribution from Sewer Fund 237,200 923,213 295,187 424,326 129,139
Contribution from Sanitation Fund 245,164 252,519 260,095 267,898 7,803
Total Other Sources 638,848 1,381,007 824,048 897,758 73,710
Grand Total 10,821,328 11,477,762 10,821,752 10,768,878 (52,874)
5
City of Atlantic Beach
Summary of Expenditures by Division
General Fund
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
City Administration
City Commission 42,764 41,205 41,624 42,645 1,021
City Manager 413,616 500,980 320,587 266,721 -53,866
City Clerk 220,147 238,582 237,028 256,946 19,918
Finance and Administration 934,895 979,919 1,083,246 1,066,166 -17,080
Information Technology 370,616 404,209 523,963 462,679 -61,284
Human Resources 198,817 205,296 247,741 189,719 -58,022
Legal Counsel 98,422 121,859 119,300 107,618 -11,682
Total 2,279,277 2,492,050 2,573,489 2,392,494 -180,995
Planning and Zoning 197,317 172,060 243,519 178,062 -65,457
General Government 484,928 522,033 440,534 474,723 34,189
Police Department
Administration 563,123 622,510 634,430 501,089 -133,341
Patrol 1,870,655 1,890,560 2,105,545 2,350,447 244,902
Crime Suppression Unit 139,814 157,219 167,809 214,381 46,572
Detective 190,836 200,085 266,024 174,592 -91,432
Dispatch 272,423 296,910 320,117 319,964 -153
Animal Control 82,763 89,811 88,836 95,777 6,941
School Crossing Guards 10,556 11,068 10,178 9,700 -478
Total 3,130,170 3,268,163 3,592,939 3,665,950 73,011
Fire
Fire Control/Rescue 936,392 967,705 994,929 1,025,436 30,507
Lifeguards 172,202 195,187 219,229 198,251 -20,978
Total 1,108,594 1,162,892 1,214,158 1,223,687 9,529
Code Enforcement 57,900 66,160 87,264 71,718 -15,546
Public Works
Administration 445,211 462,483 506,744 516,660 9,916
Fleet Maintenance 246,049 247,063 251,437 284,640 33,203
Streets and Road Maintenance 758,799 745,141 788,379 792,373 3,994
1,450,059 1,454,687 1,546,560 1,593,673 47,113
Parks and Recreation
Administration and Activities 365,250 383,871 394,576 397,376 2,800
Maintenance and Beautification 648,277 671,399 746,140 723,640 -22,500
Total 1,013,527 1,055,270 1,140,716 1,121,016 -19,700
Grand Total 9,721,772 10,193,315 10,839,179 10,721,323 -117,856
6
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Special Revenue Funds
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Cash Forward 1,164,177 635,445 461,947 290,409 (171,538)
Revenues
Community Dev. Block Grant 138,094 75,527 322,248 100,268 (221,980)
Convention Dev. Tax Fund 72,229 270,817 45,200 70,000 24,800
Better Jax Half Cent Sales Tax 624,265 640,978 639,800 657,738 17,938
Local Option Gas Tax Fund 465,583 454,036 421,000 433,655 12,655
Police Grant Funds 389,920 159,923 109,396 82,000 (27,396)
Police Special Revenue Funds 37,790 45,721 36,774 27,860 (8,914)
Grant Funds-Miscellaneous 0 6,593 371,332 0 (371,332)
Tree Protection Fund 3,989 0 0 0 0
Total Revenues 1,731,870 1,653,595 1,945,750 1,371,521 (574,229)
Other Financing Sources 4,370 12,992 0 0 0
Total Resources 2,900,417 2,302,032 2,407,697 1,661,930 (745,767)
Expenditures
Community Dev. Block Grant 138,094 75,636 322,139 100,268 (221,871)
Convention Dev. Tax Fund 72,560 251,004 86,906 34,000 (52,906)
Better Jax Half Cent Sales Tax 1,000,000 817,500 730,000 393,300 (336,700)
Local Option Gas Tax Fund 608,559 451,253 446,406 478,000 31,594
Police Grant Funds 366,413 183,430 109,396 82,000 (27,396)
Police Special Revenue Funds 35,802 42,405 51,000 49,500 (1,500)
Grant Funds-Miscellaneous 0 7,376 370,549 0 (370,549)
Tree Protection Fund 14,821 480 0 3,509 3,509
DIVISION TOTALS 2,236,249 1,829,084 2,116,396 1,140,577 (975,819)
Other Financing Uses 28,723 11,001 892 0 (892)
Cash Reserves 635,445 461,947 290,409 521,353 230,944
Total Expenses and Cash 2,900,417 2,302,032 2,407,697 1,661,930 (745,767)
Resource Allocation
Personnel Services 267,813 154,798 105,574 82,000 (23,574)
Operating Expenses 172,131 277,897 422,000 371,009 (50,991)
Capital Outlay 304,805 386,889 682,822 214,568 (468,254)
Debt Service
Transfers 1,491,500 1,009,500 906,000 473,000 (433,000)
Total 2,236,249 1,829,084 2,116,396 1,140,577 (975,819)
7
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Enterprise Funds
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Cash For-ward 9,080,152 7,548,403 7,507,099 8,813,744 1,306,645
Revenues
Water Utility 3,911,739 4,080,253 3,420,683 3,433,392 12,709
Sewer Utility 5,000,647 9,376,856 11,362,520 5,177,537 (6,184,983)
Sanitation 1,821,175 1,775,216 1,756,950 1,814,950 58,000
Storm Water Utility 1,021,189 685,886 958,430 1,097,430 139,000
Building Code Enforcement 272,687 303,503 253,650 282,600 28,950
Total Revenues 12,027,437 16,221,714 17,752,233 11,805,909 (5,946,324)
Other Financing Sources 605,971 991,036 0 0 0
Total Resources 21,713,560 24,761,153 25,259,332 20,619,653 (4,639,679)
Expenditures
Water Utility 3,020,851 2,997,543 2,929,620 3,036,428 106,808
Sewer Utility 5,519,825 9,927,887 10,540,338 5,657,491 (4,882,847)
Sanitation 1,707,996 1,718,610 1,793,033 1,810,501 17,468
Storm Water Utility 3,363,853 1,348,148 923,393 1,208,504 285,111
Building Code Enforcement 288,070 296,332 259,204 265,581 6,377
DIVISION TOTALS 13,900,595 16,288,520 16,445,588 11,978,505 (4,467,083)
Other Financing Uses 264,562 965,534 0 0 0
Cash Reserves 7,548,403 7,507,099 8,813,744 8,641,148 (172,596)
Total Expenses and Cash 21,713,560 24,761,153 25,259,332 20,619,653 (4,639,679)
Resource Allocation
Personnel Services 2,282,308 2,290,662 2,278,212 2,335,717 57,505
Operating Expenses 4,824,390 5,109,400 5,211,990 4,907,158 (304,832)
Capital Outlay 4,546,658 5,837,922 6,483,345 1,390,500 (5,092,845)
Debt Service 1,608,391 1,669,529 1,719,993 2,447,372 727,379
Transfers 638,848 1,381,007 752,048 897,758 145,710
Total 13,900,595 16,288,520 16,445,588 11,978,505 (4,467,083)
8
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Trust and Agency Funds
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Cash Forward 15,266,165 16,651,357 16,815,611 18,680,736 1,865,125
Revenues
General Employee Pension 1,728,014 730,313 2,104,516 2,174,392 69,876
Police Employee Pension 1,098,696 641,120 1,232,311 1,233,745 1,434
Total Revenues 2,826,710 1,371,433 3,336,827 3,408,137 71,310
Other Financing Sources 41,939 88,143 0 0 0
Total Resources 18,134,814 18,110,933 20,152,438 22,088,873 1,936,435
Expenditures
General Employee Pension 523,524 699,650 780,290 789,485 9,195
Police Employee Pension 542,844 595,672 691,412 653,056 (38,356)
DIVISION TOTALS 1,066,368 1,295,322 1,471,702 1,442,541 (29,161)
Other Financing Uses 417,089 0 0 0 0
Cash Reserves 16,651,357 16,815,611 18,680,736 20,646,332 1,965,596
Total Expenses and Cash 18,134,814 18,110,933 20,152,438 22,088,873 1,936,435
Resource Allocation
Personnel Services 0 0 0 0 0
Operating Expenses 1,066,368 1,295,322 1,471,702 1,442,541 -29,161
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
0
Total 1,066,368 1,295,322 1,471,702 1,442,541 (29,161)
9
Governing ody
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Revenues:
General Fund Resources 42,764 41,205 41,624 42,645 1,021
Total Revenues 42,764 41,205 41,624 42,645 1,021
Expenses:
City Commission 42,764 41,205 41,624 42,645 1,021
Total Expenses 42,764 41,205 41,624 42,645 1,021
Resource Allocation:
Personnel Services 35,710 34,796 34,841 34,865 24
Operating Expenses 7,054 6,409 6,783 7,780 997
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation: 42,764 41,205 41,624 42,645 1,021
Summary of Authorized Positions
2011-2012 2012-2013
City Commission
Mayor 1 1
City Commissioner 4 4
5 5
Appointed Boards
Code Enforcement Board
Community Development Board
Pension Board of Trustees
10
City Commission
Purpose:
The City Commission is the legislative and policy making body of the City. The City
Commission is comprised of an elected Mayor/Commissioner, who serves two-year
terms, and four City Commissioners who serve four-year terms. The City Commission is
responsible for appointing the City Manager, City Clerk and City Attorney; adopting an
operating budget for the City; establishing boards and committees as necessary and
appointing the members thereof; passing ordinances and laws for the preservation of the
public peace and order; and adopting zoning standards for the City.
Mission Statement:
It is the intention of the City Commission to ensure that the City maintains and improves
the residential quality of life now enjoyed by residents.
Issues, Trends and Highlights:
• In order to ensure that the mission of the City is carried out, the City Commission holds
annual, strategic planning sessions and solicits input from City Boards, City Staff, and
citizens for Commission consideration.
11
Governing Body
City Commission
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 33,040 32,257 32,257 32,261 4
Overtime
Special Pay
Sub-Total 33,040 32,257 32,257 32,261 4
Benefits
FICA 2,528 2,468 2,468 2,471 3
Pension
Health and Life Insurance
Worker and Unemploy Comp 142 71 116 133 17
Sub-Total 2,670 2,539 2,584 2,604 20
Total Wages and Benefits 35,710 34,796 34,841 34,865 24
OPERATING EXPENSES
Professional Services 25 0 0 0
Contract Services 103 100 (3)
Local Travel 288 244 900 900 0
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing 2,058 1,894 1,000 2,000 1,000
Advertising and Promotions
Other Current Charges 52
Office Supplies 60 30 (30)
Operating Supplies 233 46 250 250 0
Books,Training,Memberships 4,475 4,148 4,470 4,500 30
Internal Service Charges
Total Operating Expenses 7,054 6,409 6,783 7,780 997
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 42,764 41,205 41,624 42,645 1,021
12
City Administration
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Revenues:
General Fund Resources 2,236,513 2,450,845 2,531,865 2,349,849 (182,016)
Total Revenues 2,236,513 2,450,845 2,531,865 2,349,849 (182,016)
Expenses:
City Clerk 220,147 238,582 237,028 256,946 19,918
City Manager 413,616 500,980 320,587 266,721 (53,866)
Finance and Accounting 934,895 979,919 1,083,246 1,066,166 (17,080)
Information Technology 370,616 404,209 523,963 462,679 (61,284)
Human Resources 198,817 205,296 247,741 189,719 (58,022)
Legal Counsel 98,422 121,859 119,300 107,618 (11,682)
Total Expenses 2,236,513 2,450,845 2,531,865 2,349,849 (182,016)
Resource Allocation:
Personal Services 1,788,691 1,932,369 1,924,385 1,782,826 (141,559)
Operating Expenses 394,607 472,940 453,196 479,023 25,827
Capital Outlay 53,215 45,536 154,284 88,000 (66,284)
Transfers 0 0 0 0 0
Total Resource Allocation: 2,236,513 2,450,845 2,531,865 2,349,849 (182,016)
Summary of Authorized Positions
2011-2012 2012-2013
City Clerk
City Clerk 1.00 1.00
Secretary/Records Clerk 1.00 1.00
Secretary 1.00 1.00
3.00 3.00
City Manager
City Manager 1.00 1.00
Assistant City Manager 1.00 0.00
Community Redevelopment Cooridinator 0.50 0.00
Administrative Assistant 1.00 1.00
3.50 2.00
Finance
Finance Director 1.00 1.00
Deputy Finance Director 1.00 1.00
Accountant 1.00 1.00
Purchasing Agent 1.00 1.00
Utility Billing Supervisor 1.00 1.00
Utility Specialist 1.00 1.00
Accounts Payable Clerk 1.00 1.00
Customer Service Super. 1.00 1.00
Customer Service Rep. 2.00 2.00
Meter Reader 2.00 2.00
12.00 12.00
Information Technology
Computer Network Director 1.00 1.00
Computer Network and PC/Server Technician 2.00 2.00
3.00 3.00
Human Resources
Human Resources Director 1.00 1.00
Human Resources Assistant 1.00 1.00
2.00 2.00
Legal Counsel
City Attorney 1.00 1.00
Total 24.50 23.00
13
City Clerk
Purpose:
The City Clerk's Department is responsible for a variety of duties including those listed below.
• Administrative functions of the City Commission
• Secretary to the Code Enforcement Board
• Member of the Board Member Review Committee
• Custodian of official City records in accordance with State guidelines
• Processing and issuing local business tax receipts
• Conducting municipal elections
• Notarizing City documents
• Preparing, maintaining, certifying and recording city liens with the County Clerk of
the Courts
• Administering oaths
• Preparing agendas and minutes for City Commission meetings, Board Member
Review Committee meetings and Code Enforcement Board meetings
• Custodian of the City Seal
Key Objective:
• Continue document imaging (in-house only)
• Reduce the volume of obsolete records by purging/destroying documents that have
met State retention requirements
• Continue to upgrade and improve records filing,retrieval and research capabilities
Issues, Trends and Highlights:
In 2013, the City Clerk will conduct City elections, a Primary Election and, if required, a General
(Run-off) Election. The City Clerk acts as the City's Supervisor of Elections which includes
providing election information and timelines to citizens and candidates, qualifying the
candidates, monitoring required reports, preparing resolutions for approving election workers,
advertising, participating in canvassing and declaring the results, preparing resolutions for
certifying the results, and administering the oath of office.
Workload Data:
Between June 2011 —May 2012, the City Clerk staff:
• Attended 52 evening or weekend meetings
• Prepared 337 lien letters
• Issued 136 new Business Tax Receipts
• Issued 643 renewed Business Tax Receipts
• Issued 18 transferred Business Tax Receipts
14
City Administration
City Clerk
Proposed
Actual Actual Estimate Budget Increase
PERSONNEL SERVCES 2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Wages
Salaries and Wages 136,322 134,430 128,537 127,277 (1,260)
Overtime 1,978 1,888 2,000 2,000 0
Special Pay 4,340 3,626 1,500 1,500 0
Sub-Total 142,640 139,944 132,037 130,777 (1,260)
Benefits
FICA 10,452 10,263 10,101 10,006 (95)
Pension 20,675 25,063 32,260 35,503 3,243
Health and Life Insurance 24,418 26,124 34,600 36,203 1,603
Worker and Unemploy Comp 491 237 300 517 217
Sub-Total 56,036 61,687 77,261 82,229 4,968
Total Wages and Benefits 198,676 201,631 209,298 213,006 3,708
OPERATING EXPENSES
Professional Services
Contract Services 591 14,145 980 14,545 13,565
Local Travel 150 50 60 100 40
Communications 820 787 700 800 100
Postage 336 12 450 450 0
Utilities
Rentals and Leases 250 250 250
Insurance
Repairs and Maintenance 1,924 1,799 2,000 2,000 0
Printing and Publishing 12,718 12,116 17,740 20,095 2,355
Advertising and Promotions
Other Current Charges 202 3,196 500 500 0
Office Supplies 1,260 885 1,200 1,300 100
Operating Supplies 885 1,057 825 925 100
Books,Training, Memberships 2,585 2,654 3,275 2,975 (300)
Internal Service Charges
Total Operating Expenses 21,471 36,951 27,730 43,940 16,210
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 220,147 238,582 237,028 256,946 19,918
15
City Manager
Purpose:
To administer and enforce the enactments of the City Commission; to assist the
Commission in making policy and program decisions; and, to otherwise administer the
affairs of the City.
Key Objectives:
• Prepare a long-range financial plan
• To assist the Commission annually to establish a Strategic Plan and then to supervise the
accomplishment of established priorities
• Continuously examine and monitor city departments to ensure that the City is operating
in an effective and productive manner
• Provide the Commission with adequate, pertinent and clear information to allow them to
make prudent decisions
• Ensure that the handling of citizen complaints is done in an efficient, timely and
professional manner
• Communicate with citizens and the press to maintain an open and responsive atmosphere
necessary in a democratic government
• Carry out the goals, objectives and policies established by the City Commission
Issues, Trends and Highlights:
• The position of Assistant City Manager became vacant early in 2012 and has been
omitted from the FY 13 budget to reduce cost. The workload of the ACM has been
reassigned to the City Manager and several Department Heads.
• The position of Mayport Redevelopment Director was eliminated in FY 2012 and
responsibilities were combined with other vacant positions into one job in the Building
Department.
16
City Administration
City Manager
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 292,793 346,128 204,454 177,986 (26,468)
Overtime 29 0 50 50 0
Special Pay 29,825 42,637 32,423 15,767 (16,656)
Sub-Total 322,647 388,765 236,927 193,803 (43,124)
Benefits
FICA 20,761 25,213 18,125 12,538 (5,587)
Pension 31,426 36,059 28,168 26,042 (2,126)
Health and Life Insurance 24,225 34,474 26,400 22,063 (4,337)
Worker and Unemploy Comp 1,211 1,989 400 765 365
Sub-Total 77,623 97,735 73,093 61,408 (11,685)
Total Wages and Benefits 400,270 486,500 310,020 255,211 (54,809)
OPERATING EXPENSES
Professional Services 25 50 50 0
Contract Services
Local Travel 1,130 624 117 (117)
Communications 2,163 2,386 1,100 760 (340)
Postage 20
Utilities
Rentals and Leases 120
Insurance
Repairs and Maintenance 36
Printing and Publishing 45 145 150 150 0
Advertising and Promotions
Other Current Charges 631 181 350 500 150
Office Supplies 35 114 100 150 50
Operating Supplies 1,399 2,611 1,200 1,000 (200)
Books,Training,Memberships 7,943 8,218 7,500 8,900 1,400
Internal Service Charges
Total Operating Expenses 13,346 14,480 10,567 11,510 943
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 413,616 500,980 320,587 266,721 (53,866)
17
Finance and Administration
Purpose:
This department is responsible for the administration of all financial affairs of the City,
including: investments, budget preparation, annual financial report generation, payroll tax
reporting, regulatory and management reporting, grant and pension financial reporting,
utility billing, purchasing, and vendor payables.
Key Objectives:
• To continue to provide citizens and management with unqualified audit opinions annually
• To prepare and monitor the annual operating budget and long term financial plan
• To provide customers of the utility system with excellent customer service
• To provide timely and efficient procurement support for all departments
• To assist management with financial and performance analysis to aid in decision making
Issues, Trends and Highlights:
• Received an unqualified audit opinion for FY 2011, with no management comments.
• Financing arrangements for a new well, sewer plant upgrades, odor control and a sludge
drying facility are complete.
• Financial Administration of 16 grants including two energy efficiency grants
Workload Data Measurement FY-11 FY-10 FY-09 FY-08
Utility Bills Generated 95,937 95,628 96,293 95,866
Delinquent Notices Generated 22,213 21,500 20,979 23,091
Accounts Payable Checks Processed 5,191 5,307 5,588 5,704
Purchase Orders Processed 2,600 2,640 2,754 2,935
Grants Financially Administered 16 9 7 8
18
City Administration
Finance and Administration Department
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 566,869 570,883 556,000 556,113 113
Overtime 4,695 4,595 3,500 2,500 (1,000)
Special Pay 9,501 18,034 67,000 17,125 (49,875)
Sub-Total 581,065 593,512 626,500 575,738 (50,762)
Benefits
FICA 42,486 44,122 47,927 43,804 (4,123)
Pension 80,377 95,198 126,833 135,898 9,065
Health and Life Insurance 59,826 69,585 92,650 102,320 9,670
Worker and Unemploy Comp 4,354 2,696 3,000 4,398 1,398
Sub-Total 187,043 211,601 270,410 286,420 16,010
Total Wages and Benefits 768,108 805,113 896,910 862,158 (34,752)
OPERATING EXPENSES
Professional Services 42,300 41,450 47,126 54,000 6,874
Contract Services 214 73 0 (73)
Local Travel 141 114 125 100 (25)
Communications 4,753 5,127 5,300 5,888 588
Postage 38,973 40,771 41,000 41,000 0
Utilities
Rentals and Leases 1,356 1,299 1,428 470 (958)
Insurance
Repairs and Maintenance 37,726 38,114 39,500 40,400 900
Printing and Publishing 23,658 23,565 25,200 24,300 (900)
Advertising and Promotions
Other Current Charges 1 2,134 0 (2,134)
Office Supplies 5,642 6,139 6,100 6,100 0
Operating Supplies 6,495 10,221 9,100 11,300 2,200
Books,Training,Memberships 5,529 4,607 5,450 5,450 0
Total Operating Expenses 166,787 171,408 182,536 189,008 6,472
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 15,000 15,000
Equipment 3,398 3,800 (3,800)
Total Capital Outlay 0 3,398 3,800 15,000 11,200
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 934,895 979,919 1,083,246 1,066,166 (17,080)
19
Information Technology Division
Purpose: The Information Technology Division relies on its own internal staff,
plus the assistance of external partners, to provide all computer related
services for the City.
