Agenda Packet 9-10-12CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
September 10, 2012 - 6:30 PM
AGENDA
Call to order
Invocation and pledge to the flag
1. A. Approve the minutes of the Special Called (Shade) Meeting of August 27, 2012 and the
Regular Commission Meeting of August 27, 2012.
B. Approve the minutes of the Budget Overview Meeting on August 14, 2012 (attended by
Commissioners Beckenbach and Mark).
C. Approve the minutes of the meeting on the Robert Street Ditch held at Donner
Community Center on August 16, 2012 (attended by Commissioners Beckenbach, Mark
and Woods).
2. Courtesy of Floor to Visitors
A. Proclamation for Constitution Week
3. Unfinished Business from Previous Meetings
A. City Manager's Follow -up Report.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of the List of New Businesses for August.
B. Extend the contract for beach cleaning with Beachcombers North, Inc. for one year at the current
prices (Bid No. 0910 -17).
5. Committee Reports
None.
6. Action on Resolutions
None
7. Action on Ordinances
A. Public Hearings on adopting a Tentative Millage Rate and adopting Ordinance
No. 20 -12 -117 establishing the Operating Budget for fiscal year 2012/2013.
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY
OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING
OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013.
B. Ordinance No. 80- 12 -82, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA
INCREASING THE MONTHLY STORM WATER UTILITY FEE BY
AMENDING CHAPTER 22 UTILITIES, ARTICLE IV, STORM WATER
MANAGEMENT, DIVISION 2 RATES AND CHARGES, SECTION 22 -335
FEES; PROVIDING FOR INTENT; PROVIDING FOR THE ADOPTION
OF A NEW RATE; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
8. Miscellaneous Business
A. Building Code Effectiveness Grading Schedule (BCEGS). (City Manager)
9. City Manager
A. City Manager's Report.
10. Reports and /or requests from City Commissioners and City Attorney
A. Town Hall Meeting Scheduling. (Commissioner Mark)
B. Appointment to the Cultural Arts and Recreation Advisory Board. (Commissioner
Daugherty)
C. Appointment to the Code Enforcement Board. (Commissioner Daugherty)
D. Direction from Commission on Police Building. (Mayor Borno)
1. Vote to approve report and recommendation of the Police Building Ad Hoc
Committee.
2. Further direction from Commission, if needed.
E. Discussion on Police Building. (Commissioner Woods)
F. Discussion on process for annual COAB administration performance evaluations.
(Commissioner Beckenbach)
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose,
may need to ensure that a verbatim record of the proceedings is made, which record shall include the
testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are
available at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda
item. However, the City Commission may act upon any agenda subject, regardless of how the matter is
stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
Clerk by 5:00 PM, Friday, September 7, 2012.
4
MINUTES OF SPECIAL CALLED (SHADE) MEETING OF
ATLANTIC BEACH CITY COMMISSION HELD ON AUGUST 27, 2012
PRESENT: Mayor Mike Borno
Mayor Pro Tem Maria Mark
Commissioner Mark Beckenbach (arrived at 5:35)
Commissioner Jonathan Daugherty
Commissioner Carolyn Woods (arrived at 5:41)
ALSO: Alan Jensen, City Attorney
The Mayor called the meeting to order at 5:35 p.m. in the Commissioner Chambers with
Commissioners Beckenbach, Daugherty and Mark present. The meeting had been requested by
the City Attorney for the purpose of discussing settlement negotiations in a pending lawsuit
against Benjamin Brown, Jr. The Mayor advised that as provided by Florida Statute 286.011,
certain discussions regarding pending lawsuits may be conducted in a "shade" meeting, ie., out
of the Sunshine.
The Mayor then adjourned the public meeting to a "shade" meeting to be conducted in the City
Hall North Conference Room, at which time Commissioner Woods joined the Mayor and other
Commissioners. A court reporter was present at the "shade" meeting and will file a sealed
transcript of said meeting with the City Clerk. At the conclusion of the "shade" meeting, the
meeting reconvened to the sunshine in the Commission Chamber where the "shade" meeting and
the Special Called Meeting were adjourned at 6:25 p.m.
Mike Borno
Mayor/Presiding Officer
ATTEST
Donna L. Bartle, CMC
City Clerk
MINUTES
REGULAR CITY COMMISSION MEETING
August 27, 2012
CITY HALL, 800 SEMINOLE ROAD
IN ATTENDANCE:
Mayor Mike Borno City Attorney Alan C. Jensen
Mayor Pro Tern Maria Mark Chief Mike Classey
Commissioner Mark Beckenbach City Clerk Donna L. Bartle
Commissioner Jonathan Daugherty Recording Secretary Nancy E. Bailey
Commissioner Carolyn Woods
ABSENT:
City Manager Jim Hanson
Call to Order /Pledge:
Mayor Borno called the meeting to order at 6:30 p.m.
the Pledge of Allegiance to the Flag.
Commissioner Mark gave the Invocation, followed by
1. Approve the minutes of the Special Called (Shade) Meeting and the Regular Commission
Meeting of August 13, 2012.
Motion: Approve the minutes of the Special Called (Shade) Meeting and the Regular Commission
Meeting of August 13, 2012.
Moved by Daugherty, Seconded by Mark
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
2. Courtesy of the Floor to Visitors.
Mayor Borno opened the Courtesy of the Floor to Visitors. He welcomed the audience and explained the
process for public comments.
Michael Kring, 1580 Selva Marina Drive, addressed the Commission regarding bicycle and traffic safety,
stating he believes the bicyclists' behavior hasn't been all that good and there is a lot of room for
improvement. He also discussed the agenda item on Selva Marina Country Club, stating he was discouraged
with Atlantic Beach for changing the property zoning of that from recreation. He stated that was a deeded
property to that group of trustees to keep it as a golf country club and it was sad that decision was made. He
stated he believes the City, in looking at the property, has to look at the true value to the community of having
the open space and hopes the City can work with the country club to make something happen.
Richard Selby, 3 Forrestal Circle N., addressed the Commission regarding his dissatisfaction with the
Mayport Road median area. He stated they need more businesses in this town. He also addressed the
visioning plan, stating it is unnecessary. He stated they have already spent all this money on architecture for
a new police station, which was wasted money, and asked when they are going to wake up to the simple fact
that they need businesses in this town. He stated if they don't have businesses they all can look at their tax
August 27 2012 REGULAR COMMISSION MEETING Page 2
bills going right through the roof. He stated he has watched three regimes here and they are all so
disappointing, it is beyond belief.
Bill Mayhew, 1870 N. Sherry Drive, stated he was sorry the City Manager was not here. He stated he
understood the City Manager talked about him in a meeting the other day when he was not there so he
guessed turnabout is fair play. He stated the City Manager said he made a mistake in stating that the actuarial
costs of the pension plans was $150,000, when it was in fact only $8,000. Mr. Mayhew explained his point
was the $85,000 received from the State to support the Police Plan was far less than those costs. He stated he
did misspeak and he apologized. He stated what he should have said was that the expenses of running both
pension plans was $186,000 last year, far exceeding the $85,000 we get from the State. He gave a handout to
the Commission that summarizes that. He stated he believes for the City Manager to say it was an $8,000
expense was a misstatement on his part and if he were here he would ask him for an apology. He further
stated he believes there are some serious problems with the budget process as capital expenditures are mixed
in with operating information on certain accounts which makes it impossible to understand what's going on.
He stated that the public not being allowed to speak at budget meetings needs to be changed because this is
their City and they should have a right to get up and speak. He further discussed the City Manager's
employment agreement which was sent to him recently. He stated that renews within the next month or so
and the agreement says there should be a salary review each year. He stated he hopes they would make that
into a formal written performance evaluation each year, and wanted it available to the public before it is done
and the results available to the public after it is done. He stated we are paying this man over $180,000 /year in
salary and benefits and in addition to that he gets 31 days off for personal time, 11 holidays, and can take up
to 10 hours /week for personal consulting off this job, which is 1.2 days per week. He stated he doesn't know
how many he has taken. He stated if you add all of those up he can take 90 work days off a year. He stated
in private business talk if you say you get a week's vacation, you get 5 days off, two week's vacation, you get
ten work days off. He reiterated if you add up all the work days off that the City Manager gets it is over 90
days possible, which is 18 weeks or 4 months in private business talk, so the man only has to work 8
months /year if he takes all his consulting time. He stated he doesn't know whether he does or doesn't. He
stated he believes it is ridiculous to have an agreement in place like that. He further stated the City Manager
gets comp time and can sell back his unused hours to the City like an hourly paid employee. He stated he is
supposed to be the Chief Executive of the City, he is not supposed to be treated like an hourly employee and
sell his hours back. He stated he believes for a man making that kind of money he should be giving 110% of
his time to the City; he should not be consulting or selling time back. He asked that they please not ignore
this and take it seriously and look into his contract and performance review and get it on the agenda.
Nancy Whittington, 1861 Beachside Ct., expressed concerns about visioning and financial issues. She
stated, as related to visioning, the consultant bid seems a bit premature when you look at the timeline of 6 -8
months plus the time to bid. She stated you are talking about the next Commission, so who is going to be
implementing this. She asked that they also consider Commissioner Daugherty's idea of doing a workshop
because they are already in the process of budgeting right now. She stated they should fix their current
processes before they add another process. She stated she is very concerned about the fact they are spending
$75,000 on this effort, or at least have that in the budget. She suggested rolling that forward and take that
budget money and not raise their taxes. She stated that would be a great symbolic move for this Commission
to say you are not going to roll -up our taxes this year, we can live within our means. She stated then when
you come back and say you need more because of tipping fees, etc. the citizens will be ready to believe you,
but you have to show them by putting your money where the citizens can trust you. She stated all she is
asking with this visioning issue is that it needs to be delayed, especially since they have a person on staff who
can do this. She further requested a Budget 101 for dummies, stating she looks at the financial statements
month to month and realized it is very difficult to take the information and track it down to a programmatic
level.
