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Agenda Packet 8-27-12
CITY OF ATLANTIC BEACH CITY COMMISSION MEETING August 27, 2012 - 6:30 PM AGENDA Call to order Invocation and pledge to the flag 1. Approve the minutes of the Special Called (Shade) Meeting and the Regular Commission Meeting of August 13, 2012. 2. Courtesy of Floor to Visitors 3. Unfinished Business from Previous Meetings A. City Manager's Follow -up Report. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Financial Report for July 2012 and the Atlantic Beach Police Department Semi - annual Report for 2012. B. Award the annual contract for Repair of Electrical Motors and Pumps, Bid No. 1112 -08 to Specialty Marine & Industrial Supplies at the bid prices. 5. Committee Reports None. 6. Action on Resolutions None. 7. Action on Ordinances A. ORDINANCE NO. 5-12-56, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES, ADMINISTRATION, ARTICLE II, CITY COMMISSION, SEC. 2 -19, RULES OF CONDUCT AND PROCEDURE AT MEETINGS, AMENDING RULE 24 REGARDING TAKING MINUTES, AND ADDING A NEW RULE 27, ABSENCES FROM CITY COMMISSION MEETING, AND PROVIDING AN EFFECTIVE DATE. B. ORDINANCE NO. 55-12-36, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 16, SOLID WASTE AND RECYCLING, ARTICLE II. FRANCHISE AGREEMENT AND PROVIDING AN EFFECTIVE DATE. 1 8. Miscellaneous Business A. Pension Board of Trustees - Fifth Member. (City Manager) B. Approval for use of Forfeiture Funds. (City Manager) C. Commissioner Request to evaluate traffic safety in Aquatic Gardens (City Manager) 9. City Manager A. City Manager's Report. 10. Reports and /or requests from City Commissioners and City Attorney A. Scope for Visioning Plan. (Commissioner Mark) B. Request for Citizen Participation during Workshops. (Commissioner Beckenbach) C. Discussion on future of Selva Marina Country Club. (Commissioner Woods) If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, August 24, 2012. 2 MINUTES OF SPECIAL CALLED (SHADE) MEETING OF ATLANTIC BEACH CITY COMMISSION HELD ON AUGUST 13, 2012 PRESENT: Mayor Mike Bomo Mayor Pro Tem Maria Mark Commissioner Mark Beckenbach Commissioner Jonathan Daugherty Commissioner Carolyn Woods ALSO: Jim Hanson, City Manager Sue Danhauser, HR Director John Dickinson, Partner /Office Head — Constangy, Brooks & Smith The Mayor called the meeting to order at 5:00 p.m. in the City Hall North Conference Room for the purpose of discussing matters related to Union negotiations with the Northeast Florida Public Employees Local 630 'Blue Collar" Union. The meeting was adjourned at 6:25 p.m. Mike Borno Mayor/Presiding Officer ATTEST Donna L. Bartle, CMC City Clerk MINUTES REGULAR CITY COMMISSION MEETING August 13, 2012 CITY HALL, 800 SEMINOLE ROAD IN ATTENDANCE: Mayor Mike Borno Mayor Pro Tern Maria Mark Commissioner Mark Beckenbach Commissioner Jonathan Daugherty Commissioner Carolyn Woods City Attorney Alan C. Jensen City Manager Jim Hanson City Clerk Donna L. Bartle Recording Secretary Nancy E. Bailey Call to Order/Pledge: Mayor Borno called the meeting to order at 6:30 p.m. Commissioner Woods gave the Invocation, followed by the Pledge of Allegiance to the Flag. 1. Approve the minutes of the Regular Commission Meeting of July 23, 2012. Motion: Approve the minutes of the Regular Commission Meeting of July 23, 2012. Moved by Daugherty, Seconded by Mark Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED 2. Courtesy of the Floor to Visitors. Mayor Borno recognized Boy Scout Troup 493 who were working on their merit badges. Mayor Borno opened the Courtesy of the Floor to Visitors. He welcomed the audience and explained the process for public comments. Nancy Whittington, 1861 Beachside Ct., expressed concern regarding the visioning expenditure. She stated she believes this is way too much money to spend on this issue. She stated in looking at past budgets there was $45,000 spent on a community visioning guideline and asked what this was, how effective it was, was it worth doing, and did it provide useful information. She stated it would be helpful to understand that before they move forward in going for this. Michael Hoffmann, 176 Camelia St., addressed the Commission regarding the trademarked text on the lift station at Camelia Street. He stated he read the letter from Fleet Landing in the agenda package and he seems amenable to having his folks redo parts of their work and suggested all text be removed, including the logo trademark "well inspired ", but also the "before" and "after" that is part of the east and west. He stated he doesn't question the intentions of the people who did this nor the people at City Hall who created and oversaw the process but would appreciate having the text and logo removed and replaced with something pictorial that might actually fit in with the neighborhood. Brittany Norris, 1304 Main St. and Dezmond Waters, 1830 Ocean Grove Drive, representing DIG Local, addressed the Commission regarding taking over the mid -week market. They distributed a marketing plan to the Commission (which is attached and made part of this Official Record as Attachment A). August 13 2012 REGULAR COMMISSION MEETING Page 2 Mark Tomaski, 448 Snapping Turtle Court W., stated he is concerned about the amount of $75,000 for the visioning process. He stated he believes the Commission can do this on their own without a consultant for a lot less. He asked that they think about how they are going to spend that money before they make any moves on spending it. No one else from the audience spoke so Mayor Borno closed the Courtesy of the Floor to Visitors. 3. Unfinished Business from Previous Meeting A. City Manager's Follow -up Report. None. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Monthly Building Department Report, Utility Sales Report and List of New Businesses for July 2012 and the Public Works and Utility Departments Project Status Report as of August 3, 2012. Mayor Borno read the Consent Agenda. Commissioner Beckenbach pulled Item A. He questioned the cause of the water loss. City Manager Hanson explained the reasons behind this loss and why one month to the next these things can be out of sync and recommended they look at the 12 -month rolling average figures to get it more in sync. Motion: Approve Consent Agenda Item A as read. Moved by Daugherty, Seconded by Woods Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED 5. Committee Reports None. 6. Action on Resolutions Commissioner Daugherty stated as a point of order since Item 6A mentions in detail the visioning project, he would suggest they move Item IOB up and discuss that before they talk about visioning projects in Item 6A. Item 10B was taken out of sequence and acted on at this time. IOB. Scope for Visioning Plan August 13, 2012 REGULAR COMMISSION MEETING Page 3 Commissioner Mark thanked Lesley Resnick for her hard work on drafting the scope of work. She stated she would like the Commission to approve the language of the proposed RFP scope of work and allow staff to send that out for proposals. She stated once the RFPs have been received the Commissioners will have the opportunity to review the short list of consultants who have provided their proposals, interview the consultants and have presentations given to determine which, if any, meet our criteria and expectations at an agreed upon fee. She stated only once those provisions have been met would they decide to move forward with the long -range planning. She explained, contrary to popular belief, they have not agreed to spend $75,000 on this long -range planning. She stated that is the number that has been discussed and is the number that was put into the budget as a line item just as a way to identify that there are these funds that are available for this process. She stated there has also been discussion that the Commissioners should be driving this. She stated that is exactly the opposite of what she ran on in the campaign, which was more citizen involvement. She stated they wanted this to be a community- driven process with more transparency. She stated they didn't want to be dictated by staff or to have staff and commissioners tell them what they wanted in their town. She stated she is standing by that by proposing they undergo this long -range planning. She stated this is citizen - driven and is community- based. She stated this will be a community plan, not a staff plan, not a commission plan, but your plan that will be guided by a third party who has nothing vested in this, nothing to gain or lose by the outcome. It will be a professional who has the time, expertise and resources to ensure that what they get is what they want. She stated it will give them all a blueprint for their future. Mayor Borno asked if all the Commissioners received the red marked -up copy that was in their boxes rather than the copy that was in the agenda packet. Commissioner Mark explained the main changes were more of language and changing it from a community visioning process to a long -range community plan. She stated they all have an idea of what visioning is and she wanted to make it a more tangible plan so people could look at it and say this is a long -range plan. She stated the substance of the scope of work remained the same as far as the one they originally received, which should have incorporated the comments from the Commissioners. Motion: Do not release an RFP at this time for a long -range community plan but instead schedule a workshop to discuss how to further improve the strategic planning process. Moved by Daugherty, Seconded by Woods Commissioner Daugherty stated when looking at what they are wanting to do with the community visioning process he agrees with Commissioner Mark that they should have more citizen input and more transparency. He stated he believes they should tell the staff what they need to do over the next five years, keep on the same track with the workshops they are holding and improve the strategic planning process. He stated he agrees Commissioner Mark is correct that we need to improve our strategic planning process; however, there has been a backlash. He stated in this upcoming budget year they are looking at having to do a roll -up rate. He stated they just went through the Shade Meeting and they are going to do all these cuts and increase taxes, etc., but at the same time say they are going to spend $75,000 on a visioning process. He stated they also should consider staff time and to put them through this RFP and visioning process is going to eat up a considerable amount of time. He stated he would like to hold a workshop and invite the public to get their input on how we can improve this but he doesn't want to have a consultant tell him how to do his job. He stated they need to do some of the things they are talking about but they can do it in -house with the new planner they hired. He stated to spend whatever amount of money at this time isn't palatable to the citizens. He stated if they take this to a workshop they can come up with a way to make the process better, then going into next year they can try to get a long -term plan in the strategic planning. Aueust 13. 2012 REGULAR COMMISSION MEETING Page 4 Commissioner Woods asked how much money the proposed tax roll up is. Mr. Hanson stated he believes it is $72,500 per year. Commissioner Mark thanked Commissioner Daugherty for his support with long -range planning. She stated as leaders in the community they need to have that long -range planning. She stated unless they have a plan that lays out a blueprint they will be throwing money into pet projects here and there but will not have a cohesive community that will meet the goals they prioritized in the strategic plan. She stated allowing us to have a tangible plan or blueprint for the City right now would be the next step in the process that would bring all these other little moving pieces together. She stated she wouldn't get stuck on the $75,000. She stated that was based on other markets and the processes were totally different. She stated to delay this because of the number they have in their head would not be prudent right now. Commissioner Woods stated what she is hearing is that the community visioning process needs to be incorporated more into their strategic planning so it's not a one -time event but becomes a part of our culture and a yearly event. She agreed that is the direction we need to be going. She stated the community visioning project was number 9 out of 12 in the strategic goals for our planning process this year, so it's not even in the top 5 but it is something she believes they all feel strongly about. She stated the first two items relate to getting our budget under control and keeping our expenses down and the third one was pedestrian safety, which she believes has gotten pushed to the back burner and she would like to see that come back forward. She stated they need to keep their eye on the visioning project but need to make it part of the culture more. She stated she likes the idea of a workshop to figure out how to do that and ease into this and believes they can accomplish this for a lot less money. Commissioner Daugherty stated he hopes what they can gain from this is that they start to look at the long - range plan for Atlantic Beach, start communicating more. He agreed with Commissioner Woods that some of the most important things in our City are getting our budget set. He believes this is