Over 150 City employees at 15 city locations are provided voice and data
services. More than 160 desktop and laptop computers utilize the data
network comprised of underground fiber and wireless bridges, giving
access to business applications such as email, document management
systems, police record management systems, City website, and data file
storage. Most business applications are run on Intel servers, with the
City's enterprise application (SunGard's HTE) run on an IBM i-Series.
Information Technology provides acquisition and support of all computers,
printers, copiers, and telephone systems used throughout the City.
Along with the day-to-day support, the Information Technology Division
carries responsibility for long range information system planning and
maintenance of services.
Key Objectives for 2012 / 2013:
® Begin the transition to a new enterprise application
• Continue the upgrade of our desktop operating system to Windows 7
® Extend the fiber network to Water Plant #2
® Replace City Hall copier
Highlights for 2011 / 2012:
® Installed a new Document Management system
® Upgraded the capacity of the Internet link to City Hall
® Replaced three application servers
• Replaced the phone system in the Chambers building
® Replaced the copier in the Police Department
20
City Administration
Information Technology
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 170,361 172,230 171,461 171,539 78
Overtime 595 0 0
Special Pay 1,782 4,159 3,300 1,975 (1,325)
Sub-Total 172,738 176,389 174,761 173,514 (1,247)
Benefits
FICA 12,471 12,730 13,300 13,276 (24)
Pension 25,837 31,319 43,032 47,849 4,817
Health and Life Insurance 20,444 22,350 31,238 31,905 667
Worker and Unemploy Comp 604 299 598 685 87
Sub-Total 59,356 66,698 88,168 93,715 5,547
Total Wages and Benefits 232,094 243,087 262,929 267,229 4,300
OPERATING EXPENSES
Professional Services
Contract Services 6,028 5,450 8,000 10,000 2,000
Local Travel 276 250 250 0
Communications 13,319 13,315 20,000 24,900 4,900
Postage 206 225 250 250 0
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 47,337 56,875 60,000 65,000 5,000
Printing and Publishing 61
Advertising and Promotions
Other Current Charges
Office Supplies 40 234 250 250 0
Operating Supplies 14,792 39,160 18,000 18,000 0
Books,Training,Memberships 3,585 3,388 3,800 3,800 0
Total Operating Expenses 85,307 118,984 110,550 122,450 11,900
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 53,215 42,138 150,484 73,000 (77,484)
Total Capital Outlay 53,215 42,138 150,484 73,000 (77,484)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
Total Transfers 0 0 0 0 0
DIVISION TOTALS 370,616 404,209 523,963 462,679 (61,284) 21
Human Resources
Purpose:
The Human Resource Department is responsible for supporting all Human Resource functions
plus: payroll (employee and retiree), risk management, employee benefit programs (health, life,
dental, vision, and pre-tax 457/401 investments), workers' compensation insurance and claims,
employer insurance and claims (property, liability, automobile, etc.), negotiation of and
administration of two union contracts (Local 630 "Blue Collar" and Police unions), and
processing employee retirements.
Key Objectives:
• Recruit and hire the best possible applicants for employment.
• Complete contract negotiations with the City's two unions.
• Maintain the City's Personnel Policy and Procedures Manual.
• Maintain the City's Employee and Retiree payroll systems.
• Continue Supervisory training.
• Establish Employee Wellness Program.
• Re-evaluate Employee Benefits Package.
Issues, Trends,Highlights:
• Employees did not receive a Merit or COLA pay adjustment on October 1, 2011 for the
third straight year. Employees with one year of service as of 09/30/11 received a lump
sum Appreciation Bonus of$556.11. This was awarded if the employee received an
evaluation of"Meets Requirements" or better.
• For the budget year 2011-2012, health insurance benefits were again restructured due to
rising costs.
Workload data (Calendar Year data for Full Time employees)
2011 2010 2009 2008
Employees 113 118 118 117
Hire actions 8 13 14 16
Resignations and Terminations 7 9 10 10
Retirement Changes (Additions/Deletions) 7/0 2/3 2/4 4/0
Retirees Total (Net) 63 54 55 57
22
City Administration
Human Resources
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 127,479 128,878 122,915 118,186 (4,729)
Overtime 0 0
Special Pay 8,970 8,835 42,000 4,740 (37,260)
Sub-Total 136,449 137,713 164,915 122,926 (41,989)
Benefits
FICA 10,261 10,400 12,616 9,404 (3,212)
Pension 19,333 23,422 36,704 20,219 (16,485)
Health and Life Insurance 9,766 10,848 13,745 14,570 825
Worker and Unemploy Comp 456 232 448 485 37
Sub-Total 39,816 44,902 63,513 44,678 (18,835)
Total Wages and Benefits 176,265 182,615 228,428 167,604 (60,824)
OPERATING EXPENSES
Professional Services 4,450 4,450 148 (148)
Contract Services 8,828 9,119 8,410 8,850 440
Local Travel
Communications 703 760 802 800 (2)
Postage 10 18 25 100 75
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance 5,008 5,008 5,008 5,010 2
Printing and Publishing 110 28 925 150 (775)
Advertising and Promotions
Other Current Charges 2 22 0
Office Supplies 1,190 1,252 1,000 1,200 200
Operating Supplies 786 589 1,500 3,430 1,930
Books,Training, Memberships 1,465 1,435 1,495 2,575 1,080
Total Operating Expenses 22,552 22,681 19,313 22,115 2,802
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 198,817 205,296 247,741 189,719 (58,022)
23
Legal Counsel
Purpose:
The purpose of this program is to provide legal services, including ordinance
interpretation, legal opinion, negotiation, litigation, etc., requested by the City
Commission, City Manager or City staff
Key Objectives:
• The City Attorney is appointed by the City Commission and acts as the legal advisor for
the municipality and all of its officers in matters relating to their official duties. The
attorney prepares contracts, bonds, and other instruments in which the City is concerned
and endorses on each his approval of the form and correctness thereof When required to
do so by the City Commission, prosecutes and defends, for and on behalf of the City,
complaints, suits and proceedings in which the City is a party. The attorney furnishes the
City Commissioners, City Manager or department heads of the City an opinion on any
question of law relating to their respective powers and duties.
Issues, Trends and Highlights:
• Legal counsel for code enforcement issues, labor negotiations, and specialized employee
labor issues continue to be provided by outside contractors. Legal counsel for pension
issues is included in the Pension program.
24
City Administration
Legal Counsel
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total 0 0 0 0 0
Benefits
FICA
Pension
Health and Life Insurance 13,278 13,423 16,800 17,618 818
Worker and Unemploy Comp
Sub-Total 13,278 13,423 16,800 17,618 818
Total Wages and Benefits 13,278 13,423 16,800 17,618 818
OPERATING EXPENSES
Professional Services 84,416 108,436 102,500 90,000 (12,500)
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books,Training,Memberships 728
Internal Service Charges
Total Operating Expenses 85,144 108,436 102,500 90,000 (12,500)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 98,422 121,859 119,300 107,618 (11,682)
25
General Government
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Revenues:
General Fund Resources 484,928 522,033 440,534 474,723 34,189
Convention Development 72,229 270,817 45,200 70,000 24,800
Half Cent Sales Tax 624,265 640,978 639,800 657,738 17,938
Debt Service 71,152 69,719 71,900 71,900 0
Grant Funds-Miscellaneous 0 6,593 371,332 0 (371,332)
Capital Project Fund 1,085,724 947,525 535,470 5,000 (530,470)
Total Revenues 2,338,298 2,457,665 2,104,236 1,279,361 (824,875)
Expenses:
General Government 484,928 522,033 440,534 474,723 34,189
Convention Development 72,560 251,004 86,906 34,000 (52,906)
Half Cent Sales Tax 1,000,000 817,500 730,000 393,300 (336,700)
Debt Service 71,560 71,343 70,791 72,040 1,249
Grant Funds-Miscellaneous 0 7,376 370,549 0 (370,549)
Capital Project Fund 29,901 452,086 107,162 0 (107,162)
Total Expenses 1,658,949 2,121,342 1,805,942 974,063 (831,879)
Resource Allocation:
Personnel Services 138,517 147,117 176,154 174,622 (1,532)
Operating Expenses 260,373 242,916 249,252 248,801 (451)
Capital Outlay 99,961 729,966 497,811 127,600 (370,211)
Debt Service 71,560 71,343 70,791 72,040 1,249
Transfers 1,088,538 930,000 811,934 351,000 (460,934)
Total Resource Allocation: 1,658,949 2,121,342 1,805,942 974,063 (831,879)
Summary of Authorized Positions
2011-2012 2012-2013
General Government
Building Official 0.36 0.36
Building Permits Technician/Clerk II 0.60 0.60
Receptionist/Permits Clerk 0.60 0.60
Painter II 1.00 1.00
Painter I 1.00 0.00
3.56 2.56
26
General Government
Purpose:
This program is responsible for the non-departmental expenses of operating City Hall.
These include the building maintenance expenses of the City Hall complex, such as
carpentry, painting, plumbing, heating and air conditioning, and window cleaning.
Expenditures that are not attributable to any one distinct area, such as liability insurance,
and transfers from the General Fund to other programs to supplement operations are also
accounted for in this program area.
Issues, Trends and Highlights:
• For FY 2011, the City transferred $60,000 to the Building Code Enforcement fund to
cover program expenses. A time study was performed during the fiscal year. Based on
this study, the allocation of human resources associated with General Government
activities performed by the Building Official and Permits Clerks was adjusted. This
change resulted in an increase in salary and benefits expenses for FY 2012 and a
corresponding reduction of transfer to the Building Code Enforcement Fund ("Other
Misc.").
• An additional $72,000 reduction in transfers was for the temporary borrowing of funds
for the construction of the dock extension at the Riverbranch (Tideviews) Preserve. In
FY 2012, the General Fund is being reimbursed these funds that were used to enable the
project to proceed timely in order to meet the grant deadline and completion of the
project by the end of FY 2011.
27
General Fund
General Government
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 98,181 100,451 106,990 108,836 1,846
Overtime 0 0 0 0 0
Special Pay 294 488 510 495 (15)
Sub-Total 98,475 100,939 107,500 109,331 1,831
Benefits
FICA 6,937 7,394 8,250 8,367 117
Pension 15,280 18,712 35,522 30,359 (5,163)
Health and Life Insurance 15,450 18,133 23,380 24,294 914
Worker and Unemploy Comp 2,375 1,939 1,502 2,271 769
Sub-Total 40,042 46,178 68,654 65,291 (3,363)
Total Wages and Benefits 138,517 147,117 176,154 174,622 (1,532)
OPERATING EXPENSES
Professional Services 38 34,320 15,350 30,000 14,650
Contract Services 19,117 16,188 17,710 17,800 90
Local Travel 0 0 0 0 0
Communications 2,859 2,717 3,101 3,200 99
Postage 10,722 9,671 11,000 11,500 500
Utilities 27,150 30,625 31,200 28,300 (2,900)
Rentals and Leases 3,089 2,817 3,210 3,090 (120)
Insurance 151,888 105,059 109,842 115,011 5,169
Repairs and Maintenance 25,478 20,829 40,100 21,200 (18,900)
Printing and Publishing 1,795 3,265 1,500 2,500 1,000
Other Current Charges 4,745 3,521 2,700 2,700 0
Office Supplies 2,666 2,271 2,500 2,500 0
Operating Supplies 8,326 11,633 11,039 11,000 (39)
Books,Training,Memberships 0 0 0 0 0
Aid to other Gov Agency 0 0 0 0 0
Total Operating Expenses 257,873 242,916 249,252 248,801 (451)
CAPITAL OUTLAY
Land
Buildings 0 0 5,194 0 (5,194)
Infrastructure Improvements
Vehicles 20,300 20,300
Equipment 0 0 0 0 0
Total Capital Outlay 0 0 5,194 20,300 15,106
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To Debt Service
To Storm Water Utility 0 0 0 0 0
To Sewer Utility Fund 0 0 0 0 0
To Pension Funds 0 0 0 0 0
To Police Grant Fund 33,538 0 0 0 0
To Other Misc. 55,000 132,000 9,934 31,000 21,066
Total Transfers 88,538 132,000 9,934 31,000 21,066
DIVISION TOTALS 484,928 522,033 440,534 474,723 34,189
28
Convention Development Tax Fund
Purpose:
This program is funded through the levy of the local tourist development tax. The City
receives 2% of the collections on the rental of living quarters, net of a 1% administrative
fee charged by the County, plus interest earnings on the funds received and invested.
These funds are restricted by Florida Statute 212.0305 for the extension, enlargement,
improvement, or construction of a multipurpose convention center, coliseum, or exhibit
center, or to acquire, construct, remodel, repair or maintain one or more convention
centers, stadiums, exhibit halls, arenas, coliseums.
In addition to the uses described above, the City of Atlantic Beach, through Resolution
91-5, has authorized these funds to be used to acquire and develop municipal parks,
lifeguard stations, and/or athletic fields. Contributions to promote tourism in the beaches
communities is also an approved use of these funds.
Issues, Trends and Highlights:
In FY 2010, the City applied for funding for the construction of the dock/boardwalk
extension and kayak launch/landing. F.I.N.D. approved 50% reimbursement on the
estimated cost at time of application, which is $96,790.
In FY 2011, the City awarded the construction contract for $257,760. The $72,000
difference in actual versus budgeted cost of construction was temporarily funded by the
General Fund through a transfer. The City expects to complete this project by the end of
FY 2011 and recognize the applicable reimbursement from F.LN.D. for design and
construction costs.
In FY 2012, the Convention Development Tax Fund has reimbursed the General Fund for
the temporary use of funds through anticipated, annual tax receipts.
In FY2013, the Proposed Budget includes a budget for portion of the Marsh Master Plan
project.
29
Convention Development Tax Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Cash Forward 20,094 20,426 50,225 8,519 (41,706)
Revenues
Convention Development Tax 70,375 66,582 45,200 70,000 24,800
Interest Earnings 854 2,334 0 0 0
Donations and Contributions 1,000 129,901 0 0 0
Transfer from General Fund 72,000 0 0
Total Revenues 72,229 270,817 45,200 70,000 24,800
Other Financing Sources 663 9,986
Total Resources 92,986 301,229 95,425 78,519 (16,906)
Expenditures
Promotions 2,500
Veteran's Memorial Park 10,196
River Branch Preserve 59,864 251,004 14,906 (14,906)
Marsh Overlook/Kayak Launch 34,000 34,000
Transfer to General Fund 72,000 (72,000)
DIVISION TOTALS 72,560 251,004 86,906 34,000 (52,906)
Other Financing Uses
Ending Cash 20,426 50,225 8,519 44,519 36,000
Total Expenses and Cash 92,986 301,229 95,425 78,519 (16,906)
Resource Allocation
Operating Expenses 2,500 0 0 0 0
Capital Outlay 70,060 251,004 14,906 34,000 19,094
Transfers 0 0 72,000 0 (72,000)
Total 72,560 251,004 86,906 34,000 (52,906)
30
Half Cent Discretionary Sales Tax Fund
Purpose:
This fund provides for the collection and spending of the additional half cent sales tax.
These funds are to be restricted for use for capital projects that are similar in nature to
those of the Better Jacksonville Plan. These projects will typically include General
Government projects such as streets,public facilities, parks or land acquisition.
Issues, Trends and Highlights:
• A $320,000 transfer to the Storm Water Utility Fund is budgeted for FY 2013 to
accumulate resources for future capital projects associated with the Storm Water Master
Plan.
• In FY2013, the Half Cent Discretionary Sales Tax fund includes a budget for City Hall
Parking Lot Lights, Irrigation Improvements for the Atlantic Blvd. medians and signage
for to Marsh Master Plan project.
31
Half Cent Discretionary Sales Tax Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Restricted 720,685 348,168 167,095 76,895 (90,200)
Restricted/Designated
Cash Forward 720,685 348,168 167,095 76,895 (90,200)
Revenues
Local Discretionary Sales Surtax 611,206 635,446 638,000 655,938 17,938
Interest Earnings 13,059 5,532 1,800 1,800 0
Total Revenues 624,265 640,978 639,800 657,738 17,938
Other Financing Sources 3,218
Total Resources 1,348,168 989,146 806,895 734,633 (72,262)
Expenditures
Operating Expenses
Capital Outlay
Roof at Donner Community Center 19,500
City Hall Parking Lot Lighting 30,000 30,000
Irregation Improvements on Atlantic Blvd 4,600 4,600
Marsh Master Plan Signs 38,700 38,700
Transfers
To Storm Water Utility Fund 230,000 320,000 90,000
To Capital Project Fund 1,000,000 798,000 500,000 (500,000)
To Debt Service Fund
DIVISION TOTALS 1,000,000 817,500 730,000 393,300 (336,700)
Other Financing Uses 4,551
Restricted 348,168 167,095 76,895 341,333 264,438
Restricted/Designated
Ending Cash 348,168 167,095 76,895 341,333 264,438
Total Expenses and Cash 1,348,168 989,146 806,895 734,633 (72,262)
Resource Allocation
Operating 0 0 0 0 0
Capital Outlay 0 19,500 0 73,300 73,300
Transfers 1,000,000 798,000 730,000 320,000 (410,000)
Total Resources 1,000,000 817,500 730,000 393,300 (336,700)
32
Debt Service Fund
Purpose:
This fund accumulates the resources necessary to service all general long-term debt,
which is recorded in the City's General Long-Term Debt Account Group. The interest
and principal of the following governmental debt obligation is accounted for in this fund:
• SunTrust Revenue Refunding Bonds
Status: Matures December 1, 2013
Rate: 4.20%
Payments: Principal annually, interest semiannually
Security: Utilities Service Tax
Funding: Gas Tax and Water and Sewer Operating revenues
Purpose: Refund City of Gulf Breeze Note#2 to reduce interest rate on debt
33
Debt Service Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Cash Forward 74,617 74,209 72,585 73,694 1,109
Revenues
Transfer from Gas Tax Fund 68,500 68,500 71,000 71,000 0
Interest Earnings 2,652 1,219 900 900 0
Total Revenues 71,152 69,719 71,900 71,900 0
Other Financing Sources
Total Resources 145,769 143,928 144,485 145,594 1,109
DEBT SERVICE
Sun Trust-1999 Refunding Revenue Bonds
Principal 59,299 61,620 63,690 67,715 4,025
Interest 12,261 9,723 7,101 4,325 (2,776)
DIVISION TOTALS 71,560 71,343 70,791 72,040 1,249
Other Financing Uses
Ending Cash 74,209 72,585 73,694 73,554 (140)
Total Expenses and Cash 145,769 143,928 144,485 145,594 1,109
Resource Allocation
Debt Service 71,560 71,343 70,791 72,040 1,249
Total 71,560 71,343 70,791 72,040 1,249
34
Miscellaneous Grants
Purpose:
The Miscellaneous Grant Fund is used to present the budgets for a variety of mixed
use grants. The presentation represents the sum total of small grants not included in
other sections of the budget. The grants included are as follows:
The Energy Grant special revenue funds are used to account for monies received and
spent from the United States Department of Energy through the Florida Energy and
Climate Commission and an Energy Efficiency and Conservation Block Grant
(EECBG) through the City of Jacksonville as a subgrant recipient. Both grants are
part of the American Recovery and Reinvestment Act(ARRA)stimulus funding. The
grants will be used to provide financial assistance for the Atlantic Beach Energy
Reduction Program.
This fund also includes a grant to retro fit and install wind protection for some of the
windows at City Hall.
Issues,Trends and Highlights:
• In FY 2011, the City secured $234,789 from the Florida Energy and Climate
Commission and $103,400 from the City of Jacksonville EECBG. These grants will
be used for a variety of projects, including funding energy audits at eleven City
facilities, replacing 23 HVAC (heating and cooling) systems at the eleven City
facilities, retrofitting lights at two baseball/softball fields with more energy efficient
lighting technology, procuring low emission vehicles —one fully electric vehicle The
grants also provide funding for energy efficient lighting at ten City buildings and
occupancy sensors at six City buildings.
