Planning & Building Planning, Zoning and Building
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Revenues:
General Fund Resources 197,317 172,060 243,519 178,062 (59,080)
Building Code Enforcement 272,687 303,503 253,650 282,600 (239,566)
C.D.B.G. 138,094 75,527 322,248 79,064 (243,184)
Tree Protection 3,989 0 0 0 0
Total Revenues 612,087 551,090 819,417 539,726 (541,830)
Expenses:
Planning and Zoning 197,317 172,060 243,519 178,062 (65,457)
C.D.B.G. 138,094 75,636 322,139 79,064 (243,075)
Building 288,070 296,332 259,204 265,581 6,377
Tree Protection 14,821 480 0 3,509 3,509
Total Expenses 638,302 544,508 824,862 526,216 (298,646)
Resource Allocation:
Personnel Services 428,698 404,951 347,714 387,870 40,156
Operating Expenses 71,510 63,921 218,009 59,282 (158,727)
Capital Outlay 138,094 75,636 259,139 79,064 (180,075)
Transfers
Total Resource Allocation: 638,302 544,508 824,862 526,216 (298,646)
Summary of Authorized Positions
2011-2012 2012-2013
Planning and Zoning
Redevelopment and Zoning Coordinator 0.00 1.00
Community Development Director 1.00 0.00
Principal Planner 1.00 1.00
2.00 2.00
Building
Building and Zoning Director 0.00 0.64
Building Official 0.64 0.00
Deputy Building Official 1.00 1.00
Building Permits Technician/Clerk II 0.40 0.40
Receptionist/Permits Clerk 0.40 0.40
2.44 2.44
Total 4.44 4.44
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Planning and Zoning
Purpose:
The Planning, Zoning and Community Development Department administers zoning and land use
related functions of the City including: implementation and amendment of the Comprehensive Plan;
review of applications for Development Permits to verify consistency with land development
regulations and the Comprehensive Plan; compliance with requirements of State Growth Management
laws; proposes amendments to city land use regulations as appropriate; and implement studies,
programs, and special projects as directed. The Department also serves as City liaison with Northeast
Florida Regional Council and Department of Community Affairs and other State and Federal regulatory
agencies as appropriate, and provides staff support to the Community Development Board. Performs
all administrative functions associated with department activities and objectives.
Key Objectives:
• Mayport Road Corridor Revitalization efforts — Activities that support this Strategic Plan
priority continue.
• Create a redevelopment strategy for Mayport businesses.
Issues, Trends and Highlights:
• With direction from the City Commission, the general concept of the Mayport Road Corridor
Revitalization was expanded to include other older neighborhoods with a focus on the Royal
Palms subdivision. Significant staff resources have been devoted to this effort, and a positive
measure of success continues. Neighborhood preservation standards were adopted at part of the
Land Development Regulations.
• Address the development and redevelopment permitting and approval process along Mayport
Road. Particularly businesses that require Use by Exception approval.
• Evaluate Town Center parking in an effort to maximize the existing available space for business
parking.
Workload Data:
The Community Development Department is responsible for planning functions and land use and
zoning administration, including review of all Building Permit applications and new business tax
receipts to verify consistency with the Zoning and Land Development Regulations and Comprehensive
Plan.
The Department also administers the City's tree ordinance and is responsible for processing and issuing
tree removal permits.
