Agenda Item 1BMINUTES OF THE BUDGET OVERVIEW MEETING
HELD IN THE NORTH CONFERENCE ROOM ON AUGUST 14, 2012 AT 3:00 PM
City Commission Members present:
Maria Mark, Mayor Pro Tern
Mark Beckenbach, Commissioner
Staff present:
Jim Hanson, City Manager
Nancy Bailey, Recording Secretary
Citizens present:
Nancy Whittington
Bill Mayhew
The meeting, which was held for the purpose of giving the budget overview for the new Commissioners,
was called to order at 3:00 p.m. by City Manager Jim Hanson.
Mr. Hanson explained the four budget workshops scheduled are for (1) public works, (2) utilities and
general fund revenues, (3) police and police building, employee pay and benefits, and (4) workshop
held, if needed, to draft the budget. He explained they must adopt the budget in September.
He gave an overview of the budget process, stating the City's budget technique is a conservative, long-
term focus. He explained what is included in this budget and what the budget does not include. He
further explained the revenue increases which have been put in the budget including a tax rate roll up to
half of the roll -up rate (1.8% or $72,500) and a sanitation increase of 3.2% ($55,000).
He pointed out that the City contracts approximately half of our services, i.e. sanitation, fire, vehicle
garage, grass cutting, without which we would have many more employees.
Mr. Hanson answered several questions from the Commissioners and the citizens throughout the
meeting.
Mr. Hanson suggested the Commissioners review the Fund Summary, Employee Summary, Fund
Transfers, Schedule of Cash Balances and the 10 -year Plans sections of the budget.
Commissioner Mark left the meeting at 4:10 p.m.
Mr. Hanson stated the budget adoption is a 10 -year focus and if it remains that way we will stay in very
good shape. He also pointed out the Half Cent Sales Tax Fund has some expenditure flexibility.
Mr. Hanson explained the restricted funds and what they can and cannot be used for.
Mr. Hanson answered several additional questions from Commissioner Beckenbach and the citizens
after his budget overview. Discussion ensued regarding the pension plans.
There being no further discussion, Mr. Hanson declared the meeting adjourned at 5:03 p.m.
ATTEST
Nancy E. Bailey, Recording Secretary
Mark E. Beckenbach, Commissioner