• The Wind Retro-fit Grant total is $39,736 including a required match of $9,934
transferred from the General Fund in FY 2012.
1 35
Miscellaneous Grants
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Restricted 0 0 0 0 0
Restricted/Designated
Cash Forward 0 0 0 0 0
Revenues
Grant Proceeds-Energy 0 6,593 331,596 0 (331,596)
Grant Proceeds-Wind 0 0 29,802 0 (29,802)
Transfer In Matching Funds 0 0 9,934 0 (9,934)
Total Revenues 0 6,593 371,332 0 (371,332)
Other Financing Sources 0 783 0 0 0
Total Resources 0 7,376 371,332 0 (371,332)
Expenditures
Operating Expenses
Capital Outlay
Energy Grant 0 7,376 330,813 0 (330,813)
Wind Retrofit Grant 0 0 39,736 0 (39,736)
Transfers
DIVISION TOTALS 0 7,376 370,549 0 (370,549)
Other Financing Uses 0 0 783 0 (783)
Restricted 0 0 0 0 0
Restricted/Designated
Ending Cash 0 0 0 0 0
Total Expenses and Cash 0 7,376 371,332 0 (371,332)
Resource Allocation
Operating 0 0 0 0 0
Capital Outlay 0 7,376 370,549 0 (370,549)
Transfers 0 0 0 0 0
Total Resources 0 7,376 370,549 0 (370,549)
36
Governmental Capital Project Fund
Purpose:
• To build up cash reserve balances for future capital expenditures, including major
purchases of equipment and vehicles, other than those recorded in the Enterprise
(Proprietary) Funds
• To account for the spending of capital expenditure reserves, which include items that
are not recurring or that will take more than one year to complete
• To account for the costs of projects in a separate fund from the associated activity, in
order to separate the capital outlay expenditure from the operating budget
• To track funding sources specifically designated for capital projects
Issues, Trends and Highlights:
• Design of the new public safety building was halted at an accumulated cost of
$334,457. The project is currently being re-evaluated. The budget for the
construction of a Public Safety Building has been removed pending workshop
discussions.
• Improvements to the Veteran's Memorial Park, including a flag, pavilion, and stage
were constructed in FY 2011 for an approximate cost of $122,063. The cost of
improvements was funded through a $50,000 contribution from the City of
Jacksonville, a $50,000 donation from the Beaches Veterans Memorial Park
Corporation, interest earnings accumulated in the Governmental Capital Projects Fund,
and $250 from private donations.
37
Governmental Capital Project Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Restricted 650,065 1,708,888 2,215,475 2,643,783 428,308
Restricted/Designated 0 0 0 0 0
Cash Forward 650,065 1,708,888 2,215,475 2,643,783 428,308
Revenues
Debt Proceeds 0 0 0 0 0
Transfer from Half Cent Sales Tax 1,000,000 798,000 500,000 0 (500,000)
Donations 25,000 100,250 10,470 0 (10,470)
0 0 0 0 0
0 0 0 0 0
Miscellaneous 0 0 0 0 0
Interest Earnings 60,724 49,275 25,000 5,000 (20,000)
Total Revenues 1,085,724 947,525 535,470 5,000 (530,470)
Other Financing Sources 3,000 14,148 0 0 0
Total Resources 1,738,789 2,670,561 2,750,945 2,648,783 (102,162)
Capital Outlay
Public Safety Building-Design 26,901 334,457 0 0 0
Public Safety Building-Construction 0 0 94,060 0 (94,060)
Veteran's Memorial Park 3,000 117,629 13,102 0 (13,102)
Transfers
To General Fund
DIVISION TOTALS 29,901 452,086 107,162 0 (107,162)
Other Financing Uses 0 3,000 0 0 0
Restricted 1,708,888 2,215,475 2,643,783 2,648,783 5,000
Restricted/Designated
Ending Cash 1,708,888 2,215,475 2,643,783 2,648,783 5,000
Total Expenses and Cash 1,738,789 2,670,561 2,750,945 2,648,783 (102,162)
Resource Allocation
Capital Outlay 29,901 452,086 107,162 0 (107,162)
Transfers
Total Resources 29,901 452,086 107,162 0 (107,162)
38
Planning, Zoning and Building
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Revenues:
General Fund Resources 197,317 172,060 243,519 178,062 (59,080)
Building Code Enforcement 272,687 303,503 253,650 282,600 (239,566)
C.D.B.G. 138,094 75,527 322,248 79,064 (243,184)
Tree Protection 3,989 0 0 0 0
Total Revenues 612,087 551,090 819,417 539,726 (541,830)
Expenses:
Planning and Zoning 197,317 172,060 243,519 178,062 (65,457)
C.D.B.G. 138,094 75,636 322,139 79,064 (243,075)
Building 288,070 296,332 259,204 265,581 6,377
Tree Protection 14,821 480 0 3,509 3,509
Total Expenses 638,302 544,508 824,862 526,216 (298,646)
Resource Allocation:
Personnel Services 428,698 404,951 347,714 387,870 40,156
Operating Expenses 71,510 63,921 218,009 59,282 (158,727)
Capital Outlay 138,094 75,636 259,139 79,064 (180,075)
Transfers
Total Resource Allocation: 638,302 544,508 824,862 526,216 (298,646)
Summary of Authorized Positions
2011-2012 2012-2013
Planning and Zoning
Redevelopment and Zoning Coordinator 0.00 1.00
Community Development Director 1.00 0.00
Principal Planner 1.00 1.00
2.00 2.00
Building
Building and Zoning Director 0.00 0.64
Building Official 0.64 0.00
Deputy Building Official 1.00 1.00
Building Permits Technician/Clerk II 0.40 0.40
Receptionist/Permits Clerk 0.40 0.40
2.44 2.44
Total 4.44 4.44
39
Planning and Zoning
Purpose:
The Planning, Zoning and Community Development Department administers zoning and land use
related functions of the City including: implementation and amendment of the Comprehensive Plan;
review of applications for Development Permits to verify consistency with land development
regulations and the Comprehensive Plan; compliance with requirements of State Growth Management
laws; proposes amendments to city land use regulations as appropriate; and implement studies,
programs, and special projects as directed. The Department also serves as City liaison with Northeast
Florida Regional Council and Department of Community Affairs and other State and Federal regulatory
agencies as appropriate, and provides staff support to the Community Development Board. Performs
all administrative functions associated with department activities and objectives.
Key Objectives:
• Mayport Road Corridor Revitalization efforts — Activities that support this Strategic Plan
priority continue.
• Create a redevelopment strategy for Mayport businesses.
Issues, Trends and Highlights:
• With direction from the City Commission, the general concept of the Mayport Road Corridor
Revitalization was expanded to include other older neighborhoods with a focus on the Royal
Palms subdivision. Significant staff resources have been devoted to this effort, and a positive
measure of success continues. Neighborhood preservation standards were adopted at part of the
Land Development Regulations.
• Address the development and redevelopment permitting and approval process along Mayport
Road. Particularly businesses that require Use by Exception approval.
• Evaluate Town Center parking in an effort to maximize the existing available space for business
parking.
Workload Data:
The Community Development Department is responsible for planning functions and land use and
zoning administration, including review of all Building Permit applications and new business tax
receipts to verify consistency with the Zoning and Land Development Regulations and Comprehensive
Plan.
The Department also administers the City's tree ordinance and is responsible for processing and issuing
tree removal permits.
40
General Fund
Planning and Zoning
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 142,746 109,149 85,000 109,887 24,887
Overtime 0 0
Special Pay 1,073 4,961 7,500 325 (7,175)
Sub-Total 143,819 114,110 92,500 110,212 17,712
Benefits
FICA 11,744 9,038 7,100 8,432 1,332
Pension 21,416 18,905 32,584 30,652 (1,932)
Health and Life Insurance 11,905 13,211 10,400 14,746 4,346
Worker and Unemploy Comp 347 106 609 770 161
Sub-Total 45,412 41,260 50,693 54,600 3,907
Total Wages and Benefits 189,231 155,370 143,193 164,812 21,619
OPERATING EXPENSES
Professional Services 12,100 92,000 3,000 (89,000)
Contract Services 88 (88)
Local Travel 22 50 50 0
Communications 431 460 242 900 658
Postage
Utilities
Rentals and Leases 240 (240)
Insurance
Repairs and Maintenance 2,371 2,371 2,371 2,500 129
Printing and Publishing 668 950 1,000 50
Advertising and Promotions
Other Current Charges 22 100 0 (100)
Office Supplies 972 618 700 800 100
Operating Supplies 1,653 721 1,700 2,500 800
Books,Training,Memberships 1,947 420 1,885 2,500 615
Total Operating Expenses 8,086 16,690 100,326 13,250 (87,076)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 197,317 172,060 243,519 178,062 (65,457)
41
Community Development Block Grant Fund
Purpose:
To provide funding for eligible Community Development Block Grant (CDBG) projects and
activities that serve low and moderate-income persons and neighborhoods within that area of the
City designated as the CDBG Project Area.
Key Objectives:
Continue to fund infrastructure and neighborhood improvements within the City's CDBG Project
Area, with a focus on provision of sidewalks, parks and other neighborhood improvements that
improve the physical character of neighborhoods and the quality of life within the overall CDBG
project area.
Issues, Trends and Highlights:
FY 2011 CDBG funds were approved to be used for continuing improvements to Donner Park,
including lights at the basketball court, a security camera in the park, security lighting at the
community center, sod for the baseball and soccer fields, and additional paved parking.
Funding levels to the CDBG program at the Federal level have been reduced. As a subgrant
recipient, our allocation for FY 2012 was also reduced. With our $92,690 allotment, the City plans
to assist low-income and otherwise eligible residents with the costs of septic tank abandonment or
removal, hook-up to central sewer and payment of permit and impact fees, in compliance with the
City's mandatory conversion policy.
The funding allocation for FY 2013 is $79,064 and will be used for sidewalks at Dutton Island.
42
Community Development Block Grant
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Cash Forward 0 0 0 0 0
Revenues
Grant Proceeds 138,094 75,527 322,248 79,064 (243,184)
Total Revenues 138,094 75,527 322,248 79,064 (243,184)
Other Financing Sources 0 109
Total Resources 138,094 75,636 322,248 79,064 (243,184)
Expenditures
Salaries and Benefits
Operating Expenses
Contract Services
Operating Supplies
Aid to Private Citizens 63,000 (63,000)
Capital Outlay
Infrastructure Improvements 68,387 75,636 259,139 79,064 (180,075)
Buildings 69,707
Equipment
Land
DIVISION TOTALS 138,094 75,636 322,139 79,064 (243,075)
Other Financing Uses 109
Ending Cash 0 0 0 0 0
Total Expenses and Cash 138,094 75,636 322,248 79,064 (243,184)
Resource Allocation
Personnel Services 0 0 0 0 0
Operating Expenses 0 0 63,000 0 (63,000)
Capital Outlay 138,094 75,636 259,139 79,064 (180,075)
138,094 75,636 322,139 79,064 (243,075)
43
Building Code Enforcement Fund
Purpose:
The Building Department provides efficient and effective professionally certified services
for the enforcement of the adopted Florida Building Code related to building, mechanical,
plumbing, electrical, flood control, energy efficiency and handicapped accessibility. The
department strives to ensure a safe built environment for Atlantic Beach. The department
coordinates development activities with Planning, Utilities, Public Works, City of
Jacksonville Fire Department and several State of Florida Agencies including the Federal
Emergency Management Agency (FEMA). Our mission is to help homeowners, licensed
contractors, architects and engineers properly navigate through the development
permitting process. The Building Department is also responsible for actively enforcing
the City adopted International Property Maintenance Code relating to dangerous and
substandard buildings and property conditions. The department provides administrative
support to other City departments and is responsible for supervising maintenance and
repair of City Hall and the Commission Chambers buildings and equipment.
Key Objectives:
• Offer exceptional customer service assisting applicants through the City of
Atlantic Beach development permitting process. A staff of four employees
manages the required submittals for plan review and inspection for all vertical
construction within the City, coordinating the approval process for several other
City departments.
• Monitor activities of City programs related to the Federal Emergency
Management Agency's Community Rating System to reduce rising flood
insurance costs to property owners promulgated by the National Flood Insurance
Program. Continue enforcement of the City Flood Control ordinance for
development within FEMA's designated floodplains.
• Monitor activities related to the Insurance Service Organization ratings for the
Building Code Effectiveness Rating Program in an effort to reduce wind
insurance rates. Maintain standards for building plan review and inspection
paying special attention to hurricane force reactions on buildings.
• Improve homeowner and contractor awareness of building codes via our
department website and various printed brochures.
• Provide administrative support to the Personnel, Planning and Finance
department's office at City Hall receptionist counter.
Issue, Trends and Highlights:
• Continuing the scanning process for large plans and permits currently being
stored in City Hall vault. Scanning will reduce storage costs to properly retain
records as required by State law.
44
• Continuing to improve communication of development review process related to
coordination of comments and plan requirements for the Public Works and
Utilities Departments. The development review process has greatly improved
resulting in less time spent by applicants waiting for approval.
• Maintain activities related to the Insurance Service Organization (ISO) rating for
the Community Rating System (CRS) program and the Building Effectiveness
Rating (BER) program. Our ratings for both programs, which help reduce
insurance rates, are well above the national average. We hold admirable ratings
with the CRS and BER programs.
• The Building Department continues to assist with enforcement of the International
Property Maintenance Code and other City ordinances.
• The Building Department is assisting in coordinating the remapping efforts of the
Federal Emergency Management Agency (FEMA)and working with property
owners of over 600 lots within Atlantic Beach that have been re-designated to be
located within a flood zone.
• Actively reviewing software programs to use for the community development
permitting process including code enforcement.
Workload Data
Activity FY- 11 FY-10 FY-09 FY-08
Permits Reviewed and Issued 2,031' 2,064 1,910 1,730
Plan Reviews 501 443 468 492
Inspections 3,916 4,006 3,734 2,950
45
Building Code Enforcement
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Restricted 72,776 72,018 74,083 64,801 (9,282)
Operating Cash (15,247) (24,706) (19,092) (15,364) 3,728
Cash Forward 57,529 47,312 54,991 49,437 (5,554)
Revenues
Building Permit Fees 181,237 205,322 208,000 205,000 (3,000)
Plan Check Fees 30,863 35,559 41,000 41,000 0
Re-inspection Fees 3,766 605 500 600 100
Radon Gas Fee 23 430 400 400 0
Construction Surcharge 46 430 400 400 0
Interest Earnings 1,752 1,157 700 500 (200)
Transfer from General Fund 55,000 60,000 0 31,000 31,000
Miscellaneous Revenues 2,650 3,700 1,050
Total Revenues 272,687 303,503 253,650 282,600 28,950
Other Financing Sources 5,166 508
Total Resources 335,382 351,323 308,641 332,037 23,396
Expenditures
Building Code Enforcement 288,070 296,332 259,204 265,581 6,377
DIVISION TOTALS 288,070 296,332 259,204 265,581 6,377
Other Financing Uses
Restricted 72,018 74,083 64,801 66,395 1,594
Operating Cash (24,706) (19,092) (15,364) 61 15,425
Ending Cash 47,312 54,991 49,437 66,456 17,019
Total Expenses and Cash 335,382 351,323 308,641 332,037 23,396
Resource Allocation
Personnel Services 239,467 249,581 204,521 223,058 18,537
Operating Expenses 48,603 46,751 54,683 42,523 (12,160)
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resources 288,070 296,332 259,204 265,581 6,377
AUTHORIZED PERSONNEL
Position 2011-2012 2012-2013
Building Official 0.64 0.64
Deputy Building Official 1.00 1.00
Building Permits Technician/Clerk II 0.40 0.40
Receptionist/Permits Clerk 0.40 0.40
46
Building Code Enforcement Fund
Building
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 173,259 176,419 133,000 144,408 11,408
Overtime 0 0
Special Pay 5,206 3,089 2,690 610 (2,080)
Sub-Total 178,465 179,508 135,690 145,018 9,328
Benefits
FICA 13,242 13,390 10,400 11,096 696
Pension 26,060 32,136 34,341 40,281 5,940
Health and Life Insurance 19,253 22,191 22,190 23,535 1,345
Worker and Unemploy Comp 2,447 2,356 1,900 3,128 1,228
Sub-Total 61,002 70,073 68,831 78,040 9,209
Total Wages and Benefits 239,467 249,581 204,521 223,058 18,537
OPERATING EXPENSES
Professional Services 151 0 100 100 0
Contract Services 247 0 400 400 0
Local Travel 0
Communications 1,880 1,868 2,400 3,000 600
Postage 0
Utilities
Rentals and Leases 480 240 (240)
Insurance 1,556 851 905 902 (3)
Repairs and Maintenance 7,709 6,826 7,094 7,802 708
Printing and Publishing 495 358 200 300 100
Advertising and Promotions
Other Current Charges (22) (25)
Office Supplies 465 447 150 150 0
Operating Supplies 3,003 3,813 4,369 4,150 (219)
Books,Training,Memberships 2,121 1,079 3,500 2,350 (1,150)
Internal Service Charges 30,998 31,054 35,325 23,369 (11,956)
Total Operating Expenses 48,603 46,751 54,683 42,523 (12,160)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 288,070 296,332 259,204 265,581 6,377 47
Tree Protection Fund
Purpose:
To provide funding to ensure compliance with Chapter 23 of the Code of
Ordinances governing protected trees and landscaping requirements. Funding
sources will include contributions, donations, and mitigation proceeds for tree
removal and site clearings. The funds generated are to be used for planting of
trees within the City of Atlantic Beach.
Key Objectives:
• To promote the health, safety, welfare and general well-being of the citizens of
Atlantic Beach, through the preservation of natural plant communities, the
installation of landscaping, and the protection of trees on public and private
property
• To promote the conservation of energy and limited fresh water resources by
encouraging the planting of natural or cultivated areas and planting trees
• To promote and improve the aesthetic integration of natural and man-made
environments in order to reduce the harmful effects of development and use on
vegetation; and, thereby, improve the quality of life through the abatement of
noise, glare, dust, and air pollution
Issues, Trends and Highlights:
• In February 2010, the City Commission dissolved the Tree Conservation Board
and authorized City staff to review applications for tree removal; determine
compliance with the Tree Ordinance; and, issue Tree Removal Permits.
• Use available funds for projects that plant or replace trees along public right-of-
ways or on properties or lands in public use to provide needed shade, aesthetic
enhancement or the re-establishment of tree canopy in neighborhoods and along
public roadways. Example: Jordan Park enhancement, through removal of
invasive species, planting of new oaks.
• Use available funds for projects that educate private property owners and
encourage tree placement in required front yards of residential properties.
Example: Florida Arbor Day Event &Adopt-a-Tree Program.
Workload Data:
• These funds are requested through the City Commission as projects arise and
meet the requirements of the ordinance. They are primarily expended under the
recommendations of City staff and the City Manager.
48
Tree Protection Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Cash Forward 14,822 3,989 3,509 3,509 0
Revenues
Tree Mitigation Proceeds
Contributions/Donations 3,989 0 0 0 0
Total Revenues 3,989 0 0 0 0
Other Financing Sources
Total Resources 18,811 3,989 3,509 3,509 0
Expenditures
Contract Services 14,821 480 3,509 3,509
Operating supplies
DIVISION TOTALS 14,821 480 0 3,509 3,509
Other Financing Uses 1
Ending Cash 3,989 3,509 3,509 0 (3,509)
Total Expenses and Cash 18,811 3,989 3,509 3,509 0
Resource Allocation
Personnel Services 0 0 0 0 0
Operating Expenses 14,821 480 0 3,509 3,509
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
14,821 480 0 3,509 3,509
49
Public Safety
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Revenues:
General Fund Resources 4,296,664 4,497,215 4,894,361 4,961,355 66,994
Police Grants 389,920 159,923 109,396 82,000 (27,396)
Police Trust 37,790 45,721 36,774 27,860 (8,914)
Total Revenues 4,724,374 4,702,859 5,040,531 5,071,215 30,684
Expenses:
Police Services 3,130,170 3,268,163 3,592,939 3,665,950 73,011
Police Grants 366,413 183,430 109,396 82,000 (27,396)
Police Trust 35,802 42,405 51,000 49,500 (1,500)
Rescue Services 1,108,594 1,162,892 1,214,158 1,223,687 9,529
Code Enforcement 57,900 66,160 87,264 71,718 (15,546)
Total Expenses 4,698,879 4,723,050 5,054,757 5,092,855 38,098
Resource Allocation:
Personnel Services 3,192,849 3,224,825 3,495,568 3,579,249 83,681
Operating Expenses 1,303,131 1,325,561 1,396,747 1,427,606 30,859
Capital Outlay 202,899 172,664 162,442 86,000 (76,442)
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation: 4,698,879 4,723,050 5,054,757 5,092,855 38,098
Summary of Authorized Positions
2011-2012 2012-2013
Police
Police Chief 1.00 1.00
Commander 3.00 3.00
Sergeant 6.00 6.00
Detective 3.50 3.00
Patrol Officer 15.00 15.00
Administrative Assistant 1.00 1.00
Communications Supervisor 1.00 1.00
Emergency Communications Officer 5.00 5.00
Police Records Specialist 1.00 1.00
Police Records Clerk 1.00 1.00
Police Records Clerk-(Part Time) 1.00 1.00
Property Evidence Records Clerk 1.00 1.00
Animal Control Officer 2.00 2.00
School Crossing Guard-(Part Time) 2.00 2.00
43.50 43.00
Fire, Rescue and Lifeguard Operations
Life Guard Captain-(Part Time) 2.00 2.00
Lifeguard Lieutenant-(Part Time) 4.00 4.00
Lifeguards-(Part Time) 12.00 12.00
18.00 18.00
Code Enforcement
Code Enforcement Officer 1.00 1.00
Total Public Safety 62.50 62.00
50
Police Department
Purpose:
The Mission of the Atlantic Beach Police Department is to provide for the safety and protection
of lives and property through courteous and professional public service, timely response to
problems and relentless pursuit of criminals, while always respecting each person's
Constitutional Rights and personal dignity. Our focus is to improve the quality of life in the City
of Atlantic Beach by maintaining community partnerships that promote safe streets and
neighborhoods.