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General Fund
Planning and Zoning
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 142,746 109,149 85,000 109,887 24,887
Overtime 0 0
Special Pay 1,073 4,961 7,500 325 (7,175)
Sub-Total 143,819 114,110 92,500 110,212 17,712
Benefits
FICA 11,744 9,038 7,100 8,432 1,332
Pension 21,416 18,905 32,584 30,652 (1,932)
Health and Life Insurance 11,905 13,211 10,400 14,746 4,346
Worker and Unemploy Comp 347 106 609 770 161
Sub-Total 45,412 41,260 50,693 54,600 3,907
Total Wages and Benefits 189,231 155,370 143,193 164,812 21,619
OPERATING EXPENSES
Professional Services 12,100 92,000 3,000 (89,000)
Contract Services 88 (88)
Local Travel 22 50 50 0
Communications 431 460 242 900 658
Postage
Utilities
Rentals and Leases 240 (240)
Insurance
Repairs and Maintenance 2,371 2,371 2,371 2,500 129
Printing and Publishing 668 950 1,000 50
Advertising and Promotions
Other Current Charges 22 100 0 (100)
Office Supplies 972 618 700 800 100
Operating Supplies 1,653 721 1,700 2,500 800
Books,Training,Memberships 1,947 420 1,885 2,500 615
Total Operating Expenses 8,086 16,690 100,326 13,250 (87,076)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 197,317 172,060 243,519 178,062 (65,457)
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Community Development Block Grant Fund
Purpose:
To provide funding for eligible Community Development Block Grant (CDBG) projects and
activities that serve low and moderate-income persons and neighborhoods within that area of the
City designated as the CDBG Project Area.
Key Objectives:
Continue to fund infrastructure and neighborhood improvements within the City's CDBG Project
Area, with a focus on provision of sidewalks, parks and other neighborhood improvements that
improve the physical character of neighborhoods and the quality of life within the overall CDBG
project area.
Issues, Trends and Highlights:
FY 2011 CDBG funds were approved to be used for continuing improvements to Donner Park,
including lights at the basketball court, a security camera in the park, security lighting at the
community center, sod for the baseball and soccer fields, and additional paved parking.
Funding levels to the CDBG program at the Federal level have been reduced. As a sub-grant
recipient, our allocation for FY 2012 was also reduced. With our $92,690 allotment, the City plans
to assist low-income and otherwise eligible residents with the costs of septic tank abandonment or
removal, hook-up to central sewer and payment of permit and impact fees, in compliance with the
City's mandatory conversion policy.
The funding allocation for FY 2013 is $79,064 and will be used for sidewalks at Dutton Island.
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Community Development Block Grant
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Cash Forward 0 0 0 0 0
Revenues
Grant Proceeds 138,094 75,527 322,248 79,064 (243,184)
Total Revenues 138,094 75,527 322,248 79,064 (243,184)
Other Financing Sources 0 109
Total Resources 138,094 75,636 322,248 79,064 (243,184)
Expenditures
Salaries and Benefits
Operating Expenses
Contract Services
Operating Supplies
Aid to Private Citizens 63,000 (63,000)
Capital Outlay
Infrastructure Improvements 68,387 75,636 259,139 79,064 (180,075)
Buildings 69,707
Equipment
Land
DIVISION TOTALS 138,094 75,636 322,139 79,064 (243,075)
Other Financing Uses 109
Ending Cash 0 0 0 0 0
Total Expenses and Cash 138,094 75,636 322,248 79,064 (243,184)
Resource Allocation
Personnel Services 0 0 0 0 0
Operating Expenses 0 0 63,000 0 (63,000)
Capital Outlay 138,094 75,636 259,139 79,064 (180,075)
138,094 75,636 322,139 79,064 (243,075)
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Building Code Enforcement Fund
Purpose:
The Building Department provides efficient and effective professionally certified services
for the enforcement of the adopted Florida Building Code related to building,mechanical,
plumbing, electrical, flood control, energy efficiency and handicapped accessibility. The
department strives to ensure a safe built environment for Atlantic Beach. The department
coordinates development activities with Planning, Utilities, Public Works, City of
Jacksonville Fire Department and several State of Florida Agencies including the Federal
Emergency Management Agency (FEMA). Our mission is to help homeowners, licensed
contractors, architects and engineers properly navigate through the development
permitting process. The Building Department is also responsible for actively enforcing
the City adopted International Property Maintenance Code relating to dangerous and
substandard buildings and property conditions. The department provides administrative
support to other City depai Intents and is responsible for supervising maintenance and
repair of City Hall and the Commission Chambers buildings and equipment.
Key Objectives:
• Offer exceptional customer service assisting applicants through the City of
Atlantic Beach development permitting process. A staff of four employees
manages the required submittals for plan review and inspection for all vertical
construction within the City, coordinating the approval process for several other
City departments.