August 27 2012 REGULAR COMMISSION MEETING Page 3
Steve Kallao, 552 Dutton Island Rd., reported on a meeting he had with Chief Classey, Rick Carper and
Mike Griffin where they compared the blueprints used to determine the square footage of the police stations
in Mount Dora and Daytona Beach Shores and the small -scale floor plans that Chief Classey and Art Corsano
used. He stated they came to the conclusion they were all using the same plans, just different scales and
determined there were certain discrepancies in square footage due to inclusions by Chief Classey and
exclusions by the dissenting committee members, which he explained. He stated, regardless, it is time to
move on to more important matters of what the police need and what the City of Atlantic Beach can afford.
He suggested the formation of a workshop to examine what options are open to the City, including a possible
Mayport Road site and addition/remodel to the existing police station. He further stated that Chief Classey
assured him that the police building comparison presentation to the committee was never intended to justify
square footage, but just to give examples of a modern police station.
Michael Hoffmann, 176 Camelia Street, thanked the three Commissioners who came over to Donner last
week to meet with them. He also commended Commissioner Beckenbach for his interest in bringing the
public's opinion into the budget discussions. He stated it may turn out to be too confusing and chaotic but he
would like to see them at least try it. He further proposed a line item to be added in the budget for a $2,500
matching beautification grant for a fountain in the retention pond on Mayport Road adjacent to Fleet Reserve.
He stated he has a reliable donor for the $2,500 matching funds, who also has the backing of the Fleet
Reserve where he is a member. He presented this proposal to the City Clerk. Mayor Bomo stated he would
call him.
Susan Perry, 179 Pine Street, referring to an email she sent the Commission, she stated she is under attack
by her neighbor. She related the various incidents that have occurred. She stated the neighbor was arrested
for one of the incidents but it was a misdemeanor charge and she stated she is sure it will be dropped and he
will be back. She stated this has all been done under the auspices of the owner of the unit and the Atlantic
Beach Police Department. She stated the officers treat her with disdain. She stated she has an injunction for
repeat violence against this man which she obtained in May. She stated the Police Department can't find it;
she had to provide it to them again. She stating following her tires being slashed in February, an officer
arrived and spoke to her and her neighbor, after which he came back to her stating this isn't one - sided, you
have problems with people. She asked why that pertained to this issue, stating it finally culminated when the
officer said, you better shut your mouth, several times. She stated she is not the suspect, she is the target of
this. She stated she showed a video to two officers when her neighbor threatened her and they laughed at it.
She stated ten days later her upstairs window was broken. She related several other incidents, stating she is
under attack by this domestic terrorist. She stated these officers chastise her, berate her within earshot of her
neighbor, which emboldens him and he continues to perpetrate these acts, under the auspices of the owner
who equally despises her. She stated she believes the police department needs to be thoroughly reviewed by
an outside source, such as someone from the Governor's office.
John November, 647 Beach Avenue, stated the Ferry Fest was just awesome; it was a great time. He further
stated the vision the City needs to have for the Mayport Corridor is very important and spoke in favor of a
water feature for Rose Park. He stated it is very valuable to have that park be as nice as Bull Park. He stated
that fits into the overall vision for why we need a vision statement for our City. He stated the big thing this
consultant could do is talk about the future of our parks, stormwater, wastewater, etc. He also stated he sees
no negatives to citizen participation during workshops and if it doesn't work, stop it. He stated he believes
they have to explore the possibility with Selva Marina and make sure they not let that property disappear.
Mitch Reeves, 1663 Sea Oats Drive, addressed Item l OC, stating he is a stockholder of Selva Marina, was a
member for many years and served on the executive committee and the board of directors. He would love to
August 27, 2012 REGULAR COMMISSION MEETING Page 4
see that club saved but does not believe it is the City's responsibility to save any business. He stated a
Commissioner used the term public - private partnership, but he believes the real definition of that is really to
get the private involved with the City to help get new things going on for the City, not the other way around.
He stated he believes there are good citizens in this City who are trying to save that property. He stated he
believes the easiest way to move is for them to come to the City of Jacksonville because the City can't go to
them and ask to be annexed and get the remaining 133 acres in the City limits of Atlantic Beach. He stated he
cannot recommend the City invest in a private golf course. He stated what he would like to see is for each of
the Commissioners to spend their time on this budget, because they are asking for a roll -up, which is a tax
increase. He stated he would rather see them try to not do that. He further stated he is a big believer of a
vision and they can talk about the City management, directors or employees of this City, but he will put this
City up against any other city. He stated go read their budgets and see. He stated we have a 25% reserve and
are better off than any city in this county. He stated he just wishes the Commission and other people in this
City could join together and see the nice things and stop looking for the bad things. He stated it is easy to
find bad things, just come together and find the good things and then we can correct the bad things. He stated
as he previously said, regarding Selva, he was a stockholder and served on the board and he hopes if they get
into that discussion tonight as a Commission that they will declare if they are a stockholder in that club before
the discussions, or if they own any land that is connected to that club, and why they want it saved. He stated
he believes that is something they should declare to the public if they are going to discuss it. He asked that
they be proactive, not reactive, when it comes to decisions. He further stated he believes in a vision but this
isn't the year to spend $75,000 on a vision. He also stated they put the Ferry Fest together in 30 days and it
was outstanding, with between 6,000 -8,000 people attending. He stated he deposited $23,000 in the bank and
they raised about $8,000, previously. He stated it was exciting to see the community ride that ferry and see
the families out there and there was not one incident at all; it was just a great, great event. He stated the
support was overwhelming to him. He stated the task force thanks them for their support. Lastly, he stated
he does support a workshop for the police station discussion, but suggested they have the Commission as a
group and the committee in the workshop at the same time so both sides can have a true voice.
No one else from the audience spoke so Mayor Borno closed the Courtesy of the Floor to Visitors.
3. Unfinished Business from Previous Meeting
A. City Manager's Follow -up Report.
Mayor Borno explained the City Manager was sick and would not be here tonight.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY
THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED
BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS
DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS.
A. Acknowledge receipt of the Financial Report for July 2012 and the Atlantic Beach Police
Department Semiannual Report for 2012.
B. Award the annual contract for Repair of Electrical Motors and Pumps, Bid No. 1112 -08 to
Specialty Marine & Industrial Supplies at the bid prices.
Mayor Bomo read the Consent Agenda.
August 27 2012 REGULAR COMMISSION MEETING Pag 5
Motion: Approve Consent Agenda Items A and B as read.
Moved by Daugherty, Seconded by Woods
Commissioner Beckenbach pulled Item A.
Commissioner Daugherty withdrew his motion, Commissioner Woods withdrew her second.
Commissioner Beckenbach asked about the Community Development Block Grants being in the negative.
Mr. Van Liere explained the reason the cash balance on the grant funds is negative is because they spend the
money first and then apply for reimbursement. Commissioner Beckenbach asked when we get the money.
Mr. Van Liere explained as we spend it, they apply for reimbursement periodically throughout the year and at
any point in time they will have money they have spent that they haven't received back yet. Mr. Van Liere
answered several other questions from Commissioner Beckenbach.
Motion: Approve Consent Agenda Items A and B as read.
Moved by Daugherty, Seconded by Woods
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
A. ORDINANCE NO. 5-12-56, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE
CODE OF ORDINANCES, ADMINISTRATION, ARTICLE II, CITY COMMISSION, SEC. 2 -19, RULES OF
CONDUCT AND PROCEDURE AT MEETINGS, AMENDING RULE 24 REGARDING TAKING
MINUTES, AND ADDING A NEW RULE 27, ABSENCES FROM CITY COMMISSION MEETING, AND
PROVIDING AN EFFECTIVE DATE.
Mayor Borno read Ordinance No. 5 -12 -56 by title.
Motion: Approve Ordinance No. 5 -12 -56 as read.
Moved by Daugherty, Seconded by Beckenbach
Mayor Borno summarized the Ordinance.
Mayor Borno opened the Public Hearing. No one from the audience spoke so he closed the Public Hearing.
Aug ust 27 2012 REGULAR COMMISSION MEETING Page 6
Commissioner Daugherty stated he had experience with this at the Board Member Review Committee this past
week. He stated Nancy Bailey filled in for Donna Bartle and she did a wonderful job, things ran very smoothly
and he received the report back in a day or so. He stated he is all in favor of this because it helps free up Ms.
Bartle; reiterating he never sees her car away from City Hall; he thinks she lives here. He asked if Ms. Bailey
stayed for a meeting does Ms. Bartle give her time off during the day to make up for that or are they paying
overtime as a result of this. Ms. Bartle explained Ms. Bailey does get overtime, but they have a small budget and
when they spend the money then she would need to do comp time.
Commissioner Woods asked what is the definition of excused absences. Mayor Borno explained it is in
accordance with the Charter, which says the Commission is the only one who can excuse the absence of any
Commissioner from a meeting. Discussion ensued. City Attorney Jensen stated the Charter says if you miss four
meetings in a row that are not excused your seat is vacated. He stated there could be a circumstance arise where
a Commissioner would need to get an excused absence, such as being confined to a hospital, etc. He stated if
they want to get an excused absence they need to ask for it.
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
B. ORDINANCE NO. 55-12-36, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 16, SOLID
WASTE AND RECYCLING, ARTICLE IL FRANCHISE AGREEMENT AND PROVIDING AN
EFFECTIVE DATE.
Mayor Borno read Ordinance No. 55 -12 -36 by title.
Motion: Approve Ordinance No. 55 -12 -36 as read.
Moved by Daugherty, Seconded by Beckenbach
Mayor Borno summarized the Ordinance. Public Works Director Rick Carper further explained the Ordinance.
Mayor Borno opened the Public Hearing. No one from the audience spoke so he closed the Public Hearing.
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
8. Miscellaneous Business
A. Pension Board of Trustees - Fifth Member.
Nelson Van Liere stated this is an administrative action on behalf of the General Employees Board of
Trustees to confirm their action at the August 16, 2012 meeting to appoint Gil Flores as the fifth member of
the General Employees Pension Board of Trustees. He stated the Commission is required to approve that
decision.