The police department operates seven (7) divisions including Administration, Patrol,
Investigations, Communications, Animal Control, Crossing Guards, and Crime Suppression.
Each of these divisions actively engages in pro-active activities relative to community service,
law enforcement and safety. The Police Department members engage in criminal investigations,
preventive patrol, traffic enforcement, crime prevention, traffic crash investigations, SWAT
functions, DUI enforcement, record keeping, animal control, and support for the Police Explorer
Program. The Communications Division answers all 911 calls for police, fire, and emergency
medical responses within the city of Atlantic Beach.
Key Objectives 2012-13:
One major strategic initiative for the Atlantic Beach Police Department for the 2012-13 year is
Pedestrian and Bicycle Safety. The department strives to reduce accidents and injuries and raise
awareness through education and enforcement. The Police Department will conduct a city wide
Pedestrian and Bike Safety study to come up with recommendations on how to achieve this.
Other key objectives for the Police Department in 2012-13 include:
• To continue placing an emphasis on the Mayport Corridor redevelopment project. One
full time police officer will continue to be assigned to the Community Oriented Policing
Unit, which will focus primarily in this geographic area.
• To continue focused traffic enforcement throughout the city, with an emphasis on speed
and DUI enforcement.
• To seek and utilize all available grant funding for all police operations and emergency
preparedness initiatives.
2011 Highlights:
We have completed our third year on the Mayport Corridor Redevelopment Project. There has
been a dramatic improvement in the drug, transient and prostitution problems since this initiative
began. Numerous educational and mentoring programs and events have been held at local
community centers for children within the neighborhoods.
51
In 2011, members of the Atlantic Beach Police Department made 912 arrests, which include 281
DUI arrests.
Atlantic Beach had the second lowest per capita(crimes per 1,000 residents) crime rate in Duval
County for 2011 and was lower than the state average. City wide, there was a 3% decrease in
Part I crimes in 2011 as compared to 2010 (from 490 to 473).
The Florida Department of Law Enforcement (FDLE) completed their security audit of the
police department's Communications Center, which focuses on many technical and physical
security aspects. This audit is conducted every three years, and many new mandatory
requirements have been added since the last audit. The agency has been working with the City
of Atlantic Beach I.T. department to ensure compliance in the mandatory areas.
The police radios are on an 800 mhz system which went through software and hardware
upgrades in 2011, resulting in all end users being compliant with digital requirements. The cost
of the upgrades for Atlantic Beach was approximately$50,000; however it was completely
funded by a grant that was obtained through the city of Jacksonville.
Workload Data 2011 2010 2009 2008 2007
Avg. Response Time in 2.01 2.38 2.08 2.16 2.35
Minutes
Total Crime Rate per 1,000
population 37.33 37.06 38.61 38.53 43.02
Arrests 912 838 987 1,292 1,173
Calls 26,200 29,889 30,005 28,786 35,710
Traffic Citations 4,664 4,734 4,880 4,815 6,583
Index Crimes 473 488 532 538 603
52
General Fund
Police Administration
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 298,794 303,040 307,500 231,278 (76,222)
Overtime 23 52 150 150 0
Special Pay 9,714 6,196 10,000 6,585 (3,415)
Sub-Total 308,531 309,288 317,650 238,013 (79,637)
Benefits
FICA 22,654 22,603 24,026 18,211 (5,815)
Pension 51,442 63,733 88,804 66,997 (21,807)
Health and Life Insurance 26,211 30,205 36,400 26,042 (10,358)
Worker and Unemploy Comp 7,302 4,099 4,800 4,076 (724)
Sub-Total 107,609 120,640 154,030 115,326 (38,704)
Total Wages and Benefits 416,140 429,928 471,680 353,339 (118,341)
OPERATING EXPENSES
Professional Services 8,332 6,327 10,000 6,000 (4,000)
Contract Services 18,655 21,311 19,000 19,000 0
Local Travel 0
Communications 41,307 28,021 41,000 50,250 9,250
Postage 372 647 500 500 0
Utilities 16,371 17,481 17,250 14,400 (2,850)
Rentals and Leases 1,060 1,090 500 500 0
Insurance
Repairs and Maintenance 25,875 20,374 26,000 25,300 (700)
Printing and Publishing 11,795 10,975 11,000 11,000 0
Advertising and Promotions
Other Current Charges 541 976 2,500 1,000 (1,500)
Office Supplies 8,311 7,863 8,000 8,000 0
Operating Supplies 10,630 10,397 9,300 9,300 0
Books,Training,Memberships 2,290 2,298 2,500 2,500 0
Total Operating Expenses 145,539 127,760 147,550 147,750 200
CAPITAL OUTLAY
Land
Buildings 1,444 37,625
Infrastructure Improvements
Vehicles 27,197
Equipment 15,200 (15,200)
Total Capital Outlay 1,444 64,822 15,200 0 (15,200)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 563,123 622,510 634,430 501,089 (133,341)
53
General Fund
Police Patrol
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 987,324 933,974 1,005,500 1,140,419 134,919
Overtime 68,730 98,763 78,000 70,000 (8,000)
Special Pay 118,260 108,281 75,969 104,526 28,557
Sub-Total 1,174,314 1,141,018 1,159,469 1,314,945 155,476
Benefits
FICA 85,360 89,768 94,000 103,666 9,666
Pension 224,182 287,005 379,178 400,809 21,631
Health and Life Insurance 99,202 119,423 191,200 243,085 51,885
Worker and Unemploy Comp 47,094 29,797 34,000 47,892 13,892
Sub-Total 455,838 525,993 698,378 795,452 97,074
Total Wages and Benefits 1,630,152 1,667,011 1,857,847 2,110,397 252,550
OPERATING EXPENSES
Professional Services 482 480 0
Contract Services 5,235 7,581 8,500 7,500 (1,000)
Local Travel 74 143 350 300 (50)
Communications 4,410 6,000 1,590
Postage
Utilities
Rentals and Leases 11,168 11,448 3,500 750 (2,750)
Insurance
Repairs and Maintenance 10,238 13,236 10,500 13,000 2,500
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 108,502 112,636 131,000 129,500 (1,500)
Books,Training,Memberships 0
Internal Service Charges
Total Operating Expenses 135,699 145,524 158,260 157,050 (1,210)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 66,313 32,326 87,000 70,000 (17,000)
Equipment 38,491 45,699 2,438 13,000 10,562
Total Capital Outlay 104,804 78,025 89,438 83,000 (6,438)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 1,870,655 1,890,560 2,105,545 2,350,447 244,902
54
General Fund
Police Crime Suppression Unit
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 58,160 57,842 61,994 103,956 41,962
Overtime 4,826 8,694 6,000 5,000 (1,000)
Special Pay 19,543 30,233 16,569 4,283 (12,286)
Sub-Total 82,529 96,769 84,563 113,239 28,676
Benefits
FICA 9,379 10,486 9,606 11,878 2,272
Pension 20,970 26,247 36,326 49,560 13,234
Health and Life Insurance 11,995 11,598 22,458 22,724 266
Worker and Unemploy Comp 5,016 2,833 3,424 5,580 2,156
Sub-Total 47,360 51,164 71,814 89,742 17,928
Total Wages and Benefits 129,889 147,933 156,377 202,981 46,604
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel 522 24 150 200 50
Communications 441 900 459
Postage
Utilities
Rentals and Leases 7,483 6,980 7,241 6,600 (641)
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 920 282 1,600 1,200 (400)
Books,Training,Memberships
Investigations 1,000 2,000 2,000 2,500 500
Total Operating Expenses 9,925 9,286 11,432 11,400 (32)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 139,814 157,219 167,809 214,381 46,572 55
General Fund
Police Investigations
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 115,581 112,640 141,000 102,296 (38,704)
Overtime 2,022 3,192 1,000 3,000 2,000
Special Pay 10,112 12,182 15,000 12,050 (2,950)
Sub-Total 127,715 128,014 157,000 117,346 (39,654)
Benefits
FICA 9,274 9,318 13,000 8,979 (4,021)
Pension 32,551 41,677 53,951 34,735 (19,216)
Health and Life Insurance 15,488 16,629 22,000 7,613 (14,387)
Worker and Unemploy Comp 5,183 2,857 4,500 4,219 (281)
Sub-Total 62,496 70,481 93,451 55,546 (37,905)
Total Wages and Benefits 190,211 198,495 250,451 172,892 (77,559)
OPERATING EXPENSES
Professional Services
Investigations 39 (39)
Local Travel 145 29 100 100 0
Communications 662 600 (62)
Postage
Utilities
Rentals and Leases 480 960 240 (240)
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges/Investigations
Office Supplies
Operating Supplies 601 1,400 1,000 (400)
Books,Training,Memberships
Total Operating Expenses 625 1,590 2,441 1,700 (741)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 13,132 0 (13,132)
Equipment
Total Capital Outlay 0 0 13,132 0 (13,132)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 190,836 200,085 266,024 174,592 (91,432)
56
General Fund
Police Dispatch
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 190,464 199,718 175,000 181,626 6,626
Overtime 6,079 5,371 6,500 6,000 (500)
Special Pay 10,407 21,291 36,000 15,991 (20,009)
Sub-Total 206,950 226,380 217,500 203,617 (13,883)
Benefits
RCA 15,523 16,928 16,700 15,580 (1,120)
Pension 23,607 26,008 51,617 50,664 (953)
Health and Life Insurance 23,596 26,124 32,700 48,319 15,619
Worker and Unemploy Comp 711 381 500 784 284
Sub-Total 63,437 69,441 101,517 115,347 13,830
Total Wages and Benefits 270,387 295,821 319,017 318,964 (53)
OPERATING EXPENSES
Professional Services
Contract Services 150 250 0
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 1,886 839 1,100 1,000 (100)
Books,Training,Memberships
Internal Service Charges
Total Operating Expenses 2,036 1,089 1,100 1,000 (100)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 272,423 296,910 320,117 319,964 (153)
57
General Fund
Police Animal Control
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 52,085 55,651 48,700 55,183 6,483
Overtime 470 169 1,600 400 (1,200)
Special Pay 982 2,270 2,500 700 (1,800)
Sub-Total 53,537 58,090 52,800 56,283 3,483
Benefits
FICA 4,073 4,414 4,300 4,307 7
Pension 8,762 10,203 14,015 15,393 1,378
Health and Life Insurance 3,361 5,588 7,230 7,399 169
Worker and Unemploy Comp 791 669 750 995 245
Sub-Total 16,987 20,874 26,295 28,094 1,799
Total Wages and Benefits 70,524 78,964 79,095 84,377 5,282
OPERATING EXPENSES
Professional Services 476 170 400 400 0
Contract Services 1,539 2,113 1,800 1,800 0
Local Travel
Communications 441 600 159
Postage
Utilities 168 168 200 200 0
Rentals and Leases 960 960
Insurance
Repairs and Maintenance 2,235 1,177 1,400 1,600 200
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 6,761 6,259 5,500 6,800 1,300
Books,Training,Memberships 100
Total Operating Expenses 12,239 10,847 9,741 11,400 1,659
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 82,763 89,811 88,836 95,777 6,941
58
General Fund
Police School Guards
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 9,212 9,133 8,773 8,673 (100)
Overtime
Special Pay
Sub-Total 9,212 9,133 8,773 8,673 (100)
Benefits
FICA 705 699 671 665 (6)
Pension
Health and Life Insurance
Worker and Unemploy Comp 639 1,236 684 312 (372)
Sub-Total 1,344 1,935 1,355 977 (378)
Total Wages and Benefits 10,556 11,068 10,128 9,650 (478)
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 50 50 0
Books,Training,Memberships
Internal Service Charges
Total Operating Expenses 0 0 50 50 0
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 10,556 11,068 10,178 9,700 (478)
59
Police Grants
Purpose:
The Police Grants are used to enhance Public Safety operations and utilize available
grants to provide the funding for public safety initiatives.
Issues,Trends and Highlights:
• In FY 2011, the Atlantic Beach Police Department secured more than $127,000 in
grant funds. These funds were utilized for a variety of projects, including funding the
C.O.P.s officers,paying the salary for a Crime Suppression Unit detective,obtaining a
security camera for the skate park, and outfitting the multi-purpose, mobile command
vehicle.
• For FY 2012, the Department is requesting $105,574 in Justice Assistance Grant
(JAG) funds to be used to pay the salaries of one (1) C.O.P.s officer and (1) Crime
Suppression Unit (CSU) detective, and a portion of the Redevelopment Coordinator's
salary.
• For FY 2013, the Department is requesting$82,000 in Justice Assistance Grant (JAG)
funds to be used to pay the salaries of one (1) C.O.P.s officer and (1) Crime
Suppression Unit(CSU).
60
Police Grant Funds
Police Department
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Cash Forward 0 23,996 0 0 0
Revenues
Grant Proceeds 356,382 159,923 109,396 82,000 (27,396)
Interest
Transfer from General Fund 33,538 0 0 0 0
Total Revenues 389,920 159,923 109,396 82,000 (27,396)
Other Financing Sources 489 0 0 0 0
Total Resources 390,409 183,919 109,396 82,000 (27,396)
Expenditures
Salaries and Wages 267,813 154,798 105,574 82,000 (23,574)
Operating Expenses
Professional Services 0 0 0 0 0
Contract Services 0 0 0 0 0
Communications 1,578 0 0 0 0
Rentals and Leases 0 0 0 0 0
Other Current Charges 0 0 0 0 0
Operating Supplies 4,202 0 0 0 0
Training 0 0 0 0 0
Total Operating Expenses 5,780 0 0 0 0
Capital Outlay
Vehicles 36,614 23,507 0 0 0
Equipment 56,206 5,125 3,822 0 (3,822)
Total Capital Outlay 92,820 28,632 3,822 0 (3,822)
Transfers
To Police Trust fund 0 0 0 0 0
To General Fund 0 0 0 0 0
To Various Grant Funds 0 0 0 0 0
Total Transfers 0 0 0 0 0
DIVISION TOTALS 366,413 183,430 109,396 82,000 (27,396)
Other Financing Uses 0 489 0 0 0
Ending Cash 23,996 0 0 0 0
Total Expenses and Cash 390,409 183,919 109,396 82,000 (27,396)
Resource Allocation
Personnel Services 267,813 154,798 105,574 82,000 (23,574)
Operating Expenses 5,780 0 0 0 0
Capital Outlay 92,820 28,632 3,822 0 (3,822)
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resources 366,413 183,430 109,396 82,000 (27,396)
61
Police Special Revenue Funds
The Police Special Revenue Funds receive revenue from several distinct sources. The
funding derived from those revenue sources is restricted to very specific purposes.
Police Training Funds
Purpose:
Restricted funding from a surcharge on Uniform Traffic Citations is dedicated to
police training. Historically, when available, the City has funded police training
from this account. For the past 3 years, no General Fund resources have been
required to fund any police training. There is a sufficient reserve in the account to
continue to fund all police training for several more years.
Radio Communications Special Revenue Fund
Purpose:
The purpose of this restricted funding is to purchase radios, related equipment and
to pay for monthly airtime for the Police Department to participate in countywide
emergency communications systems, which provides immediate communications
with the area law enforcement, fire, and rescue, and other emergency services
organizations. In FY 2012-13, these funds will be used to cover the monthly radio
airtime charges paid to the City of Jacksonville.
Contraband/Forfeiture Funds:
Purpose:
Revenue in this account is received from court dispositions including, but not
limited to, the seizure and forfeiture of property that has been used in felony
crimes. Federal and state forfeiture funds are tracked separately because each has
its own set of limitations.
The key objectives of these funds are to provide a funding source for Police to use
as matching funds for grants, to procure equipment, and to finance investigative
expenses for protracted operations.
The revenue generated from this source is very difficult to predict. The funding is
dependent on the investigations that are being conducted at any given time, and
the resulting seizures are often a result of chance.
62
Police Special Revenue Funds
Public Safety
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Cash Forward 186,195 162,233 166,106 151,880 (14,226)
Revenues
State Forfeitures 5,132 16,382 8,912 0 (8,912)
Federal Forfeitures 0 0 0 0
Clerk-Court Costs 6,403 6,418 6,400 6,400 0
Radio Communications Fees 20,303 18,602 19,500 19,500 0
Interest 5,952 4,117 1,962 1,960 (2)
Miscellaneous 0 202 0 0 0
Total Revenues 37,790 45,721 36,774 27,860 (8,914)
Other Financing Sources 0 2,114 0 0 0
Total Resources 223,985 210,068 202,880 179,740 (23,140)
OPERATING EXPENSES
Contract Services
Investigations
Communications 17,000 29,000 30,000 20,000 (10,000)
Training
Printing and Publishing
Operating Supplies 0 2,000 2,000 2,500 500
Other Current Charges
Books,Training,Memberships 14,971 11,405 15,000 24,000 9,000
Total Operating Expenses 31,971 42,405 47,000 46,500 (500)
CAPITAL OUTLAY
Vehicles
Equipment 3,831 0 4,000 3,000 (1,000)
Total Capital Outlay 3,831 0 4,000 3,000 (1,000)
TRANSFERS
To Police Grant&Trust Funds
Total Transfers 0 0 0 0 0
DIVISION TOTALS 35,802 42,405 51,000 49,500 (1,500)
Other Financing Uses 25,950 1,557 0 0 0
Ending Cash 162,233 166,106 151,880 130,240 (21,640)
Total Expenses and Cash 223,985 210,068 202,880 179,740 (23,140)
63
Fire Division
Divisional Summary
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Resource Allocation
Personnel Services 155,031 178,366 180,105 178,501 (1,604)
Operating Expenses 953,563 983,341 1,014,303 1,045,186 30,883
Capital Outlay 0 1,185 19,750 0 (19,750)
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resources 1,108,594 1,162,892 1,214,158 1,223,687 9,529
Expenses:
Fire Control/Rescue 936,392 967,705 994,929 1,025,436 30,507
Lifeguards 172,202 195,187 219,229 198,251 (20,978)
Total Expenses 1,108,594 1,162,892 1,214,158 1,223,687 9,529
Summary of Authorized Positions
2011-2012 2012-2013
Fire Department
Public Safety Director
0.0 0.0
Lifeguards
Lieutenant 2.0 2.0
Captain 4.0 4.0
Lifeguard 12.0 12.0
18.0 18.0
64
General Fund
Fire Control / Rescue
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total 0 0 0 0 0
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total 0 0 0 0 0
Total Wages and Benefits 0 0 0 0 0
OPERATING EXPENSES
Professional Services
Contract Services 920,021 947,622 976,054 1,005,336 29,282
Local Travel
Communications
Postage
Utilities 16,371 17,481 17,875 18,100 225
Rentals and Leases
Insurance
Repairs and Maintenance 2,602 1,000 2,000 1,000
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books,Training,Memberships
Internal Service Charges
Total Operating Expenses 936,392 967,705 994,929 1,025,436 30,507
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DIVISION TOTALS 936,392 967,705 994,929 1,025,436 30,507
65
General Fund
Lifeguards
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 138,963 161,901 162,627 160,587 (2,040)
Overtime
Special Pay
Sub-Total 138,963 161,901 162,627 160,587 (2,040)
Benefits
FICA 10,631 12,385 12,441 12,288 (153)
Pension
Health and Life Insurance
Worker and Unemploy Comp 5,437 4,080 5,037 5,626 589
Sub-Total 16,068 16,465 17,478 17,914 436
Total Wages and Benefits 155,031 178,366 180,105 178,501 (1,604)
OPERATING EXPENSES
Professional Services 805 2,497 1,000 1,500 500
Contract Services 1,426 572 1,559 1,500 (59)
Local Travel
Communications 3,359 1,219 4,221 4,300 79
Postage
Utilities 2,341 1,902 2,500 2,500 0
Rentals and Leases 120
Insurance
Repairs and Maintenance 648 890 2,700 2,000 (700)
Printing and Publishing 336 441 450 9
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 8,229 7,181 6,503 7,050 547
Books,Training,Memberships 363 919 450 450 0
Total Operating Expenses 17,171 15,636 19,374 19,750 376
CAPITAL OUTLAY
Land
Buildings 4,750 (4,750)
Infrastructure Improvements
Vehicles
Equipment 1,185 15,000 (15,000)
Total Capital Outlay 0 1,185 19,750 0 (19,750)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 172,202 195,187 219,229 198,251 (20,978)
66
Code Enforcement
Purpose:
The Code Enforcement Division provides the City of Atlantic Beach with certified
professional services for the enforcement of adopted Ordinances and State of Florida
regulations relating to the health, safety and welfare of its citizens. The department is
created to enhance community revitalization through the enforcement of minimum
property standards. The program also effectively protects the socio-economic and
physical environment within well established neighborhoods through consistent
enforcement.
