Agenda Item 7A CITY OF ATLANTIC BEACH, FLORIDA
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Public Hearings on adopting a Tentative Millage Rate and adopting
Ordinance #20-12-117 establishing the Operating Budget for fiscal year
2012/2013.
SUBMITTED BY: Nelson Van Liere, Finance Director
DATE: September 4, 2012
BACKGROUND: In order to adopt a millage rate and operating budget, the City
Commission must adhere to a strict process per state law. Please find attached an outline for
the public hearings to be held on September 10th, 2012 in the Commission Chambers at 6:30pm
as was noticed to all property owners by the Duval County Property Appraiser's Office. The
format is the same as in previous years and is to be read into the record as presented in order to
assure compliance with the TRIM laws (s.200.065, F.S.).
Prior to these hearings, the City Manager presented a Proposed Operating Budget and held
public workshops to review and make adjustments with the City Commission's guidance. The
Proposed Operating Budget is funded using the millage rate of 3.3285 mills. This is a 3.66%
decrease from the roll back rate.
Attached is a schedule of changes made to the proposed budget to arrive at the final budget.
These changes were discussed in the budget workshops. Included on the list is the reduction of
C.D.B.G. funding from Jacksonville and the re-budget of the FEMA Wind Retrofit Grant
proceeds not able to be spent in this current year as originally planned.
There will be a second public hearing for the final adoption of the millage by resolution and a
second public hearing for the final adoption of the Operating Budget, Ordinance#20-12-117,
on September 24th, 2012 at 6:30 in the City Commission Chambers.
RECOMMENDATION:
1.) Hold two public hearings as described in the attached outline to approve both
the Tentative Millage Rate of 3.3285 mills and the Operating Budget Ordinance
#20-12-117 with total expenditures of$25,641,018.
2.) Set the Time and Date of the Second Public Hearing at September 24, 2012 at
6:30pm. In the Commission Chambers of City Hall
ATTACHMENTS: Agenda for Public Hearings
Ordinance# 20-12-117
Budget Summary of all Funds
Schedule: Schedule A: Changes from Proposed Budget to Final
Budget
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 7A
SEPTEMBER 10, 2012
ADOPTION OF A TENTATIVE MILLAGE AND OPERATING BUDGET FOR
FISCAL YEAR 2012/2013
First item to be considered:
Adoption of a Tentative Millage Rate
State the following:
The Millage Rate is 3.3285
The Tentative Millage Rate is 3.3285
The Roll —Back Rate is 3.4550
The Tentative Millage Rate is 3.66% less than the roll back rate.
The purpose for adopting the millage rate of 3.3285 is to maintain a level of ad
valorem tax revenue sufficient to maintain adequate funding for the existing
level of services at anticipated and proposed cost and to continue to maintain the
City's infrastructure.
Motion to adopt a Tentative Millage Rate for operating purposes of 3.3285
Open Public Hearing
Close Public Hearing and Vote
Second item to be considered:
Ordinance #20 -12 -117 establishing the Operating Budget for fiscal year 2012/2013 of
$25,641,018
Motion to adopt Ordinance #20 -12 -117 establishing the Operating Budget for fiscal
year 2012/2013
Open a Public Hearing
Close Public Hearing and Vote
AGENDA ITEM # 7A
SEPTEMBER 10, 2012
ORDINANCE NO. 20 -12 -117
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30,
2013.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September 10,
2012, held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the
appropriations and revenue estimate for the budget for Fiscal Year beginning October 1, 2012
and ending September 30, 2013 in the amount of $25,641,018.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The fiscal Year 2012/2013 budget be adopted, and
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of September 2012.
Passed by the City Commission on second and final reading this day of September
2012.