important but they should try to find a way to do it, spending as little as possible. Commissioner Beckenbach stated he is torn because he understands if you have a really good consultant who uses the citizens' ideas properly it would be wonderful. He stated he is not averse to putting out the RFP to move this forward and find out how much money they are really talking about. He stated then they can make a determination whether they go forward at that point. Mayor Borno stated it was recommended to not send the RFP out and have a workshop. He stated they have struggled to get all of the Commissioners together to even be able to have budget workshops. He cautioned them to think about trying to get all of them together. Commissioner Beckenbach asked the Mayor if he was averse to having workshops with the citizens. Mayor Borno stated he was not averse to that he was just pointing out the difficulty of getting these scheduled. Commissioner Beckenbach stated he envisioned these to be more of a Town Hall meeting because he felt the ones they did have were very productive and he would offer the citizens the opportunity to say something about the visioning process. He stated for the RFP going out, the majority of the work has been done and he would like to see what comes back so he can make a determination along with the citizens and if they aren't interested in it, then so be it. Public Works Director Rick Carper clarified that most of the work on the RFP has not been done. Writing an RFP and getting it approved by the Commission is just a start. He explained the process, which includes having three senior staff members to read and evaluate every response, grade them to come up with a short list and take that to the City Manager, which involves a tremendous amount of senior staff time. Commissioner Beckenbach stated his understanding was that it was to come back to the Commissioners so it would not be staff time involved nor would it be staff - oriented since it was supposed to be more citizen August 13, 2012 REGULAR COMMISSION MEETING Page 5 oriented. Mayor Borno stated that was not correct. He stated it gets weeded down through the process to get the top proposals and then the Commission interviews the top ones. Mr. Hanson agreed it would not be practical for the Commission to weed through eight or ten proposals. He stated what he and Commissioner Mark discussed was having staff try to get it down to the top two or three, present that list to the Commission and then have the Commission make those interviews and decide who they want to hire, as well as discuss cost at that time. Discussion ensued and Commissioner Woods called the vote. Votes: Aye: 1— Daugherty Nay: 4 - Borno, Beckenbach, Mark, Woods MOTION FAILED Motion: Send out the RFP and have a Town Hall meeting. Moved by Beckenbach, Seconded by Mark Commissioner Beckenbach stated he believes the Town Hall meeting will give the citizens the opportunity to tell the Commission what they would like to do, one way or the other. He stated by sending out the RFP, that comes back and gives them the amount of money they are really talking about. City Manager Hanson pointed out visioning can take a lot of forms; it can be elaborate or relatively simple. He stated after they interview the top consultants who have done this type of work before they can explain we are worried about funds and discuss with them what we can get for a lower amount of money. He stated he doesn't believe they will get that just from the RFP but when they have these people in front of them they can have a good face -to -face discussion. Commissioner Woods added, when reading the RFP, it seems so specific that we've locked people into having to provide this level of service. She stated she would like to make it much simpler so they could just see what comes in. Mayor Borno stated he believes the degree of flexibility is in there and they have the opportunity to give us a broader spectrum, etc. He stated what he likes is there is the tasking for them to be familiar with our comp plan, EARS, etc. before they can start talking to us in a broad picture. Commissioner Mark stated she believes the RFP does need to have specific goals that we are looking for as far as an end result and believes we can leave it open -ended to a certain degree but we do need to provide some type of guidance as to what we expect for the end product. She stated she believes we still need to leave in those essential ingredients and would defer to Lesley Resnick to determine what those ingredients are, based on her experience of doing other visioning for other communities or writing RFPs. Mayor Borno stated he believes the thought process should come from the Commission to her and asked that the Commissioners contact Ms. Resnick, individually. Commissioner Beckenbach withdrew his motion, Commissioner Mark withdrew her second. Motion: Defer to next meeting. Moved by Daugherty, Seconded by Beckenbach August 13, 2012 REGULAR COMMISSION MEETING Page 6 Discussion ensued. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED A. RESOLUTION NO. 12-11 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA ADOPTING THE CITY OF ATLANTIC BEACH STRATEGIC PLAN DATED JULY 2012. Motion: Approve Resolution No. 12 -11. Moved by Woods, Seconded by Borno Mayor Borno explained there was an additional handout regarding No. 5, Encroachment on and Expansion of City Parks. Mr. Hanson explained he received a late input from a Commissioner about this and that input was correct. He explained he had left something out of the draft that Rose Park was mentioned under the Encroachment on City Parks so he has drafted a sentence that would add that (which is attached and made part of this Official Record as Attachment B). Mayor Borno stated it has nothing to do with this Resolution but does affect the Strategic Plan that is attached. Motion: Amend motion to include language in revised Strategic Plan (Attachment B). Moved by Daugherty, Seconded by Woods Discussion ensued. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED Commissioner Beckenbach asked to add under No. 10 — Police Building "and cost' ' after location on line 11 under Background and Description. Motion: Amend motion to add "and cost" as discussed. Moved by Beckenbach, Seconded by Woods Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED Mayor Borno called for a vote on the original motion, as amended. Commissioner Daugherty asked to amend the strategic plan on pages 5 and 6, to strike community visioning and replace it with long -range community planning. City Attorney Jensen stated the Commission did not discuss long -range community planning when they did the strategic planning. He stated they can change it but they shouldn't change something they did before to include language that has just come up now. He August 13, 2012 REGULAR COMMISSION MEETING Page 7 stated they will do that in the process as they go forward. Commissioner Daugherty withdrew his request to amend. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED B. RESOLUTION NO. 12-12 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE CITY MANAGER TO EXTEND THE EXISTING MAINTENANCE AGREEMENT BETWEEN THE CITY OF ATLANTIC BEACH AND THE FLORIDA DEPARTMENT OF TRANSPORTATION, AND PROVIDING AN EFFECTIVE DATE. Mayor Borno explained there was a revised copy (which is attached and made part of this Official Record as Attachment C) that was distributed to the Commission and asked that they use that copy tonight. Motion: Approve Resolution No. 12 -12. Moved by Woods, Seconded by Daugherty Public Works Director Rick Carper summarized this is an annual agreement and the resolution is one of the requirements FDOT wants from us saying we have the City Commission's backing in going forward with the maintenance. Discussion ensued. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED C. RESOLUTION NO. 12-13 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ESTABLISHING A POLICY REQUIRING CITY OFFICIALS TO REIMBURSE THE CITY FOR EXPENSES FOR FUNCTIONS PAID ON BEHALF OF A CITY OFFICIAL IN CIRCUMSTANCES WHERE THE OFFICIAL COMMITS TO ATTEND A FUNCTION AND DOES NOT ATTEND, AND ESTABLISHING AN EFFECTIVE DATE. Motion: Approve Resolution No. 12 -13. Moved by Daugherty, Seconded by Beckenbach Mayor Borno explained he asked this to be put on the agenda so they have something to refer back to. He stated if they commit themselves to a function and, for whatever reason cannot attend, then they owe the money back to the City. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED August 13, 2012 REGULAR COMMISSION MEETING Page 8 7. Action on Ordinances A. ORDINANCE NO. 33-12-18, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES, ADMINISTRATION, ARTICLE II, CITY COMMISSION, BY ADDING A NEW SEC. 2 -22, VOTING DISTRICTS, TO ESTABLISH THE BOUNDARIES OF THE FOUR DISTRICTS FOR SEATS TWO THROUGH FIVE OF THE CITY COMMISSION AND RENUMBERING SAID DISTRICTS, AND PROVIDING AN EFFECTIVE DATE. Mayor Borno read Ordinance No. 33 -12 -18 by title. Motion: Approve Ordinance No. 33 -12 -18 as read. Moved by Woods, Seconded by Daugherty City Manager Hanson summarized the ordinance stating by State and Federal rules we have to amend our district lines so they comply within a certain percentage of actual populations. Commissioner Woods asked when this would take effect and how much notice citizens will get. Mr. Hanson stated it will take effect for Atlantic Beach for the next election which is about a year away. He stated when the Supervisor of Elections office decides these districts, he would doubt they would change them for the November election, but would probably change for the next election after that which would be the City of Atlantic Beach's election. Discussion ensued. City Attorney Jensen stated they need to amend the Ordinance tonight because the Ordinance as presented takes effect immediately. Commissioner Daugherty asked if this has to go back to a first reading again. Mr. Jensen stated no, it doesn't change the substance of the ordinance. Motion: Amend the Ordinance to change the effective date to January 1, 2013. Moved by Woods, Seconded by Daugherty Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED Mayor Borno opened the Public Hearing. Michael Hoffmann, 176 Camelia St., stated we should have single member districts in Atlantic Beach because that is the most representative form of government. He stated we have gotten half way there with the residency requirement. He stated he also believes the Commission has come some distance in redrawing the maps by recognizing the historical and ethnic affinity of Jordan and Donner by putting them in the same district. He further explained why he believes Donner and Jordan logically, legally, and ethically belong with the west side of town and not the east side of town. No one else spoke so Mayor Borno closed the Public Hearing. Commissioner Beckenbach asked what would it take to have districts of one voice, one vision. Mayor Borno stated it would take a Charter change. August 13 2012 REGULAR COMMISSION MEETING Page 9 Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED B. ORDINANCE NO. 5-12-56, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES, ADMINISTRATION, ARTICLE II, CITY COMMISSION, SEC. 2 -19, RULES OF CONDUCT AND PROCEDURE AT MEETINGS, AMENDING RULE 24 REGARDING TAKING MINUTES, AND ADDING A NEW RULE 27, ABSENCES FROM CITY COMMISSION MEETING, AND PROVIDING AN EFFECTIVE DATE. Mayor Borno read Ordinance No. 5 -12 -56 by title. Motion: Approve Ordinance No. 5 -12 -56 as read. Moved by Mark, Seconded by Beckenbach Mayor Borno summarized the changes to Rule 24 and explained the new Rule 27. Commissioner Beckenbach asked if the designee could be anyone the City Clerk chooses, including a Commissioner. City Attorney Jensen stated that was correct and if there is going to be a meeting with only two Commissioners present she can designate one of them to take minutes. Discussion ensued regarding how those types of minutes get approval. Mr. Jensen stated if there are just two Commissioners present the two who were present would vote to approve the minutes. Further discussion ensued. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED C. ORDINANCE NO. 55-12-36, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 16, SOLID WASTE AND RECYCLING, ARTICLE II. FRANCHISE AGREEMENT AND PROVIDING AN EFFECTIVE DATE. Mayor Borno read Ordinance No. 55 -12 -36 by title. Motion: Approve Ordinance No. 55 -12 -36 as read. Moved by Woods, Seconded by Daugherty Mr. Carper gave an overview of the amendments in the Ordinance. Discussion ensued. Commissioner Daugherty explained why he would like to strike the changes to the renewal fee. Motion: Amend Ordinance to strike the changes to the permit renewal fee. Moved by Daugherty, Seconded by Woods Discussion ensued. Commissioner Mark suggested changing the amount for the renewal fee to a higher amount. Mr. Carper explained the reason for reducing the fee is because there is a lot less staff time with a renewal than August 13, 2012 REGULAR COMMISSION MEETING Page 10 with a brand new permit which is why he wanted to give an incentive to renew before the old one expired. Commissioner Woods asked Commissioner Mark if she had another number in mind. Commissioner Mark stated she was thinking $1,000 or $1,500. Mayor Borno stated right now they have an amendment to go back to $2,500 and they need to yea or nay that. Commissioner Daugherty withdrew his motion, Commissioner Woods withdrew her second. Motion: Amend Ordinance to change the permit renewal fee to $1,500 Moved by Daugherty, Seconded by Woods Votes: Aye: 4 — Beckenbach, Daugherty, Mark, Woods Nay: 1- Borno MOTION CARRIED Mayor Borno called for a vote on the original motion, as amended. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED 8. Miscellaneous Business A. Proposal from DIG Local to accept responsibility and maintenance of the Mid -Week Market. Recreation and Special Events Director Timmy Johnson explained the background of the mid -week market and the proposal from DIG Local, stating he will continue to be involved in the mid -week market. Mayor Borno stated he would like to defer due to the new information they were given tonight. Motion: Defer until the next meeting. Moved by Borno, Seconded by Beckenbach Commissioner Mark stated she would like to address some of these issues now since the representatives from DIG Local are here tonight. She stated she believes the only thing they added are the objectives and the marketing plan. Commissioner Woods stated she would also like to hear their explanation of the differences between the two packages so she knows what she is thinking about. Chris Himel, 117 South Street, stated they will keep the same maximum number of 12 vendors as there were previously and two produce vendors and will not change anything from the proposal Jeff had. He stated their only goal right now is to get more people in the area to come. Brittany Norris, 1304 Main Street, reiterated they are not increasing the 12 vendors as in the original proposal; they are just trying to increase the number of vendors participating up to the maximum. She stated there were only 2 vendors there last week. She further explained their vendor participation. She answered several questions from the Commission elaborating on what their idea of consumable goods is. August 13 2012 REGULAR COMMISSION MEETING Page 11 Commissioner Woods stated the Commission is getting way off track and believes the original proposal was good. She stated the bottom line is there was one group that has been doing it and it was floundering and now another group is coming in and they are reenergized and want to fulfill the dream of the original proposal. Commissioner Daugherty agreed stating he believes having them wait two week would do some harm to the market. Ms. Norris further stated it is their hope and goal to integrate the garden, market and educational programs and have them be interconnected. Mr. Hanson stated their desire to have a mid -week farmer's market has community value but there is a big difference between that and a flea market and he believes the person making furniture was more in the flea market venue. He asked that she elaborate on that and give them some assurance that they are talking about consumables. He stated honey and soap are in line with what he thinks a farmer's market is considered but selling homemade benches or earrings seems to him more of a flea market and he really questions whether a City park should be used as a flea market. Ms. Norris stated she definitely agreed. She stated they are treating the musician and artist more as a way to attract people to the market. She stated their intention is definitely not have this be a flea market by any means. She stated their main intention is to provide a source of local, fresh produce. She stated they would never invite more than one artist to participate. Commissioner Woods stated Timmy Johnson has control over who the vendors are. She stated he is here and is hearing all of our concerns on this issue. Mr. Johnson stated that was correct and as far as the artist is concerned, Jeff's proposal was to have them get the artist and have them display their work in the gallery. He stated they have full control over the artists. Ms. Norris answered several more questions. Discussion ensued. Votes: Aye: 1— Borno Nay: 4 - Beckenbach, Daugherty, Mark, Woods MOTION FAILED Motion: Approve the proposal from DIG Local to accept responsibility and maintenance of the Mid - Week Market. Moved by Woods, Seconded by Daugherty Commissioner Woods called the vote. Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED 9. City Manager A. City Manager's Report. City Manager Jim Hanson reported on an emergency repair to a water main on Mayport Road that cost $33,282 which was above his $25,000 limit. August 13, 2012 REGULAR COMMISSION MEETING Page 12 He stated there has also been a curious increase in water and sewer breaks not only in Atlantic Beach but in the area which they believe may be due to the change in water tables so quickly due to the recent weather. 10. Reports and /or requests from City Commissioners and City Attorney A. Painting on Camelia Street Lift Station. Commissioner Daugherty stated he does not believe Fleet Landing had any intention to put their branding and believes it would be appropriate to ask them to remove it. He stated Fleet Landing has sent a letter stating they would agree to remove the wording. Motion: Ask that Fleet Landing modify the painting on the lift station to remove the "well inspired ". Moved by Daugherty, Seconded by Woods Commissioner Woods stated she has noticed that same expression on a lift station at the corner of Selva Marina Drive and 18 Street. She stated she believes that probably needs to be removed from there as well. Mr. Hanson stated as far as he knows there is no public art on that lift station unless somebody put graffiti up there but he will check it. Commissioner Mark asked if they were going to also remove the "before" and "after" that was discussed earlier by a citizen. Mr. Johnson stated he had no knowledge that this was to be done. Commissioner Daugherty asked that Mr. Hoffinann enlighten the Commission as to what the reference was to the "before" and "after ", stating he didn't know anything about that. Commissioner Mark stated it was just part of the artwork. Michael Hoffmann, 176 Camelia Street, stated he suggested they go on the Fleet Landing website and the "before" and "after" is part of this health mantra. He stated he believes it is inappropriate because they aren't talking about intentions, they are talking about trademark and it doesn't belong on a public building. Commissioner Woods stated she would suggest that that also be removed. Commissioner Daugherty withdrew his original motion, Commissioner Woods withdrew her second. Motion: Remove all text from this lift station and any similar text on any other public property. Moved by Woods, Seconded by Mark Votes: Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods Nay: 0 MOTION CARRIED B. Scope for Visioning Plan This item was taken out of sequence and acted on earlier in the meeting. Commissioner Daugherty • Announced we have two vacancies on the Code Enforcement Board and only one candidate. He stated we need some applicants. August 13, 2012 REGULAR COMMISSION MEETING Pate 13 Commissioner Beckenbach • Commissioner Mark will hold a meeting on Thursday at Donner Community Center and he will also attend and if minutes need to be taken he would be happy to do them. City Clerk stated she did not know if she could let him do it because they have not passed the second reading of the Ordinance. Commissioner Mark stated it will be at the Donner Community Center from 6:00 — 8:00 p.m. City Attorney • Reported he needs to schedule a Shade Meeting with the Commission on the Benjamin Brown litigation. It was the consensus of the Commission to have the meeting at 5:30 p.m. on the 27 before the next meeting. Commissioner Daugherty stated he did not believe it necessary to get sandwiches or anything for that meeting. Mayor Borno • Attended JTA's Public Transportation Forum on July 26. • Also met with the Secretary of Corrections for the State of Florida where they discussed a plan they have been working on where they work with convicted felons to get them back into society and into employment. He stated if the Commission has any interest he could ask Sheriff Rutherford to come here and explain the program. Adjournment There being no further business to come before the Commission, the Mayor declared the meeting adjourned at 8:47 p.m. ATTEST: Mike Borno Mayor/Presiding Officer Donna L. Bartle, CMC City Clerk ATTACHMENT A LOCANA Yf �-TURC BEAC11 Al Marketing and Business Plan THE ATLANTIC BEACH MID-WEEK MARKET Outline ® Current Status * Objectives ® Market Summary ® Products/Potential Products ® Market Analysis ® Strategy and implementation Summary ® Management Summary r�! $1,200 15 - $1,000 3 y - - 10 - M- $800 Imo. 10 T — $600 Current. - _ $400 - N M Goal 5 5 $200 x -� $0 0 0 Budget Vendors Volunteers $4,000 - -- -- - - -- -- - $15 --- - - - - -- - -- - 400 - - _._ $3,000 _ 300 - -- - - -- - - -- $10 - - - -- `, - $2,000 200 $5 100 - - $1,000 - $0 _ p -- $0 Average Spend per Attendance Customer Revenue j ® Increase Attendance from 50 to an average of 300. Increase revenue made by vendors from $250 to $3000 overall total. ® Increase the average spend per visitor from $5 to $10. ® Increase our volunteers from 6 to 12. ® Increase our reach and exposure. ® Increase our quality vendors from 6 to 12 Increase our budget from $300 to $1000. ® Create a system to manage the market. Provide locals with a viable and lively option to eat healthy and support local farms /businesses. ® Create a fun and informative environment that invites people to come and stay a while. ® Build a loyal and excited client base. Create systems to keep clients in the loop and informed about the market. Od The Mid -week market was opened up two years ago by Jeff. It has since grown and become a formidable market in the Atlantic beach area. Jeff handed the market over to DIG Local. The current status of the market is below par. No consistency with vendors, shoppers, musicians, marketing and many more things have left the market flapping in the wind. Under new management the market now has a group of committed managers ready to take it to the next level. The idea is amazing, provide people with a local and cheap way to purchase their groceries. Now the most important thing to do is let people know about it. An idea without an audience isn't worth much. The rest of this business plan outlines how and what will turn the tide for this market. C'UHHHAT PRODUCTS ® Alvarez Farm- Veggies, eggs etc. ® Palmetto- Fruits, veggies etc. ® Ocean Bottom- Bags, Candles, soaps etc ® Cindys bakery- cookies, brownies etc ® Marias Bakery- Breads, bagels etc POTENTIAL PRODUCTS ® Meat ® Skin Products Sauce o Fish Artist (Limited to one) ® Granola ® Pet Related ® Honey Herbs ® Drink Vendor ® Home made candy /choclate ® Soup ® Vegan Pasta ® Kitchenware MAR KET Sample searches within 50 miles of park: 1..3YO - - !,438 Farmef -matkee 253 'NIS - General searches for Jacksonville: Keyword jacksonville florida farmers market farmers market jacksonville florida bakery jacksonville florida farmers market jacksonville jacksonville farmers market Local Monthly Searches (United States) 880 880 3600 1900 1900 MAR KET RESEARCH ® Who is our ideal patron? ® Here are some demographics from Facebook that can help us narrow down our target audience. As you can see our audience is predominantly female. The ages between 25 and 44 are our highest percentage of followers. Reo�B.�° t ^at'n5 i:e� �'rf�;r Rye: {13zrrzi�r�G`'sr� .� :9 CuraFs+x;) Sir Ups Fen-'- 5-3.1M- 1..3YO - - �,- '�zle 27.1 .3 J.: P e" 'NIS - MMMMI ® First things first. We need to create a larger showing and attract more quality vendors. The mid week market will hold a Facebook contest to atttract more followers /patrons. The contest will offer a $30 market gift card to a randomly selected follower once the Market hits 500 likes. ® Sign holders will be placed at high traffic corners surrounding the market. These will likely be interns and will receive community service hours for their work. The sign holders will be dressed in vegetable costumes (your welcome ®ez) and this will attract more locals who are unaware of the market. ® Flyers will be passed out at the Green Market in order to promote directly to our target demographic. ® A greeting table will be set up to create a welcoming atmosphere and build a loyal audience. ® Surveys will be handed out to patrons and vendors to find out what we could be doing better. ® Prospecting for new vendors will become a weekly task assigned to a committee member. ® Flyers will be placed in local restaurants and shops in the Atlantic Beach Town center as well as other locations around the beach. �Q L =' IN1 P L IF. Pill E I T �Cl10 M FB CONTEST. The contest will be announced on Monday Aug 6. Flyers will be made and handed out at the market. SIGN FOLDERS: In order to have interns we will need 5013c to be approved. This should be in a month or two. So start date for sign holders will be set for October 24th. Costumes are $35 online and will be purchased on the 17th. FLYER, GREEN MARKET: We can use our contact Matt to get approval on the flyers for the green market. Once we are approved we can have flyer done and ready to pass out by the Market on the 13th. GREETING TABLE: Unfortunately we will need interns for this as well. So the start date for this will also be October 24th. Before the start date we will have further ideas on how exactly the welcome table can bring us more customers. SURVEYS: These will be handed out on the 15th of august. This will create some buzz for our loyal patrons and possibly higher our word of mouth marketing. SHOP FLYERS: This can be the same design as the Green market flyers and will have the same start date as the Green Market flyers. August the 13th. PROSPECTING FOR NEW VENDORS: can be done immediately. Starting with the vendors from the Green Market. They are all on their website and some include their own business websites. Someone from the committee will be appointed to prospecting and can begin ASAP. TENT /SIGNS ® set -up tent at 3:45pm ® tear down ® bring signs inside at 7pm SUPERVISE MARKET • Have AB police number in phone • count attendance • market tours ® answer questions from visitors MID-WEEK MARKET EMAIL UPDATE ® Sent to vendors and musician Sunday night ® Provide vendor list; musician; weather forcast; any updates EMAIL CUSTOMERS • Tuesday pm is ideal • Include vendor list and musician • Including produce list from Charles and Matt is ideal FACEEOOK CUSTOMERS ® Weekly announcement on Tuesday and /or Wednesday ® Update regularly with pictures, vendors, musicians, etc. CONTINUOUS TASKS ® Manage vendors ® Manage email ® Attend CARAC meetings 4th Tuesday each month at 6pm ATTACHMENT B involvement across the entire city, with specific emphasis on residents from the west side of Atlantic Beach. A specific timeframe for this visioning project was to have it completed in time for consideration in the strategic workshops in 2013 which have usually been conducted in February or March of each year. Because community visioning projects may often take many months to complete, work on this project should begin immediately. 