Key Objectives:
• Continue participation in the Mayport Road corridor project. The division is still working
with the other City departments in an effort to revitalize the Royal Palms area as a part of
the City strategic planning goals.
• To continue educating the public via the City website and brochures with information
related to the code enforcement process.
• To implement technology improvements and updates, including code enforcement
tracking software for complaint cases which will allow for more effective and efficient
code enforcement.
• To provide enforcement process training for other City departments to allow expansion of
code enforcement throughout the City workforce. This is in an effort to improve the
ability of other departments to assist with the enforcement process.
Issues, Trends and Highlights:
• Updating procedures related to enforcement notices and hearing procedures to be
consistent with Florida Statute 162.
• Implementing the 2012 International Property Maintenance Code.
• Emphasis will continue to be placed on improving the conditions and maintenance of
properties in the Royal Palms,Fairway Villas and Aquatic Gardens neighborhoods.
Workload Data: 2011 2010 2009 2008
Total Complaints 939 912 2,969 2,858
Compliance 929 902 2,967 3,237
Pending Cases 10 10 84 21
Note: Reason for the significant drop in complaints and compliance for 2010 is that
removals of right-of-way snipe signs are not included in the number of cases.
67
General Fund
Code Enforcement
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 36,213 42,695 43,004 42,578 (426)
Overtime
Special Pay 2,217 167 0 0
Sub-Total 38,430 42,862 43,004 42,578 (426)
Benefits
FICA 2,928 3,253 3,290 3,258 (32)
Pension 7,598 7,864 10,793 11,877 1,084
Health and Life Insurance 2,495 4,642 7,225 7,335 110
Worker and Unemploy Comp 695 3,820 982 1,100 118
Sub-Total 13,716 19,579 22,290 23,570 1,280
Total Wages and Benefits 52,146 62,441 65,294 66,148 854
OPERATING EXPENSES
Professional Services 177 301 50 50 0
Contract Services 130
Local Travel
Communications 579 483 720 1,620 900
Postage
Utilities
Rentals and Leases 240 300 (300)
Insurance
Repairs and Maintenance
Printing and Publishing 2,912 149 200 200 0
Advertising and Promotions
Other Current Charges
Office Supplies 1,463 100 100 0
Operating Supplies 493 1,556 1,950 2,050 100
Books,Training,Memberships 990 1,550 1,550 0
Total Operating Expenses 5,754 3,719 4,870 5,570 700
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 17,100 (17,100)
Equipment
Total Capital Outlay 0 0 17,100 0 (17,100)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 57,900 66,160 87,264 71,718 (15,546)
68
Parks and Recreation
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Revenues:
General Fund Resources 1,013,527 1,055,270 1,140,716 1,121,016 (19,700)
Total Revenues 1,013,527 1,055,270 1,140,716 1,121,016 (19,700)
Expenses:
Programs&Special Events 365,250 383,871 394,576 397,376 2,800
Maintenance& Improvements 648,277 671,399 746,140 723,640 (22,500)
Total Expenses 1,013,527 1,055,270 1,140,716 1,121,016 (19,700)
Resource Allocation:
Personnel Services 535,685 580,349 617,385 627,096 9,711
Operating Expenses 413,128 414,896 451,931 489,920 37,989
Capital Outlay 64,714 60,025 71,400 4,000 (67,400)
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation: 1,013,527 1,055,270 1,140,716 1,121,016 (19,700)
Summary of Authorized Positions
2011-2012 2012-2013
Recreation Programs and Special Events
Parks and Recreation Director 1.00 1.00
Administrative Assistant 1.00 1.00
Recreation Coordinator 1.00 1.00
Recreation Leader(Part Time) 2.00 2.00
5.00 5.00
Maintenance and Improvements
Park Maintenance Division Chief 1.00 1.00
Gardener 1.00 1.00
Park Ranger 5.00 5.00
7.00 7.00
Total Parks and Recreation 12.00 12.00
69
Location of City Parks
Active Parks: Those parks primarily used for athletics or specialized recreation activities.
Typical facilities include baseball field(s), softball field(s), football field(s),
soccer field(s), restrooms, parking, recreation building, basketball courts,
tennis courts and walking trails.
Passive Parks: Those parks that are primarily used for non-athletic activities. Typical
facilities include nature, hiking, exercise trails, nature center,restrooms,
parking and picnic areas.
Preserve Parks: Parks that contain areas that are conducive to nature focused activities such as
fishing, kayaking/canoeing, bird watching/wildlife observation, hiking,
picnicking and camping. Typical facilities include fishing/boating facilities,
hiking trails, nature center, restrooms, parking and picnic areas. Future
development emphasizes eco-tourism aspects of use.
Park Summary
Name Type Acres Location
River Branch Preserve Passive 350.0 Marshes on Westernmost Side of City
Beach Passive 56.5 Atlantic Blvd. to end of Seminole Road
Dutton Island Passive 27.0 West end of Dutton Island Road
Johansen Park Passive 13.0 Seminole Rd&Park Terrace E. &W.
Russell Park Active 12.0 800 Seminole Road
Howell Park Passive 10.3 500 Seminole Road
Tideviews Preserve Passive 8.0 Begonia St. and West 1St Street
Donner Park Active 4.5 2072 George Street
Jordan Park Active 3.5 1671 Francis Avenue
Bull Park Active 3.0 716 Ocean Avenue
Rose Park Active 1.75 Corner of Rose&Orchid Street
Veteran's Memorial Active 1.62 1 West First Street
Park
Fairway Villas Park Passive 0.4 Mayport Rd&Fairway Villas Lane
Frazier Park Passive 0.4 Plaza St. (Median) Seminole Rd. &E. Coast
Waters Park Passive 0.4 Seminole and 16th Avenue
Atlantic Beach Dog Active 1.6 262 Aquatic Drive
Park
Marvin's Garden Passive 0.3 Dewees Avenue at 16`x' Street
Total 492.67
70
Recreation Programs & Special Events
Purpose:
The Recreation Programs and Special Events Department is responsible for the recreational
activities and special events throughout the City. This department sponsors such programs as
basketball, flag Football, summer camps, festivals, and senior and after-school programs through
the community centers and parks. The department sponsors city-wide events such as the Bowl
Bash, Family Fun Day and Campout, the Holiday Tree Lighting and movies in the park. In
addition, the department director works with the Cultural Arts and Recreation Advisory
Committee (CARAC) to offer cultural and recreation events such as the Holiday Sing-along,
Acoustic and Songwriters' Concerts, Arts in the Park and the Mid-Week Market.
Key Objectives:
• To maintain and enhance current program and events
• Assist the Teen Council in implementing events for teens
• To promote the health, safety, welfare and general well-being through recreation.
• Assist with the implementation of a master plan for River Branch Preserve
Issues, Trends and Highlights:
• Implemented an Art in Public Places program
• Created a Facebook page
• Reduced usage @ Adele Grage
• Increased the number of special events
• Implemented an art program @ Donner Park
• Re-established the Teen Council
Workload Data FY-2011
Number of Events &Programs Coordinated 138
Number of Volunteers 125
Number of Meetings 205
Number of Rentals & Special Events 280
Number of press releases &posters for Events 69
Registration Programs & Revenue 7 registration programs and events
$15,500 in deposits
City Staff 3 full time; 1 part-time; 1 seasonal
71
General Fund
Recreation Programs and Special Events
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 184,970 189,753 185,555 184,183 (1,372)
Overtime 1,747 1,178 1,000 1,200 200
Special Pay 4,483 9,836 5,645 5,645 0
Sub-Total 191,200 200,767 192,200 191,028 (1,172)
Benefits
FICA 13,917 14,694 14,719 14,617 (102)
Pension 23,259 28,199 38,745 42,662 3,917
Health and Life Insurance 14,670 16,393 21,853 21,823 (30)
Worker and Unemploy Comp 5,590 4,123 4,889 5,626 737
Sub-Total 57,436 63,409 80,206 84,728 4,522
Total Wages and Benefits 248,636 264,176 272,406 275,756 3,350
OPERATING EXPENSES
Professional Services
Contract Services 21,068 16,933 25,000 25,000 0
Local Travel 749 709 700 800 100
Communications 4,875 4,947 5,000 5,300 300
Postage 86 247 250 250 0
Utilities 18,793 19,664 17,700 15,700 (2,000)
Rentals and Leases 2,235 4,152 3,620 3,200 (420)
Insurance
Repairs and Maintenance 471 1,832 1,000 1,000 0
Printing and Publishing 54 775
Advertising and Promotions
Other Current Charges 17,848 18,819 20,500 20,650 150
Office Supplies 800 793 500 700 200
Operating Supplies 10,385 10,546 7,900 8,700 800
Books,Training,Memberships 330 458 200 500 300
Grants&Aid to Other Organizations 38,920 39,820 39,800 39,820 20
Total Operating Expenses 116,614 119,695 122,170 121,620 (550)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 365,250 383,871 394,576 397,376 2,800
72
Parks Maintenance and Beautification
Purpose:
The Parks Maintenance and Beautification Division within the Public Works Department
manages the day to day maintenance and long term improvements of the parks,beach, and
beach accesses throughout the city and maintains and upgrades city owned landscaped
properties. The division responsibilities include,but are not limited to all aspects of providing
functional and safe recreational areas for the citizens of Atlantic Beach and visitors who use the
parks, keeping the plants and vegetation in landscaped areas throughout the City aesthetically
pleasing using native species when available, as well as controlling invasive plant species.
Specific duties include implementation of the Marsh Preserves Master Plan,parks planning and
parks building maintenance,irrigation systems maintenance,landscape bed installation and
maintenance, and administering the beach access and other adoption programs.
Key Objectives:
• Continue to maintain and improve the quality of the parks and the beach with emphasis
on implementation of the Marsh Preserves Master Plan.
• Make City parks and the beach great places for residents and visitors to recreate.
• Replace and/or repair playground equipment,tennis courts, sport fields,park amenities,
etc. as needed.
• Ensure City irrigation systems operate properly.
• Continue maintenance and repair of the Community Centers and structures in the parks.
• Provide manpower and support for recreation events in City parks throughout the year.
Issues,Trends,Highlights:
• Begin implementation of the Marsh Preserves Master Plan.
• Continue improvements and upgrades to all parks.
• Construction of sidewalk connecting Donner Park with Dutton Island.
• Repair and improvements to Russell Park racquetball facility.
• Continue upgrades to Beaches Veterans Memorial Park in conjunction with Vet groups.
Workload Data:
Activity Est.FY12-13 FY11-12 FY10-11
Acres of Park Land 493 493 493
Parks Maintained 18 18 18
Irrigation Systems 42 42 41
73
General Fund
Park Maintenance & Beautification
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 191,834 207,093 206,913 204,676 (2,237)
Overtime 5,299 4,337 5,300 5,300 0
Special Pay 3,843 3,648 2,700 2,700 0
Sub-Total 200,976 215,078 214,913 212,676 (2,237)
Benefits
FICA 14,703 15,793 16,494 16,273 (221)
Pension 31,423 37,749 51,930 57,092 5,162
Health and Life Insurance 33,716 41,924 55,186 57,952 2,766
Worker and Unemploy Comp 6,231 5,629 6,456 7,347 891
Sub-Total 86,073 101,095 130,066 138,664 8,598
Total Wages and Benefits 287,049 316,173 344,979 351,340 6,361
OPERATING EXPENSES
Professional Services 364 75 4,400 1,000 (3,400)
Contract Services 180,750 146,152 162,801 204,000 41,199
Local Travel 17 42 100 100 0
Communications 2,934 2,494 4,563 12,000 7,437
Postage 14
Utilities 44,078 55,417 56,000 54,000 (2,000)
Rentals and Leases 4,443 3,818 3,502 3,000 (502)
Insurance
Repairs and Maintenance 2,516 19,603 39,800 35,200 (4,600)
Printing and Publishing 2,555 244 500 500 0
Advertising and Promotions
Other Current Charges 96
Office Supplies
Operating Supplies 58,857 67,246 57,695 58,000 305
Books,Training,Memberships 400 500 100
Total Operating Expenses 296,514 295,201 329,761 368,300 38,539
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 48,836 23,058 71,400 (71,400)
Vehicles 15,878 36,967
Equipment 4,000 4,000
Total Capital Outlay 64,714 60,025 71,400 4,000 (67,400)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 648,277 671,399 746,140 723,640 (22,500)
74
Public Works
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Revenues:
General Fund Resources 1,450,059 1,454,687 1,546,560 1,593,673 47,113
Local Option Gas Taxes 465,583 454,036 421,000 433,655 12,655
Sanitation Utility 1,821,175 1,775,216 1,756,950 1,814,950 58,000
Storm Water Utility 1,021,189 685,886 958,430 1,097,430 139,000
Total Revenues 4,758,006 4,369,825 4,682,940 4,939,708 256,768
Expenses:
Public Works Admin. 445,211 462,483 506,744 516,660 9,916
Street and Road Maint. 758,799 745,141 788,379 792,373 3,994
Local Option Gas Tax 608,559 451,253 446,406 478,000 31,594
Sanitation Utility 1,707,996 1,718,610 1,793,033 1,810,501 17,468
Storm Water Utility 3,363,853 1,348,148 923,393 1,208,504 285,111
Fleet Maintenance 246,049 247,063 251,437 284,640 33,203
Total Expenses 7,130,467 4,972,698 4,709,392 5,090,678 381,286
Resource Allocation:
Personnel Services 1,086,105 1,041,026 1,052,802 1,103,220 50,418
Operating Expenses 2,558,030 2,721,502 2,967,438 2,935,592 (31,846)
Capital Outlay 2,537,318 521,286 113,906 420,200 306,294
Debt Service 212,350 224,865 211,151 210,768 (383)
Transfers 736,664 464,019 364,095 420,898 56,803
Total Resource Allocation: 7,130,467 4,972,698 4,709,392 5,090,678 381,286
Summary of Authorized Positions
2011-2012 2012-2013
Public Works Administration
Public Works Director 1.00 1.00
Deputy Public Works Director 1.00 1.00
Public Works Inspector 1.00 1.00
Administrative Assistant 1.00 1.00
Dispatcher 1.00 1.00
Clerk-( Part Time) 1.00 1.00
6.00 6.00
Street and Road Maintenance
Streets and Maintenance Division Director 0.60 0.60
Crew Chief 0.50 0.50
Building Maintenance Technician 1.00 1.00
Building/Sign Maintenance Worker 1.00 1.00
General Maintenance Worker 3.75 3.75
6.85 6.85
Storm Water Maintenance
Streets and Maintenance Division Director 0.40 0.40
Crew Chief 0.50 0.50
Heavy Equipment Operator 1.90 1.90
General Maintenance Worker 1.25 1.25
4.05 4.05
Sanitation
Heavy Equipment Operator 0.40 0.40
Total Public Works 17.30 17.30
75
Public Works Administration
Purpose:
The Public Works Administration Division is responsible for engineering and administrative support for
the Public Works divisions,Public Works Capital Improvement Program and construction projects, and
customer requests related to Public Works functions.
Key Objectives:
• Continue to complete new projects in projects at minimum cost while assuring
synchronization with the City quality construction.
Commission's strategic planning
priorities. • Streamline plan reviews and ensure
building contractors understand
• Continue to improve upon the submittal requirements for permit
effectiveness and productivity of the applications.
Parks Maintenance and Beautification
Division as well as combining and • Continue master planning and mapping
coordinating efforts between all Public of city facilities using Geographic
Works staff and equipment. Information System.
• Continue to administer the Capital
Improvement Program by completing
Issues,Trends,Highlights:
• Continue to provide construction engineering and inspection services on various concrete
projects,water/sewer/stormwater upgrades, milling and paving, and many additional minor
projects.
• Engineering and administrative support provided for regulatory permits and permit renewals.
• Continued training of supervisory staff,via professional seminars, including the Florida
Stormwater Association's (FSA)Annual Conference.
• Continued organization of City maps and plan files,preparing for document imaging and
archiving of files.
• Continued contract administration for annual contracts, including asphalt,beach cleaning,
concrete, ditch spraying, general engineering consulting,fleet maintenance,hurricane debris
removal, landscape maintenance of City parks,Atlantic Blvd./Town Center and Mayport Road
medians and the Mayport Flyover, mosquito control,palm tree trimming,point repairs, sanitation,
stormwater jetting, street sweeping, surveying, and uniforms.
76
General Fund
Public Works Administration
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 306,785 308,610 310,460 307,551 (2,909)
Overtime 679 0 200 200 0
Special Pay 4,714 3,228 7,475 7,475 0
Sub-Total 312,178 311,838 318,135 315,226 (2,909)
Benefits
FICA 22,498 22,535 24,337 24,119 (218)
Pension 44,930 54,471 74,842 82,411 7,569
Health and Life Insurance 26,289 30,436 39,705 42,229 2,524
Worker and Unemploy Comp 8,273 7,131 7,405 8,725 1,320
Sub-Total 101,990 114,573 146,289 157,484 11,195
Total Wages and Benefits 414,168 426,411 464,424 472,710 8,286
OPERATING EXPENSES
Professional Services 6,846 9,500 9,000 (500)
Contract Services 4,877 3,854 6,900 6,900 0
Local Travel 667 499 550 550 0
Communications 5,943 6,495 7,000 10,000 3,000
Postage 9
Utilities
Rentals and Leases 396 480 170 0 (170)
Insurance
Repairs and Maintenance 6,624 3,372 5,000 5,000 0
Printing and Publishing 293 234 300 300 0
Advertising and Promotions
Other Current Charges
Office Supplies 1,873 1,790 1,800 1,800 0
Operating Supplies 6,874 6,764 7,800 7,100 (700)
Books,Training,Memberships 3,487 1,652 3,300 3,300 0
Total Operating Expenses 31,043 31,986 42,320 43,950 1,630
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 0
Equipment 4,086
Total Capital Outlay 0 4,086 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 445,211 462,483 506,744 516,660 9,916
77
Streets and Maintenance
Purpose:
The Streets and Maintenance Division of the Public Works Department is responsible for maintaining and
improving the City's streets,rights-of-way, signs, and storm water conveyance and treatment systems.
Key Objectives:
• Continue improvement of signs, sidewalks • Continue maintenance and replacement of
and rights-of way. street signs and inventory.
• Document roadway status in the City's GIS • Continue maintenance of Town Center,
database. Atlantic Blvd. and Mayport Road medians
and Mayport Flyover area.
• Continue ten year plan for street
maintenance utilizing Pavement • Standup of City Building Maintenance
Management System to update roadway function.
inventory and maintenance plan.
Issues,Trends and Highlights:
• This year's resurfacing project using Gas Tax funds will include Main St., Levy Road, Selva
Marina Dr South Bound, Sandpiper Lane, 6th St., 15th St., 17"'St. & Selva Marina Circle.
• Extended the contract for Asphalt Repairs.
• Extended the contract for Lawn Maintenance for Town Center,Atlantic Blvd Medians,Mayport
Road Flyover areas and Medians on Mayport Road and City Parks with a reduction in price.
Workload Data
Activity Est. FY-10/11 FY-09/10 FY-08/09
FY-11/12
City Street Overall Condition Index Ip* 74.4 73.9 74.9
(OCI)
Tons of Asphalt Patching 0 95 195.5 200
Tons of Limerock 50 0 75 75
Miles of Paved Roadway(incl. FDOT) 57.2 57.2 57.2 57.2
Litter and Trash picked up on right of 90,510 115,030 156,720 160,312
ways and ditches(lbs)
*Pavement Management inspections still in progress.