• Monitor activities of City programs related to the Federal Emergency
Management Agency's Community Rating System to reduce rising flood
insurance costs to property owners promulgated by the National Flood Insurance
Program. Continue enforcement of the City Flood Control ordinance for
development within FEMA's designated floodplains.
• Monitor activities related to the Insurance Service Organization ratings for the
Building Code Effectiveness Rating Program in an effort to reduce wind
insurance rates. Maintain standards for building plan review and inspection
paying special attention to hurricane force reactions on buildings.
• Improve homeowner and contractor awareness of building codes via our
department website and various printed brochures.
• Provide administrative support to the Personnel, Planning and Finance
department's office at City Hall receptionist counter.
Issue, Trends and Highlights:
• Continuing the scanning process for large plans and permits currently being
stored in City Hall vault. Scanning will reduce storage costs to properly retain
records as required by State law.
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• Continuing to improve communication of development review process related to
coordination of comments and plan requirements for the Public Works and
Utilities Departments. The development review process has greatly improved
resulting in less time spent by applicants waiting for approval.
• Maintain activities related to the Insurance Service Organization (ISO) rating for
the Community Rating System (CRS) program and the Building Effectiveness
Rating (BER) program. Our ratings for both programs, which help reduce
insurance rates, are well above the national average. We hold admirable ratings
with the CRS and BER programs.
• The Building Department continues to assist with enforcement of the International
Property Maintenance Code and other City ordinances.
• The Building Department is assisting in coordinating the remapping efforts of the
Federal Emergency Management Agency (FEMA)and working with property
owners of over 600 lots within Atlantic Beach that have been re-designated to be
located within a flood zone.
• Actively reviewing software programs to use for the community development
permitting process including code enforcement.
Workload Data
Activity FY- 11 FY-10 FY-09 FY-08
Permits Reviewed and Issued 2,031' 2,064 1,910 1,730
Plan Reviews 501 443 468 492
Inspections 3,916 4,006 3,734 2,950
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Building Code Enforcement
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Restricted 72,776 72,018 74,083 64,801 (9,282)
Operating Cash (15,247) (24,706) (19,092) (15,364) 3,728
Cash Forward 57,529 47,312 54,991 49,437 (5,554)
Revenues
Building Permit Fees 181,237 205,322 208,000 205,000 (3,000)
Plan Check Fees 30,863 35,559 41,000 41,000 0
Re-inspection Fees 3,766 605 500 600 100
Radon Gas Fee 23 430 400 400 0
Construction Surcharge 46 430 400 400 0
Interest Earnings 1,752 1,157 700 500 (200)
Transfer from General Fund 55,000 60,000 0 31,000 31,000
Miscellaneous Revenues 2,650 3,700 1,050
Total Revenues 272,687 303,503 253,650 282,600 28,950
Other Financing Sources 5,166 508
Total Resources 335,382 351,323 308,641 332,037 23,396
Expenditures
Building Code Enforcement 288,070 296,332 259,204 265,581 6,377
DIVISION TOTALS 288,070 296,332 259,204 265,581 6,377
Other Financing Uses
Restricted 72,018 74,083 64,801 66,395 1,594
Operating Cash (24,706) (19,092) (15,364) 61 15,425
Ending Cash 47,312 54,991 49,437 66,456 17,019
Total Expenses and Cash 335,382 351,323 308,641 332,037 23,396
Resource Allocation
Personnel Services 239,467 249,581 204,521 223,058 18,537
Operating Expenses 48,603 46,751 54,683 42,523 (12,160)
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Total Resources 288,070 296,332 259,204 265,581 6,377
AUTHORIZED PERSONNEL
Position 2011-2012 2012-2013
Building Official 0.64 0.64
Deputy Building Official 1.00 1.00
Building Permits Technician/Clerk II 0.40 0.40
Receptionist/Permits Clerk 0.40 0.40
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Building Code Enforcement Fund
Building
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 173,259 176,419 133,000 144,408 11,408