August 27 2012 REGULAR COMMISSION MEETING Page 7
Motion: Approve appointment of Gil Flores to fill the unexpired term on the General Employ
Pension Board of Trustees beginning August 28, 2012 and ending May 09, 2015.
Moved by Woods, Seconded by Daugherty
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
B. Approval for use of Forfeiture Funds.
Chief Classey explained this was a request for the expenditure of forfeiture funds, stating these funds resulted
from seizure by the Crime Suppression Unit. He stated these funds are restricted more than regular forfeiture
funds in that they were seized by the Crime Suppression Unit, which is partially grant funded by the State,
and it is a requirement of that grant that when that unit seizes funds that money is put specifically back into
the unit itself. He stated forfeiture funds in general can't be used for normal operating expenses and
explained some examples of what they could be used for are training, memberships or equipment. He
explained they are requesting using the money for some equipment to enhance the covert camera system they
use in their undercover operations and this has been approved by FDLE, who administers the grant on behalf
of the State of Florida.
Motion: Approve the expenditure of $3,000 of forfeiture funds for the equipment purcha as
described above.
Moved by Woods, Seconded by Daugherty
Commissioner Beckenbach asked if this would be for one camera or multiple cameras. Chief Classey
explained it is for an enhancement to a camera system they already have that allows real time remote viewing.
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
C. Commissioner Request to evaluate traffic safety in Aquatic Gardens.
Chief Classey summarized his staff report, explaining the results of a covert speed study determined there is
nothing to warrant a traffic calming device, such as a speed hump. He further explained why they also do not
recommend installing the speed humps in this area or the No Through Traffic signs requested.
Discussion ensued.
Commissioner Woods suggested lowering the speed limit to 15 mph. Chief Classey explained one of the
caveats in lowering the speed limit below 20 mph is that it eliminates the Police Department's ability to
enforce it. He stated by State Statute they can only enforce a 15 mph speed limit in a school zone. He stated
residential streets, by State Statute, if not posted are 30 mph default. He stated virtually all of our smaller
residential streets are 20 mph, excluding the thoroughfares like Plaza, Seminole, etc., which are 25 mph. He
stated to lower it to 15 mph would provide a psychological difference but they would not be able to enforce
the speeding when it is posted nor could they say they are going to enforce it at 20 mph and above, it has to
be what it is posted.
August 27, 2012 REGULAR COMMISSION MEETING Pate 8
Further discussion ensued.
Commissioner Daugherty stated he believes something needs to be done simply because this is a group of
people who live in a very small defined neighborhood and they don't ask the City for much, but they came
together and asked for something as simple as some concrete in the middle of the road to slow people down.
He stated he doesn't believe that is too much to ask so they probably will hear something more about this in
the future.
Mayor Borno stated he believes when they get back to them and explain the procedures they will end up
working with us as we go on. Discussion ensued.
9. City Manager
A. City Manager's Report.
None.
10. Reports and /or requests from City Commissioners and City Attorney
A. Scope for Visioning Plan.
Commissioner Mark stated she believes any of the Commissioners who had comments have passed them on
to Lesley Resnick for incorporation into this plan and the final draft is included in the agenda packet.
Motion: Approve scope for visioning process as submitted and direct staff to send out the Request for
Proposal with a 30 -day deadline to submit proposals.
Moved by Mark, Seconded by Woods
Commissioner Mark acknowledged comments from the community and explained they have not said they are
spending $75,000 for this. She stated they did identify money in the budget for this process but they have not
approved one penny for this yet. She stated the intent for putting together the RFP and sending it out was to
find out from the consultants what they could offer and what it would cost. She stated, to her, this is the best
way to get citizens involved. She stated she ran on transparency and citizen involvement. She stated she has
had some citizens against the visioning, some supporting it with caveats but hasn't heard from the majority of
the citizens. She stated the ones who are the most vocal are the ones she is hearing from. She stated she is
not going to push a process through if they are not going to get that citizen involvement, or if this is not going
to be a quality exercise and have something meaningful come out for the community. She referred to past
master plans stating that is how the City knows how to allocate resources and how they know what the
citizens want and need. She stated the priorities they identified in strategic planning fall under what
community visioning does. She asked how do you balance, you go to the citizens. She stated that is what she
thought and what she ran on and if that is not the way she is supposed to govern, she is baffled. She stated
after discussion, whatever the Commission decides to do is what we will follow. She stated she is not going
to push the visioning if she is not going to get the support from the community because it is about the
community, about the citizens, not what she wants or what the Commission wants. She stated if the citizens
don't feel like we need a vision or that the Commission does not need an over - arching vision or a long -range
plan for the City, then so be it. She stated it does give us a planning tool for when the citizens are trying to
look at our budget and match our programs to see where the money is being allocated and how it is being
spent. She stated if we don't have an over - arching vision or long -range plan for them to go back to in order
August 27. 2012 REGULAR COMMISSION MEET Page 9
to check and balance what we are doing, then she can't answer that for them because she has nothing tangible
to point to.
Commissioner Daugherty stated he understands Commissioner Mark's frustration. He stated he came to
realize over time that when things are working well you don't really hear from people. He stated we are in a
budget situation where we are going to have to ask citizens who are losing value on their homes to pay more
of a percentage of their home's value in property taxes. He stated we don't know what this visioning is going
to cost but the estimates we were given by cities who have done it before was around $75,000. He stated
until tonight we had not had one person come up here and say, yes, I want a visioning process. He stated the
citizens are saying don't raise my taxes and don't do this visioning plan and Commissioner Mark is not
listening. He stated the process they have in strategic planning can be improved by having town hall
meetings. He stated he believes they can add a long -term visioning element to their strategic planning and
accomplish the same things Commissioner Mark wants to accomplish. He stated the timing is wrong; they
are taking general fund money to do this, which is basically their safety net and savings that keeps us out of
financial trouble. He stated to do this at this time without exploring the option of going into a workshop and
tweaking and enhancing the strategic planning process further is not responsive to the desires of the citizens.
He stated their job is to represent the citizens and he doesn't need a consultant to do that, he just needs to
listen. He stated if this does happen, he believes they do need a review of the park system and pedestrian
pathways.
Mayor Borno stated it is a total misunderstanding by the public that this $75,000 is in the upcoming budget.
He stated they made a budget amendment, it is out of this year's budget and it came out of this year's
operational fund. He stated these are two separate issues and has nothing to do with the roll -up rate and will
be explained during the budget hearing.
Commissioner Beckenbach stated he understands where Commissioners Daugherty and Mark are coming
from and he also ran on the idea that the citizens would become more involved. He stated there are a lot of
citizens that are saying we should not do this because of the cost. He stated he is not looking at it costing
$75,000 but he would like to find out how much it will cost before he says no to it. He stated although they
were told they need to make this happen by the strategic planning session of next year, he doesn't see that as
a real need, although it might be a desire. He stated he has no problem taking it a little bit slower and going
to a number of workshops to explain to the citizens exactly what they are looking at for a vision and see if
there is more of an interest. He stated they could slow down a bit and put it onto the following year's budget.
He stated he would like to have more town hall meetings and the citizens can tell them whether or not they
are interested in a visioning process. He stated if everyone comes and says they don't want it then they will
know. He stated then they have given the voice to the citizens and they will respond at that particular point.
Commissioner Woods stated she believes that is a good compromise approach. She stated the $75,000
number has confused the issue. She stated it is part of the visioning process to follow the path that
Commissioners Daugherty and Beckenbach are recommending. She stated she liked having a meeting in
every district and was impressed with the number of people who came out, the ideas they had and the feeling
of camaraderie. She stated she understands how important these things are but if you don't have buy -in it is
going to backfire. She stated she believes slowing down, getting the buy -in and letting people know how it is
really going to serve their needs is going to work better in the long run. She stated they should either
withdraw their motion and come up with a new one or take the vote. Mayor Borno stated they still have
discussion going on right now.
Commissioner Daugherty explained his motion at the last meeting was to hold off sending out the RFP at this
time and have a workshop /town hall meeting to allow people to comment on this and also look at ways they
August 27, 2012 REGULAR COMMISSION MEETING Page 10
can improve their planning process and see if they can accomplish this through that manner. He stated he
wished the City Manager was here because he was going to report on how long it takes staff to do an RFP,
send it out, evaluate it, etc., and how much of the Commission's time it would take, as well, since they want
to interview the candidates.
Mayor Borno stated they have a motion and a second to approve the RFP. He stated if there is something else
they want to do they need to address that. Commissioner Mark stated she could withdraw her motion and
make a new motion. Mayor Borno stated she could do it either way.
Commissioner Mark withdrew her motion, Commissioner Woods withdrew her second.
Motion: Commission to hold town hall meetings in each district to discuss the visioning process
with the citizens and bring back to Commission for further discussion regarding the RFP.
Moved by Mark, Seconded by Beckenbach
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
B. Request for Citizen Participation during Workshops.
Commissioner Beckenbach explained his request, stating he believes the citizens should have some input at
the end or beginning of the workshops.
Mayor Borno stated he agreed and has been receptive to that. He stated their questions may not be able to be
answered at that time but could be a follow -up. He stated they have to remember those workshops are there
for the Commission's work and citizen observation and their input back to the Commission.
Commissioner Woods asked that they have a motion as a policy.
Motion: The Commission will allow 3 minutes of comments per person at public workshops.
Moved by Woods, Seconded by Daugherty
Commissioner Beckenbach asked that the comments at the budget workshops be held at the end of the
meeting. Mayor Borno stated he would envision this to be at the end of any workshop. He asked what value
is it if they don't hear the Commission in the workshop.