78
General Fund
Public Works Streets Division
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 255,605 220,784 215,000 225,150 10,150
Overtime 576 833 500 500 0
Special Pay 3,808 13,531 13,020 5,185 (7,835)
Sub-Total 259,989 235,148 228,520 230,835 2,315
Benefits
FICA 19,278 17,302 16,105 17,665 1,560
Pension 38,726 47,019 60,685 62,804 2,119
Health and Life Insurance 35,663 36,397 39,500 56,366 16,866
Worker and Unemploy Comp 15,694 12,308 11,553 13,074 1,521
Sub-Total 109,361 113,026 127,843 149,909 22,066
Total Wages and Benefits 369,350 348,174 356,363 380,744 24,381
OPERATING EXPENSES
Professional Services 124 490 500 500 0
Contract Services 82,418 76,073 117,486 113,067 (4,419)
Town Center Maintenance 67,057 62,711 48,000 46,222 (1,778)
Transportation,Postage
Communications 2,256 2,143 7,051 10,000 2,949
Utilities 142,157 153,246 156,633 156,500 (133)
Rentals and Leases 5,852 7,405 4,215 2,200 (2,015)
Insurance
Repairs and Maintenance 3,222 12,032 12,767 3,500 (9,267)
Printing and Publishing 229 1,614 514 1,000 486
Advertising and Promotions
Other Current Charges 2,557
Office Supplies 44 146 150 150 0
Operating Supplies 47,095 44,766 46,500 47,230 730
Books,Training,Memberships 100 700 2,400 1,700
Mosquito Control 3,000 4,310 8,500 8,860 360
Total Operating Expenses 356,011 365,036 403,016 391,629 (11,387)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles 33,438 14,631 15,000 20,000 5,000
Equipment 17,300 14,000 (14,000)
Total Capital Outlay 33,438 31,931 29,000 20,000 (9,000)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 758,799 745,141 788,379 792,373 3,994
79
Local Option Gas Tax Fund
Purpose:
This fund consists of the City's share of County Gas Tax revenues and related interest earnings,
to be used in support of capital outlay and maintenance for local roads and drainage systems.
This includes public transportation, maintenance of roadways, rights-of-way, and drainage
systems, street lighting, bridge maintenance, traffic engineering, signs, and pavement markings,
equipment and structures for storage of equipment, and debt service on projects related to the
above programs.
Key Objectives:
• To fund the Public Works Department's top prioritized street paving and resurfacing
projects as well as curb and gutter repair projects.
• To fund a portion of the debt service payments for the SunTrust 1999 Revenue Bonds.
Fund proceeds are pledged for debt service on these bonds and will be transferred to the
Debt Service Fund for such purpose (original loan proceeds were used to fund streets and
drainage improvements in Marsh Oaks).
Issues, Trends and Highlights:
Selection of streets for milling and paving of streets is prioritized by the ongoing pavement
management program. The FY 11/12 Resurfacing Project includes Main Street from W. 1St Street
to Dutton Island Road West, Levy Road from Main Street to Begonia Street, Selva Marina Drive
(Southbound) from Saturiba Drive to Seminole Road, Sandpiper Lane from Donner Road to City
Yard, 6th Street from East Coast Drive to Beach Access, 15t'' Street from Seminole Road to East
Coast Drive, 17th Street from Seminole Road to Beach Avenue & Selva Marina Circle from 12th
Street to the Cul de sac.
Sidewalk and curb and gutter repairs are budgeted at $25,000.
80
Local Option Gas Tax
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Restricted 222,381 76,633 75,012 49,606 (25,406)
Restricted/Designated 0 0 0 0 0
Cash Forward 222,381 76,633 75,012 49,606 (25,406)
Revenues
Local Option Gas Taxes 462,688 452,798 420,000 432,655 12,655
Interest Earnings 2,895 1,238 1,000 1,000 0
Total Revenues 465,583 454,036 421,000 433,655 12,655
Other Financing Sources
Total Resources 687,964 530,669 496,012 483,261 (12,751)
Expenditures
Operating Expenses
Professional Services
Contract Services 117,059 235,012 312,000 300,000 (12,000)
Operating Supplies
Repair and Maintenance
Capital Outlay
Street and Sidewalk Improvements 4,741 30,406 25,000 (5,406)
Core City Project
Paving
Transfers Out
To Debt Service 68,500 68,500 71,000 71,000 0
To General Fund
To Storm Water Utility Fund 423,000 143,000 33,000 82,000 49,000
DIVISION TOTALS 608,559 451,253 446,406 478,000 31,594
Other Financing Uses 2,772 4,404
Restricted 76,633 75,012 49,606 5,261 (44,345)
Ending Cash 76,633 75,012 49,606 5,261 (44,345)
Total Expenses and Cash 687,964 530,669 496,012 483,261 (12,751)
Resource Allocation
Personnel Services 0 0 0 0 0
Operating Expenses 117,059 235,012 312,000 300,000 (12,000)
Capital Outlay 0 4,741 30,406 25,000 (5,406)
Debt Service 0 0 0 0 0
Transfers 491,500 211,500 104,000 153,000 49,000
Total Resources 608,559 451,253 446,406 478,000 31,594
81
Sanitation Fund
Purpose:
The Sanitation Department is responsible for overseeing the franchise refuse contractor's
compliance with their contractual obligations to the City, including removal of garbage, yard
waste, construction debris and recycling.
Key Objectives:
• Continue to monitor the contractor's • Prepare for storm debris cleanup
performance for strict contractual efforts by ensuring contracts are in
compliance, including use of place and vendors are prepared.
liquidated damages, as necessary.
• Continue monthly meetings with
• Continue efforts to increase contractor.
recycling volumes in the City.
Issues, Trends,Highlights:
• City's franchise hauler is Advanced Disposal.
• Sanitation contract includes white goods, tire pickup and pickup of City facilities.
• All commercial accounts are serviced by franchise hauler.
• Potential Future Solid Waste Tippage Fee by City of Jacksonville.
Activity Est. FY-10/11 FY-09/10 FY-08/09
FY-11/12
Number of Residential Accounts 4,966 4,966 4,966 4,966
Number of Commercial Accounts 609 609 650 650
82
Sanitation Funs!
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Restricted 439,487 365,708 365,399 447,133 81,734
Operating Cash 86,444 241,973 296,244 178,427 (117,817)
Cash Forward 525,931 607,681 661,643 625,560 (36,083)
Revenues
Garbage Services 1,772,172 1,731,925 1,725,450 1,780,450 55,000
Interest Earnings 22,306 15,854 9,000 9,000 0
Commercial Franchise Fees 26,697 27,437 22,500 25,500 3,000
Miscellaneous Collections 0
Disaster Relief Grants
Total Revenues 1,821,175 1,775,216 1,756,950 1,814,950 58,000
Other Financing Sources 0
Total Resources 2,347,106 2,382,897 2,418,593 2,440,510 21,917
Expenditures
Sanitation 1,707,996 1,718,610 1,793,033 1,810,501 17,468
DIVISION TOTALS 1,707,996 1,718,610 1,793,033 1,810,501 17,468
Other Financing Uses 31,429 2,644 0
Restricted 365,708 365,399 447,133 451,325 4,192
Operating Cash 241,973 296,244 178,427 178,684 257
Ending Cash 607,681 661,643 625,560 630,009 4,449
Total Expenses and Cash 2,347,106 2,382,897 2,418,593 2,440,510 21,917
Resource Allocation
Personnel Services 26,406 19,371 21,086 25,019 3,933
Operating Expenses 1,436,426 1,442,226 1,507,352 1,512,384 5,032
Capital Outlay 0 4,494 4,500 5,200 700
Debt Service 0 0 0 0 0
Transfers 245,164 252,519 260,095 267,898 7,803
Total Resources 1,707,996 1,718,610 1,793,033 1,810,501 17,468
AUTHORIZED PERSONNEL
Position 2011-2012 2012-2013
Heavy Equipment Operator 0.40 0.40
83
Sanitation Fund
Public Works Sanitation
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 16,505 12,469 12,550 15,327 2,777
Overtime 97 4 25 25 0
Special Pay 1,969 242 300 300 0
Sub-Total 18,571 12,715 12,875 15,652 2,777
Benefits
FICA 1,319 966 975 1,199 224
Pension 2,561 3,107 3,886 4,276 390
Health and Life Insurance 2,790 1,884 2,650 2,926 276
Worker and Unemploy Comp 1,165 699 700 966 266
Sub-Total 7,835 6,656 8,211 9,367 1,156
Total Wages and Benefits 26,406 19,371 21,086 25,019 3,933
OPERATING EXPENSES
Professional Services 16 24
Contract Services 1,257,866 1,267,916 1,324,000 1,341,000 17,000
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance 3,613 1,841 1,922 1,179 (743)
Repairs and Maintenance 6,572 6,513 6,500 7,487 987
Printing and Publishing 51 100 100 0
Advertising and Promotions
Other Current Charges 3,147
Office Supplies
Operating Supplies
Books,Training,Memberships
Internal Service Charges 165,212 165,881 174,830 162,618 (12,212)
Total Operating Expenses 1,436,426 1,442,226 1,507,352 1,512,384 5,032
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 4,494 4,500 5,200 700
Total Capital Outlay 0 4,494 4,500 5,200 700
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund 245,164 252,519 260,095 267,898 7,803
To
To
Total Transfers 245,164 252,519 260,095 267,898 7,803
DIVISION TOTALS 1,707,996 1,718,610 1,793,033 1,810,501 17,468
84
Storm Water Drainage Fund
Purpose:
The Storm Water Utility is responsible for funding improvements to reduce the impact of severe weather
by providing effective treatment and conveyance of the City's storm water and for maintenance of City's
existing stormwater facilities.
Key Objectives:
• Continue storm water collection, • Continue storm water system inspections,
conveyance and treatment system preventive monitoring, and reporting required by the
maintenance. National Pollutant Discharge Elimination
System(NPDES) and Municipal Separate
• Implementation of the new Storm Water Storm Sewer System(MS4)permits.
Master Plan Update.
Issues,Trends,Highlights:
• Monitored compliance with our new NPDES storm water permit requirements and submitted
Annual MS4 Report to the Florida Department of Environmental Protection(FDEP) issuance date
June 1,2011 expiration date May 31, 2016.
• Stormwater Master Plan update completed.
• Performed preventive maintenance on storm drain lines and catch basins, including vacuuming
and water jetting using city personnel and equipment and contracted support for large pipe
systems.
• Reshaped over 277 linear feet of ditches,cleaned out approximately 38 catch basins and jetted
and cleaned 14,524 linear feet of storm sewer pipe lines, removing over 36 cubic yards of debris.
• Continued ditch spraying for invasive aquatic weeds,holding prices from 2006.
• Continued public education program the coastal environment interactive (Enviroscape) model.
Workload Data
Activity Est. FY-10/11 FY-09/10 FY-08/09
FY-11/12
Miles of Drainage Ditches 14.4 14.4 14.4 14.4
Miles of Storm Sewer 22 22 22 22
Number of Catch Basins 1,058 1,058 1044 928
Feet of Ditch Maintained 34,500 34,500 34,500 34,500
85
Storm Water Utility
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Restricted 330,767 374,928 386,677 376,712 (9,965)
Operating Cash 3,860,225 2,063,799 806,548 851,550 45,002
Cash Forward 4,190,992 2,438,727 1,193,225 1,228,262 35,037
Revenues
Storm Water Fees 507,513 509,447 680,430 680,430 0
Interest Earnings 90,688 33,439 15,000 15,000 0
Fl.D.E.P.
Other (12)
Transfers
From Half Cent Sales Tax Fund 230,000 320,000 90,000
From Gas Tax Fund 423,000 143,000 33,000 82,000 49,000
From General Fund
Total Revenues 1,021,189 685,886 958,430 1,097,430 139,000
Other Financing Sources 590,399
Total Resources 5,802,580 3,124,613 2,151,655 2,325,692 174,037
Expenditures
Storm Water Utility 3,363,853 1,348,148 923,393 1,208,504 285,111
DIVISION TOTALS 3,363,853 1,348,148 923,393 1,208,504 285,111
Other Financing Uses 583,240 0
Restricted 374,928 386,677 376,712 368,452 (8,260)
Operating Cash 2,063,799 806,548 851,550 748,736 (102,814)
Ending Cash 2,438,727 1,193,225 1,228,262 1,117,188 (111,074)
Total Expenses and Cash 5,802,580 3,124,613 2,151,655 2,325,692 174,037
Resource Allocation
Personnel Services 276,181 247,070 210,929 224,747 13,818
Operating Expenses 374,132 400,179 451,313 405,989 (45,324)
Capital Outlay 2,501,190 476,034 50,000 367,000 317,000
Debt Service 212,350 224,865 211,151 210,768 (383)
Transfers 0 0 0 0 0
Total Resources 3,363,853 1,348,148 923,393 1,208,504 285,111
86
Storm Water Utility
Public Works Storm Water
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 191,206 159,728 121,000 132,446 11,446
Overtime 916 911 600 600 0
Special Pay 2,873 5,881 11,482 4,350 (7,132)
Sub-Total 194,995 166,520 133,082 137,396 4,314
Benefits
FICA 14,566 12,383 10,335 10,514 179
Pension 28,952 35,172 34,341 36,945 2,604
Health and Life Insurance 25,067 23,937 25,539 31,660 6,121
Worker and Unemploy Comp 12,601 9,058 7,632 8,232 600
Sub-Total 81,186 80,550 77,847 87,351 9,504
Total Wages and Benefits 276,181 247,070 210,929 224,747 13,818
OPERATING EXPENSES
Professional Services 813 49,986 65,000 14,100 (50,900)
Contract Services 140,476 123,889 130,000 135,000 5,000
Local Travel
Communications 862 834 1,400 2,250 850
Postage
Utilities
Rentals and Leases 812 650 461 400 (61)
Insurance 21,360 15,262 17,661 21,830 4,169
Repairs and Maintenance 12,317 12,476 22,363 20,314 (2,049)
Printing and Publishing 218 1,087 718 200 (518)
Advertising and Promotions
Other Current Charges 2,439 5,621 570 600 30
Office Supplies 44 50 50 0
Operating Supplies 24,332 17,914 25,500 41,150 15,650
Books,Training,Memberships 1,960 1,166 3,477 3,500 23
Internal Service Charges 168,499 171,294 184,113 166,595 (17,518)
Total Operating Expenses 374,132 400,179 451,313 405,989 (45,324)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 2,501,190 476,034 50,000 360,000 310,000
Vehicles
Equipment 7,000 7,000
Total Capital Outlay 2,501,190 476,034 50,000 367,000 317,000
DEBT SERVICE
Principal 111,840 115,335 119,447 123,035 3,588
Interest 100,311 109,474 91,648 87,677 (3,971)
Other 199 56 56 56 0
Total Debt Service 212,350 224,865 211,151 210,768 (383)
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 3,363,853 1,348,148 923,393 1,208,504 285,111
87
Fleet Maintenance
Purpose:
The Fleet Maintenance Department is responsible for overseeing the fleet maintenance
contractor's compliance with their contractual obligation to the City, including services and
repairs on all City vehicles and small equipment. The contract includes routine lubrication, oil
change, mechanical repairs and other vehicle modifications as needed.
Key Objectives:
• Ensure covered City vehicles and are properly inspected and maintained
equipment are properly maintained for safety and efficiency to reduce the
for safety and efficiency. amount of non-contract work by
performing routine preventive
• Continue to monitor contractor's maintenance.
performance, to ensure an efficient
and effective service facility capable • Continue to review corrective action in
of handling a high volume of cases of vehicle or equipment abuse as
maintenance and repairs. reported by contractor.
• Continue a strict policy for • Continue efforts to improve fleet fuel
Department Head approval of non- efficiency by providing mileage reports
contract work. to Department Heads and researching
alternative operating procedures and
• Ensure City vehicles and equipment vehicles.
Issues, Trends, Highlights:
The City continues to experience a downward trend in vehicle repair costs and contractor
received a bonus for keeping expenses below target level.
Workload Data:
Under the contract, the average number of work orders completed annually is about 842.
Workload Data
Est.
Activity FY-10/11 FY-09/10 FY-08/09
FY-11/12
Number of Vehicle & Equipment 840 845 822 861
Repairs
88
Fleet Maintenance
Public Works Fleet Maintenance
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total 0 0 0 0 0
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total 0 0 0 0 0
Total Wages and Benefits 0 0 0 0 0
OPERATING EXPENSES
Professional Services
Contract Services 241,580 244,748 248,000 277,300 29,300
Local Travel
Communications 1,079 1,097 1,237 2,100 863
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies 700 1,218 2,200 2,240 40
Books,Training,Memberships
Total Operating Expenses 243,359 247,063 251,437 281,640 30,203
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 2,690 3,000 3,000
Total Capital Outlay 2,690 0 0 3,000 3,000
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To General Fund
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 246,049 247,063 251,437 284,640 33,203
89
Public Utilities
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Revenues:
Water Utility 3,911,739 4,080,253 3,420,683 3,433,392 12,709
Sewer Utility 5,000,647 9,376,856 11,362,520 5,177,537 (6,184,983)
Total Revenues 8,912,386 13,457,109 14,783,203 8,610,929 (6,172,274)
Expenses:
Water Utility
Water Plant 1,161,580 1,095,015 722,170 897,256 175,086
Water Distribution 674,469 649,010 912,179 865,678 (46,501)
Administrative/Non Div. 1,184,802 1,253,518 1,295,271 1,273,494 (21,777)
Total 3,020,851 2,997,543 2,929,620 3,036,428 106,808
Sewer Utility
Sewer Collection 1,558,768 2,737,696 1,245,525 1,180,037 (65,488)
Sewer Treatment 2,204,178 4,740,444 7,402,345 1,755,877 (5,646,468)
Administrative/Non Div. 1,756,879 2,449,747 1,892,468 2,721,577 829,109
Total 5,519,825 9,927,887 10,540,338 5,657,491 (4,882,847)
Total Expenses 8,540,676 12,925,430 13,469,958 8,693,919 (4,776,039)
Resource Allocation:
Personnel Services 1,740,254 1,774,640 1,841,676 1,862,893 21,217
Operating Expenses 2,965,229 3,220,244 3,198,642 2,946,262 (252,380)
Capital Outlay 2,045,468 5,357,394 6,428,845 1,018,300 (5,410,545)
Debt Service 1,396,041 1,444,664 1,508,842 2,236,604 727,762
Transfers 393,684 1,128,488 491,953 629,860 137,907
Total Resource Allocation: 8,540,676 12,925,430 13,469,958 8,693,919 (4,776,039)
Summary of Authorized Positions
2011-2012 2012-2013
Water Utility
Public Utilities Director 0.50 0.50
Utility Plant Division Director 0.50 0.50
Special Projects Manager 0.50 0.50
Water Plant Superintendent 1.00 1.00
Conveyance Division Director 0.50 0.50
Utilities Collection/Distribution Operators 2.00 2.00
Cross Connection Administrator/GIS Technician 0.50 0.50
Sewer Utility
Public Utilities Director 0.50 0.50
Utility Plant Division Director 0.50 0.50
Special Projects Manager 0.50 0.50
Wastewater Plant Superintendent 1.00 1.00
Conveyance Division Director 0.50 0.50
Wastewater/Water Operators 6.00 6.00
Lift Station Technician 1.00 1.00
Utilities Collection/Distribution Operators 2.00 2.00
Heavy Equipment Operator 0.70 0.70
Heavy Equipment Operator(Part Time) 1.00 0.00
Wastewater/Water Operator-(Part Time) 4.00 4.00
Cross Connection Administrator/GIS Technician 0.50 0.50
23.70 22.70
90
Public Utilities Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Restricted 3,110,440 3,147,781 3,420,246 3,321,142 (99,104)
Operating Cash 1,195,260 1,306,902 2,176,994 3,589,343 1,412,349
Cash Forward 4,305,700 4,454,683 5,597,240 6,910,485 1,313,245
Revenues
Grants 251,359 1,033,210 0 0 0
Inside City Charges 4,629,144 5,034,936 4,993,032 4,993,052 20
Outside City Charges 2,865,540 3,080,572 3,149,253 3,149,302 49
Cut-in-Fees 6,275 15,629 4,500 5,500 1,000
Service Charges 117,947 110,920 90,200 90,000 (200)
Delinquent Charges 205,472 224,084 150,000 150,000 0
Water/Sewer Connection Charges 8,173 2,150 0 0 0
Water Cross Connection 800 1,550 1,000 1,000 0
Water Impact Fees 0 0 1,182 1,182 0
Interest Earnings 159,143 89,511 66,670 75,650 8,980
Miscellaneous 52,388 64,970 48,418 50,057 1,639
Assessments 0 3,302 3,302 0
System Development Charges 120,569 174,103 100,000 70,000 (30,000)
Financed Charges 0 21,477 23,884 21,884 (2,000)
Loan Proceeds 495,576 3,603,997 6,151,762 0 (6,151,762)
Transfer from General Fund 0 0
Total Revenues 8,912,386 13,457,109 14,783,203 8,610,929 (6,172,274)
Other Financing Sources 10,406 990,528 0 0 0
Total Resources 13,228,492 18,902,320 20,380,443 15,521,414 (4,859,029)
Expenditures
Water Production 1,161,580 1,095,015 722,170 897,256 175,086
Sewer Treatment 2,204,178 4,740,444 7,402,345 1,755,877 (5,646,468)
Distribution and Collection 2,233,237 3,386,706 2,157,704 2,045,715 (111,989)
Non-Divisional 2,941,681 3,703,265 3,187,739 3,995,071 807,332
DIVISION TOTALS 8,540,676 12,925,430 13,469,958 8,693,919 (4,776,039)
Other Financing Uses 233,133 379,650 0 0 0
Restricted 3,147,781 3,420,246 3,321,142 3,734,485 413,343
Operating Cash 1,306,902 2,176,994 3,589,343 3,093,010 (496,333)
Ending Cash 4,454,683 5,597,240 6,910,485 6,827,495 (82,990)
Total Expenses and Cash 13,228,492 18,902,320 20,380,443 15,521,414 (4,859,029)
Resource Allocation
Personnel Services 1,740,254 1,774,640 1,841,676 1,862,893 21,217
Operating Expenses 2,965,229 3,220,244 3,198,642 2,946,262 (252,380)
Capital Outlay 2,045,468 5,357,394 6,428,845 1,018,300 (5,410,545)
Debt Service 1,396,041 1,444,664 1,508,842 2,236,604 727,762
Transfers 393,684 1,128,488 491,953 629,860 137,907
Totals 8,540,676 12,925,430 13,469,958 8,693,919 (4,776,039)
91
Water Utility Fund
Purpose:
The Water Production and Water Distribution Divisions operate and maintain four water
treatment plants, nine potable water wells, and the distribution system to supply potable
water and fire protection.