5. Encroachment on and Expansion of Cidy Parr Goal; This goal is to preserve and protect Atlantic peach's outstanding system of parks from future encroachments. Background and Description Atlantic Beach is a small community that is largely built out with very little vacant property. Land for new parks and other public facilities is scarce and expensive. The community has debated the possible location of new public facilities, like stormwater ponds and new buildings, in park lands several times in recent years. Public opposition to these proposals has usually been extensive. The City Commission expects that normal community needs for new facilities and buildings will give rise to similar issues in the future and park land will be proposed as a logical or low cost solution. It is the City Commission's intent to preserve and protect the park system against possible loss of lands in the future. Discussions in the strategic sessions included the possibility of requiring public referendums before encroaching on park lands or using deed restrictions to protect parks. The work plan for this item is to identify a range of strategies and options to protect the parks while maintaining the City's flexibility to address future needs and then to implement one or more solutions that best fit the community's needs. A second project udder this goal is the expansion and redesign of Rose Park. This project will be evaluated for a budget cost estimate and presented for discussion and possible fundin dg_uring the budget workshops in Au ugst 6. Mavnort Corridor Goal; This goal is to build, encourage and support a vibrant commercial corridor and strong residential neighborhoods along Mayport Road and adjoining neighborhoods. Background and Description Improvements to the commercial areas along the Mayport Corridor have been a strategic focus of the City Commission for many years. Specific concerns have evolved around crime levels, traffic, pedestrian safety, blighted appearance and various other problems. Much has been accomplished in recent years through proactive Code Enforcement, crime reduction, street beautification, and zoning changes affecting signage, building fascias, fencing and regulating the types of suitable businesses. Much more is needed and additional progress will require new approaches. One factor making this difficult is that much of the manpower devoted to the Mayport Corridor goal in recent years has been funded by various grants which are no longer available or available at lower amounts. A second problem has been the decommissioning of several Navy ships stationed at NS Mayport and the resulting reduction in local workforce. ATTAM ENT C RESOLUTION NO. 12-12 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE CONTRACT RENEWAL OF THE EXISTING MAINTENANCE CONTRACT BETWEEN THE CITY OF ATLANTIC BEACH AND THE FLORIDA DEPARTMENT OF TRANSPORTATION, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on May 16, 2001, the City executed a contract with the Florida Department of Transportation to provide maintenance on certain streets and other areas throughout the City; and WHEREAS, the City desires to continue to maintain landscaped areas on Atlantic Boulevard and portions of Mayport Road and to renew its contract with the Florida Department of Transportation; and WHEREAS, the areas to be maintained are identified in Attachment "A" of the Contract Renewal which is attached hereto. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The Contract Renewal with the Florida Department of Transportation to extend the existing Agreement For Maintenance for one (1) year (November 1, 2012, through October 31, 2013) is approved, and the City Manager is authorized to sign said contract. SECTION 2 . This Resolution shall take effect immediately upon its final passage and adoption. PASSED by the City Commission this day of August, 2012. /�1►I Donna L. Bartle, City Clerk Approved as to form and correctness: Louis "Mike" Bomo, Jr., Mayor Alan C. Jensen, Esquire City Attorney City of Atlantic Beach FINANCIAL REPORT JULY 2012 Prior 06/30/12 Cash Balances Fund(s) Current 07/31/12 AGENDA ITEM # 4A AUGUST 27, 2012 Dollar Change General $6,686,105 Tree Replacement 3,509 Convention Development Tax 28,798 Local Option Gas Tax 294,411 Better Jax 1/2 Cent Sales Tax 102,117 Police Training, Forfeiture, Grants, etc. 133,557 Community Development Block & ARRA Grants (83,432) Debt Service 56,062 Capital Projects 2,595,948 Utility 5,740,687 Sanitation 676,784 Building Code Enforcement 49,260 Storm Water 1,237,432 Pension - Police 17,246 Pension - General 240,897 Investments - Unallocated Gains (Losses) 89,135 Total $17,868,516 Total Restricted Cash Total Unrestricted Cash $6,382,916 ($303,189) 3,509 0 22,849 (5,949) 314,826 20,415 90,320 (11,797) 156,179 22,622 (105,992) (22,560) 62,115 6,053 2,642,151 46,203 6,350,834 610,147 685,716 8,932 53,334 4,074 1,282,804 45,372 20,293 3,047 281,067 40,170 246,099 156,964 $18,489,020 $620,504 $8,027,948 $10,461,072 Cash and Investments Account Bank of America - Depository Columbia Limited Duration Fund Delaware Diversified Income Fund Lord Abbett Short Duration Fund Putnam Diversified Income Fund Putnam Income Fund American Century GNMA Fund Alliance Limited Duration High Income Fund Legg Mason WA Cash Reserve Fund MSSB Money Market/Cash SBA - Florida Prime Cash on Hand Police Pension Investments General Pension Investments Prior Current Dollar Rate of 06130112 07131/12 Change Return $4,431,529 $4,853,548 $422,019 0.25% 2,064,727 2,086,926 22,199 1.85%(1) 1,640,152 1,673,366 33,214 2.78%(l) 1,626,487 1,638,997 12,510 2.88%(l) 1,956,803 2,006,316 49,513 5.98%(l) 2,008,009 2,049,922 41,913 2.33%(l) 999,192 1,007,105 7,913 2.46%(l) 2,128,720 2,159,781 31,061 4.42%(l) 1,000,204 1,000,364 160 0.20% 9,245 9,245 0 0.00% 298 300 2 0.31% 3,150 3,150 0 N/A Subtotal 17,868,516 18,489,020 620,504 Rate of Return 6,704,890 6,755,799 50,909 10.17%(2) 11,812,716 11,909,344 96,629 12.66%(2) Subtotal 18,517,606 18,665,143 147,537 Total $36,386,122 $37,154,163 $768,041 (1) 30 day SEC Yield as of 07/31/12 (2) Fiscal Year to Date Rate of return as of 07/31/12 City of Atlantic Beach AGENDA ITEM # 4A FINANCIAL REPORT AUGUST 27, 2012 JULY 2012 Revenues Fund / (Footnote) Annual Estimate YTD - 83% of Estimate YTD Actual Dollar Variance Percent Variance General (1) $10,964,642 $9,133,547 $9,645,756 $512,209 5.61% Convention Development Tax 72,000 59,976 129,964 69,988 116.69% Local Option Gas Tax 472,612 393,686 353,193 (40,493) - 10.29% Better Jax 1/2 Ct Sales Tax 646,212 538,295 531,558 (6,737) -1.25% Police Training, Forfeiture & Grants, etc. 138,796 115,617 153,455 37,838 32.73% Grants 519,658 432,875 299,461 (133,414) - 30.82% Debt Service 71,300 59,393 60,321 928 1.56% Capital Projects (2) 2,266,207 1,887,751 457,821 (1,429,930) - 75.75% Utility (3) 8,368,949 6,971,335 12,269,522 5,298,187 76.00% Sanitation 1,804,500 1,503,149 1,482,522 (20,627) -1.37% Building Code Enforcement 265,900 221,495 224,318 2,823 1.27% Storm Water 972,200 809,843 808,402 (1,441) -0.18% Pension - Police (4) 1,232,311 1,026,515 1,158,167 131,652 12.83% Pension - General (4) 2,122,019 1,767,642 2,380,308 612,666 34.66% Total $29,917,306 $24,921,119 $29,954,768 $5,033,649 Analysis of Major Variances (1) The $512,209 positive variance in the General Fund resulted from having received 99.5% of the budgeted property taxes. Typically the majority of the property taxes are received from the City of Jacksonville in December. (2) The $1,429,930 negative variance in the Capital Projects Funds resulted from not having received the proceeds from the proposed loan for the new Public Safety building. If the loan was not included in this calculation, the variance would be a positive 8.2 %. (3) The $5,298,187 positive variance in the Utility Funds resulted from receiving proceeds from the State Revolving Fund Loan for the sewer plant improvements. If the loan was not included in this calculation, the variance would be a positive .6 %. (4) The $131.652 positive variance in the Police Employee Pension Fund & the $612,666 positive variance in the General Employee Pension Fund resulted from changes in market values of the investments. City of Atlantic Beach AGENDA ITEM # 4A FINANCIAL REPORT AUGUST27,2012 JULY 2012 Expenses Analysis of Major Variances (1) The positive variance in the Public Safety divisions resulted from .39% of the budgeted amount expended fiscal year to date on the Police Building — see Project Activity Schedule. The variance without the budget for the Police Building is a positive 6.9 %. (2) The positive variance in the Public Works divisions resulted from: 28% expended fiscal year to date on the paving projects funded by the Local Option Gas Tax Fund, only 9 of the 10 payments being paid on the 1 St Vehicles & Advanced Disposal Services contracts, 57.7% expended fiscal year to date on the Stormwater Contractual Services & 11.7% expended fiscal year to date on projects - see Project Activity Schedule. (3) The positive variance in the Personnel Services resulted from vacant positions that have not been filled or have been filled with employees at a lesser wage & benefits. The vacancies &/or replacements include the following departments: Public Works, Painters, City Manager, Planning & Development, Police, Public Utilities, Finance, Human Resources & Lifeguards. The Lifeguards are typically seasonal employees working May through September. Annual YTD - 83% YTD Dollar Percent Department / (Footnote) Estimate of Estimate Actual Variance Variance Governing Body $41,986 $34,974 $35,125 ($151) -0.43% City Administration 2,660,587 2,212,521 1,944,656 267,865 12.11% General Government 802,694 672,392 506,812 165,580 24.63% Planning and Building 550,867 458,872 340,495 118,377 25.80% Public Safety (1) & (3) 10,112,138 8,423,412 4,420,900 4,002,512 47.52% Recreation and Special Events 394,207 328,374 328,416 (42) -0.01% Public Works (2) & (3) 6,123,436 5,100,821 4,251,753 849,068 16.65% Public Utilities 14,418,298 12,010,442 11,617,099 393,343 3.28% Pension - Police 587,832 489,664 558,933 (69,269) - 14.15% Pension - General 740,710 617,011 638,367 (21,356) -3.46% Total $36,432,755 $30,348,483 $24,642,556 $5,705,927 Annual YTD - 83% YTD Dollar Percent Resource Allocation Estimate of Estimate Actual Variance Variance Personnel Services (3) $9,817,665 $8,178,113 $7,667,863 $510,250 6.24% Operating Expenses (1) & (2) 10,580,552 8,813,600 7,826,652 986,948 11.20% Capital Outlay (1) & (2) 12,068,749 10,053,268 5,965,623 4,087,645 40.66% Debt Service 2,297,807 1,914,073 1,790,776 123,297 6.44% Transfers 1,667,982 1,389,429 1,391,642 (2,213) -0.16% Total $36,432,755 $30,348,483 $24,642,556 $5,705,927 Analysis of Major Variances (1) The positive variance in the Public Safety divisions resulted from .39% of the budgeted amount expended fiscal year to date on the Police Building — see Project Activity Schedule. The variance without the budget for the Police Building is a positive 6.9 %. (2) The positive variance in the Public Works divisions resulted from: 28% expended fiscal year to date on the paving projects funded by the Local Option Gas Tax Fund, only 9 of the 10 payments being paid on the 1 St Vehicles & Advanced Disposal Services contracts, 57.7% expended fiscal year to date on the Stormwater Contractual Services & 11.7% expended fiscal year to date on projects - see Project Activity Schedule. (3) The positive variance in the Personnel Services resulted from vacant positions that have not been filled or have been filled with employees at a lesser wage & benefits. The vacancies &/or replacements include the following departments: Public Works, Painters, City Manager, Planning & Development, Police, Public