Votes:
Aye: 5 — Borno, Beckenbach, Daugherty, Mark, Woods
Nay: 0
MOTION CARRIED
C. Discussion on future of Selva Marina Country Club.
Commissioner Woods disclosed, at the request of Mitch Reeves regarding a conflict of interest, that she is a
member and does own one share of stock in Selva Marina Country Club. She stated the reason she wanted to
open this up to public discussion was if at some point it comes up where the club was going to be sold for
only what was due on the note it would behoove the community to be the buyer. She stated if a developer
August 27, 2012 REGULAR COMMISSION MEETING Page 11
buys it we have no control because most of the land is in Jacksonville and most of the frontage is in Atlantic
Beach. She stated what they do affects Atlantic Beach the most. She further stated if they only develop the
Jacksonville portion of the land, Atlantic Beach won't even see any tax revenues and will suffer all the
consequences of having this huge development with none of the benefits. She asked if Atlantic Beach as a
community values Selva; should this be part of our visioning process; if it doesn't happen now is it going to
happen at some point; how does the community feel about it; and how does Selva and their board and
members feel about it, stating she is interested to hear the other Commissioner's thoughts.
Mayor Borno stated the ball is in the park of the Board of Directors of Selva right now as far as approaching
the City and any involvement from that point. He stated this is not something we can initiate. He explained
annexation would have to be generated from the owners, stating he has been trying to get that done for years
but nobody has gone to Jacksonville to start the process.
Commissioner Beckenbach stated he doesn't know whether Selva Marina is interested in the City working
with them as far as purchasing but he knows they do have other developers and options on the table. He
stated he believes they should consider whether they are interested in owning that property as a City if
everything goes awry and it comes up that Selva Marina County Club is available.
Mayor Borno stated everything he has looked at or that has been proposed or discussed has not generated to
where the City could be involved. He stated it always hits a statutory or regulatory stumbling block.
Commissioner Beckenbach further stated whatever goes on with Selva Marina will be a concern of the
Commission, such as traffic, if it is developed; or the height of the development, which he knows we would
not have any say about if it is in Jacksonville. He stated if the citizens were interested in having the
Commission work with Selva Marina to purchase it, would they be able to do that. He stated he believes they
should at least look into it.
Commissioner Daugherty stated the Mayor had a good point in that Selva has not approached the City saying
they need some help. He stated the last thing he wants the City to do is have a public golf course and a public
swimming pool, which is a huge cost and liability for both. He stated the majority of that land is Jacksonville
and they do have a legal ingress and egress to Atlantic Beach and it is his understanding that we do not have
the right to charge any kind of impact fees, etc. for the traffic impact on Seminole Road. He stated he is in
favor of the City opening the doors of communication with Selva, but he reiterated he is not in favor of the
City having a public swimming pool or golf course. He does not believe the majority of the citizens in
Atlantic Beach would agree to a tax increase to save Selva Marina. He stated he agrees with the Mayor that
the first step should be annexation.
Commissioner Mark stated City Attorney Jensen sent information to the Commission on what we could
legally do or not do. She stated until they have something more concrete either through Selva or our legal
side, it is really kind of a moot point. She pointed out that if the citizens are concerned about spending up to
$75,000 for a visioning process, she can't imagine what they would think about spending $7 million or such
to purchase and then operate Selva.
Commissioner Woods stated she believes there has been some misinterpretation of the City Attorney's legal
opinion. He stated we can't buy the mortgage, which was the only legal limitation he put on it. She stated if
a developer buys it, Atlantic Beach has no control over the development. She stated if the City buys Selva
they do have control over what happens. She stated there are a lot of ways to make it work and she believes if
you start out by just saying no, you are never going to find a good solution. She stated maybe the best
solution is not for the City to own it, she stated she has never said that it is. She stated what she has said is
August 27, 2012 REGULAR COMMISSION MEETING Page 12
that we need to be prepared to look at all the options. She stated she believes it is well within the realm of the
Commission's responsibilities to seriously look at every option.
Mayor Borno stated they have discussed this and agreed there are things to pay attention to.
Commissioner Mark
Reported on her attendance at the FLC Annual Conference in Hollywood, FL and stated she would
provide each Commissioner a handout from one of the workshops she attended on revenue options for
Florida cities.
Encouraged the Commission to visit the Florida League of Cities website. She stated they are putting
together their legislative package for the coming legislation.
Commissioner Woods
Read an editorial about the women's restroom being remodeled and wanted to be on public record that
when she was asked about whether the restroom should be remodeled shortly after coming on board,
she stated she thought it was good for another 25 -30 years. She stated she did not realize it was being
remodeled, was surprised and sorry it is; she liked it the way it was.
Stated during the discussions about the Police building, she believes a lot of the problem was policy
and what is it that we as a City expect the services of our Police Department to be delivering to us.
She stated until we can answer these basic questions, we don't know what kind of facilities they need
to provide these services. She stated she believes they need to have a discussion about what kind of
police department we want. She stated in the July edition of Governing there was an article about the
Police Chief in Washington, D.C. which she will forward to Ms. Bartle to send to the Commission.
Was upset to hear Sue Perry's comments about how she was treated. She stated in the past she has
heard from others in the community who feel they are being wrongly treated but nothing quite
matched the severity of this. She stated she would like the Commission to seriously look at what is
behind her complaint. She stated she would like to have a conversation outside the public view with
the Commissioners and the City Attorney to figure out how we should proceed. She stated this could
very easily turn into a lawsuit and she believes we need to address this immediately and appropriately.
She asked City Attorney Jensen if it was appropriate to have a shade meeting with him to discuss this.
Mr. Jensen stated, no, not until there is a pending litigation and a lawsuit has been filed. He stated the
individual Commissioners can go speak with Chief Classey and get information.
Commissioner Daugherty
• Echoing what Commissioner Woods stated, he agreed over the last couple of years there have been a
number of complaints about the Police. He stated 90% of the Police Department that he has observed
are very high quality officers and he believes we have a high quality Chief, but there have been some
officers he has observed where he was embarrassed by their conduct. He stated there seems to be the
perception by our citizens that some members of our Police Department aren't as professional as they
should be.
• Regarding the Police building, he believes they need to do something. As far as accreditation, he
stated he does not believe we need to be accredited and does not see the benefit of that. He stated
there has been a big wish list and he believes they need to come down to a needs vs. wants. He stated
there are some needs the Police Department has that they are not getting and it is not fair to them. He
believes they should schedule another workshop for this.
• Should have an analysis done on the number of cars in the Police fleet.
• Stated he believes the Fleet Reserve fountain proposal is a great idea. Asked that the City Clerk send
the Commission the proposal.
August 27, 2012 REGULAR COMMISSION MEETING Page 13
• Reported he sent more petitions for Rose Park to the Commission today.
Commissioner Beckenbach
• Reminded the citizens of the Budget meeting tomorrow at 5:00 in the Chamber. Thanked the
Commission and Mayor for agreeing to let the citizens speak at the end.
Mayor Borno
• Reported on his attendance at the FLC Annual Conference focusing on the presentation on the pension
issues.
• Stated the Florida League of Cities Policy Committee meetings start September 19 and any items the
Commissioners may want brought up have to be in by September 6. He stated he was appointed to
the Finance and Taxation Committee.
• Reminded the Commission that the deadline for agenda items is the Friday before the agenda goes out
the following week.
• Stated Fleet Reserve fountain is not a City problem and he will talk to Mr. Hoffmann about it.
Commissioner Mark asked the City Clerk to scan the Naples letter that discussed the pension
recalculation and send it to the Commissioners.
Adjournment
There being no further business to come before the Commission, the Mayor declared the meeting adjourned
at 9:06 p.m.
ATTEST:
Mike Borno
Mayor/Presiding Officer
Donna L. Bartle, CMC
City Clerk
MINUTES OF THE BUDGET OVERVIEW MEETING
HELD IN THE NORTH CONFERENCE ROOM ON AUGUST 14, 2012 AT 3:00 PM
City Commission Members present:
Maria Mark, Mayor Pro Tern
Mark Beckenbach, Commissioner
Staff present:
Jim Hanson, City Manager
Nancy Bailey, Recording Secretary
Citizens present:
Nancy Whittington
Bill Mayhew
The meeting, which was held for the purpose of giving the budget overview for the new Commissioners,
was called to order at 3:00 p.m. by City Manager Jim Hanson.
Mr. Hanson explained the four budget workshops scheduled are for (1) public works, (2) utilities and
general fund revenues, (3) police and police building, employee pay and benefits, and (4) workshop
held, if needed, to draft the budget. He explained they must adopt the budget in September.
He gave an overview of the budget process, stating the City's budget technique is a conservative, long-
term focus. He explained what is included in this budget and what the budget does not include. He
further explained the revenue increases which have been put in the budget including a tax rate roll up to
half of the roll -up rate (1.8% or $72,500) and a sanitation increase of 3.2% ($55,000).
He pointed out that the City contracts approximately half of our services, i.e. sanitation, fire, vehicle
garage, grass cutting, without which we would have many more employees.
Mr. Hanson answered several questions from the Commissioners and the citizens throughout the
meeting.
Mr. Hanson suggested the Commissioners review the Fund Summary, Employee Summary, Fund
Transfers, Schedule of Cash Balances and the 10 -year Plans sections of the budget.
Commissioner Mark left the meeting at 4:10 p.m.
Mr. Hanson stated the budget adoption is a 10 -year focus and if it remains that way we will stay in very
good shape. He also pointed out the Half Cent Sales Tax Fund has some expenditure flexibility.
Mr. Hanson explained the restricted funds and what they can and cannot be used for.
Mr. Hanson answered several additional questions from Commissioner Beckenbach and the citizens
after his budget overview. Discussion ensued regarding the pension plans.
There being no further discussion, Mr. Hanson declared the meeting adjourned at 5:03 p.m.
ATTEST
Nancy E. Bailey, Recording Secretary
Mark E. Beckenbach, Commissioner
MINUTES OF THE MEETING
ON THE ROBERT STREET DITCH
HELD AT DONNER COMMUNITY CENTER
ON AUGUST 16, 2012
City Commission Members present:
Maria Mark, Mayor Pro Tern
Mark Beckenbach, Commissioner
Carolyn Woods, Commissioner
Staff present:
Rick Carper, Public Works Director
Donna L. Bartle, City Clerk
The meeting, which was held for the purpose of discussing the Robert Street Ditch, was called to
order at 6:15 p.m. by Mayor Pro Tern Mark.