Key Objectives:
• To protect the public health through compliance with local, state and federal
regulatory requirements for drinking water standards
• To maintain water supply and facilities to provide fire protection
• To insure adequate quantity and quality of future water supplies throughout the
service area through proper maintenance and planning
• To protect existing water facilities through accurate system mapping and data
entry into the GIS system
Issues, Trends and Highlights:
• Over the last several years, water consumption dropped off fairly dramatically. A
combination of factors, including conservation, the economic downturn, vacant
apartments and mobile home parks, installation of private wells and retrofitting
homes with water conserving plumbing fixtures may have accounted for the
decreased water use. So far in FY12, consumption appears to be leveling off.
• The St. Johns River Water Management District continues to work on the Water
Supply Plan and Minimum Flows and Levels. The plan may show Northeast
Florida area as a potential Priority Water Caution Area with possible limits on
withdrawals from the Florida Aquifer. The City will continue working with other
utilities and the District to determine potential effects on water supply allocations
and costs.
Workload Data
Activity FY-10 FY-11 FY-12 (est) FY-13 (est)
Million Gallons Treated 846 846 881 882
Miles of distribution system 102 102 102 102
maintained
Number of Active Accounts 8,071 8,050 8,051 8,060
92
Sewer Utility Fund
Purpose:
The Sewer Collection and Sewer Treatment Divisions operate and maintain wastewater collection,
transmission and treatment facilities. These facilities include the treatment plants, lift stations, force
mains, gravity mains, services, and the effluent pumping system and outfall force mains which discharge
to the St. Johns River. Biosolids, the treated product of wastewater treatment, are disposed of at Trail
Ridge Landfill.
Key Objectives:
• To protect the environment and the public health by maintaining compliance with local, state and
federal regulatory requirements
• To maintain and improve facilities and equipment to extend the life of the system
• To implement the Capital Improvement Program outlined in the Sewer Master Plan Update
• To protect the system by continually updating sewer maps and data using the GIS system
Issues, Trends and Highlights:
• Constructions of the Total Maximum Daily Load (TMDL) improvements to remove nitrogen are
currently underway. The TMDL project includes upgrades to Wastewater Treatment Plant#1 to
provide nitrogen removal, construction of a force main from Wastewater Treatment Plant #2 to
Wastewater Treatment Plant#1, and abandonment of Wastewater Treatment Plant#2. Sludge
treatment and odor control upgrades are also under construction.
• DEP State Revolving Fund monies are being used to pay for the TMDL improvements at a
reduced interest rate.
• Significant operational savings will occur with the completion of the TMDL improvements.
• The operating budget will maintain current levels of service only, and maintain compliance with
new and existing regulatory requirements.
Workload Data
Activity FY10 FY11 FY12 (est.) FY13 (est.)
Millions of Gallons Treated 763 764 764 765
Miles of Sewer Lines Maintained 88 89 93 93
*Lift Stations Maintained 32* 31* 31* 31*
Sewer Services Maintained 7,463 7,466 7,525 7,543
*Includes stormwater pump station.
93
Water Utility Fund
Water Production Division
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 207,964 211,820 209,944 208,445 (1,499)
Overtime 1,483 2,073 1,500 1,500 0
Special Pay 15,928 13,650 19,933 19,933 0
Sub-Total 225,375 227,543 231,377 229,878 (1,499)
Benefits
FICA 16,415 16,583 17,792 17,589 (203)
Pension 31,655 38,346 52,691 58,144 5,453
Health and Life Insurance 19,751 22,300 28,936 31,511 2,575
Worker and Unemploy Comp 7,707 5,684 6,150 7,293 1,143
Sub-Total 75,528 82,913 105,569 114,537 8,968
Total Wages and Benefits 300,903 310,456 336,946 344,415 7,469
OPERATING EXPENSES
Professional Services 7,445 1,875 10,000 85,000 75,000
Contract Services 147,240 189,854 180,000 170,000 (10,000)
Local Travel 865 514 700 700 0
Communications 1,192 1,856 2,000 2,300 300
Postage 259 160 200 200 0
Utilities 104,629 123,518 119,000 119,000 0
Rentals and Leases 1,952 1,320 750 770 20
Insurance
Repairs and Maintenance 8,875 12,672 14,441 14,646 205
Printing and Publishing 1,006 857 1,000 1,000 0
Advertising and Promotions
Other Current Charges 14,265 7,810 4,600 5,575 975
Office Supplies 1,738 1,895 1,750 1,750 0
Operating Supplies 34,814 37,403 37,023 37,400 377
Books,Training,Memberships 4,299 5,518 5,350 5,200 (150)
Total Operating Expenses 328,579 385,252 376,814 443,541 66,727
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 530,298 392,678 4,200 105,000 100,800
Vehicles
Equipment 1,800 6,629 4,210 4,300 90
Total Capital Outlay 532,098 399,307 8,410 109,300 100,890
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 1,161,580 1,095,015 722,170 897,256 175,086
94
Sewer Utility Fund
Sewer Treatment Division
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 548,940 548,501 564,664 538,045 (26,619)
Overtime 4,966 5,097 7,000 6,000 (1,000)
Special Pay 35,231 28,009 38,800 38,800 0
Sub-Total 589,137 581,607 610,464 582,845 (27,619)
Benefits
FICA 42,935 42,750 46,701 44,598 (2,103)
Pension 82,853 100,414 137,730 145,994 8,264
Health and Life Insurance 58,216 60,546 72,348 78,021 5,673
Worker and Unemploy Comp 20,216 14,872 13,500 17,451 3,951
Sub-Total 204,220 218,582 270,279 286,064 15,785
Total Wages and Benefits 793,357 800,189 880,743 868,909 (11,834)
OPERATING EXPENSES
Professional Services 1,571 4,193 7,000 39,000 32,000
Contract Services 196,274 318,155 243,000 181,950 (61,050)
Local Travel 341 276 300 300 0
Communications 4,982 5,089 6,303 4,400 (1,903)
Postage 1,487 3,353 2,000 2,000 0
Utilities 500,510 514,180 452,200 270,000 (182,200)
Rentals and Leases 3,882 3,991 1,702 1,500 (202)
Insurance
Repairs and Maintenance 76,951 34,794 45,562 45,868 306
Printing and Publishing 948 1,158 1,000 1,000 0
Advertising and Promotions
Other Current Charges 23,774 22,400 20,700 18,400 (2,300)
Office Supplies 1,659 1,379 1,300 1,100 (200)
Operating Supplies 119,532 104,034 109,000 123,400 14,400
Books,Training,Memberships 3,633 5,722 4,900 6,050 1,150
Total Operating Expenses 935,544 1,018,724 894,967 694,968 (199,999)
CAPITAL OUTLAY
Land 4,757
Buildings
Infrastructure Improvements 467,420 2,906,705 5,611,635 17,000 (5,594,635)
Vehicles 140,000 140,000
Equipment 3,100 14,826 15,000 35,000 20,000
Total Capital Outlay 475,277 2,921,531 5,626,635 192,000 (5,434,635)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 2,204,178 4,740,444 7,402,345 1,755,877 (5,646,468)
95
Water Utility Fund
Water Distribution Division
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 211,076 215,921 171,535 169,902 (1,633)
Overtime 16,221 14,378 13,000 14,000 1,000
Special Pay 16,189 16,189 14,263 14,263 0
Sub-Total 243,486 246,488 198,798 198,165 (633)
Benefits
FICA 17,881 18,152 15,514 15,162 (352)
Pension 32,348 39,275 43,051 47,393 4,342
Health and Life Insurance 26,779 28,419 26,020 26,658 638
Worker and Unemploy Comp 10,228 8,103 6,796 7,841 1,045
Sub-Total 87,236 93,949 91,381 97,054 5,673
Total Wages and Benefits 330,722 340,437 290,179 295,219 5,040
OPERATING EXPENSES
Professional Services 130 757 500 15,500 15,000
Contract Services 39,596 40,386 75,410 51,000 (24,410)
Local Travel 399 851 500 500 0
Communications 4,024 5,096 5,103 5,100 (3)
Postage 63 17 50 50 0
Utilities 2,310 2,216 2,000 2,300 300
Rentals and Leases 3,750 3,288 1,847 1,215 (632)
Insurance
Repairs and Maintenance 31,338 30,193 33,305 34,494 1,189
Printing and Publishing 637 131 800 800 0
Advertising and Promotions
Other Current Charges
Office Supplies 237 618 700 700 0
Operating Supplies 104,754 137,671 158,195 176,400 18,205
Books,Training,Memberships 2,446 2,071 2,600 2,400 (200)
Total Operating Expenses 189,684 223,295 281,010 290,459 9,449
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements 146,583 15,021 337,000 270,000 (67,000)
Vehicles
Equipment 7,480 70,257 3,990 10,000 6,010
Total Capital Outlay 154,063 85,278 340,990 280,000 (60,990)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 674,469 649,010 912,179 865,678 (46,501)
96
Sewer Utility Fund
Sewer Collection Division
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 205,132 210,061 209,376 210,899 1,523
Overtime 7,435 7,864 6,000 6,000 0
Special Pay 20,908 17,057 18,000 18,000 0
Sub-Total 233,475 234,982 233,376 234,899 1,523
Benefits
FICA 17,353 17,613 17,853 17,973 120
Pension 31,494 38,194 52,548 58,829 6,281
Health and Life Insurance 23,339 25,033 22,700 33,985 11,285
Worker and Unemploy Comp 9,611 7,736 7,331 8,664 1,333
Sub-Total 81,797 88,576 100,432 119,451 19,019
Total Wages and Benefits 315,272 323,558 333,808 354,350 20,542
OPERATING EXPENSES
Professional Services 400 400 0
Contract Services 246,034 342,152 340,000 269,000 (71,000)
Local Travel 1,403 908 800 800 0
Communications 2,097 2,090 2,800 3,000 200
Postage
Utilities 51,581 54,593 54,100 54,100 0
Rentals and Leases 1,744 1,606 605 300 (305)
Insurance
Repairs and Maintenance 28,360 23,549 27,750 29,087 1,337
Printing and Publishing 148 833 250 250 0
Advertising and Promotions
Other Current Charges 5,312 0 0 0
Office Supplies
Operating Supplies 26,837 30,671 31,052 30,400 (652)
Books,Training,Memberships 1,262 1,146 1,150 1,350 200
Total Operating Expenses 359,466 462,860 458,907 388,687 (70,220)
CAPITAL OUTLAY
Land 140,957
Buildings
Infrastructure Improvements 743,073 1,951,278 452,810 437,000 (15,810)
Vehicles
Equipment 0
Total Capital Outlay 884,030 1,951,278 452,810 437,000 (15,810)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 1,558,768 2,737,696 1,245,525 1,180,037 (65,488)
97
Public Utilities Fund
Administrative and Non- Divisional
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
OPERATING EXPENSES
Professional Services 4,839 0 0 0 0
Contract Services 285 2,684 500 500 0
Insurance 176,448 152,314 138,535 145,815 7,280
Other Current Charges 14,538 2,463 0 0 0
Internal Service Charges 955,846 972,652 1,047,909 982,292 (65,617)
Total Operating Expenses 1,151,956 1,130,113 1,186,944 1,128,607 (58,337)
DEBT SERVICE
Utility Revenue Bonds-1996
Principal 21,506 25,806 29,607 30,175 568
Interest 33,662 22,941 21,328 20,171 (1,157)
Other 882
Utility Revenue Bonds-2004
Principal 666,656 683,860 705,364 726,869 21,505
Interest 583,560 564,135 542,593 519,313 (23,280)
Other 345 344 348 350 2
State Revolving Fund Loan
Principal 429,184 429,184
Interest 342,602 342,602
Utility Revenue 2010 new issues
Principal 37,271 48,089 10,818
Interest 25,545 31,382 29,842 (1,540)
Suntrust-1999 Revenue Refunding
Principal 74,107 76,895 79,581 84,606 5,025
Interest 15,323 12,149 8,872 5,403 (3,469)
Total Debt Service 1,396,041 1,411,675 1,456,346 2,236,604 780,258
TRANSFERS
To General Fund 393,684 1,128,488 491,953 629,860 137,907
Total Transfers 393,684 1,128,488 491,953 629,860 137,907
DIVISION TOTALS 2,941,681 3,670,276 3,135,243 3,995,071 859,828
98
Pension Funds
Purpose:
The General Employee and Police Employee Pension Funds are funded by
contributions from both the City and the employees. Some funding is also
provided from Police supplemental benefits. These benefits are a result of
casualty insurance premium tax monies collected by and received from the sate of
Florida, in accordance with Florida State Statute, Chapter 185. Interest from
investment earnings on Plan assets also assists in funding the Plan. The assets
within these funds are held in trust for the future benefits of the employees and
are directed by two separate pension boards.
Key Objectives:
• The funding objective for both plans is to establish and receive contributions,
expressed as a percent of active member payroll, which will remain
approximately level from year to year and will not have to be increased for future
generations of citizens in the absence of benefit improvements.
• To monitor the Plan's fund manager for compliance with the Plan's investment
policy and recommend changes to the policy, if necessary, to assure the plan's
participants and recipients that the benefits specified in the Plan will be available.
• To keep the plan current as to compliance with IRS code requirements and any
State or Federal changes.
• To provide employees with an annual individual retirement benefit statement.
Issues, Trends and Highlights:
• Total Net Assets as of September 30, 2011 for the General Pension fund were
$10,448,470. This represents an increase of$30,663 over 2010.
• Total Net Assets as of September 30, 2011 for the Police Pension fund were
$6,056,405. This represents an increase of$45,448 over 2010.
• The City contributions to the General Pension Fund are projected to increase
$45,876 in FY 2013 to $1,044,392.
• The City contributions to the Police Pension Fund are projected to decrease
$22,169 in FY 2013 to $517,934.
99
Pension Funds
Combined Summary of Revenues and Expenses
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Revenues:
General Pension 1,728,014 730,313 2,104,516 2,174,392 69,876
Police Pension 1,098,696 641,120 1,232,311 1,233,745 1,434
Total Revenues 2,826,710 1,371,433 3,336,827 3,408,137 71,310
Expenses:
General Pension 523,524 699,650 780,290 789,485 9,195
Police Pension 542,844 595,672 691,412 653,056 (38,356)
Total Expenses 1,066,368 1,295,322 1,471,702 1,442,541 (29,161)
Resource Allocation:
Personnel Services 0 0 0 0 0
Operating Expenses 1,066,368 1,295,322 1,471,702 1,442,541 (29,161)
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resource Allocation: 1,066,368 1,295,322 1,471,702 1,442,541 (29,161)
Summary of Authorized Positions
2011-2012 2012-2013
Pension
* Plan Administrator-Duties currently under Finance Department
100
General Employee Pension Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Cash Forward 9,310,203 10,556,632 10,652,015 11,976,241 1,324,226
Revenues
Earnings on Investments 929,651 (180,860) 920,000 930,000 10,000
Employer Contributions 599,292 722,769 998,516 1,044,392 45,876
Employee Contributions 198,363 188,404 186,000 200,000 14,000
Other 708 0
Total Revenues 1,728,014 730,313 2,104,516 2,174,392 69,876
Other Financing Sources 41,939 64,720
Total Resources 11,080,156 11,351,665 12,756,531 14,150,633 1,394,102
Expenditures
Benefits Paid
Retirement Benefits 462,801 583,857 647,000 661,200 14,200
Contribution Refunds 5,606 5,661 10,000 10,000 0
Subtotal 468,407 589,518 657,000 671,200 14,200
Operating Expenses
Professional Services 44,173 98,033 105,000 101,000 (4,000)
Contract Services 0
Insurance 2,086 2,942 3,255 3,150 (105)
Printing 35 35 50 50 0
Office Supplies 0
Books,Training 1,464 1,369 5,000 5,000 0
Internal Service Charges 7,359 7,753 9,985 9,085 (900)
Subtotal 55,117 110,132 123,290 118,285 (5,005)
DIVISION TOTALS 523,524 699,650 780,290 789,485 9,195
Other Financing Uses
Ending Cash 10,556,632 10,652,015 11,976,241 13,361,148 1,384,907
Total Expenses and Cash 11,080,156 11,351,665 12,756,531 14,150,633 1,394,102
Resource Allocation
Personnel Services
Operating Expenses 523,524 699,650 780,290 789,485 9,195
Capital Outlay
Debt Service
Transfers
Total Resources 523,524 699,650 780,290 789,485 9,195
101
Police Employee Pension Fund
Combined Summary of Revenues and Expenditures
Proposed
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Cash Forward 5,955,962 6,094,725 6,163,596 6,704,495 540,899
Revenues
Insurance Premium Tax Sec 185 88,806 86,391 88,500 88,806 306
Earnings on Investments 589,236 74,586 520,000 545,000 25,000
Employer Contributions 339,471 400,641 540,103 517,934 (22,169)
Employee Contributions 81,183 79,200 83,708 82,005 (1,703)
Other 302 0
Total Revenues 1,098,696 641,120 1,232,311 1,233,745 1,434
Other Financing Sources 23,423
Total Resources 7,054,658 6,759,268 7,395,907 7,938,240 542,333
Expenditures
Benefits Paid
Retirement Benefits 490,492 512,386 611,000 573,440 (37,560)
Contribution Refunds 7,981 6,853 7,000 6,000 (1,000)
Subtotal 498,473 519,239 618,000 579,440 (38,560)
Operating Expenses
Professional Services 38,650 69,119 60,000 61,000 1,000
Contractual Services 0
Insurance 2,086 2,942 3,255 3,150 (105)
Printing 12 12 25 20 (5)
Office Supplies 0
Internal Service Charges 3,623 4,135 5,132 4,446 (686)
Books,Training 225 5,000 5,000 0
Subtotal 44,371 76,433 73,412 73,616 204
Transfers
DIVISION TOTALS 542,844 595,672 691,412 653,056 (38,356)
Other Financing Uses 417,089
Ending Cash 6,094,725 6,163,596 6,704,495 7,285,184 580,689
Total Expenses and Cash 7,054,658 6,759,268 7,395,907 7,938,240 542,333
Resource Allocation
Personnel Services
Operating Expenses 542,844 595,672 691,412 653,056 (38,356)
Capital Outlay
Debt Service
Transfers
Total Resources 542,844 595,672 691,412 653,056 (38,356)
102
City of Atlantic Beach
Schedule of Interfund Transfers
Operating Budget Fiscal Year 2013
Transfer Transfer
In Out
General Fund
From Water Utility 205,534
From Sewer Utility 424,326
From Sanitation Fund 267,898
To Building Code Enforcement Fund 31,000
Local Option Gas Tax Fund
To Storm Water Utility Fund 82,000
To Debt Service 71,000
Half Cent Sales Tax Fund
To Storm Water Utility Fund 320,000
Debt Service Fund
From Local Option Gas Tax Fund 71,000
Building Code Enforcement Fund
From General Fund 31,000
Water Utility Fund
To General Fund 205,534
Sewer Utility Fund
To General Fund 424,326
Sanitation Fund
To General Fund 267,898
Storm Water Utility
From Half Cent Sales Tax Fund 320,000
From Local Option Gas Tax Fund 82,000
Total Transfers 1,401,758 1,401,758
Sanitation
Water Utility Debt Service
Sewer Utility General Fund Gas Tax
Building Code Storm Water
Enforcement
Half Cent /4'
Sales Tax
103
City of Atlantic Beach
Schedule of Available Cash Balances
Major Funds
FY-2013
FY-2013 Utility Rate Reserve for Utility Total Remaining
Projected 25%Operating Stabilization Customer In Trust or Renewal and Debt Service Restricted Available
Ending Balance Reserve Fund Deposits Designated Replacement Reserve Cash Cash
General Fund 5,265,023 2,618,006 300,000 2,918,006 2,347,017
Convention Development Tax 44,519 0 44,519
Gas Tax 5,261 0 5,261
1/2 Cent Sales Tax 341,333 0 341,333
Building Department 66,456 66,395 66,395 61
Public Utilities 6,827,495 959,754 400,000 532,769 500,000 1,341,962 3,734,485 3,093,010
Storm Water Utility 1,117,188 157,684 210,768 368,452 748,736
Sanitation 630,009 451,325 451,325 178,684
Debt Service 73,554 73,554 73,554 0
Miscellaneous funds 2,779,023 130,240 130,240 2,648,783
Pension Trust Funds 20,646,332 20,646,332 20,646,332 0
Totals 37,796,193 4,253,164 400,000 532,769 21,076,572 500,000 1,626,284 28,388,789 9,407,404
L 1
r
o
City of Atlantic Beach
Long-Term Financial Plan
� °r
Fiscal Year 2012-2013
105
City of Atlantic Beach
Long Term Financial Plan Projection Summary
General Fund
Proposed
Actual Actual Estimate Budget Proj. Proj. Proj. Proj. Proj. Proj. Proj. Proj. Proj.