Overtime 0 0
Special Pay 5,206 3,089 2,690 610 (2,080)
Sub-Total 178,465 179,508 135,690 145,018 9,328
Benefits
FICA 13,242 13,390 10,400 11,096 696
Pension 26,060 32,136 34,341 40,281 5,940
Health and Life Insurance 19,253 22,191 22,190 23,535 1,345
Worker and Unemploy Comp 2,447 2,356 1,900 3,128 1,228
•
Sub-Total 61,002 70,073 68,831 78,040 9,209
Total Wages and Benefits 239,467 249,581 204,521 223,058 18,537
OPERATING EXPENSES
Professional Services 151 0 100 100 0
Contract Services 247 0 400 400 0
Local Travel 0
Communications 1,880 1,868 2,400 3,000 600
Postage 0
Utilities
Rentals and Leases 480 240 (240)
Insurance 1,556 851 905 902 (3)
Repairs and Maintenance 7,709 6,826 7,094 7,802 708
Printing and Publishing 495 358 200 300 100
Advertising and Promotions
Other Current Charges (22) (25)
Office Supplies 465 447 150 150 0
Operating Supplies 3,003 3,813 4,369 4,150 (219)
Books,Training,Memberships 2,121 1,079 3,500 2,350 (1,150)
Internal Service Charges 30,998 31,054 35,325 23,369 (11,956)
Total Operating Expenses 48,603 46,751 54,683 42,523 (12,160)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay 0 0 0 0 0
DEBT SERVICE
Principal
Interest
Other
Total Debt Service 0 0 0 0 0
TRANSFERS
To
To
Total Transfers 0 0 0 0 0
DIVISION TOTALS 288,070 296,332 259,204 265,581 6,377 67
Tree Protection Fund
Purpose:
To provide funding to ensure compliance with Chapter 23 of the Code of
Ordinances governing protected trees and landscaping requirements. Funding
sources will include contributions, donations, and mitigation proceeds for tree
removal and site clearings. The funds generated are to be used for planting of
trees within the City of Atlantic Beach.
Key Objectives:
• To promote the health, safety, welfare and general well-being of the citizens of
Atlantic Beach, through the preservation of natural plant communities, the
installation of landscaping, and the protection of trees on public and private
property
• To promote the conservation of energy and limited fresh water resources by
encouraging the planting of natural or cultivated areas and planting trees
• To promote and improve the aesthetic integration of natural and man-made
environments in order to reduce the harmful effects of development and use on
vegetation; and, thereby, improve the quality of life through the abatement of
noise, glare, dust, and air pollution
Issues, Trends and Highlights:
• In February 2010, the City Commission dissolved the Tree Conservation Board
and authorized City staff to review applications for tree removal; determine
compliance with the Tree Ordinance; and, issue Tree Removal Permits.
• Use available funds for projects that plant or replace trees along public right-of-
ways or on properties or lands in public use to provide needed shade, aesthetic
enhancement or the re-establishment of tree canopy in neighborhoods and along
public roadways. Example: Jordan Park enhancement, through removal of
invasive species, planting of new oaks.
• Use available funds for projects that educate private property owners and
encourage tree placement in required front yards of residential properties.
Example: Florida Arbor Day Event &Adopt-a-Tree Program.
Workload Data:
• These funds are requested through the City Commission as projects arise and
meet the requirements of the ordinance. They are primarily expended under the
recommendations of City staff and the City Manager.
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Tree Protection Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2009-2010 2010-2011 2011-2012 2012-2013 (Decrease)
Cash Forward 14,822 3,989 3,509 3,509 0
Revenues
Tree Mitigation Proceeds
Contributions/Donations 3,989 0 0 0 0
Total Revenues 3,989 0 0 0 0
Other Financing Sources _
Total Resources 18,811 3,989 3,509 3,509 0
Expenditures
Contract Services 14,821 480 3,509 3,509
Operating supplies
DIVISION TOTALS 14,821 480 0 3,509 3,509
Other Financing Uses 1
Ending Cash 3,989 3,509 3,509 0 (3,509)
Total Expenses and Cash 18,811 3,989 3,509 3,509 0
Resource Allocation
Personnel Services 0 0 0 0 0
Operating Expenses 14,821 480 0 3,509 3,509
Capital Outlay 0 0 0 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
14,821 480 0 3,509 3,509
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