Utilities, Finance, Human Resources & Lifeguards. The Lifeguards are typically seasonal employees working May through September. City of Atlantic Beach FINANCIAL REPORT JULY 2012 Project Activity - Current Year Activity Only AGENDA ITEM # 4A AUGUST 27, 2012 Project YTD YTD Project Name Number Budget Actual Balance Status Public Safety Retrofit HVAC Systems GG1201 224,135 110,263 113,872 Lifeguard Building Roof Replacement LG0901 4,750 4,750 0 Police Building Renovation /Design /Construction PS0504 4,432,582 14,364 4,418,218 4,661,467 129,377 4,532,090 Public Utilities: TMDL - Lift Station /Main Transfer Flow PU0906 72,810 60,700 12,110 Donner Subdivision Sewer Rehabilitation PU1015 175,590 173,813 1,777 Replace 2" Water Main -11th Street PU1104 51,833 57,403 (5,570) TMDL Upgrade /Construction - WWTP #1 PU1106 3,218,851 2,985,631 233,220 TMDL Sludge /Odor Improvements PU1110 2,392,785 1,898,879 493,906 Elevated Tank #1 - Internal Rehabilitation PU1201 0 0 0 Ground Storage Tank WP #2 - Interior Rehabilitation PU1202 0 0 0 Ground Storage Tanks WP #3 - Recoat Interior PU1203 0 0 0 Water Main - 12th Street at Ocean Blvd /Beach Ave PU1204 60,000 8,456 51,544 Water Main - 14th & 15th Street at Ocean Boulevard PU1205 294,302 8,363 285,939 Sewer Rehabilitation - Area B PU1206 380 350,684 29,316 Water Plant #1 - New Concrete Vault PU1207 10,731 10,730 1 Subtotal 6,656,902 5,554,659 1,102,243 Public Works: Riverbranch Preserve - Kayak & Canoe Launch PM0804 16,113 14,906 1,207 Parking Improvements - Donner Park PM1106 115,901 6,400 109,501 Veteran's Park - Phase II - Memorial Garden PM1110 13,102 2,632 10,470 Howell Park Bridge Replacement PM1201 0 306 (306) Bull Park Playground Equipment Replacement PM1202 40,000 0 40,000 Sidewalk & Curb Replacement PW1101 5,406 5,406 0 Sidewalk & Curb Replacement PW1201 13,543 113 13,430 East Coast Drive Drainage Improvements PW1202 50,000 0 50,000 Subtotal 254,065 29,763 224,302 Total $11,572,434 $5,713,799 $5,858,635 Status Key A - Bid Advertised E - Design Phase B - Bid Awarded I - Project In- progress C - Project Completed N - Complete /Non - Capital D - Design Completed R - Re- budget Next Fiscal Year DE - Deferred X - Project Cancelled I C DE C I AGENDA ITEM # 4A AUGUST 27, 2012 Atlantic Beach Police Department Semiannual 2012 Highlights The Police Department continues to have two full time Officers dedicated to the Community Oriented Policing (COPS) program. They have positive interaction with the community on a daily basis; often assisting citizens who are in need of services or assistance. The COPS officers conduct many of their patrols on bicycles, interact with the kids at the Atlantic Beach Community Centers and apartment complexes, form relationships with both residents and business owners, and attend special events in the community. During strategic planning in April of this year, City Commission identified pedestrian and bike (also known as Vulnerable Road Users or VNRs) safety as the number three priority for the city. The first step for the police department in this initiative was to analyze our crash data, from previous years, obtain same from neighboring jurisdictions for comparison purposes, evaluate our intersection for any maintenance or other concerns, contact other departments and reviewing their pedestrian safety efforts and results, and provide a basic roadmap for moving forward. This preliminary report was presented to the commission at the first meeting in July. During the preparation of the pedestrian Safety Report, it was learned that the Florida Department of Transportation (FDOT) had identified this as a top strategic initiative statewide as well. Police and other city staff subsequently met with local FDOT Engineers regarding the concerns about the increase in VNR accidents over the past 3 years. Staff requested that the Engineers evaluate a number of intersections along State Routes within the city as determined by accident data. FDOT has completed this evaluation and their report will be forthcoming. The FDOT also held a "kickoff" meeting to discuss the VRU statewide initiative. One purpose of this meeting was to gain input at a local level for incorporation into their strategic plan as appropriate. Police staff attended the roundtable discussion on the Pedestrian/Bicycle safety issue hosted by FDOT. It will important to address the VRU concerns from each of the three E's, Engineering, Education and Enforcement. One item that was gleaned by reviewing efforts and results of other law enforcement agencies is that there were very limited improvements from just Engineering and Education. The most significant improvements in safety were only realized after effective enforcement measures were initiated and sustained. While preliminary efforts are already underway, the specific details about how the entire program will be implemented in AB are still being developed. AGENDA ITEM # 4A AUGUST 27, 2012 The Atlantic Beach Police Department continues to have an exceptional emergency response time. The average emergency response time for January through June of this year was 1 minute 47 seconds. Crime The semiannual crime rate for 2012 showed a substantial decrease of 23% (188 vs 243) when compared to the same time in 2011. Part 1 crimes include Murder, Rape, Robbery, Aggravated Assault, Burglary, Larceny and Auto theft. The reductions are very evident for both the entire city as well as the Mayport corridor where violent crime was more than cut in half and all Part I crime was down 26 %. The most extreme reductions city- wide are Rapes and Auto Thefts respectively. Regardless of the very positive report on crime in general, AB continues to have a problem with people driving under the influence. This year is no exception as DUI arrests remain high, with 121 made during the just the first six months. Productivity The police department had over 10,000 calls for service in the first two quarters of 2012, and made 435 arrests. While the Part I crimes were down, the number of arrests have remained pretty consistent for many years. The Crime Suppression Unit (CSU) continues to be very productive. They have made a total of 58 arrests during this 6 month time period. They have also conducted 5 alcohol deployments, which resulted in 7 arrests during this time. Animal Control had 1222 calls during the first 6 months, which is up slightly from last year (1191). Seventy eight Animal Control citations were issued which is a dramatic decrease from prior years; however this is due to short staffing for several months. Personnel Currently the Police Department is fully staffed. There are no vacant positions. Training The Department is deeply committed to providing quality training to all its employees. In the first quarters of 2012, employees have attended training in the following topics. • Large Vehicle Operations • General Instructor Techniques • Crime Prevention through Environmental Design • Interviews and Interrogations • Emergency Animal Sheltering AGENDA ITEM # 4A AUGUST 27, 2012 • FBI -LEEDA Supervisor Liability • Radar /Laser Speed Measurement • Administrative Investigations for First Line Supervisors • Excel 2007 Intermediate • Property & Evidence training conference • DUI Standardized Field Sobriety Testing • Crime Scene Processing • Domestic Drug Interdiction • Courtroom Testimony • Police Applicant Background Investigation • Emotional Intelligence • Glock Armorer Advanced training keeps employees current and on the cutting edge of Public Safety techniques, trends and strategies. The Department believes a better trained employee results in the delivery of a higher quality of service. The above list does not include classes taken by the employees who are enrolled in various college degree programs. N e-' O N .L to N Q) CL A � W r O CL v t� O Q. i . Cat AGENDA ITEM # 4A AUGUST 27, 2012 ol 0 0 o a o 0 0 0 o o a \ o \o q o 0 �� 0 0 o• 0 0 0 0 0 0 0 � 0 o 0 o� O Co CO O 00 M M r 1� r O "-I. M N v N' co (0 r 6) O 0 M M M O (') 0 V) r M M NC ■ i i Y i , r ... e N 0) ■ a E O V - - O i-1 00 tD CT CO M 00 N Ln c-I M m ri M O S cf ri m rMi u m M (D °� d N h co m U O .2 O d' O M .�-a O CIA r-j ... _V O M W W N m m � N O v i m o 00 m m 1-4 W m h 0 rn m r+ M o m en 'A r+ m r N -4-t mot � a , m �..� m m `N �s v 0 cs a r �r r o Lo �r r �r Cl) M M CO 00 rn O Nt to u) r` M r (0 co W o u m u cam- N r- cr r N r to 6 d N "T u ® N N C00 CO <" M M L r N 000 co O Z� M O Lo s. N V) r N _C _C d E E O O O O D O O O O O p O � O o O � o p O � O O O � O O p U? O O O O Cl r N M N f- Ct} (� N 0) N Lo N co 0o GO M O O O O C) W ' to O w h- 00 N O N a. In i i ■ i r i ■ M� i ■ Rf r E N ° U N q o N u a L11 1+ co .n N Ln ("' 0) '` co mm a r-i M Ln m m LO Ln Ln O O N u u @ N O N Q) C C C C ra uy Ln 0 Ln m c(? � r" 00 Ln ko _i N q R w 00 14 0 n 00 Ln f R m c Ln le N N Ln m O r• tf) N R e-i ri N 5 V w c-I c-{ t+! 00 to � N N M N E N ti? u1• :zr �' �• Q3 O "r O r W N M O 6) M 0 M r- N r~ 0 00 U) r N (O 00 (O (U r h (N O c1 cr I t r O N N M C) N co d M O N vi Ln O 00 r CC7 0 co d' O Cf C E E N N Cr .N le (�- N N e 0 O Q v E In t"i) (u 0 m 13 W e Q o d ¢ 0 m m a d o¢ Of E E w C a O. 3 a c c U N N .+ ttt C N Q t? ■�� U& O Uy uy a a n v io y Q d O O c o a t E m c � o ca U o Q 0 o 0 o to E cn a � � ¢ m � t ►°- V � oo ui C% V LL a n ¢ ¢ iiLUM L L LA� A AGENDA ITEM # 413 AUGUST 27, 2012 BUDGET: A total of $80,000 was budgeted in the water and sewer funds under account numbers 400 - 5502 -533 -3400, 410 - 5506 -535 -3400 and 410 - 5508 -535 -3400. RECOMMENDATION: Award the annual contract for Repair of Electrical Motors and Pumps, Bid No. 1112 -08 to Specialty Marine & Industrial Supplies at the bid prices. ATTACHMENTS: 1. Bid tabulation form. 2. Bid anaylis. REVIEWED BY CITY MANAGER: AGENDA ITEM # 4B AUGUST 27, 2012 0 CL (L 0 Z Q N � w Q 0 J U F m W o V J N W LL. 0 U) a � O 4 6 CL w 0 W H H Z 0 U J Q Z Z Q co O r r r` off a ti a d Q o 0 0 0 0° v c x x x x x x x x x x Z O o O O o ° co o � � � N d. R 64), _d W � ca N d L C � C d 47 Q L q u� U (P r C x x x x x x x x x x Z N N N r r Lo td fl 0 G7 . m sz. CO) ca d v7 C U O O O O O O x x x x x x x x x x Z N N w CD O G 69 6 N ER Ef! 00 Ef} cr W is L V7 'C C N U � • L U C = N N O N t6 N 2 co C = W = N N _ N O c N 7 Y d V N N U Q Im p O p v W a C co v O — Q > Q <0 o N p ` •O = TS U CL x (D ° = a� a m o = r = Co 0) cu U U U O E N .. V QS W °' �- Q O fly N = O N -L C C • Q. U o o E O = N a � ~ _� a 4- L F- O m c N L L = F- > O E Q N c U v, m H O S V o vi r i a 3 a m o �, L _ Mn L = = p a' to L LL W 0 0 E v o Q N O Z O �? E E :3 U O LL f6 L o° L E 0 rn °' _U Q LL a> v (0 6 Q > O E Q ;c p E o o N C E O 7 ' O O O (0 cn a m 5 w a 2 a m o a 0 x i-- a AGENDA ITEM # 4B AUGUST 27, 2012 N Q E CL c m i O c O G 00 O u N � W O � Z O -0 h m .Q s a m L a m id V U ++ s m f0 _ a `_' m o m a c U Q 00 C) o ° o 0 O g 0 O 0 O O O 6 N O Ln i%} Vim} tn iM/� t0 u_ s V ' N N W OC f8 N � H 3 O 0 Lf) U] Ln Lm m w -I N N c N N i 0 t0 G m 'rj a N L O O 2 0 O O O p Ln N N N d ^ c-i 0 0G i/} Vl i4 A4 -L� if1- 06 O. . a' W 0: ti T 3 c O O E � f0 N Ca N U O L � N 0 0 0 o._ o ` 006 06 {= U �O Q v= 4= (0 a Q v a a FO- AGENDA ITEM # 7A AUGUST 27, 2012 ORDINANCE NO. 5-12-56 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES, ADMINISTRATION, ARTICLE II, CITY COMMISSION, SEC. 2 -19, RULES OF CONDUCT AND PROCEDURE AT MEETINGS, AMENDING RULE 24 REGARDING TAKING MINUTES, AND ADDING A NEW RULE 27, ABSENCES FROM CITY COMMISSION MEETING, AND PROVIDING AN EFFECTIVE DATE. BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1: Sec. 2 -19 of the Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended to read as follows: "(24) Rule 24. It shall be the duty of the city cleric or her/his designee to attend all meetings of the city commission and to record and keep the minutes and records thereof. The minutes of such meetings shall be promptly recorded for public inspection as required by state law. It shall be the duty of the mayor - commissioner, and in his absence, the mayor pro tem or other city commissioner to see that the proceedings of every meeting are properly and promptly recorded by the city clerk or her/his designee and the record of every meeting shall be signed, when approved, by the city clerk or her/his designee and the mayor - commissioner or the mayor pro tem or other city commissioner who presided thereat." SECTION 2. The Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended by adding a new rule in Sec. 2 -19, to be numbered Rule 27, which rule shall read as follows: "(27) Rule 27. It shall be the duty of a city commissioner who will be absent from any city commission meeting to notify the other commissioners of any such anticipated absence. Said notice shall be given as far in advance as possible, either orally at a meeting prior to the one which the commissioner will be absent from, or by e -mail to the city clerk-, who will then forward the notice to the other commissioners. If the notice includes a request for an excused absence, it shall state briefly the reasons why the excused absence is being requested, and the other commissioners shall vote on the request at the meeting at which it is orally requested or as an agenda item at a subsequent meeting following notice by e- mail." SECTION 3. This Ordinance shall take effect immediately upon its final passage and adoption. AGENDA ITEM # 7A AUGUST 27, 2012 PASSED by the City Commission on first reading this 13th day of August 2012. PASSED by the City