Commissioner Mark introduced herself and thanked everyone for coming, explaining the Robert
Street Ditch has been an ongoing problem in the neighborhood and the city is looking for a
solution that will work. She introduced Jose' Maria Guzman from CDM Smith, explaining he
was contracted by the City to look at the ditch to see what our options are. She introduced
Director of Public Works Rick Carper, Commissioners Mark Beckenbach and Carolyn Woods
and City Clerk Donna Bartle. Commissioner Mark stated that questions and comments from the
audience are welcomed.
Jose' Maria Guzman PE D WRE with CDM Smith gave a brief overview on the various tasks
performed for the 2012 Stormwater Master Plan Update including additional guidance and
options for onsite stormwater volume controls (LID), review of nuisance ponding and system
connectivity, ditch safety and increased maintenance, GIS Coordination, development of a
Capital Improvement Plan, and potential sea level rise impacts on the system. He explained
CDM inspected several major ditches for aspects such as flood control, traffic /pedestrian safety,
tree protection/city aesthetics, water quality, private property and life cycle cost.
He referred to the map as he explained which parts of the ditch are owned by FDOT, City of
Atlantic Beach and City of Jacksonville. He reported the ditch from Robert Street to Dudley
Street is owned by the FDOT and there has been a problem with widening and erosion. He
explained that because of the instability of the banks, FDOT has proposed to rehabilitate the
existing ditch and upsize the existing 30" pipe at Lewis Street to reduce peak velocities. He
took comments and questions from the audience. Citizens expressed concerns about the trees,
flooding, sandbags not working, excessive mosquitoes and erosion. Mr. Guzman answered
questions before continuing his presentation.
He referred to photographs as he explained how high velocities and scour have widened the
FDOT ditch and the possible options /solutions to consider. He reported the cost for Turf
Reinforcement is estimated at $50,000 to $60,000, Metal Sheet Pile- $420,000 to $580,000 and
Pipe and Swale - $600,000 to $750,000. He stated that trees could be kept with the Pipe and
Swale and Turf Reinforcement options, but not with Metal Sheet Pile.
Minutes — Robert Street Ditch August 16, 2012
Page 2
Mr. Carper explained the two blocks that are concerning everyone are owned by FDOT and
FDOT does not have a problem with this ditch; they believe it works great; they don't care about
aesthetics, just efficiency; however, they are willing to cost share to help out, but only for the
Turf Reinforcement option.
Michael Hoffmann, 176 Camelia Street, asked how a ditch in Neptune Beach was paid for. Mr.
Carper explained FDOT paid for it. Mr. Hoffinann stated he would like for an elected official to
contact the City of Neptune Beach or Dick Brown to see how they were able to get funding from
FDOT for the metal sheet pile option.
Mr. Carper and Mr. Guzman answered questions regarding the maintenance of the ditch.
Discussion ensued. Commissioner Woods stepped out of the meeting during this discussion and
returned moments later. She reported she just contacted Dick Brown and he said FDOT did not
believe it was their responsibility at first, but the City was able to convince them that it was and
suggested that staff contact Jim Jarboe for the details.
Discussion continued regarding erosion, sandbags, mosquitoes and the cost for various options.
Mr. Carper confirmed that money is what it comes down to. Mr. Carper was asked if the pipe
and swale option is the only one that if we did it, we would not have to worry about it ever again.
He answered that both the metal sheet pile and the pipe and swale options are long -term
solutions.
Commissioner Woods compared our situation with Neptune Beach's explaining how the FDOT
began by trying the sandbags first, and when the sandbags didn't work, they came back and
reassessed. She believes they are putting us through the same process as everyone else and
believes it is time to move to the next step in the process by getting Mr. Hanson and Mr. Carper
to meet with Mr. Jarboe to figure out how they did it in Neptune Beach.
Mr. Carper and Mr. Guzman answered questions about the options presented and about ideas
expressed by the audience. Mr. Carper explained that an open ditch is the best and most
environmentally sound way of treating storm water and if the ditch is always wet it helps to have
fish to control the mosquito problem.
Commissioner Mark asked the citizens in the audience what they want to ask for. It was the
consensus of the citizens in attendance to ask for the pipe and swale option; however, they were
willing to compromise and go with metal sheet pile if the pipe and swale is turned down.
Mr. Carper answered questions from the audience. When asked what citizens can do to help
obtain the funding, he explained that the Commission is well aware of the concerns so he
suggested they contact State legislators since they control the FDOT budget. Commissioner
Mark added that this has to be community driven and suggested they speak to their neighbors
urging them to speak up. She explained how the Commission can work on it and have staff
contact Neptune Beach.
Commissioner Beckenbach urged the citizens to attend the upcoming budget workshops. Mr.
Carper reported that storm water will be a topic for the budget meeting on August 21 Mr.
Hoffmann asked if citizens would be able to speak at the budget meetings. Commissioner
Minutes — Robert Street Ditch
Page 3
August 16, 2012
Hoffinann asked if citizens would be able to speak at the budget meetings. Commissioner
Beckenbach explained his plan to request that citizens be given the opportunity to speak at the
workshops. It was determined that since the first budget meeting is before the next Commission
meeting, the citizens will not know ahead of time whether or not citizen comments will be
allowed for that workshop.
Commissioner Mark agreed to contact Mr. Hanson to start the dialogue with Mr. Jarboe to find
out how to get this going.
A citizen asked for something to be done about the mosquitoes. Mr. Carper explained the
various treatments and suggested that he contact Public Works.
Commissioner Mark asked if there were additional comments regarding the ditch. Mr. Carper
explained the long process and the time it takes to complete a project of this type even when the
money is there.
There being no other items to discuss, the meeting adjourned at 7:30 pm.
Attest:
Donna L. Bartle, City Clerk
Maria D. Mark, Mayor Pro Tem
AGENDA ITEM # 2A
SEPTEMBER 10, 2012
O zoeCQWIC hoK
Constitution Week
WHEREAS, the Constitution of the United States established a foundation for the success
of our nation through core beliefs such as popular sovereignty and limited government; and
WHEREAS, September 17, 2012 marks the 225` anniversary of the framing of the
Constitution of the United States of America by the constitutional convention; and
WHEREAS, Constitution Week was officially declared and established by President
Dwight D. Eisenhower on August 2, 1956; and
WHEREAS, 36 US C. § 108, as amended, requests the issuing of a proclamation each
year by the President of the United States of America designating September 17 through 23 as
Constitution Week; and
WHEREAS, it is fitting and proper to officially recognize this magnificent document and
the anniversary of its creation; and
WHEREAS, it is fitting and proper to officially recognize the patriotic celebrations which
will commemorate the occasion throughout Florida and across our nation.
NOW, THEREFORE, I, Mike Borno, Mayor of the City of Atlantic Beach, do hereby
recognize the week of September 17through 23, 2012, as Constitution Week.
IN WITNESS WHEREOF, I have
hereunto set my hand and caused the
Official Seal of the City of Atlantic Beach
to be affixed this 10' day of September,
2012.
Mike Borno, MAYOR
AGENDA ITEM # 4A
SEPTEMBER 10, 2012
PREPARED 9/04/12, 8:19:34
LICENSE ACTIVITY REPORT BY BUSINESS NAME
08/01/12 TO 08/31/12
City of Atlantic Beach
NEW LICENSES FOR
YEAR:
2012 BETWEEN:
PROGRAM OL122L
DEPT: ALL DEPARTMENTS
CLASS: ALL CLASSES
------ ---------------------------------------------------------------------------------------------------
LIC # BUSINESS NAME
ISSUED
TYPE
CLASSIFICATION
BUS PHONE #
BUSINESS ADDRESS
-------------------------------------------------------------------
12- 00007591 AGAPE MASSAGE
8/24/12
NEW
MASSAGE ESTABLISHMENT
904 - 472 -3533
535 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
12- 00007592 AGAPE MASSAGE
8/24/12
NEW
MASSAGE THERAPIST
904 - 472 -3533
535 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
12- 00007506 AMELIORATIVE MASSAGE
8/13/12
NEW
MASSAGE ESTABLISHMENT
904- 416 -6633
535 ATLANTIC BLVD 531
ATLANTIC BEACH FL 32233
12- 00007507 AMELIORATIVE MASSAGE
8/13/12
NEW
MASSAGE THERAPIST
904- 416 -6633
535 ATLANTIC BLVD 531
ATLANTIC BEACH FL 32233
12- 00007569 AMERICAN MANAGEMENT GROUP
OF N 8/17/12
NEW
REAL ESTATE AGENCY
904- 514 -1090
645 MAYPORT RD
ATLANTIC BEACH FL 32233
12- 00007570 AMERICAN MANAGEMENT GROUP
OF N 8/17/12
NEW
REAL ESTATE BROKER
904- 514 -1090
645 MAYPORT RD
ATLANTIC BEACH FL 32233
12- 00007571 ATLANTIC BICYCLE
8/09/12
NEW
BICYCLES
904- 249 -2436
1400 MAYPORT RD
ATLANTIC BEACH FL 32233
12- 00007588 ATLANTIC SPEECH THERAPY
8/15/12
NEW
MISC. PROFESSIONAL ESTABLISHMENT
904- 652 -5408
447 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
12- 00007589 ATLANTIC SPEECH THERAPY
8/15/12
NEW
PROFESSIONAL, OTHER THAN LISTED
904- 652 -5408
447 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
12- 00007590 ATLANTIC SPEECH THERAPY
8/15/12
NEW
OCCUPATIONAL THERAPIST
904- 652 -5408
447 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
12- 00007594 H BLANTON FINE ART
8/17/12
NEW
MISC. SERVICE ESTABLISHMENT, NOT
L904- 294 -5511
310 PLAZA
ATLANTIC BEACH FL 32233
12- 00007583 H. FISCHER, LLC.
8/10/12
NEW
ACCOUNTANCY FIRM/ CORPORATION
813- 500 -2885
60 OCEAN BLVD
ATLANTIC BEACH FL 32233
12- 00007584 H. FISCHER, LLC.