FY-10 FY-11 FY-12 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22
Cash Balance Forward 2,858,043 3,981,530 5,234,895 5,217,468 5,265,023 5,247,707 5,177,139 5,189,000 5,191,449 5,147,266 5,041,335 4,994,679 4,907,506
Revenues
Taxes 5,387,056 5,189,257 5,135,210 5,115,653 5,269,040 5,427,026 5,589,749 5,757,352 5,929,980 6,107,785 6,290,921 6,479,549 6,673,833
Licenses and Permits 920,033 955,141 924,420 871,520 897,566 924,391 952,018 980,473 1,009,779 1,039,962 1,071,048 1,103,064 1,136,039
Intergovernmental Revenues 1,450,744 1,526,451 1,465,039 1,520,135 1,576,840 1,635,690 1,696,767 1,760,156 1,825,947 1,894,230 1,965,101 2,038,661 2,115,011
Charges for Services 2,106,402 2,136,238 2,273,965 2,188,022 2,292,584 2,360,655 2,430,760 2,502,960 1577,318 2,653,898 2,732,769 2,813,997 2,897,653
Fines and Forfeitures 111,162 77,891 79,640 79,640 82,029 84,490 87,025 89,636 92,325 95,094 97,947 100,886 103,912
Miscellaneous Revenues 207,083 211,777 119,430 96,150 100,302 100,480 99,871 100,509 101,018 100,839 99,747 68,436 68,959
Interfund Transfers 638,848 1,381,007 824,048 897,758 905,795 932,969 960,958 989,788 1,019,481 1,042,976 1,067,034 1,091,670 1,116,897
Total Revenues 10,821,328 11,477,762 10,821,752 10,768,878 11,124,156 11,465,700 11,817,148 12,180,873 12,555,847 12,934,785 13,324,567 13,696,263 14,112,305
Other Financing Sources 23,931
Total Resources 13,703,302 15,459,292 16,056,647 15,986,346 16,389,179 16,713,407 16,994,287 17,369,873 17,747,296 18,082,051 18,365,902 18,690,942 19,019,811
Expenditures by Department
Governing Body 42,764 41,205 41,624 42,645 42,882 43,129 43,384 43,647 43,918 44,197 44,485 44,781 45,086
City Administration 2,236,513 2,450,845 2,531,865 2,349,849 2,446,870 2,545,116 2,585,830 2,679,298 2,743,008 2,843,055 2,932,133 3,037,043 3,100,088
Planning and Zoning 197,317 172,060 243,519 178,062 179,906 185,629 191,540 199,145 203,952 210,466 217,196 224,149 231,332
Public Safety 4,296,664 4,497,215 4,894,361 4,961,355 5,139,922 5,339,435 5,543,226 5,685,287 5,884,858 6,137,831 6,240,617 6,399,170 6,654,108
Public Works-Streets 1,450,059 1,454,687 1,546,560 1,593,673 1,732,383 1,742,958 1,739,175 1,795,088 1,912,757 1,916,239 1,988,598 2,048,896 2,091,201
Parks and Recreation 1,013,527 1,055,270 1,140,716 1,121,016 1,151,627 1,208,124 1,225,813 1,284,734 1,304,931 1,366,447 1,409,326 1,473,616 1,479,365
General Government 484,928 522,033 440,534 474,723 447,882 471,877 476,319 491,223 506,606 522,482 538,869 555,782 573,241
Total Expenditures 9,721,772 10,193,315 10,839,179 10,721,323 11,141,472 11,536,268 11,805,286 12,178,424 12,600,030 13,040,716 13,371,223 13,783,436 14,174,420
Revenues Less Expenditures 1,099,556 1,284,447 -17,427 47,555 -17,316 -70,568 11,862 2,449 -44,183 -105,932 -46,656 -87,173 -62,116
Other Financing Uses 31,082
Total Cash Reserves 3,981,530 5,234,895 5,217,468 5,265,023 5,247,707 5,177,139 5,189,000 5,191,449 5,147,266 5,041,335 4,994,679 4,907,506 4,845,390
Restricted Cash 2,643,232 2,743,926 2,903,687 2,918,006 2,986,831 3,080,311 3,159,581 3,253,786 3,343,626 3,444,203 3,540,524 3,647,375 3,750,421
Unrestricted Cash 1,338,298 2,490,969 2,313,781 2,347,017 2,260,876 2,096,828 2,029,420 1,937,663 1,803,641 1,597,132 1,454,154 1,260,130 1,094,970
Total Exp.&Cash Reserves 13,703,302 15,459,292 16,056,647 15,986,346 16,389,179 16,713,407 16,994,287 17,369,873 17,747,296 18,082,051 18,365,902 18,690,942 19,019,811
Resource Allocation
Personnel Services 6,396,388 6,694,613 7,106,739 7,134,924 7,323,092 7,560,346 7,805,678 8,059,380 8,321,752 8,593,109 8,873,776 9,164,090 9,464,403
Operating 2,976,541 3,081,092 3,308,008 3,337,099 3,424,231 3,560,898 3,632,644 3,755,764 3,852,751 3,983,703 4,088,322 4,225,412 4,337,279
Capital Outlay 260,305 285,610 414,498 218,300 379,150 399,575 351,050 346,889 408,644 446,515 391,214 375,486 353,736
Transfers Out 88,538 132,000 9,934 31,000 15,000 15,450 15,914 16,391 16,883 17,389 17,911 18,448 19,002
,Total Expenditures 9,721,772 10,193,315 10,839,179 10,721,323 11,141,472 11,536,268 11,805,286 12,178,424 12,600,030 13,040,716 13,371,223 13,783,436 14,174,420
O
Cn
City of Atlantic Beach
Total Revenues and Expenditures
General Fund
216
5
14
12
10
3
0
6
4
2
0
=Personnel Services IM■Operating =Capital =Transfers Revenues
107
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Gas Tax Fund
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-10 FY-11 FY-12 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22
Cash Balance Forward 222,381 76,633 75,012 49,606 5,261 30,648 56,242 80,223 113,746 157,138 210,735 274,880 349,928
Revenues
Local Option Gas Taxes 462,688 452,798 420,000 432,655 441,308 450,134 459,137 468,320 477,686 487,240 496,985 506,924 517,063
Interest Earnings 2,895 1,238 1,000 1,000 79 460 844 1,203 1,706 2,357 3,161 4,123 5,249
Other Revenues
Total Revenue 465,583 454,036 421,000 433,655 441,387 450,594 459,981 469,523 479,392 489,597 500,146 511,047 522,312
Expenses
Operating 117,059 235,012 312,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000
Capital 0 4,741 30,406 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000
Transfers 491,500 211,500 104,000 153,000 91,000 100,000 111,000 111,000 111,000 111,000 111,000 111,000 111,000
Total Expenses 608,559 451,253 446,406 478,000 416,000 425,000 436,000 436,000 436,000 436,000 436,000 436,000 436,000
Net Change in Cash Balance -142,976 2,783 -25,406 -44,345 25,387 25,594 23,981 33,523 43,392 53,597 64,146 75,047 86,312
Net Change in Working Capital 2,772 4,404
Ending Cash Balance 76,633 75,012 49,606 5,261 30,648 56,242 80,223 113,746 157,138 210,735 274,880 349,928 436,240
Restricted 76,633 75,012 49,606 5,261 30,648 56,242 80,223 113,746 157,138 210,735 274,880 349,928 436,240
Designated
Unrestricted 0 0 0 0 0 0 0 0 0 0 0 0 0
O
oc
City of Atlantic Beach
Total Revenues and Expenditures
Gas Tax Fund
1700
600
500
400
300
200
100
0
,N41%. too titspt ists!D ,ts.A1/4 czols.c5 co)
41 -O0 X41 -O
=Operating =Capital =Transfers -41-Revenues
109
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Sanitation Utility
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-10 FY-11 FY-12 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22
Cash Balance Forward 525,931 607,681 661,643 625,560 630,009 625,548 628,589 639,904 460,317 487,709 525,974 576,116 639,202
Revenues
Charges For Services 1,772,172 1,731,925 1,725,450 1,780,450 1,851,668 1,944,251 2,041,464 2,143,537 2,250,714 2,363,250 2,481,412 2,605,483 2,735,757
Commercial Franchise Fees 26,697 27,437 22,500 25,500 25,500 25,500 25,500 25,500 25,500 25,500 25,500 25,500 25,500
Construction Debris/Misc 0 0 0 0 0 0 0 0 0 0 0 0
Grant Proceeds/Fema
Interest Earnings 22,306 15,854 9,000 9,000 9,450 9,383 9,429 9,599 6,905 7,316 7,890 8,642 9,588
Total Revenue 1,821,175 1,775,216 1,756,950 1,814,950 1,886,618 1,979,135 2,076,393 2,178,636 2,283,119 2,396,065 2,514,802 2,639,625 2,770,845
Expenses
Personnel Services 26,406 19,371 21,086 25,019 25,369 26,407 27,488 28,613 29,786 31,006 32,277 33,601 34,980
Operating 1,436,426 1,442,226 1,507,352 1,512,384 1,584,576 1,660,274 1,739,651 1,822,888 1,910,175 2,001,710 2,097,702 2,198,372 2,303,948
Capital 0 4,494 4,500 5,200 5,200 5,200 5,200 205,200 5,200 5,200 5,200 5,200 5,200
Debt 0 0 0 0 0 0 0 0 0 0 0 0 0
Transfers 245,164 252,519 260,095 267,898 275,935 284,213 292,739 301,521 310,567 319,884 329,481 339,365 349,546
Total Expenses 1,707,996 1,718,610 1,793,033 1,810,501 1,891,079 1,976,093 2,065,078 2,358,223 2,255,727 2,357,800 2,464,660 2,576,538 2,693,674
Net Change in Cash Balance 113,179 56,606 -36,083 4,449 -4,461 3,041 11,315 -179,587 27,392 38,265 50,142 63,087 77,171
Net Change in Working Capital -31,429 -2,644
Ending Cash Balance 607,681 661,643 625,560 630,009 625,548 628,589 639,904 460,317 487,709 525,974 576,116 639,202 716,373
Restricted 426,999 428,529 447,133 451,325 471,470 492,723 514,970 538,256 562,632 588,150 614,865 642,835 672,119
Unrestricted 180,682 233,114 178,427 178,684 154,078 135,866 124,935 -77,939 -74,923 -62,176 -38,750 -3,632 44,254
O
City of Atlantic Beach
Total Revenues and Expenses
Sanitation Fund
,„ 3,000
2,500
lop,
2,000
1,500
1,000
500
0
41" 411# 4 4P 41' 4/9'
■Personnel Services c- IOpereadirig f 1Capital oTransfers —.—Revenues
111
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Storm Water Utility
Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-10 FY-11 FY-12 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22
Cash Balance Forward 4,190,992 2,438,727 1,193,225 1,228,262 1,117,188 828,711 539,346 745,216 754,379 444,502 482,396 432,861 624,149
Revenues
Charges for Services
Storm Water Fees 507,513 509,447 680,430 680,430 694,039 707,919 722,078 736,519 751,250 766,275 781,600 797,232 813,177
Total Charges for Services 507,513 509,447 680,430 680,430 694,039 707,919 722,078 736,519 751,250 766,275 781,600 797,232 813,177
Grant Proceeds
Interest Earnings 90,688 33,439 15,000 15,000 16,758 12,431 8,090 11,178 11,316 6,668 7,236 6,493 9,362
Transfer In-Gas Tax 423,000 143,000 33,000 82,000 91,000 100,000 111,000 111,000 111,000 111,000 111,000 111,000 111,000
Transfer In-1/2 Cent Tax 230,000 320,000 285,000 235,000 260,000 260,000 285,000 285,000 285,000 285,000 285,000
Transfer In-General Fund
Other Revenues -12
Total Revenue 1,021,189 685,886 958,430 1,097,430 1,086,796 1,055,350 1,101,168 1,118,698 1,158,565 1,168,942 1,184,836 1,199,725 1,218,539
Expenses
Personnel Services 276,181 247,070 210,929 224,747 224,711 232,118 239,779 247,706 255,906 264,392 273,172 282,258 291,661
Operating 374,132 400,179 451,313 405,989 418,169 430,714 443,635 456,944 470,653 484,772 499,315 514,295 529,724
Capital 2,501,190 476,034 50,000 367,000 520,000 470,000 0 193,000 530,000 170,000 250,000 0 390,000
Debt 212,350 224,865 211,151 210,768 212,393 211,884 211,884 211,884 211,884 211,884 211,884 211,884 211,884
Transfers
Total Expenses 3,363,853 1,348,148 923,393 1,208,504 1,375,273 1,344,715 895,298 1,109,534 1,468,443 1,131,048 1,234,371 1,008,437 1,423,269
Net Change in Cash Balance -2,342,664 -662,262 35,037 -111,074 -288,477 -289,365 205,870 9,164 -309,878 37,894 -49,535 191,288 -204,730
Net Change in Working Capita -590,399 583,240
Ending Cash Balance 2,438,727 1,193,225 1,228,262 1,117,188 828,711 539,346 745,216 754,379 444,502 482,396 432,861 624,149 419,419
Restricted 374,928 386,677 376,712 368,452 373,113 377,592 382,738 388,046 393,524 399,175 405,006 411,022 417,230
Designated
Unrestricted 2,063,799 806,548 851,551 748,736 455,598 161,754 362,478 366,333 50,978 83,221 27,855 213,127 2,189
N
City of Atlantic Beach
Total Revenues and Expenditures
Storm Water Utility
4 - -
I
0
3
2
` h Ot h „hg' R �►'s.4 4 4 4 O O c5Q oorie
4 4 4
_Personnel Services mOperating =Debt ImuCapital =Transfers -4-Revenues
113
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
1/2 Cent Discretionary Sales Tax Fund
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-10 FY-11 FY-12 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22
Cash Balance Forward 720,685 348,168 167,095 76,895 341,333 720,510 921,255 1,326,161 1,681,062 2,025,486 2,459,561 2,964,921 3,492,931
Revenues
Tax Proceeds 611,206 635,446 638,000 655,938 669,057 682,438 696,087 710,008 724,209 738,693 753,467 768,536 783,907
Interest 13,059 5,532 1,800 1,800 5,120 10,808 13,819 19,892 25,216 30,382 36,893 44,474 52,394
Grant Proceeds/Other Misc.
Total Revenue 624,265 640,978 639,800 657,738 674,177 693,246 709,905 729,901 749,424 769,075 790,360 813,010 836,301
Expenses
Operating Expenses
Capital-Marsh Master Plan 19,500 73,300 187,500 45,000 65,000 60,000
Capital Parks 10,000 70,000 50,000 60,000 50,000 75,000
Transfer to Capital Projects Fund 1,000,000 798,000 500,000
Transfer to Stormwater Utility 230,000 320,000 285,000 235,000 260,000 260,000 285,000 285,000 285,000 285,000 285,000
Transfer to Debt Service
Total Expenses 1,000,000 817,500 730,000 393,300 295,000 492,500 305,000 375,000 405,000 335,000 285,000 285,000 360,000
Net Change in Cash Balance -375,735 -176,522 -90,200 264,438 379,177 200,746 404,905 354,901 344,424 434,075 505,360 528,010 476,301
Net Change in Working Capital 3,218 -4,551
Ending Cash Balance 348,168 167,095 76,895 341,333 720,510 921,255 1,326,161 1,681,062 2,025,486 2,459,561 2,964,921 3,492,931 3,969,231
Restricted 0 0 0 0 0 0 0 0 0 0 0 0 0
Designated
Unrestricted 348,168 167,095 76,895 341,333 720,510 921,255 1,326,161 1,681,062 2,025,486 2,459,561 2,964,921 3,492,931 3,969,231
City of Atlantic Beach
Total Revenues and Expenditures
Half Cent Sales Tax
1 ,200 -
1 ,000
800
600
Uj
Q 400
200
0
N ts[+� (� 1\43 N R , (5) floN (101'
[�
°Transfers Operating _Capita! —/—Revenues
i15
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Water and Sewer Utility Combined Summary
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-10 FY-11 FY-12 FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22
Cash Balance Forward 4,305,700 4,454,683 5,597,240 6,910,485 6,827,495 6,914,639 6,779,487 6,780,695 6,810,130 6,061,013 6,213,698 6,175,751 6,094,786
Revenues
Charges For Services 7,494,684 8,115,508 8,142,285 8,142,354 8,142,354 8,386,625 8,638,223 8,897,370 9,164,291 9,347,577 9,534,529 9,725,219 9,919,723
Assessments/Impact Fees 100,618 125,228 80,000 50,000 49,500 49,005 48,515 48,030 47,550 47,074 46,603 46,137 45,676
Other Revenues 1,317,084 5,216,373 6,560,918 418,575 439,313 433,107 426,901 420,424 415,539 405,368 396,447 393,173 388,444
Total Revenue 8,912,386 13,457,109 14,783,203 8,610,929 8,631,167 8,868,737 9,113,639 9,365,824 9,627,380 9,800,019 9,977,579 10,164,529 10,353,843
Expenses
Personnel Services 1,740,254 1,774,640 1,841,676 1,862,893 1,894,130 1,970,334 2,049,636 2,132,161 2,218,044 2,307,421 2,400,436 2,497,239 2,597,985
Operating 2,965,229 3,220,244 3,198,642 2,946,262 3,091,370 3,202,582 3,318,185 3,438,377 3,563,371 3,693,383 3,828,650 3,969,417 4,115,944
Capital 2,045,468 5,357,394 6,428,845 1,018,300 690,000 1,035,000 930,000 930,000 1,745,000 780,000 910,000 890,000 910,000
Debt 1,396,041 1,444,664 1,508,842 2,236,604 2,238,664 2,147,216 2,146,392 2,147,585 2,141,168 2,143,439 2,138,887 2,136,533 2,136,492
Transfers 393,684 1,128,488 491,953 629,860 629,860 648,756 668,219 688,266 708,914 723,092 737,553 752,305 767,351
Total Expenses 8,540,676 12,925,430 13,469,958 8,693,919 8,544,023 9,003,888 9,112,431 9,336,390 10,376,497 9,647,335 10,015,526 10,245,494 10,527,772
Net Change in Cash Balance 371,710 531,679 1,313,245 -82,990 87,144 -135,151 1,208 29,435 -749,117 152,684 -37,947 -80,965 -173,929
Net Change Working Capital -222,727 610,878 0 0 0 0 0 0 0 0 0 0 0
Ending Cash Balance 4,454,683 5,597,240 6,910,485 6,827,495 6,914,639 6,779,487 6,780,695 6,810,130 6,061,013 6,213,698 6,175,751 6,094,786 5,920,857
Restricted 3,147,781 3,420,246 3,321,142 3,734,485 3,779,807 3,776,517 3,829,614 3,886,021 3,940,052 3,999,806 4,057,761 4,119,429 4,184,984
Designated 0 0 0 0 0 0 0 0 0 0 0 0 0
Unrestricted 1,306,902 2,176,994 3,589,343 3,093,010 3,134,831 3,002,971 2,951,081 2,924,109 2,120,961 2,213,891 2,117,990 1,975,357 1,735,873
CT
City of Atlantic Beach
Total Revenues and Expenses
Public Utilities
16
I
14 /011\
12
6
4 -
2
ts'\ N ` + �` N pt' ' h Ng' h°� � 1,N4 €`15`O i
=Personnel Services lMIOperating Expenses =Debt Service
t iTransfers =Capital Outlay Revenues
117
r 4,:,,,.,\1.1:,7,-
�S t
� sk