Commission on second and final reading this 2012. day of ATTEST: DONNA L. BARTLE, CMC City Cleric LOUIS BORNO, JR. Mayor, Presiding Officer Approved as to form and correctness: ALAN C. JENSEN, ESQUIRE City Attorney 2 AGENDA ITEM # 713 ORDINANCE NO. 55 -12 -36 AUGUST 27, 2012 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 16, SOLID WASTE AND RECYCLING, ARTICLE II. FRANCHISE AGREEMENT AND PROVIDING AN EFFECTIVE DATE. BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. The following sections of the Code of Ordinances of the City of Atlantic Beach, Florida, Chapter 16. Solid Waste and Recycling, Article II. Franchise Agreement, are hereby amended to read as follows: Sec. 16 -18. Private Refuse Collectors: Collection of Commercial Recycling and Construction and Demolition Debris All persons and organizations desiring to engage in the business or activity of collecting Construction and Demolition (C &D) materials or commercial recycling within the City shall, as a prerequisite to doing so, obtain a Construction and Demolition and /or Recycling Collection Franchise Permit from the City Manager or his designee. No person or organization shall engage in such business or activity within the City without first having obtained such a permit. This service will be performed under a separate contract between the Contractor and the user. The Contractor will bill the user directly for delivery, rental, collection and disposal. The rates for this service shall be agreed upon in advance including per pull and delivery costs, and costs for disposal. Contractors will pay a 20% Franchise Fee to the City and will submit the Fee to the City quarterly. Contractors shall provide the City records identifying the address, volume of collection, and such other information as requested by the City on the first (1 st) of each month. Sec. 16 -19. City's collection exempt from Sections 16.10 through 16.18. The provisions of these sections shall not apply to refuse, C &D materials or recycling collection services performed by the City whether directly or indirectly or by contract. The City's franchise service provider is exempt from this article. Sec. 16.20. Application: fee action by City Commission Persons other than the City's franchise Contractor desiring Construction and Demolition or Recycling Collection Permits shall complete and submit to the City Manager or his designee a Franchise Application form, together with an application fee in the amount of Two Thousand Five Hundred and 00 /100s Dollars ($2,500.00). The form of application shall be prescribed by the City Manager and furnished to applicants by the City Manager or his designee. Sufficient information shall be provided to give the City reasonable assurance that proposed hauling activities will not create noise, dust, odor, litter or other noxious conditions, that materials collected will be properly disposed of at authorized facilities and that the applicant has sufficient resources to carry out the proposed hauling activities. Any permit granted by the City Manager pursuant to this section shall not exceed one year in term. Ordinance No. 55 -12 -36 Page 1 of 3 Sec. 16.21. Issuance of permit. AGENDA ITEM # 7B AUGUST 27, 2012 The City Manager or his designee shall issue Franchise Permits for Construction and Demolition or Recycling Collection subject to the following requirements. Sec. 16 -22. Permit requirements and rules. All Franchise Permit holders shall comply with the following requirements and rules: (a) Liability insurance. Each permit holder shall secure and maintain a public liability insurance policy in the amount of not less than $1,000,000.00 for one (1) person injured, and $2,000,000.00 for more than one (1) person injured, and property damage liability insurance of not less than $1,000,000.00. In addition each permit holder must secure a total umbrella insurance policy of not less than $1,000,000.00. All policies must have the City listed as additional insured. Evidence of such insurance shall be deposited with the City Manager or his designee prior to issuance of the permit. Upon request by the City, the permittee shall produce evidence of such continued coverage during the term of the permit. (b) Equipment. Permit holders within the City limits shall use only packer -type equipment or appropriate trucks for safely hauling roll -off type containers. (c) Sanitary conditions. Each permit holder shall clean the trucks and all containers from which they collect refuse as needed, but in no event less than once each month. (d) Customers. Permit holders shall serve only those customers who have signed an agreement for services provided. Such agreement shall specify the fee to be charged and any extra charges that may occur as a result of services being provided. (e) Identification of equipment. Each permit holder shall place and maintain the name, telephone number and permit number in a conspicuous place and display the same in a conspicuous manner on each vehicle operated by the company and each container serviced by them within the City. (f) Inspection. The City shall have the right to inspect all equipment used and all containers serviced by permit holders within the City. In the event any such equipment or containers are determined to be unsafe or unsanitary, the permit holder shall have twenty -four (24) hours after notice of the deficiency within which to correct the deficiency. The permit holder shall have the right to appeal the decision of the City's inspector to the City Commission. The safety requirements referred to are not meant to suspend any other requirement of the City code or state law. (g) Personnel. Each permit holder shall devote sufficient personnel, time and attention to his refuse operation to assure a sanitary and safe operation within the City. To this end, the permit holder shall employ competent and sober personnel within the City. The permit holder shall employ no person convicted of a felony crime within two (2) years. Each permittee will prepare a written policy as part of its application, addressing hiring and retention of its employees with regard to driving violations and random testing for use of illegal substances. Ordinance No. 55 -12 -36 Page 2 of 3 #` EA 1 1, 1 Top -Q�mm 7 777-771 =727 I11.in _lu n.., . a .mom.# 7 °ga 4 5?ia� 11 �t 7. M =l Q� AGENDA ITEM # 8A AUGUST 27, 2012 Sec. 2-266. Same -- Composition. The board of trustees shall consist of five (5) trustees as follows: (1) Two (2) residents of the city to be selected by the city commission and serve at the pleasure of the city commission, who may also serve as trustees of the police officer retirement system created in division 4 hereof; (2) Two (2) members of this retirement system who are employees of the city to be elected by the members of the retirement system who are also similarly situated employees of the city; (3) One (1) resident of the city to be selected by the other four (4) members of the board of trustees, and whose appointment shall be confirmed by a vote of the city commission. The elections provided for in subsections (2) of this section shall be held in accordance with such rules as the board of trustees shall from time to time adopt. (Ord. No. 58 -75 -4, § 5, 12- 22 -75; Ord. No. 58 -86 -7, § 1, 1- 12 -87; Ord. No. 58- 99 -27, § 1, 11 -8 -99; Ord. No. 58- 99 -26, § 1, 7- 10 -00; Ord. No. 58- 04 -29, 3 -8 -04) Sec. 2 -267. Same - - Term of office; oath of office. The regular term of office of a member of the board of trustees shall be four (4) years for civilian members, and four (4) years for employee representatives, unless they terminate employment, whereupon a new election will be held by the members of the plan to fill the unexpired term of their trustee representatives, and four (4) years for the trustee selected by a majority of the other four (4) members of the board. Each trustee shall, before assuming the duties of trustees, qualify by taking an oath of office to be administered by the city clerk, whereupon a trustee's term of office shall begin. (Ord. No. 58 -75 -4, § 6; 12- 22 -75; Ord. No. 58 -86 -7, § 1, 1- 12 -87; Ord. No. 58- 98 -25, § 3, 11- 23 -98; Ord. No. 58- 99 -27, § 1, 11 -8 -99; Ord. No. 58- 99 -26, § 1, 7- 10 -00; Ord. No. 58- 04 -29, 3 -8 -04) Sec. 2 -268. Same -- Vacancy; filling of vacancy. (a) A vacancy shall occur on the board of trustees if any member shall resign or any employee representative ceases to be employed by the city. A vacancy shall occur on the board if any trustee fails to attend three (3) consecutive meetings of the board unless, in each case, excused for cause by the trustees attending the meeting. (b) If a vacancy occurs on the board of trustees, the vacancy shall be filled within ninety (90) days for the unexpired term, if applicable, in the same manner as the position was previously filled. (Ord. No. 58 -75 -4, § 7, 12- 22 -75; Ord. No. 58 -86 -7, § 1, 1- 12 -87; Ord. No. 58- 98 -25, § 4, 11- 23 -98) AGENDA ITEM # 8A CITY OF ATLANTIC BEACH AUGUST 27, 2012 BOARD / COMMITTEE MEMBER APPLICATION FORM Please check (�) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board / committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) Code Enforcement Board Community Development Board j / Pension Board of Trustees Board Member Review Committee Cultural Arts and Recreation Advisory Committee DATE: S A B Ia D 12 APPLICANT'S NAME: Flo re s ADDRESS: c�c �] S cx I t �`�' � k i V E EA-S T DAYTIME PHONE qoy -� 13 - `f i 9S E -MAIL ADDRESS: VbAY,,TA60AoL.00M EVENING PHONE 9d ! 13 95 FAX: 9D5 ' 1?1� Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee a plying for. / . -ih a ve been e - r"P1au 6v a C w 1 +a ,'-K a de- �� yled COA 4A, Platt 11'j 'I .;A �DIk, G4 d1 cim CL esi _ple qed by & cd7 wd k,ed Pto �aUC k eve i v\ e rPS ,n �� -I lie y 1D t`{"S JW�vir� fje ;t4,45 P/arj A h ,b1 6W l fi rt� ii0.APS Q,,i A 0 +` ©7� S a �J / 1R s7 S' 61 SSe�7 5 Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. have a eevt a- velu /BEd' ci4 + Iona I basebxll Park Oor over �-o ectr-!3�. mN l Ae - - I©ai - 0 -` AP 4 l?/y o A�! /A/iarlXt,:7� app d 94, V olunlfe r ServiCe5 _os a - F-R 11 CoaC4 .-T 1 el eve - fly, VC) ILXg teer is 0-C Vi +41 i m pDr4aMee 40 ahU Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE This application will expire two (2) years after date of submittal. AGENDA ITEM # 813 STAFF REPORT AUGUST 27, 2oi2 AGENDA ITEM: Forfeiture Funds City of Atlantic Beach Commission Meeting DATE: August 17, 2012 SUBMITTED BY: Michael D. Classe , Chief of Police BACKGROUND: Forfeiture funds are money or other valuables seized by the Police Department, generally from drug cases. Florida State Statute (FSS) 932.7055 (5) (a) and (b) governs the requirements for expending those funds and requires approval from the governing body. Specifically, it states that the proceeds may not be used to meet normal operating expenses of the agency. A few of the permissible uses would be training, memberships and providing additional equipment. Under the terms of our Justice Assistance Grant for the Crime Suppression Unit (CSU), Program Generated Income (PGI) is money seized during a CSU investigation. PGI is a specific type of forfeiture funds. That money is even more restricted then regular Forfeiture Funds in that it has to be put back into the CSU program and has to be approved by the Florida Department of Law Enforcement (FDLE). There is currently over $8,000 of PGI which must be expended. Staff has identified equipment to purchase with a portion of the PGI funds that will increase the effectiveness of CSU. The equipment is an enhancement, to the covert camera system, that creates remote real time viewing of the event which dramatically increases safety for the Under Cover Officer or Confidential Informant. It also creates a redundant system of voice recording which currently does not exist. The cost of this equipment is $3,000. The remaining $5,000 will be retained as a fund balance to be utilized at a later time. The forfeiture statute requires a request to expend the funds be made to the governing body of the municipality. It also requires a written certification that the request complies with the provisions of the statute. I do certify that these requests comply with the provisions of FSS 932.7055 (5) (b). BUDGET: $3,000 RECOMMENDATIONS: Staff recommends the approval to expend $3,000 of forfeiture funds for the equipment purchase as described above. ATTACHMENTS: FSS 932.7055 REVIEWED BY CITY A ITEM NUMBER: AGENDA ITEM # 8C AUGUST 27, 2012 STAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM: Commissioner Request to evaluate traffic safety in Aquatic Gardens DATE: August 17, 2012 SUBMITTED BY: Michael D. Classey, Chief of Police BACKGROUND: Commission Daugherty met with residents from Aquatic Gardens last month regarding a variety of concerns the citizens wanted to discuss. Following that meeting, he completed a report listing their concerns which he submitted at the July 23 commission meeting. Specifically, he reported the following concern as a part of that report: "Speeding and through traffic - There is a perception that Aquatic Gardens is being used as a through street for the Royal Palms neighborhood. There used to be signs posted at the north entrance that said no through traffic and the residents are asking for the sign to be reinstalled. They are also asking for two speed bumps to be installed in the neighborhood." Pursuant to Municipal Ordinance 19 -6, the Police Department was asked to complete a traffic evaluation of the area. A subsequent conversation with resident and neighborhood meeting organizer, Rita Pierce, confirmed that they believed the problem was on the northern portion of Aquatic Drive near Cutlass Drive. The Police Department conducted a covert speed study in that area for 1 week. Several pieces of data were obtained from that study. The speed limit is 20 mph and there were 3,858 vehicles that drove through that area in one week. Of the total number of vehicles, only 133 or 3% drove 6 mph or more over the speed limit. Staff also reviewed accident data for 2009 through the present. The following accidents were recorded: 1. 