8/10/12
NEW
ACCOUNTANT
813 - 500 - 2885
60 OCEAN BLVD
ATLANTIC BEACH FL 32233
12- 00007586 SOUP'S ON ATLANTIC BEACH
8/09/12
NEW
RESTAURANTS(INC. SNACK BARS & TAKE904- 860 -4201
645 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
AGENDA ITEM # 4A
SEPTEMBER 10, 2012
PREPARED 9/04/12, 8:19:34
City of Atlantic Beach
PROGRAM OL122L
-----------------------------------
LIC # BUSINESS NAME
BUSINESS ADDRESS
-----------------------------------
12- 00007596 TRAINING YARD
270 MAYPORT RD
ATLANTIC BEACH FL 32233
12- 00007597 VOID MAGAZINE
751 ATLANTIC BLVD
ATLANTIC BEACH FL 32233
12- 00007595 VOLCOM, INC.
270 MAYPORT RD
ATLANTIC BEACH FL 32233
LICENSE ACTIVITY REPORT BY BUSINESS NAME
NEW LICENSES FOR YEAR: 2012 BETWEEN: 08/01/12 TO 08/31/12
DEPT: ALL DEPARTMENTS CLASS: ALL CLASSES
----------------------`----------------------------------------------------
ISSUED TYPE CLASSIFICATION
BUS PHONE #
--------------------------------------------------------------------------
8/28/12 NEW INSTRUCTIONAL: KARATE /MARTIAL ARTS
904 - 545 -7878
8/30/12 NEW MISC..SERVICE ESTABLISHMENT, NOT LIS
904- 395 -5628
8/20/12 NEW MISCELLANEOUS SALES, OTHER THAN LIST
949 - 646 -2175
---------------------------------------------
GRAND TOTALS
-------- - - - - --
NEW LICENSES ------- - - - - --
AC:
16
PP:
1
IN:
0
VO:
0
PG:
0
BR:
0
OB:
0
UC:
0
LIC:
17
AGENDA ITEM # 4B
SEPTEMBER 1Q 2012
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:
Beach Cleaning Annual Contract Renewal
SUBMITTED BY:
Rick Carper, P.E. Public Works Director
DATE:
August 31, 2012
BACKGROUND:
The City's annual contract for beach cleaning with
Beachcombers North, Inc. expires on September 30, 2012.
Beachcombers has worked for the city for numerous years
and annually prove they are a quality contractor and a good
partner. We have contacted Mr. Arturo Cordova, President of
Beachcombers North, Inc., who has agreed to extend the
contract for another year at the current price of $32,916.00
annually. The total monthly cost for 4 days per week cleaning
will be $2743.00 per month. The City has the option of
extending the current contract for two (2) one (1) year
periods. This is the second of two possible renewals of this
annual contract.
Beachcombers was the only contractor to submit a response
to Bid 0910 -17 since this is a specialty service.
RECOMMENDATION:
Extend the contract for one year at the current prices.
ATTACHMENTS: 1) Letter signed by Arturo Cordova, President of
Beachcombers North, Inc. agreeing to the extension at the
current prices and 2) Bid 0910 -17 Table
BUDGET: Budgeted in Parks Maintenance Account 001- 6020 -572-
34.00 for FY 13.
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 4B
SEPTEMBER 10, 2012
Beachcombers North Inc.
Attn* Arb-ka-LC-tvt
1810 Rambling Ridge Lane
Jacksonville, FL 32225
RE: Bid No. 0910 Annual Contract for Beach Cleaning
As you are aware, the annual contract with the City of Atlantic Beach for Beach Cleaning expires
September 30, 2012. We would like to extend the contract for another year at the current price of
$32,916.00 annually for 4 day per week cleaning from October 1, 2012 thru September 30, 2011 This Is
the second of two possible renewals of the original contract.
vresent to the City Commission.
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T OF ATLANTIC BEACH
J �kBOVE, EFFECTIVE OCTOBER 1, 2012
AGENDA ITEM # 4B
City of Atlantic Beach SEPTEMBER 10, 2012
Annual Contract for Beach Cleaning
September 15, 2010
BID 0910 -17 3:00 P
Award of Bid based on Department Analysis and Commission Approval
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AGENDA ITEM # 7A
SEPTEMBER 10, 2012
ADOPTION OF A TENTATIVE MILLAGE AND OPERATING BUDGET FOR
FISCAL YEAR 2012/2013
First item to be considered:
Adoption of a Tentative Millage Rate
State the following:
The Millage Rate is 3.3285
The Tentative Millage Rate is 3.3285
The Roll —Back Rate is 3.4550
The Tentative Millage Rate is 3.66% less than the roll back rate.
The purpose for adopting the millage rate of 3.3285 is to maintain a level of ad
valorem tax revenue sufficient to maintain adequate funding for the existing
level of services at anticipated and proposed cost and to continue to maintain the
City's infrastructure.
Motion to adopt a Tentative Millage Rate for operating purposes of 3.3285
Open Public Hearing
Close Public Hearing and Vote
Second item to be considered:
Ordinance #20 -12 -117 establishing the Operating Budget for fiscal year 2012/2013 of
$25,641,018
Motion to adopt Ordinance #20 -12 -117 establishing the Operating Budget for fiscal
year 2012/2013
Open a Public Hearing
Close Public Hearing and Vote
AGENDA ITEM # 7A
SEPTEMBER 10, 2012
ORDINANCE NO. 20 -12 -117
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30,
2013.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September 10,
2012, held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the
appropriations and revenue estimate for the budget for Fiscal Year beginning October 1, 2012
and ending September 30, 2013 in the amount of $25,641,018.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The fiscal Year 2012/2013 budget be adopted, and
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of September 2012.
Passed by the City Commission on second and final reading this day of September
2012.
Louis M. Borno
Mayor / Presiding Officer
Approved as to form and correctness:
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Donna L. Bartle
City Clerk
AGENDA ITEM # 7A
SEPTEMBER 10, 2012
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Expenditures
General Fund
Actual
Actual
Estimate
Budget
Increase
Special Revenue Funds
2009 -2010
2010 -2011
2011 -2012
2012 -2013
(Decrease)
Cash Forward
29,093,219
30,599,832
32,307,612
35,729,768
3,422,156
Revenues
29,901
452,086
107,162
60,000
(47,162)
General Fund
10,821,328
11,477,762
10,821,752
10,768,878
(52,874)
Special Revenue Funds
1,731,870
1,653,595
1,915,948
1,380,119
(535,829)
Debt Service Fund
71,152
69,719
71,900
71,900
0
Capital Project Fund
1,085,724
947,525
535,470
5,000
(530,470)
Enterprise Funds
12,027,437
16,221,714
17,752,233
11,805,909
(5,946,324)
Trust and Agency Funds
2,826,710
1,371,433
3,336,827
3,408,137
71,310
Total Revenues
28,564,221
31,741,748
34,434,130
27,439,943
(6,994,187)
Other Financing Sources
679,211
1,106,319
0
0
0
Total Resources
58,336,651
63,447,899
66,741,742
63,169,711
(3,572,031)
Expenditures
General Fund
9,721,772
10,193,315
10,839,179
10,746,323
(92,856)
Special Revenue Funds
2,236,249
1,829,084
2,076,660
1,341,609
(735,051)
Debt Service Fund
71,560
71,343
70,791
72,040
1,249
Capital Project Fund
29,901
452,086
107,162
60,000
(47,162)
Enterprise Funds
13,900,595
16,288,520
16,445,588
11,978,505
(4,467,083)
Trust and Agency Funds
1,066,368
1,295,322
1,471,702
1,442,541
(29,161)
DIVISION TOTALS
27,026,445
30,129,670
31,011,082
25,641,018
(5,370,064)
Other Financing Uses
710,374
1,010,617
892
0
(892)
Cash Reserves
30,599,832
32,307,612
35,729,768
37,528,693
1,798,925
Total Expenses and Cash
58,336,651
63,447,899
66,741,742
63,169,711
(3,572,031)
Resource Allocation
Personnel Services
8,946,509
9,140,073
9,490,525
9,552,641
62,116
Operating Expenses
9,039,430
9,763,711
10,413,700
10,041,807
(371,893)
Capital Outlay
5,141,669
6,962,507
7,648,091
2,202,900
(5,445,191)
Debt Service
1,679,951
1,740,872
1,790,784
2,519,412
728,628
Transfers
2,218,886
2,522,507
1,667,982
1,324,258
(343,724)
Total
27,026,445
30,129,670
31,011,082
25,641,018
(5,370,064)
AGENDA ITEM # 7A
SEPTEMBER 10, 2012
Changes from Proposed Budget to Final Budget
Originally Proposed Revenues: $27,431,345
Ad Valorem Taxes <72,500>
Transfers from Gas Tax Fund to General Fund 72,500
Transfer from Gas Tax to Storm Water Fund <82,000>
Transfer from Half Cent Sales Tax Fund to Storm Water Fund <68,000>
Grant Proceeds for Wind Retrofit Grant 29,802
Storm Water Utility Fees 150,000
Reduction in CDBG Funds allocated to Atlantic Beach <21,204>
Revised Budgeted Revenues $27,439,94 3
Originally Proposed Expenses: $25,354,986
Code Enforcement Software Upgrade 20,000
Street -end Beautification Program — match 5,000
Rose Park Improvements 225,000
Sidewalk W. 91h Street 35,000
Police Building Options 60,000
Transfer to Storm Water Utility from Half Cent Sales Tax Fund <68,000>
Transfer to General Fund Gas Tax Fund 72,500
Transfer to Storm Water Fund from Gas Tax Fund <82,000>
FEMA Wind Retrofit Grant 39,736
Reduction in CDBG Funds allocated to Atlantic Beach <21,204>
Revised Budgeted Expenses: $25,641,018
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AGENDA ITEM # 713
SEPTEMBER 10, 2012
ORDINANCE NO. 80 -12 -82
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA INCREASING THE MONTHLY STORM WATER
UTILITY FEE BY AMENDING CHAPTER 22 UTILITIES,
ARTICLE IV, STORM WATER MANAGEMENT, DIVISION 2
RATES AND CHARGES, SECTION 22 -335 FEES; PROVIDING
FOR INTENT; PROVIDING FOR THE ADOPTION OF A NEW
RATE; PROVIDING FOR SEVERABILITY; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City has determined that it is necessary increase the storm water fees
for the purpose of generating sufficient revenues to fund current operating costs and to lessen the
dependence on transfers from other funds, and;
WHEREAS, the proposed storm water budget has been amended after workshop
discussions to include an additional $1.50 per equivalent residential unit, and
WHEREAS, it is the City's long term goal to recover the entire cost of the storm water
utility through user fees.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
SECTION I. Intent
It is the intent of the City of Atlantic Beach, Florida to raise the monthly fee for storm
water utility services from $6.89 to $8.39 per equivalent residential unit (ERU) per
month.