Louis M. Borno
Mayor / Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Donna L. Bartle
City Clerk
AGENDA ITEM # 7A
SEPTEMBER 10, 2012
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Expenditures
General Fund
Actual
Actual
Estimate
Budget
Increase
Special Revenue Funds
2009 -2010
2010 -2011
2011 -2012
2012 -2013
(Decrease)
Cash Forward
29,093,219
30,599,832
32,307,612
35,729,768
3,422,156
Revenues
29,901
452,086
107,162
60,000
(47,162)
General Fund
10,821,328
11,477,762
10,821,752
10,768,878
(52,874)
Special Revenue Funds
1,731,870
1,653,595
1,915,948
1,380,119
(535,829)
Debt Service Fund
71,152
69,719
71,900
71,900
0
Capital Project Fund
1,085,724
947,525
535,470
5,000
(530,470)
Enterprise Funds
12,027,437
16,221,714
17,752,233
11,805,909
(5,946,324)
Trust and Agency Funds
2,826,710
1,371,433
3,336,827
3,408,137
71,310
Total Revenues
28,564,221
31,741,748
34,434,130
27,439,943
(6,994,187)
Other Financing Sources
679,211
1,106,319
0
0
0
Total Resources
58,336,651
63,447,899
66,741,742
63,169,711
(3,572,031)
Expenditures
General Fund
9,721,772
10,193,315
10,839,179
10,746,323
(92,856)
Special Revenue Funds
2,236,249
1,829,084
2,076,660
1,341,609
(735,051)
Debt Service Fund
71,560
71,343
70,791
72,040
1,249
Capital Project Fund
29,901
452,086
107,162
60,000
(47,162)
Enterprise Funds
13,900,595
16,288,520
16,445,588
11,978,505
(4,467,083)
Trust and Agency Funds
1,066,368
1,295,322
1,471,702
1,442,541
(29,161)
DIVISION TOTALS
27,026,445
30,129,670
31,011,082
25,641,018
(5,370,064)
Other Financing Uses
710,374
1,010,617
892
0
(892)
Cash Reserves
30,599,832
32,307,612
35,729,768
37,528,693
1,798,925
Total Expenses and Cash
58,336,651
63,447,899
66,741,742
63,169,711
(3,572,031)
Resource Allocation
Personnel Services
8,946,509
9,140,073
9,490,525
9,552,641
62,116
Operating Expenses
9,039,430
9,763,711
10,413,700
10,041,807
(371,893)
Capital Outlay
5,141,669
6,962,507
7,648,091
2,202,900
(5,445,191)
Debt Service
1,679,951
1,740,872
1,790,784
2,519,412
728,628
Transfers
2,218,886
2,522,507
1,667,982
1,324,258
(343,724)
Total
27,026,445
30,129,670
31,011,082
25,641,018
(5,370,064)
AGENDA ITEM # 7A
SEPTEMBER 10, 2012
Changes from Proposed Budget to Final Budget
Originally Proposed Revenues: $27,431,345
Ad Valorem Taxes <72,500>
Transfers from Gas Tax Fund to General Fund 72,500
Transfer from Gas Tax to Storm Water Fund <82,000>
Transfer from Half Cent Sales Tax Fund to Storm Water Fund <68,000>
Grant Proceeds for Wind Retrofit Grant 29,802
Storm Water Utility Fees 150,000
Reduction in CDBG Funds allocated to Atlantic Beach <21,204>
Revised Budgeted Revenues $27,439,94 3
Originally Proposed Expenses: $25,354,986
Code Enforcement Software Upgrade 20,000
Street -end Beautification Program — match 5,000
Rose Park Improvements 225,000
Sidewalk W. 91h Street 35,000
Police Building Options 60,000
Transfer to Storm Water Utility from Half Cent Sales Tax Fund <68,000>
Transfer to General Fund Gas Tax Fund 72,500
Transfer to Storm Water Fund from Gas Tax Fund <82,000>
FEMA Wind Retrofit Grant 39,736
Reduction in CDBG Funds allocated to Atlantic Beach <21,204>
Revised Budgeted Expenses: $25,641,018