2009 — Improper backing into a parked vehicle 2. 2010 —Fleeing and Eluding Law Enforcement, no damage 3. 2010 — Improper backing into parked vehicle 4. 2011 — Careless driving, hit parked vehicle None of the accidents made any reference to speed being a contributing factor. AGENDA ITEM # 8C AUGUST 27, 2012 Following the initial data collection, an analysis was performed. First of all, the speed study results indicate that the speed violations account for a very small percentage of the total number of vehicles. Further, accident history is very low and none were attributed to speed. With regards to traffic volume, 3,858 vehicles in a week appears, on initial review, like a high number for a residential area. However, there are a number of factors that must also be considered. Aquatic Gardens has 132 homes in it. Based upon census data and other studies, there are on average, 2 vehicles per household. Even if you calculated only 2 trips per day, which is much lower than national averages, for that number of vehicles and for a week's time, that would total 3,696. Admittedly there are other variables which are difficult to factor, but the bottom line is Aquatic Drive is considered a low volume roadway. The topic of speed bumps or humps has come up periodically for consideration. Atlantic Beach has traditionally denied those requests with rare exception and then only when justified by objective data. A few of the potential problems with speed humps are as follows: 1. May only divert traffic to other residential roadways. 2. Can cause damage to some vehicles 3. May slow emergency vehicle response 4. Can cause increased noise 5. Drivers may be distracted by the speed humps and overlook other safety hazards The process for evaluating a request for "traffic calming devices such as speed humps" is contained within City Ordinance 19 -6 and requires that the Police Department declare the area a "traffic safety hazard ". After a complete review of all the information, there is insufficient justification to declare the area a "traffic safety hazard ". The other part of the concern listed above is that Aquatic Gardens is being used as a through street and that it used to have a sign prohibiting that. According to Public Works records, there was a "No Thru Traffic" sign on Cutlass west of Skate installed in 1993, but there is no record of why or who authorized it and it was subsequently removed. Research revealed that there are only two other locations city wide that utilize that sign and those were posted many years ago. In addition, both of those streets are dead ends. "No Thru Traffic" or "Local Traffic Only" signs are not recognized by the Manual of Uniform Traffic Control Devices (MUTCD). They do not appear in the manual as either a regulatory or warning sign. They are unenforceable and the city has not, in recent history, approved the installation of this type signage on any public road. Staff does not recommend installing these signs in Aquatic Gardens. AGENDA ITEM # 8C AUGUST 27, 2012 Staff has deployed the speed trailer (with speed display) in the neighborhood periodically to remind and educate drivers about their speed. Traffic enforcement has also been conducted in the neighborhood. Both of these will be continued in the future. BUDGET: None RECOMMENDATIONS: Based upon the research completed, there is insufficient justification to declare the road a "traffic safety area ". Staff recommends against the installation of speed humps or a "No Thru Traffic" sign. AGENDA ITEM # I OA AUGUST 27, 2012 Atlantic Beach 2030 A Community Visioning Process for The City of Atlantic Beach, Florida Request for Proposal PURPOSE The Atlantic Beach City Commission invites consultant proposals to conduct a citywide Visioning Process with extensive citizen outreach and public participation. The purpose of this RFP is to select a consultant team to assist in developing a collective Vision for the City of Atlantic Beach. The project also entails a public outreach component in order to educate and promote a good understanding of the future vision for the City of Atlantic Beach as guided by the Comprehensive Plan and other planning initiatives, and to gain support and consensus for this vision. This will be accomplished by developing an outreach program that conveys the collective vision for future growth and development in everyday language and various marketing media. Meetings with various stakeholders and the public will be held to solicit input. BACKGROUND The City of Atlantic Beach, Florida is primarily a bedroom community populated with nice homes, some quite old, some very new, some quaint, some plain some fancy and condos and a few apartment complexes. Atlantic Beach considers itself a unique and special place and refused to lose its independence and identity when Jacksonville consolidated with Duval County. The City of Atlantic Beach has always enjoyed a strong tradition of quality, proactive planning. The current City Commission has not only identified as a top priority the need to engage the community but finds community input critical in identifying Atlantic Beach's core community values, articulating Atlantic Beach's community vision and developing a collective understanding of future needs. PROJECT DESCRIPTION Overview The City of Atlantic Beach intends to complete a citywide community visioning process with an anticipated timeline of six (6) to eight (8) months. The process will include extensive, diverse and effective ways to engage the citizens and other key stakeholders within the community. The intended outcomes include identifying and analyzing emerging trends and community issues, articulating core community values, creating a Vision Statement and developing a Vision Action Plan based on the community's core values and vision. While we have specific outcome goals, as identified in the City's strategic planning sessions, we welcome input and proposals from consultants on how best to proceed. - - - � � i': - ;, s s n t L � 1i�§. _,- _ ���� City ofAdantic Beach August 15, 2012 AGENDA ITEM # 10A AUGUST 27, 2012 Notice of Intent to Respond (email to Lesley Resnick) 00/00/2012 Deadline for Questions in writing to Lesley Resnick 00/00/2012 5pm Proposal Due Date and Time 00/00/2012 4 pm Approval and Selection TBD TBD Effective Date of Contract TBD TBD ` 0JUAL1 IVA111►1 it In addition to the items listed below, it is important that the firm selected to work remain cognizant of the need for the project to establish and sustain credibility with citizens and decision - makers. It is also essential that the selected firm have the ability to: • Prioritize, through community involvement and input, the citizens' goals and preferred outcomes; • Formulate a ranking system which differentiates short-term from long -term goals and those goals the citizens are willing to commit resources, including funding; • Link the process and outcomes with current and upcoming planning efforts and decision - making processes within Atlantic Beach and in its relationships to neighboring jurisdictions, the region and the State; • Effectively carry out a variety of public outreach methods and activities; and, • Develop and manage the process to achieve outcomes perceived as balanced and authentic by as many community stakeholders as possible. At this time, the City of Atlantic Beach does not have a specific outline of tasks or project management structure for this project. However, it is expected that the work will be approached as a collaborative partnership between community members, elected officials and city staff. The firm selected to work on the project will be expected to produce the following products and outcomes, and provide the following services. • Effective Collaboration and Project Management. Work closely and assist city staff in producing final products and in accomplishing project objectives and outcomes. Advise City staff, decision - makers and other key players regarding media relations and other key activities. Provide other consulting services relating to the Scope of Work such as meeting facilitation and management, technical analysis and synthesizing of information. Lesley Resnick will serve as the City's Project Manager (PM) and will provide both technical and policy guidance as the visioning process proceeds and address any necessary modifications required to make the process more effective. • Develop an Outreach Plan to engage, involve and collaborate and communicate directly with the public, and other community stakeholders throughout the process. This would include innovative or other effective ways to engage citizens that do not normally participate. Activities may include (but are not limited to) facilitated meetings, citizen polling, focus groups, consensus - building activities, and use of the City of Atlantic Beach website. Page 13 Atlantic Beach Visioning Request for Proposal City ofAdantic Beach August 15, 2012 AGENDA ITEM # I OA AUGUST 27, 2012 • Analysis and Findings. Compile and analyze relevant data, identify and evaluate issues, values and concerns held by the community. Identify current, emerging and projected trends and evaluate the potential impacts, constraints and opportunities. • Prioritization. Based on community input, develop a table or ranking structure for both short-term and long -term goals indicating which are the highest priority goals, and to what extent citizens are willing to pay to fund those goals • Identify The City of Atlantic Beach's Core Community Values. A "core values" statement is one of the intended outcomes of the Communications and Outreach Plans. • Development of a Community Vision based upon the Core Values Statement. The intended outcome is a preferred future scenario and accompanying Vision Statement. • Development of a Vision Action Plan that includes goals, strategies to achieve those goals, and specific action items that carry out the strategies. This Plan should be logically structured to include, at a minimum, clearly defined roles, identification of implementers and potential partners, timeframes and priorities. • Recommended mechanism(s) and timeframe(s) for revisiting the process to update the Vision and Vision Action Plan. In addition to the items listed above, data, analysis, multi -media materials, master copies of final products and all other relevant documentation would be provided to the City in compatible formats as approved by the PM for the project files. INFORMATION TO BE SUBMITTED To be considered, a completed proposal must respond to each of the items in the scope of work described above and include all of the items in this section, listed below. The proposal shall be limited to 25 pages (excluding covers and blank dividers). Maps, resumes, or professional references may accompany any proposals as attached appendices and will not be counted as part of the maximum 25 -page limit. At minimum, the proposal should have the following sections and information: 1. Cover Letter Provide, name, address, phone, e-mail, FAX, federal tax identification number, statement of ability to complete the project given current workload, cite any conflicts of interest, and a 90 -day guarantee on proposal terms. 2. Project Team and Qualifications A description of the principal firm, type of firm, its qualifications and relevant project experience, and the qualifications and proposed work assignments and roles of all sub - consultants and their relevant project experience. This shall include identification of key individuals who will facilitate this process and work with COAB. Include a description of experience of those individuals in working effectively with Page 14 Atlantic Beach Visioning Request for Proposal AGENDA ITEM # I OA AUGUST 27, 2012 City ofAtlantic Beach August 15, 2012 the general public, special interest groups, specific target groups and /or other community organizations. Include an organizational chart illustrating key personnel, their project assignments, and management flow. 3. References Provide a detailed description from at least three (3) comparable projects (similar in scope of services to those requested herein and in community demographic and composition) that the firm has either ongoing or has completed within the past five (5) years. Please specify whether each project is completed or ongoing. The description should identify for each project: (i) the client; (ii) description of work; (iii) duration of project; and (iv) contact person and phone number for reference. 