SECTION 2 . Section 22 -335 Fees; is amended as follows:
Sec 22 -335. Fees
(a) ERU rate The fee per ERU billing unit shall be six d and eighty ni
cents ($6. eight dollars and thirty -nine cents ( $8.39) per month.
SECTION 3 . Severability
If any section, sentence, clause, or phrase of this ordinance is held to be invalid or
unconstitutional by any court of competent jurisdiction, then said holding shall in no way
affect the validity of the remaining portions of this ordinance.
AGENDA ITEM # 7B
SEPTEMBER 10, 2012
SECTION 4 . Effective Date
This Ordinance shall take effect upon its final passage and adoption.
Passed by the City Commission on first reading this Day of September, 2012.
Passed by the City Commission on first reading this Day of October, 2012.
Louis Borno, Jr.
Mayor / Presiding Officer
Approved as to form and correctness: ATTEST:
Alan C. Jensen, Esquire
City Attorney
Donna Bartle
City Clerk
AGENDA ITEM # 8A
SEPTEMBER I0, 2012
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Building Code Effectiveness Grading Schedule (BCEGS)
SUBMITTED BY: Michael Griffin, CBO, CFM Building and Zoning Director
DATE: August 29, 2012
BACKGROUND:
This is to report results of an audit of the Building Department conducted by the Insurance
Services Organization (ISO) on March 15, 2012. The subject audit resulted in a Building Code
Effectiveness Grading Schedule (BCEGS) score of class 3 for 1 and 2 family dwellings and a
class 3 for all other construction.
Attached page 1 of 1 from the BCEGS audit provides an Executive Summary of the program.
Also, attached are pages 1 and 2 of 6 from the audit showing a Points Analysis comparison of
our grading we received in 2009. In 2009 we also received a class 3 rating. Areas of needed
improvement show points awarded for existing staffing fell way short of the maximum points
possible, particularly for residential. Currently all inspection/plan review staff are fully licensed
and certified and fulfill the demands of the job by being dedicated and resourceful.
Also attached is a distribution of the number of Florida communities that have received a
BCEGS audit showing the City of Atlantic Beach rated in the first one third of all Florida
communities.
This information is available to insurance underwriters and may be used to determine the
insurance rates charged for a property owner policy, the same as is used for underwriting fire
insurance.
BUDGET: No budget impact
RECOMMENDATION: Information only
ATTACHMENT: Insurance Services Organization Audit
REVEIWED BY CITY MANAGER
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AGENDA ITEM # l OB
SEPTEMBER 10, 2012
AMENDED MINUTES
Board Member Review Committee Meeting
June 7, 2012
Call to order
The meeting was called to order by Commissioner Jonathan Daugherty at 5:00 pm. Those in
attendance were Commissioner Jonathan Daugherty (Chairman), Members Mitchell Reeves, Jerry
Johnson, Rita Pierce, Cultural Arts and Recreation Advisory Committee Vice Chair Lynne Knecht
Roskein, and City Clerk Donna Bartle.
1. Approval of the minutes of the BMRC meeting of March 1, 2012.
Motion: Approve minutes of the Board Member Review Committee meeting of March 1, 2012.
Moved by Reeves, seconded by Daugherty
Motion carried unanimously
The Committee introduced themselves since it was the first meeting for Members Jerry Johnson and
Rita Pierce. Ms. Roskein explained the functions of the Cultural Arts and Recreation Advisory
Committee.
2. Interview the new candidates (listed below).
New candidates:
A. Darlene Kelley
B. Jay Shoots
C. Myron Blankenbaker
D. Lizzie Byrnes
The Committee interviewed Mr. Shoots. Ms. Kelley, Mr. Blankenbaker and Ms. Byrnes did not show
for their appointments. The Committee explained the purpose of the interview and an overview of the
duties and responsibilities of the Cultural Arts and Recreation Advisory Committee to Mr. Shoots.
Mr. Shoots explained his personal accomplishments, goals and interests in the community. The
Committee offered him an opportunity to ask questions and the Committee responded to those
questions.
After the interview was completed, the Committee discussed the Cultural Arts and Recreation
Advisory Committee duties. Ms. Pierce suggested that the city screen members for criminal
background checks since they work in close contact with children. Discussion ensued.
Motion: Recommend that all recommended appointees and current members of the Cultural
Arts and Recreation Advisory Committee have a criminal background check done prior to
Commission approval to appoint or reappoint.
Moved by Reeves, seconded by Daugherty
Motion carried unanimously
3. Review current members on the Cultural Arts and Recreation Advisory Committee
whose terms expire on 7/8/2012 and interested in reappointment.
A. Tammy Lally
AGENDA ITEM # lOB
SEPTEMBER 10, 2012
B. Cris Garrard
C. Lynne Knecht Roskein
D. Hollie Stephens
E. Jolyn Johnson
City Cleric Bartle reported there are six vacancies to address. She confirmed that the current members
listed on the agenda are interested and are to be considered for reappointment. She explained there is
one vacancy that will require replacement by a new member.
The Committee discussed the attendance record of the five members as well as their contributions to
the Cultural Arts and Recreation Advisory Committee.
4. Discuss the new candidate and the current members that are interested in reappointment
and make a recommendation.
Motion: Recommend reappointing Tammy Lally to serve an additional term on the Cultural
Arts and Recreation Advisory Committee beginning July 9, 2012.
Moved by Johnson, seconded by Roskein
Motion carried unanimously
Motion: Recommend reappointing Chris Garrard to serve an additional term on the Cultural
Arts and Recreation Advisory Committee beginning July 9, 2012.
Moved by Johnson, seconded by Roskein
Motion carried unanimously
Motion: Recommend reappointing Lynne Knecht Roskein to serve an additional term on the
Cultural Arts and Recreation Advisory Committee beginning July 9, 2012.
Moved by Reeves, seconded by Pierce
Motion carried unanimously (Ms. Roskein did not vote)
'Motion: Recommend reappointing Hollie Stephens to serve an additional term on the Cultural
Arts and Recreation Advisory Committee beginning July 9, 2012.
Moved by Johnson, seconded by Pierce
Motion carried unanimously
Motion: Recommend reappointing Jolyn Johnson to serve an additional term on the Cultural
Arts and Recreation Advisory Committee beginning July 9, 2012.
Moved by Pierce, seconded by Reeves
Motion carried unanimously (Mr. Johnson did not vote)
The Committee discussed concerns that only one of the four applicants showed up for an interview.
Motion: Postpone making a recommendation for a new member until other applicants have
interviewed.
Moved by Johnson, seconded by Pierce
The motion failed unanimously
The Committee discussed Mr. Shoots.
Amended- Minutes of the Board Member Review Committee Meeting on Jame 7, 2012 Page 2 of 3
AGENDA ITEM # 1 O
SEPTEMBER 10, 2012
Motion: Recommend appointing Jay Shoots to serve as a new member on the Cultural Arts and
Recreation Advisory Committee beginning July 9, 2012.
Moved by Reeves, seconded by Roskein
Motion carried unanimously
5. Other Business
The Committee reviewed the vacancy list for 2012. It was noted that vacancies on the Code
Enforcement Board should be addressed no later than September.
Adiournment
There being no other business, the meeting adjourned at 6:13 pm.
Jonathan Daugherty
Chairman
* Amended on 8 -28 -12 to include the motion regarding Hollie Stephens.
Amended- Minutes of the Board Member Review Committee Meeting on June 7, 2012 Page 3 of 3
AGENDA ITEM # I OC
SEPTEMBER 10, 2012
MINUTES
Board Member Review Committee Meeting
August 23, 2012
Call to order
The meeting was called to order by Commissioner Jonathan Daugherty at 5:04 pm. Those in
attendance were Commissioner Jonathan Daugherty (Chairman), Members Mitchell Reeves, Jerry
Johnson, Rita Pierce, Code Enforcement Board Chairman Daugherty Veda Bernstein, Building and
Zoning Director Mike Griffin and Recording Secretary Nancy Bailey.
Approval of the minutes of the BMRC meeting of June 7, 2012.
Motion: Approve minutes of the Board Member Review Committee meeting of June 7, 2012.
Moved by Reeves, seconded by Pierce
Motion carried unanimously
(Item 3 was taken out of sequence and acted on at this time.)
3. Discuss current alternate, Benjamin deLuna, who is interested in appointment as a
regular member.
Chairman Daugherty explained the positions that were open and stated that Mr. deLuna was interested
in becoming a regular member. Ms. Harless stated Mr. deLuna brings a lot to the table.
Motion: Recommend appointing Benjamin deLuna to serve as a regular member on the Code
Enforcement Board with his term beginning October 1, 2012.
Moved by Harless, seconded by Johnson
Motion carried unanimously
2. Interview the new candidates (listed below).
New candidates:
A.
Meade Coplan
B.
John Stinson
C.
Louis Keith
Chairman Daugherty explained the positions that were open to each candidate and asked if they were
willing to fill any of the positions if offered to them. Each candidate stated they were agreeable. The
Committee interviewed each candidate and explained the purpose of the interview. Ms. Harless gave
an overview of the duties and responsibilities of the Code Enforcement Board and Mr. Griffin further
explained the process of why anyone is brought before the Board and explained the functions of the
City's Code Enforcement Department. Each candidate explained their personal accomplishments,
goals and interests in the community. The Committee offered them an opportunity to ask questions
and the Committee responded to those questions. Ms. Bailey explained to each candidate that, if
selected, they would be required to complete the Statement of Financial Interests. Mr. Reeves further
explained this form to each candidate.
During a lull between interviews, Chairman Daugherty brought up new business asking the Committee
how they felt about having a co- chairman. The Committee was in agreement and Chairman
Daugherty stated he would discuss this with the City Attorney.
AGENDA ITEM # I OC
SEPTEMBER 10, 2012
3. Discuss current alternate, Benjamin deLuna, who is interested in appointment as a
regular member.
This item was taken out of sequence and acted on earlier in the meeting.
4. Review current member on the Code Enforcement Board whose term expires on
9/30/2012 and is interested in reappointment.
A. Veda Harless
The Committee discussed with Ms. Harless her interest in reappointment.
5. Discuss the new candidates and the current members and make a recommendation.
The Committee discussed the reappointment of Ms. Harless.
Motion: Recommend reappointiniz Veda Harless to serve an additional term on the Code
Enforcement Board beginning October 1, 2012.
Moved by Johnson, seconded by Pierce
Motion carried unanimously (Ms. Harless did not vote)
The Committee discussed the new candidates.
Motion: Recommend appointing Meade Coplan to fill the unexpired term of Ray Martin on the
Code Enforcement Board beginning immediately and expiring on September 30, 2013.
Moved by Pierce, seconded by Daugherty
Motion carried unanimously
Motion: Recommend appointing John Stinson to serve as the alternate member on the Code
Enforcement Board beginning October 1, 2012.
Moved by Pierce, seconded by Johnson
Motion carried unanimously
6. Other Business
None.
Adiournment
There being no other business, the meeting adjourned at 6:16 pm.
Jonathan Daugherty
Chairman
Minutes of the Board Member Review Committee Meeting on August 23, 2012 Page 2 of 2
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CITY OF ATLANTIC BEACH Received
BOARD/ COMMITTEE MEMBER APPLICATION FORM
FEB - 3 2012
Please check (�) the box beside each Board or Committee that you are applying to serve on. If you check more than
one, please rank your interest in each board / committee by order of priority.,
(A summary of each board /committee is available on page 2 of this form.) orrice of c ity cle
Code Enforcement Board @ _ Community Development Board
Pension Board of Trustees Board Member Review Committee®
Cultural Arts and Recreation Advisory Committee
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DATE: 3 Fib PIZ APPLICANT'S NAME: .. Xlitn M , S�►
ADDRESS: �5o I L +k S- �y!!�-f' J'IOwv� c F3[�c�. �'( 32.233
DAYTIME PHONE: 6 14 (err S'Zrz) EVENING PHONE: 1 J 04
E -MAIL ADDRESS: ib�' •`f Ga�1 �tlrM tit FAX: 93 553 2 Sof2
Please explain any employment experience, board /committee experience, and /or community volunteer experience
relative to the board /committee applying for.
Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons
for wishing to be appointed to this board /committee. / /
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Please return completed form to
Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233
PLEASE NOTE This application will expire two (2) years after date of submittal.
1
AGENDA ITEM # I OC
SEPTEMBER 10, 2012
AGENDA ITEM # 1 OC
SEPTEMBER 10, 2012
CITY OF ATLANTIC BEACH Received
BOARD/ COMMITTEE MEMBER APPLICATION FORM
AUG 17 2012
Please check (�) the box beside each Board or Committee that you are applying to serve on. If you check more than
one, please rank your interest in each board / committee by order of priority.
(A summary of each board/committee is available on page 2 of this form.) office of city clerk
� Code Enforcement Board _ Community Development Board
_ Pension Board of Trustees _ Board Member Review Committee
Cultural Arts and Recreation Advisory Committee
DATE: ���/ APPLICANT'S NAME:
ADDRESS:
DAYTIME PHONE: 4 ��2�3 EVENING PHONE:
E -MAIL ADDRESS / u:1iC�P / /��cG� ,,AX:
Please explain any employment experience, board /committee experience, and/or community volunteer experience
relative to the board/committee applying for.
ate/ - i /�ti� i��F ���/ ��/• ' !� Ile c
Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons
for wishing to be appointed to this board /committee.
X x
Please return completed form to
Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233
PLEASE NOTE Members of the Code Enforcement Board, Community Development Board and Pension Board of
Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest"
is provided on page two of this application. This application will expire two (2) years after date of submittal.
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AGENDA ITEM # l OD
SEPTEMBER 10, 2012
MEMBERS OF THE POLICE BUILDING COMMITTEE
Jack Varney, Chairman
Louis Keith
Mitchell Reeves, Vice Chairman
Darlene Kelley
Arthur Corsano
Steve Lindorff
Don Ford
Chris Rule
Juliette Hagist
Jim Smith
Stephen Kallao
William "Rut" Whittington
MEMBERS OF THE CITY COMMISSION
Mike Borno, Mayor
Maria Mark, Mayor Pro Tem
Mark Beckenbach, Commissioner
Jonathan Daugherty, Commissioner
Carolyn Woods, Commissioner
POLICE DEPARTMENT STAFF
Michael Classey, Chief
Vic Gualillo, Commander
Tiffany Layson, Commander
Pat Maddox, Commander
Diane Graves, Recording Secretary
PRO BONO ARCHITECTURAL ASSISTANCE
Lance Wolfson, Architect /City Resident
FACILITATOR
Tiffany Busby, Wildwood Consulting Inc.
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AGENDA ITEM # l OD
SEPTEMBER 10, 2012
• No interview room off lobby area
• No secured parking
• Insufficient individual office space
• No storage space
• No training room or emergency operations center
Records Division
• Inadequate storage space for records
• Open to all employees — should only have window to assist employees
• Not sufficient space for processing mail, deliveries, and shipments
• No security window
Communications Center
• No bathroom facilities
• Not compliant with all Florida Department of Law Enforcement (FDLE)
mandated security requirements
• Not enough room for more than two emergency communications officers (ECOs) --
inadequate when training ECOs
• Inadequate heating /air conditioning
• No work space and secure storage for the ECO supervisor
Sally Port
• Can only fit one vehicle if completely cleaned out
• Large evidence items are stored in a portion of the sally port due to lack of other
space
Holding Cells
• No separate juvenile holding cell area as required by statute
• Plumbing is broken
• Booking area doubles as evidence supply area
• Property /evidence located in secure booking area
No interview room in secure area
Property /Evidence Room
• No area to chemically process evidence
• Damage from water leaks to some evidence
• Inadequate cold storage
• No reverse ventilation
• Civilian employee office in secure booking area
• Inadequate drug /firearm storage
• Evidence room constructed of drywall and hollow door
• No large item storage
• Bicycles stored off site and unsecured
Interview Room
• Is a converted storage space
• Does not have appropriate design or security
Final 5 May 16, 2012
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AGENDA ITEM # I OD
SEPTEMBER 10, 2012
value. The appraisal could help address any building code thresholds that may
apply to updating more than 50% of the value of the structure. The committee
questions the validity of the 50% rule in this circumstance. It should be emphasized that
the committee specifically recommended remodeling less than 5,000 square feet to avoid
triggering any new building code requirements that might increase the costs of remodeling
the structure.
There was significant disagreement among the committee members about two features —
the holding cells and the sally ports. Sally ports are enclosed areas where police vehicles
can be parked when an officer has a suspect in custody who can then be loaded and
unloaded in a more secure environment for both officer and suspect. Holding cells are
secure areas where suspects are placed while officers are preparing reports, processing
evidence, and/or waiting for adult guardians to pick up juveniles. Juvenile holding cells
have additional requirements specified in state statute [ §985.115(3) F.S.] Holding cells are
different than jail cells and different rules apply to the length of time someone can be held
in a holding cell versus a jail cell, and the required features of such cells differ, respectively.
Commander Layson reported that in the ADG cost estimates, secure holding cell space costs
approximately $275 /square foot and sally port space costs approximately $100 /square foot.
Several committee members voiced their concerns that some police departments, such as
the City of Neptune Beach Police Department, transfer suspects directly to the Jacksonville
Sheriffs Office (JSO) Detention Facility, which negates the need for holding cells.
However, it has been the policy of the COAB Police Department to hold some suspects for
up to six hours, as allowed by Florida Statute, while they are being processed, when
circumstances warrant a delay in the transfer to the JSO Detention Facility, or to allow the
release of the prisoner to his/her own recognizance or release to a parent /guardian. Rut
Whittington particularly noted that a professional, independent evaluation of the COAB
Police Department procedures should have been performed before decisions on the key
components of the police building were determined, which would have provided more
objective information for the committee to consider.
After considerable debate and a review of holding cell regulations, the majority
of the committee recommended (April 5, 2012) to include three holding cells (two
adult holding cells and one juvenile holding cell) in the updated police facility.
The holding cells were desirable because the majority of the committee agreed that it is
safer and therefore desirable for the officers to prepare their reports when suspects who are
violent, inebriated, and/or ill are appropriately contained in a holding cell, and not in the
back seat of a police vehicle.
There was similar discussion related to the sally ports about whether they were necessary,
as well as whether the existing sally port in the current building could be used in lieu of
building a new sally port. The need for a two -bay sally port was questioned and whether
the location of a new sally port would be too proximate to the city park and therefore a
public safety concern.
After extensive discussion, the committee recommended (April 5, 2012), that a
single two -bay sally port be included in the new building although the
recommendation was not unanimous. The new sally port was identified as a feature
that would need to be located with other key components located in the new building.
Final 9 May 16, 2012
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'A A
AGENDA ITEM # l OD
SEPTEMBER 10, 2012
ADDENDUM
Recommendations of the
Police Building Ad Hoc Committee
to the
City of Atlantic Beach City Commission
The purpose of this addendum is to correct the reference made
to Lance Wolfson's title on page i as follows:
PRO BONG ARCHITECTURAL ASSISTANCE
Lance Wolfson, Intern Architect /City Resident
Final 12 June 5, 2012
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