4. Approach Provide a statement of understanding, outline of work plan, and approach to the project, including major milestones and detailed timeline /schedule that provides for completion of all work by March 30, 2013. The visioning process must include a variety of interactive public involvement. Those submitting proposals are encouraged to suggest revisions to the Scope of Work of this RFP if it is felt the final product could be improved. All suggested changes should be supported with a brief written explanation. 5. Contact Person Name, address and e -mail address, telephone, and fax number of the lead individual authorized to enter into a contractual agreement and answer questions related to the proposal. 6. Appendices (not part of the 25 -page limit): Resumes of key consultant staff members and firm references (name, organization, phone number) for each firm (minimum 3 references per firm). OTHER REQUIREMENTS Waiver/Rejection of Proposals All proposals will be considered. However, the City reserves the right to waive formalities or informalities in proposals, to reject, with or without cause, any or all proposals or portions of proposals, or to negotiate or not negotiate with individual proposers, or to accept any proposal(s) or portions of proposals seemed to be in the best interest(s) of the City. Contract The City intends to negotiate and enter into a contractual agreement upon selection of the broker /consultant Public Record and Proposal Contents Upon award recommendation or ten (10) days after opening, whichever occurs first, proposals become "public records" and shall be subject to public disclosure consistent with Chapter 119 Florida Statutes. If required, Proposers must invoke the exemptions to disclosure provided by law in their response to this RFP, and must identify the data or other materials to be protected, and must state the specific reasons such material in exempt from release under the Florida Public Page 15 Atlantic Beach Visioning Request for Proposal City ofAdantic Beach August 15, 2012 Records Act. AGENDA ITEM # I OA AUGUST 27, 2012 All material submitted becomes the property of the City of Atlantic Beach. Selection or rejection of the proposal does not affect this right. Public Entity Crimes A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide services to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. Conflict Of Interest The award of contract is subject to the provisions of Chapter 112, Florida Statutes. All proposals shall disclose the name of any officer, director or agent who is also an employee of the City. Further, all proposals shall disclose the name of any City employee who owns, directly or indirectly, an interest of five per cent or more in the proposer's firm or any of its branches. Failure to make such disclosure in the proposal may be cause for proposal disqualification as non - responsive. Drug -Free Workplace Statement Preference shall be given to businesses with drug -free workplace programs. Whenever two or more proposals that are equal with respect to price, quality, and service are received by the City a proposal received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. Established procedures for processing the proposals will be followed if none of the tied proposers have a drug -free workplace program. Lobbying Prohibited Please note that to assure proper and fair evaluation of proposals; proposers are not to contact any of the City Commission members or City personnel. Any and all questions from a proposer should be directed to Redevelopment and Zoning Coordinator, Lesley Resnick via email: lresnick @coab.us, or fax (904) 247 -5845. Communication between a proposer and the City will only be initiated by the appropriate City official, Redevelopment and Zoning Coordinator, Lesley Resnick, in order to obtain or clarify information to develop a proper and accurate evaluation of the proposal. Ex parte communication may be grounds for disqualifying the offending proposer from consideration. Rights and Privileges Rights and privileges granted by the City shall not be assigned or transferred in any manner whatsoever without written approval of the City. At all times during the term of the contract, the Contractor shall act as an independent contractor and at no time shall the Contractor be considered an employee, agent or partner of the City. The Contractor shall obtain and pay for all permits, licenses, Federal, State and Local taxes chargeable to its operation. Page 16 Atlantic Beach Visioning Request for Proposal City ofAtlantic Beach August 15, 2012 AGENDA ITEM # I OA AUGUST 27, 2012 No Collusion Clause By offering a submission to this RFP, the proposer certifies the proposer has not divulged to, discussed or compared his/her competitive proposal with other proposers and has not colluded with any other proposers or parties to this competitive proposal whatsoever. Also, the proposer certifies, and in the case of a joint competitive proposal each party thereto certifies as to its own organization, that in connection with the competitive proposal: • Any prices and/or cost data submitted have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices and/or cost data, with any other proposer or with any competitor; Any prices and/or cost data quoted for this competitive proposal have not been knowingly disclosed by the competitive proposer and will not knowingly be disclosed by the proposer, directly or indirectly to any other proposer or to any competitor, prior to the scheduled award of the contract; No attempt has been made or will be made by the proposer to induce any other person or firm to submit or not to submit a competitive proposal for the purpose of restricting competition; The only person or persons interested in this competitive proposal, principal, or principals is /are named therein and that no person other than therein mentioned has any interest in this competitive proposal or in the Agreement to be entered into. Non - Warranty of Specifications Due care and diligence have been exercised in the preparation of this RFP and all information contained herein is believed to be substantially correct. However, the responsibility for determining the full extent of the exposures to risk and verification of all information herein shall rest solely with the proposers. Neither the City nor its representatives shall be responsible for any error or omission in this RFP, nor for the failure on the part of the proposer to determine the full extent of the exposures. Insurance The consultant(s) shall procure and maintain during the term of the continuing contract, insurance of the types and in the minimum amounts stated below. Coverage A. Workers' Compensation Florida Statutory Coverage and Employer's Liability (including Appropriate Federal Acts) Schedule Minimums $100,000 — each accident $100,000 — each employee $500,000 — policy limit for disease B. Comprehensive General Liability $1,000,000 — bodily injury each occurrence $1,000,000 — bodily injury aggregate $1,000,000 — property damage each occurrence Page 17 Atlantic Beach Visioning Request for Proposal AGENDA ITEM # I OA AUGUST 27, 2012 City ofAtlantrc Beach August 15, 2012 C. Products — Completed Operations D. Business Auto Liability (All autos — owned, hired or used) E. Professional Liability $1,000,000 — property damage aggregate $1,000,000 — aggregate Same as Comprehensive General Liability Same as Comprehensive General Liability F. Excess or Umbrella Liability Optional Licenses Proposers must be fully licensed and certified in the State of Florida at the time of RFP submittal. SELECTION PROCESS The City will conduct a fair and impartial process for the selection of a contractor for this project. Consultant selection shall be in accordance with this request for proposals. The evaluation process shall determine qualifications, interest and availability. City staff will first review all written responses. This review will result in a ranked list of fully qualified respondents. Consultant's representing the top ranked proposals will be invited to make a presentation. The City Manager, based upon evaluation of written responses and presentations, shall make a final recommendation to City Commission of which consultants to interview. The Atlantic Beach City Commission will make the final determination. An agreement will be developed for signatures upon approval of the City Commission. Evaluation Criteria The evaluation of proposals and selection of a qualified consulting team by the City will be based on the following: • Project Understanding A clear understanding of the nature and objectives of the project, and the types of services needed to meet those objectives and successfully complete the project (15 %). • Approach(es) and Strategy(ies) Chosen to Accomplish the City's Objectives The consultant team demonstrates one or more approaches and strategies that has an effective and clear decision - making process, links all aspects of the Scope of Work, successfully integrates technical and public involvement activities, completes the project on schedule (TBD), offers creative, innovative and unique public involvement and outreach approaches, strategies and/or tools, and offers cost - efficiencies throughout the process (30 %). • The Consultant Team's Qualifications and Experience Page 18 Atlantic Beach VrsionhW Request for Proposal City ofAdantic Beach August 15, 2012 AGENDA ITEM # I OA AUGUST 27, 2012 The consultant team has the experience, professional skills, resources and availability needed to provide the services and to undertake and complete the project successfully. Provide a detailed description of comparable projects (similar in scope of services and community profile to those requested herein) which the firm has either ongoing or has completed within the past three years. Please specify whether each project is completed or ongoing. The description should identify for each project: (i) the client; (ii) description of work; (iii) duration of project; and (iv) contact person and phone number for reference (30 %). • Thoroughness and Quality of the Written and Verbal Presentation The proposal is clear and presented in a professional and understandable form. The proposal responds to the format requirements and evaluation criteria (15 %). • The Consultant's Proximity to Atlantic Beach Location of the consultant's home office (corporate headquarters) and location of the local office where the project(s) will be produced will be considered and viewed as a potential cost saving measure. The members of the project teams should be permanently assigned to the project office. Routine and responsive face -to -face interaction will be important in servicing the City's needs in performing this contract (10 %). Page 19 Atlantic Beach Visioning Request for Proposal AGENDA ITEM # 1 OC AUGUST 27, 2012 CITY OF ATLANTIC BEACH CITY COMMISSIONER MEETING STAFF REPORT AGENDA ITEM: Selva Marina SUBMITTED BY: Carolyn Woods, City Commissioner DATE: August 27, 2012 BACKGROUND: Selva Marina Country Club has been a rich cultural addition to the City of Atlantic Beach since its creation in 1955 with the donation of 160 acres by the Bull Family. The golf course, designed by the renowned E.E. Smith, hosted The Greater Jacksonville Open, the precursor to the Players Tournament, here in March of 1965. Thus began a rich tradition of Selva Marina Country Club being an integral part of our Atlantic Beach Community. Selva Marina Country Club came to the Commission in August 2007 with a proposal to develop a portion of its property into a well thought out Planned Unit Development, PUD Ordinance No. 90 -07 -202, with 114 homes that won unanimous support from the Commission. A PUD amendment, to include the project known as The Selva Preserve, won unanimous approval in August 2009. It was felt at the time that this project would be an enhancement to our community, help to "save" Selva Marina Country Club so it would not be sold and completely developed with the Jacksonville codes as the guide, and minimize any negative developmental impact on Selva Marina Drive in particular and the City of Atlantic Beach in general. Fast forward to the present and the Selva PUD has not been realized, their loan is coming due and there is the opportunity to purchase the loan. Someone will purchase the loan. It could be a developer with far bigger plans, as has been presented to the City Manager. On the other hand, it could be purchased by Atlantic Beach and create a public - private partnership that allows the community to maintain a wonderful historic complement to our City's park system and maintain control of development on our borders. It is in the best interest of the City to look into the possibilities of a public - private partnership with Selva Marina with an open mind and an eye on what the future will hold if a developer controls these pristine 133 acres using Jacksonville codes to develop this property with frontage on Selva Marina Drive. AGENDA ITEM # l OC AUGUST 27, 2012 There are funds available for this venture and there are successful projects in other communities that we can emulate to ensure the best possible outcome for our community. Please welcome interested parties who have come tonight to inform and educate the Commission and public about the situation and detail our options. BUDGET: Budget impact is unknown at this time. RECOMMENDATION: Explore the possibility of entering into a public - private partnership with Selva Marina Country Club that protects the City's investment, community character and enhances our valuable historic resource.